Draft_RFP_693JF719R000021_(updated).pdf

RFP# 693JF719R000021, Page 1

SECTION B: Supplies, Services & Prices

B.1 OVERVIEW

The Contractor shall provide, in accordance with the terms and conditions of this contract, support to MARAD in its conduct of N.S. SAVANNAH (NSS) licensed activities, including the physical custodial care and safeguarding. The Contractor shall provide nuclear decommissioning services to MARAD including:

a) specialized technical expertise in licensing and operations; and

b) specialized technical services, labor, equipment and supplies to carry out radiological protection, monitoring, and surveillance programs; and

c) engineering, planning, labor and supervision to carry out decommissioning industrial dismantlement activities and handling and packaging of waste materials; and

d) services for waste material transportation and disposal.

The Contractor shall also provide labor and supervision to equip, provision, outfit, maintain and repair the NSS in a safe and secure condition and provide a safe onboard working environment for all staff.

The contract is a hybrid with Firm-Fixed Price (FFP), Firm-Fixed Price with Economic Price Adjustment (FFP-EPA) and Time and Materials (T&M) CLINs. The contract period of performance is 5-years.

CLIN 1 – 5 (Firm-Fixed Price) – TSIM Baseline Support, Contract Years 1-5; CLIN 2-5 are Option Periods. CLIN 0002 to CLIN 0005 (four CLINS) are Optional CLINs. The period of performance of each Optional CLIN is One Year. CLIN 0002 (TSIM Baseline Support Option 0001) is the successive CLIN for CLIN 0001 (TSIM Baseline Support Base CLIN); CLIN 0003 (TSIM Baseline Support Option 0002) is the successive CLIN 0002; CLIN 0004 (TSIM Baseline Support Option 0003) is the successive CLIN for CLIN 0004; and CLIN 0005 (TSIM Baseline Support Option 0004) is the successive CLIN for CLIN 0004. The Optional CLINs will be individually priced and they will be used to procure additional TSIM Baseline Support.

B.2 LIST OF CONTRACT LINE ITEM NUMBERS (CLIN)

***NOTE 1: Technical Support for Integrated Management (TSIM) of Licensed Activities ***NOTE 2: Low-Level Radiological Waste (LLRW)

Table 1

Schedule of Supplies and Services

Contract Line Item Number

Description Unit Price Unit/Quantity Total Price Period of Performance

0001 TSIM Baseline Support

$ 1 $ One Year (12 months)

RFP# 693JF719R000021, Page 2

Total Price: $ __________________________

Table 2

Descriptions of Contract Line Items

Applicabl e CLINs

Type Period of Performanc e

Title Description of supplies or services for each of the Contract CLINs

CLINs 0001 -

Firm- Fixed Price

(FFP)

One Year (12 months)

TSIM Baseline Support plus Option Periods

This CLIN covers N.S.

Savannah Technical Staff and Services Contract - Includes key personnel, maintenance/technical staff and support to provide essential licensee services to meet NRC compliance requirements for protective storage. This includes:

• License Technical Support.

• Ship Husbandry.

0002 TSIM Baseline Support – Option Period

$ 1 $ One Year (12 months)

0003 TSIM Baseline Support – Option Period

$ 1 $ One Year (12 months)

0004 TSIM Baseline

Support – Option Period

$ 1 $ One Year (12 months)

0005 TSIM Baseline Support – Option Period

$ 1 $ One Year (12 months)

0006 TSIM

Decommissioning Support

$ 1 $ Five Years (60 months)

0007 Decommissioning

– License Termination

(DECON-LT)

$ 1 $ Five Years (60 months)

0008 Waste Disposal $ 1 $ TBD 0009 Labor TBD TBD TBD TBD

RFP# 693JF719R000021, Page 3

• Baseline Radiological Protection and Radiological Emergency Response.

• Quality Assurance/Quality Control Services, which includes costs for quality assurance services and quality control inspections.

• Emergency Planning Response Services, which includes the cost of meeting federal/state/county requirements for maintaining emergency planning, local community communications and maintaining an emergency plan.

CLIN

Firm- Fixed Price

(FFP)

Five Years (60 months)

TSIM

Decommissionin g Support

This CLIN covers additional support required for decommissioning that is above and beyond the TSIM Baseline. The Contractor shall provide personnel and associated materials and supplies to perform the dismantlement activities;

and receive the removed waste in the ship’s Cargo Hold 4, which was modified to serve as a waste handling and packaging facility.

Completed waste packages shall be removed from the hold and taken off the NSS for transportation to a

RFP# 693JF719R000021, Page 4 licensed waste disposal facility. This includes:

• TSIM

Decommissioning Personnel

• Material and Supplies - Includes costs associated with anti-contamination clothing, cleaning materials, sorting containers, office equipment, occupational safety equipment required for decommissioning personnel.

• Removal of LLRW - Includes costs associated with the labor and removal of all LLRW equipment and components in the project’s scope.

• Packaging of LLRW

- Includes costs associated with the labor and packaging to contain all LLRW for shipment to licensed radioactive waste disposal site or sites. Packaging also includes cost of containers, including shipping container and grouting costs.

CLIN

Firm- Fixed Price

(FFP)

Five Years (60 months)

Decommissionin g – License Termination

(DECON-LT)

This CLIN covers activities to support industrial dismantlement and license termination activities. In

RFP# 693JF719R000021, Page 5

Phase II, the Contractor shall provide the engineering and planning necessary for the removal of major and minor components, equipment, piping and electrical cabling that comprise the nuclear power plant. Phase III license termination activities will principally involve final status and confirmatory surveys to allow NRC to terminate license NS-1. This includes:

• Energy – Includes costs associated with purchased energy/fuels for any back-up electrical supply source required for decommissioning.

• Equipment and Tools - Includes heavy equipment rental such as barge cranes, mobile cranes, forklifts, trucks, electrical generators, air compressors, etc.

Also included are electric power tools, scaffolding, rigging equipment and hand tools.

• Site Surveys – Includes costs associated with decontamination and dismantlement of the radioactive

RFP# 693JF719R000021, Page 6 portions necessary for license termination. Also includes costs associated with the license termination survey process.

Ship and Site Preparation - Includes costs for worker access to Containment Vessel (CV) and surrounding

CLIN

Firm- Fixed Price w/ Economic Price Adjustmen t (FFP-

ECP)

Five Years (60 months)

Waste Disposal This CLIN covers costs associated with performing the direct work and expenses to transport and bury LLRW equipment and components.

• Transportation of

LLRW

• Direct Burial/Disposal of

LLRW

CLIN

Time & Material (T&M)

Five Years (60 months)

Labor This CLIN covers time and/or material such as consultants, independent reviewers and others not covered under any other CLIN that may be required to support contract activities on a case-by-case basis, including but not limited to:

• Nuclear Safety and Security

• Nuclear Quality Assurance and Control

• Alarm and Controls Systems

• Hazardous Materials Management, Abatement and Remediation

• Nuclear Engineering

• Industrial Processes

RFP# 693JF719R000021, Page 7

• Nuclear Decommissioning and Decontamination

• Naval Architecture and Electrical/Structural/Mari ne Engineering

B.3 SUB-COMPONENT OF THE CONTRACT CLINs

Tables are provided below for each CLIN that identify the minimum content expected to be priced.

For personnel CLINs, full-time personnel are to be priced on an 8-hour-per-day basis. The Contractor shall provide a daily rate for each full-time person and the number of days priced in the period of performance. For part-time (or case-by-case basis) personnel, the Contractor shall provide an hourly rate for each individual and the number of hours priced in the period of performance. The Contractor shall provide a full breakdown of the elements that is associated with each price component for all entities involved in the Contractor organization—this includes teaming partners or subcontractors if the Contractor organization is not composed of a single prime.

TSIM Baseline Personnel plus Option Periods (CLINs 0001-0005) CLINs 0001-0005 includes all Contractor Key Personnel, Maintenance/Technical Staff, and such other personnel as are required under this Contract, which includes the following:

Description Unit Price Unit (Lot, Mo, Day, Hr)

Qty Amount

KP - Project Manager

KP – Business and Risk Manager

(BRM)

KP – License Compliance Manager

(LCM)

KP – Nuclear Advisor (NA)

KP – Quality Assurance Manager

(QAM)

KP – Radiation Safety Officer (RSO)

Maintenance Manager

Senior Licensed Officer

Maintenance Staff

RFP# 693JF719R000021, Page 8

Watch Stander(s)

Health Physics Technician

Baseline RP Services and Equipment

• RP Instruments

• RP Instrument Inspection, Maintenance, Calibration and Repair

• Dosimetry Equipment (Personal and Area/Environmental)

• Dosimetry Analysis (all)

• Sample Collection Materials and Equipment

• Sample Shipping and Analysis

• Calibration of RC HEPA ventilation and AMS-4 continuous radiation monitor

SERAT Services and Equipment

• SERAT Response

• SERAT Equipment Inspection, Maintenance, Calibration and Repair

• SERAT Offsite Facility Maintenance

Ship and Lay-berth Support

• Public Access Event (as required)

• Security Services (as required)

• Housekeeping/Custodial

Surveys and Inspections

• ABS (annual lay-up; cargo gear; U/W survey)

• U/W Hull (Tech Spec)

RFP# 693JF719R000021, Page 9

• Biannual 3rd Party Safety Audit

• Semi-Annual Asbestos and PCB environmental testing

• Fire Fighting Eqpt (if not included elsewhere)

Service Contracts

• Central Alarm Systems Monitoring, Inspection (if not included above), Service and Repair.

• Internet and Telephone

• Sanitary and Waste

• HVAC systems inspection and service

Preventative Maintenance Actions as detailed in Section J

Other Direct Costs (ODCs)

***Instructions for the pricing of CLINs 0001-0005. For the Maintenance Staff, insert each proposed position into the pricing table, with a unit price for each individual listed. Include a five

(5) percent overtime allowance in the unit rate. If the maintenance staff is composed of credentialed merchant mariners, provide a blended day rate that anticipates any scheduled pay increase under the terms of the governing collective bargaining agreement(s) that occurs during the contract period of performance. Separately provide a narrative breakdown of the composition and qualifications of the staff; and an explanation of the composition of the staff as either credentialed merchant mariners or qualified others.

The price for CLINs 0001-0005 shall also cover all radiological protection equipment, supplies, and services in the baseline protective storage condition. The Contractor shall either price the instrumentation and dosimetry outfitting lists provided in this solicitation or propose its own outfitting list that provides at least equal coverage. If the Contractor proposes its own outfitting list, the Contractor shall provide a complete breakdown of that list, with justification for substitutions on an “or equal or better” basis. The Contractor shall be solely responsible for ensuring that sufficient RP equipment and material is always available to meet baseline RP program requirements.

Provide a breakdown of ODCs.

TSIM Decommissioning Support (CLIN 0006) This CLIN includes personnel and associated materials and supplies not included under CLINs 0001-0005 that are required for the performance of decommissioning, and removal & packaging of LLRW, which at a minimum, includes the following:

RFP# 693JF719R000021, Page 10

Description Unit Price Unit (Lot, Mo, Day, Hr)

Qty Amount

KP – Project Control and Compliance Manager (PCCP)

* Procedure Writer

* Document Control Specialist

* Occupational Safety Specialist

Decommissioning Project RP Services and Equipment

• RP Instruments

• RP Instrument Inspection, Maintenance, Calibration and Repair (include portal monitors)

• Dosimetry Equipment (all)

• Dosimetry Analysis (all)

Consumables and Expendables

• PPE – Initial and Replenishment

• Medical Equipment Servicing

• Medical Kits

• 3rd Party First Aid Training

• Lamping, including e-lights

• Material, Supplies, Equipment and Services not enumerated.

Other Direct Costs (ODCs)

***Instructions for the pricing of CLIN 0006. Positions or functions marked by an (*) are mentioned in the SOW and are either: (a) an identified decommissioning key person, or (b) presumed by MARAD to require resources beyond key personnel or other baseline personnel to accomplish. The Radiation Protection Program Workers include a mix of supervisors, health physicists, waste processing and shipping personnel based on the Contractor’s assessment of the decommissioning activities specified in the SOW. The Contractor shall provide a complete breakdown of its proposed staff and materials/supplies required and include each in the pricing

RFP# 693JF719R000021, Page 11 table, with a unit price for each individual listed. If the Contractor includes a radiological work staff (craft and supervisors), include a five (5) percent overtime allowance in the unit rate. Also provide a five (5) percent overtime allowance in the unit rate for Radiation Protection Program Workers. Separately provide a narrative breakdown of the composition and qualifications of the radiological worker staff (craft and supervisors); and an explanation of the composition of the staff and their individual qualifications. The price for this CLIN shall also covers all radiological protection equipment, supplies, and services required to support decommissioning. For decommissioning RP requirements, the Contractor shall provide a complete outfitting list with justifications for the types and quantities of instruments and dosimetry proposed. The Contractor may elect to employ baseline RP equipment and dosimetry for decommissioning projects but must allow for the increased frequency of in-service wear and tear, damage, and breakage that may result from such use. The Contractor shall be solely responsible for ensuring that sufficient RP equipment and material is always available to meet baseline RP program requirements.

Provide a breakdown of ODCs.

Decommissioning – License Termination (DECON-LT) (CLIN 0007) This CLIN includes all activities to support industrial dismantlement and license termination activities as specified in the SOW, which at a minimum, includes the following:

Description Unit Price Unit (Lot, Mo, Day, Hr)

Qty Amount

Energy – Includes costs associated with purchased energy/fuels for any back-up electrical supply source required for decommissioning.

Refer to Section 7.2 of the SOW for major decommissioning items;

include each major item in the CLIN pricing table

Additional decommissioning project work activities identified in CATS-

NSE

Decommissioning Equipment and Tools (i.e. – Cranes, forklifts, trucks, etc.)

Site Surveys (associated with the license termination survey process)

Other Requirements not enumerated but necessary for the conduct of all contract Decommissioning Projects

RFP# 693JF719R000021, Page 12

***Instructions for the pricing of CLIN 0007. The Price for the Decommissioning – License Termination (DECON-LT) are for the full scope of activities described in Section C-7.2 of the SOW and in Section J. The Contractor may draw upon other decommissioning experiences to guide the full scope of pricing for Decommissioning Projects requirements.

Waste Disposal (CLIN 0008) This CLIN includes costs associated with performing the direct work and expenses to transport and bury LLRW equipment and components.

Description Unit Price Unit (Lot, Mo, Day, Hr)

Qty Amount

Transportation of LLRW Waste

Direct Burial/Disposal of LLRW Waste

***Instructions for the pricing of CLIN 0008. This CLIN shall be priced on a Firm-Fixed Price w/ Economic Price Adjustment basis.

T&M – Labor (CLIN 0009) This CLIN includes labor categories/unit rates for specialized personnel who provide part time (or case-by-case basis) support for contract activities. It also includes estimated amounts for materials necessary for contract activities.

Labor/Material Category Unit Price Unit (Lot, Mo, Day, Hr)

Qty Amount

***Instructions for the pricing of CLIN 0009. Decommissioning radiological sample collection, shipping and analysis shall be covered under this CLIN.

B.4 ASSUMPTIONS AND MISCELLANEOUS ITEMS TO INCLUDE IN THE FIXED

PRICE

The following items shall be covered under appropriate CLIN of the contract:

• Radiological Emergency Support, C-2.3.1: Include One (1) eight-hour response event requiring full SERAT mobilization; occurring during off-hours. At least two (2) SERAT HP Responders shall be trained, and drilled annually.

• Off Hours Alarm Response, C-2.1.1.5.2: include two (2) four-hour alarm events, with staffing based on STS-007-001, Abnormal and Emergency Conditions.

• Fire Protection and Suppression, C-2.1.1.5.3; assume fifty (50) hours of fire protection engineering support to be covered under T&M – Labor CLIN 0009.

RFP# 693JF719R000021, Page 13

• Medical Services, C-2.1.1.9: Assume two (2) EMTs at 24 hours each.

• Travel, C-6.5: assume travel locations to include, but not be limited to: the NRC Headquarters offices in Rockville, MD; MARAD Headquarters in Washington, DC; LLRW waste repository facilities; and travel associated with LLRW transportation. Any other MARAD-directed travel shall be conducted in accordance with Federal Travel Regulations, subject to a change order. Pricing shall be provided on a per trip or per person basis.

SECTION C: Specification/Statement of Work

C.1 SPECIFICATIONS

Note: See Attachment J-1 for N.S. Savannah technical specifications/drawings.

C.2 STATEMENT OF WORK (SOW)

The U.S. Department of Transportation (DOT), acting by and through the Maritime Administration (MARAD), holds a U.S. Nuclear Regulatory Commission (NRC) 10 CFR Part 50 license (License no. NS-1, Docket 50-238) to “possess but not operate” a mothballed, defueled, 80MWth pressurized water nuclear reactor and power plant located onboard the vessel (the word “ship” is used interchangeably throughout) Nuclear Ship SAVANNAH (NSS). The NRC license is bounded by the outer perimeter of the vessel, such that all operations and retention activities onboard the NSS are subject to inspection and oversight by the NRC. The license remains in effect until facility decommissioning is completed, and confirmatory surveys permit it to be terminated.

In accordance with the NRC license and MARAD’s Post Shutdown Decommissioning Activities Report (PSDAR), NSS is maintained to a baseline condition of protective storage. This work is characterized by maintenance of a radiological protection program to safeguard workers and the environment; active surveillance, monitoring and maintenance of the nuclear facilities housed onboard the ship; and custody, staffing, and maintenance (together referred to as husbandry) of the ship as the primary physical boundary and protective barrier of the licensed site. License Amendment 15 (April 2018) allows dismantlement and disposal of the ship’s nuclear facilities, which will be carried out following the DECON and License Termination chapters of the PSDAR.

The activities of protective storage and decommissioning are collectively referred to as MARAD’s licensed activities. MARAD maintains a licensee organization to administer these licensed activities. This organization is known as the SAVANNAH Technical Staff (STS). The STS is made up of a combination of direct employees, contractors (including this contract) and other government partners, who together provide the comprehensive nuclear competencies required of a licensee by the NRC.

This contract supports MARAD in its conduct of licensed activities, including the physical custodial care and safeguarding of the NSS. The Contractor shall provide nuclear services to MARAD including: a) specialized technical expertise in licensing and operations; b) specialized technical services, labor, equipment and supplies to carry out radiological protection, monitoring, RFP# 693JF719R000021, Page 14 and surveillance programs; c) engineering, planning, labor and supervision to carry out decommissioning industrial dismantlement activities and handle and package waste materials and

d) provide or procure services for waste material transportation and disposal. The Contractor shall also provide labor and supervision to equip, provision, outfit, maintain and repair the NSS in a safe and secure condition and to provide a safe onboard working environment for all staff. The Contractor shall provide administrative support to ensure that all requirements of the contract are accomplished in a timely and efficient manner.

C-1.1. National Historic Landmark Status

The NSS is a National Historic Landmark (NHL) of the United States. All work activities on the site must conform to requirements stemming from the National Historic Preservation Act of 1966, as amended (NHPA), and relevant historic preservation regulations (36 CFR 800) and executive orders including Preserve America (E.O. 13287 dated 2003).

C-1.2. Types of Licensed Activities

The contract activities are divided into two types that align with the two license conditions identified in C-1. The types are the protective storage condition, and decommissioning. The following paragraphs describe the types; the contractor effort for each type is discussed in C-7.

C-1.2.1. PROTECTIVE STORAGE (BASELINE CONDITION)

The NSS is located in the Port of Baltimore, Maryland, in a condition of attended protective storage comparable to the 1974 Mothballing criteria of NRC Regulatory Guide (RG). This licensed activity type involves ship husbandry and custodial care, maintenance of the physical facilities and structures onboard the ship, and the spectrum of surveillance, monitoring and radiological protection programs necessary to ensure the safety and health of the public and the environment. This protective storage condition shall remain in effect until the NRC license is terminated.

C-1.2.2. DECOMMISSIONING

The decommissioning licensed activity type includes industrial dismantlement and license termination activities, and will be performed at a MARAD-contracted lay-berthing facility.

During dismantlement, the Contractor shall provide the engineering and planning necessary to create work packages for the removal of major and minor components, equipment, piping and electrical cabling that comprise the nuclear power plant. The Contractor shall perform the dismantlement activities, and receive the removed waste in the ship’s Cargo Hold 4, which has been modified to serve as a waste handling and packaging facility. Completed waste packages shall be removed from the hold for transportation to licensed waste disposal facilities. License termination activities begin with the submittal to the NRC of the License Termination Plan, and principally involve final status and confirmatory surveys to allow the NRC to terminate license

NS-1.

RFP# 693JF719R000021, Page 15

C-2. CONDUCT OF LICENSED ACTIVITIES

C-2.1. Integrated Technical Support Services

The Contractor shall provide an integrated cadre of persons and services/materials necessary to carry out basic technical functions to support MARAD’s management of licensed activities.

Position descriptions for key personnel are provided in Section C-3.3.2. The Project Manager or alternate shall have full authority to act for the Contractor on all contract/order matters relating to daily operation of this contract. Individual and group work shall be assigned through action item tasking in the STS Comprehensive Action Tracking System (CATS) database (C-2.1.1.4). The Contractor is responsible for developing and implementing a methodology for satisfying, in a timely manner, the contract administration and reporting requirements identified herein. The documents and reports (deliverables) identified herein shall be submitted as digital media in the format specified in C-6.4. STS procedures, reports, self-assessments, audits, etc., shall follow the format requirements in the STS Procedures Directive (STS-001-PD) and implementing procedures.

C-2.1.1. GENERAL REQUIREMENTS

The scope of technical support resources and services to be integrated by the Contractor includes:

• License Technical Support;

• Radiological Protection and Emergency Response;

• Decommissioning, Dismantlement, Waste Handling and Disposal;

• Ship Husbandry; and,

• Providing any additional Services and Supplies

The General Requirements described in this section apply across all of these resources and services.

C-2.1.1.1. Nuclear Quality Assurance

The Decommissioning Quality Assurance Plan (STS-003-001) provides generic and specific requirements and methods to control licensed activities. The DQAP establishes a Quality Classification List to describe safety-related systems, structures and components (SSC) that are subject to QA requirements for design control, document control, configuration control, and records management. Procurements related to QCL SSCs are also subject to QA requirements.

MARAD applies DQAP requirements to non-safety-related SSCs at its discretion.

C-2.1.1.2. Procedures Program

The STS implementing programs and procedures define and govern NSS-work performed by the Contractor on and offsite. If the Contractor employs similar procedures at its home location or other contract sites, such procedures shall not govern on the NSS or for NSS-related work.

Parallel sets of procedures (i.e., STS and Contractor) shall not be maintained onboard.

RFP# 693JF719R000021, Page 16

The Contractor shall designate a person to manage the STS procedures program. Procedures shall be reviewed annually for effectiveness, and revised (or cancelled) as necessary. New or revised procedures shall be prepared to reflect: a) corrective action resolutions; b) validations of procedure content and checklists; c) the outcome of effectiveness reviews or external inspections;

d) changes in regulatory requirements; e) additions, removals and/or changes in the status of equipment, systems and shipboard spaces; and f) as required by MARAD. New and revised procedures are prepared in the Institute of Nuclear Power Operations (INPO) format, based on STS-PI-001, Process Instruction for Preparing Procedures. New and revised procedures shall not be grounds for equitable adjustment.

C-2.1.1.3. Document and Records Management

The Contractor shall perform tasks associated with STS document control and records management. The designated person shall coordinate all activities with the MARAD DM.

MARAD maintains STS documents and records in an external SharePoint repository. Contractor personnel will be provided read/write access to this system by MARAD upon designation by the Contractor. Access to the Department of Transportation information technology / network infrastructure is not required for this purpose.

C-2.1.1.4. Work Identification, Control and Management

The STS Work Control Process procedure (STS-002-007) defines the process to identify, classify, authorize, plan, schedule, procure, execute, and document work performed on the NSS. The Business and Risk Manager (BRM) key person is designated in the procedure to manage the STS Work Control Process. All STS work-related activities are tracked in a Comprehensive Action Tracking System (CATS). This database is used to track and provide status of various actions including:

• Commitments;

• Corrective Actions (CAR - Reports and Resolutions);

• Surveillances;

• Work Orders;

• Training;

• Correspondence and Reports; and,

• Self-Assessments, Audits, and Effectiveness Reviews.

The BRM has primary responsibility for entering and tracking items in CATS. The Contractor shall identify any additional persons requiring access to CATS, and the type of access required.

Work is defined as activities conducted to perform corrective actions, preventative and corrective maintenance, modifications and surveillances. These activities are conducted as part of deficiency resolution or in compliance with procedure requirements. Deficiency is a standard MARAD management term used to describe conditions on a vessel that require correction. Such conditions may include non-conformities; deteriorations of structure, systems and equipment related to age, normal wear and tear, or damage; and scheduled maintenance repair and regulatory inspections.

RFP# 693JF719R000021, Page 17

Deficiencies may be discovered in the process of performing routine inspections and surveillances, or may be identified as long-term planning actions. Deficiencies may be identified by the Contractor and/or MARAD.

Minor deficiencies shall be corrected by the Contractor as an integral part of his daily work routine using onboard available resources. Major and critical deficiencies are corrected through the work control process, and may be corrected using in-house resources, or may require procurement of services or supplies. Work Orders generated for the correction of major and critical deficiencies shall form the basis for such procurements.

C-2.1.1.4.1. MANAGEMENT SYSTEMS

MARAD employs ABS Nautical Systems Enterprise (hereinafter referred to as NSE) software.

NSE is a comprehensive management suite that integrates competitive budget and resource management, procurement, inventory management, preventive and corrective maintenance and repairs, surveys and inspections and major projects (e.g., drydocking). The NSS is a standalone facility that does not compete for resources in a shared budget pool; nor is the vessel equipped, outfitted or maintained for seagoing service. MARAD has adapted NSE for certain NSS business practices; principally the Preventive Maintenance Program and inventory management. The NSE application also hosts the CATS database, and the application allows for the generation and routing of work controlling documents such as Work Authorizations and Work Orders. Contractor personnel will be provided access to NSE and training to employ the various applications.

C-2.1.1.5. Physical Security and Fire Protection

MARAD and the Contractor share responsibility for ensuring the physical security and safety of the NSS. The Contractor carries out its responsibilities through actions described in this SOW and STS procedures. The NSS is not subject to the requirements of the Maritime Transportation Security Act (MTSA) or the International Ship and Port Security (ISPS) Code. Security protocols for the NSS acknowledge and respond to threat conditions promulgated by the Department of Homeland Security and the cognizant USCG Captain of the Port. Such protocols include:

• Internal and external security,

• Heightened security conditions,

• Security risk assessments, and

• Security reporting and drills.

The STS Vessel Security Plan (STS-007-VSP) codifies these protocols.

C-2.1.1.5.1. ACCESS CONTROL

Access to the NSS site is controlled in accordance with the provisions of the TS and NRC regulations. The STS Site Access Control procedure (STS-002-004) defines the methods by which access to the site is managed. The Contractor-provided Watch Stander is designated in the procedure to manage daily personnel access, and provide accountability for all persons on duty

RFP# 693JF719R000021, Page 18 each day. The Contractor shall have a Watch Stander onsite and on duty at all times during core working hours.

Related access control requirements include the daily site lockup; daily surveillances of the RCA doors and accesses listed in the Technical Specifications and the fore/aft flotation marks; and weekend site inspection. These are Technical Specification (TS) requirements. Contractor personnel are required to perform these functions and complete the appropriate procedural checklists. The governing procedures are Site Lockup Procedure and Checklist (SIC-TS-D-4), Surveillance, Inspection and Calibration (STS-004-004), and Inspection Checklist for Site Patrol, Technical Specification 3.7.1.5 Doors and Draft Marks (SIC-TS-D-1). The TS surveillances are performed daily; in-person when the ship is staffed, and remotely on weekends, holidays, and when the ship is closed due to inclement weather or for other reasons (see C-6.1). If remote monitoring systems are not available, the Contractor must carry out the inspection or surveillance in-person. If conditions preclude both remote and in-person inspection or surveillance, the Contractor must immediately notify MARAD. Weekend and holiday inspections are essential services, and shall be included in the firm-fixed price regardless of the method of completion.

The Contractor may be tasked to provide temporary security services. The additional security services shall be procured through the T&M CLIN.

C-2.1.1.5.2. ALARM MONITORING AND RESPONSE

Under the vessel and facility turnover, the Contractor shall assume responsibility for the two alarm systems central monitoring and service contracts. The Contractor is responsible to respond to alarms in accordance with the provisions of procedure STS-007-001, Abnormal & Emergency Conditions, and to have personnel and resources available for such response at all times. Alarm response is an essential service.

C-2.1.1.5.3. FIRE PROTECTION AND SUPPRESSION

The STS Fire Protection Plan (STS-008-003) describes fire protection controls; responses to fires are described in STS-007-001, Abnormal & Emergency Conditions.

All original CO2 fixed fire suppression systems are disabled and inactive; CO2 bottles are evacuated and empty. A fixed FM 200 fire suppression system is fitted to the ship’s paint locker and is in-service. The ship’s fire main is not in service. Fire stations are equipped with certified and serviced fire extinguishers.

The NSS is not staffed or equipped to organize and maintain a fire party. Fire suppression is permitted only at the incipient or discovery stage of a fire, and is limited to use of fire extinguishers. All other active firefighting or suppression requires offsite first responders.

The Contractor shall provide inspection and servicing of fire extinguishers and related equipment;

coordinate and conduct pre-fire planning with the local fire station; and arrange and coordinate fire drills and exercises among ship’s personnel and local first responders. Based on the planned work activities, the Contractor shall provide and designate a Fire Protection Engineer on an as-

RFP# 693JF719R000021, Page 19 required basis to fulfill the procedural responsibilities of that position as described in STS-008- 003, Fire Protection Plan.

C-2.1.1.5.4. EMERGENCY PREPAREDNESS AND RESPONSE

In addition to the requirements of the Emergency and Port Operating Plan (STS-007-EPOP), the Contractor shall take precautions to protect personnel and the ship in the event of an in-port threat or emergency (including acts of God, e.g., weather events, earthquake, etc.). The Contractor shall:

• cooperate with local authorities and responders during emergency situations;

• execute emergency and security plans and work with the lay-berth facility owner and USCG authorities as required;

• coordinate emergency preparedness and response efforts with cognizant MARAD authorities; and,

• prepare and submit SITREPs as requested by MARAD.

C-2.1.1.5.5. EVENT REPORTING

The Contractor shall notify the COR whenever a significant event occurs onboard. Significant events and reporting timelines are included in Abnormal & Emergency Conditions (STS-007- 001). When the FSM position is filled by a MARAD incumbent, that incumbent shall be notified of all other events, with guidance on such reporting developed through mutual understanding of the parties. When the FSM position is vacant, and Contractor personnel are filling the non-governmental functions of the position, the Contractor shall report events to the COR under the same terms described for the FSM.

The Contractor is not authorized to make direct reports to the NRC, other federal, state or local entities, or to non-STS persons at MARAD.

C-2.1.1.6. Official Visitation

Section C-4.1 covers public access, visitation and required safety training for access. Official visitation pertains to those personnel who are routinely expected to be associated with the vessel and are specifically authorized to come onboard. Official visitors may include Contractor personnel beyond those directly employed on the vessel and contract; personnel associated with unions representing credentialed merchant mariners employed on the vessel; vendors and subcontractors acting in their official capacity; regulatory body inspectors; MARAD and other Government personnel; other contractors under MARAD or Government contract; and entities with whom MARAD conducts business.

Official visitors are not considered members of the public, and are subject to the procedural requirements for visitor training / escort of STS-002-004, Site Access Control rather than STS- 002-007, Public Access.

C-2.1.1.7. Safety and Environmental

RFP# 693JF719R000021, Page 20

NSS Safety and Environmental standards, practices and requirements are embodied in the Environmental, Safety and Health Manual (STS-008), and it’s implementing plans and procedures. The Contractor shall be responsible for safety and environmental compliance acting through the STS procedures program.

C-2.1.1.7.1. SAFETY MANAGEMENT

MARAD manages safety on NSS as a blend of nuclear and maritime safety practices and programs. Because the NSS does not meet the regulatory prerequisites for the ISM Code, that code is not directly invoked on NSS, and MARAD employs an NSS Safety Management System (SMS) in its place. As noted in C-2-1.1.2, Procedures Program, the Contractor shall not directly apply an ISM program onboard the NSS, and must instead incorporate any required ISM plans, programs and procedures into STS procedures (see also C-2.3.4.6, Marine Practices and Standards). The NSS SMS is described in STS-008-001, Safety, Health and Environmental Management Plan. The plan describes the blending of the nuclear and maritime safety elements for application on the NSS site, and includes by reference such provisions of this SOW and STS procedures as are necessary to avoid duplication of effort. The NSS SMS directly invokes the NRC SCPS and SCWE as required under the license.

The STS Corrective Action Process (STS-003-002) is the governing procedure and primary element of the NSS SMS for evaluating the safety significance of problems, setting priorities in correcting problems, and tracking them until they have been corrected. The Contractor shall manage the STS corrective actions program.

The Contractor shall maintain a deck log whenever a staff of any size is onboard. The Contractor shall conduct safety training, drills, and actual practice in accordance with the STS SMS or procedure as may be appropriate. Safety information, including below list, shall be recorded, as applicable, in the deck log:

• Emergency Drills and Training;

• Security Drills and Training;

• Safety Meetings and Training; and

• Injuries and Other Medical Attention.

The Contractor shall manage occupational safety and health act implementation and compliance.

If the Contractor publishes company safety bulletins, newsletters or announcements, the Contractor shall include MARAD on their distribution.

In addition to the required periodic effectiveness reviews of the SMS and implementing procedures, a periodic review or audit of the STS SMS may be conducted by the MARAD Office of Ship Operations Safety Program. The MARAD Safety Program requires an annual material condition / safety inspection, that may be performed by that office, or as a self-inspection. An NSS-specific Safety Checklist is included in the Technical Procedures Manual (STS-006 series), and shall be employed for self-inspections. If the inspection is performed externally, the

RFP# 693JF719R000021, Page 21

Contractor shall cooperate with the inspection team as required.

C-2.1.1.7.2. PERSONAL PROTECTIVE EQUIPMENT

The Contractor shall maintain the on-board stock of employer-supplied personal protective equipment (PPE), including: hard hats, gloves (appropriate to the task at hand); eye and ear protection gear, flashlights and batteries, and personnel communication equipment (walkie-talkies/pagers) with chargers. The stockshall cover all STS personnel and in-service damage. An allowance of required PPE for up to fifteen (15) official visitors shall also be maintained. The stock shall be replenished as required due to damage, wear, and expiration.

The Contractor’s PM shall enforce the use of PPE by all personnel in all areas and situations subject to the use of PPE.

C-2.1.1.8. Environmental Compliance

C-2.1.1.8.1. ENVIRONMENTAL TESTING, MONITORING AND SURVEILLANCE

MARAD maintains a radiological and environmental surveillance program that includes semi-annual sampling of land, water and sediment in the area surrounding the ship’s berth, and offsite control locations. The Contractor shall carry out the surveillance program using a combination of ship’s equipment and contractor-provided radiological protection equipment specified in this

SOW.

C-2.1.1.8.2. DISCHARGES

MARAD vessels are subject to National Pollutant Discharge Elimination System (NPDES) permitting under Section 402 of the Clean Water Act, and operational vessels are permitted for specific vessel discharges under the Vessel General Permit (VGP). Because the NSS is not an operational vessel with operational discharges, the management of storm water runoff is the predominant discharge issue. Guidance on discharges shall be provided by MARAD post contract award.

C-2.1.1.8.3. HAZARDOUS AND RADIOLOGICAL MATERIALS MANAGEMENT

Hazardous materials are defined and regulated in the United States primarily by laws and regulations administered by the U.S. Environmental Protection Agency (EPA), the U.S.

Occupational Safety and Health Administration (OSHA), the U.S. Department of Transportation (DOT) and the NRC. The Contractor shall be responsible for the life cycle management of all such materials used on NSS during the period of this contract. The following STS procedures directly bear on NSS hazardous materials management: a) STS-008-002 Health and Safety Plan;

b) STS-008-004 Hazardous Materials Management Plan; c) STS-008-005 Asbestos Management Plan and d) STS-008-006 Lead Management Plan.

The term “radiological materials” as used in this section, principally applies to radioactive

RFP# 693JF719R000021, Page 22 material that has no further economic value and is to be left undisturbed, stored, or shipped to a decontamination, volume reduction, or disposal facility. Radiological materials also include sealed sources employed in the radiological protection program and incidental materials dating from the construction and operation of the NSS. Radiological waste materials are generated from the conduct of the radiological protection program and decommissioning activities. The Contractor shall be responsible for the life cycle management of all such materials used or generated on NSS during the period of this contract. The following STS procedures directly bear on NSS radiological materials management (all prefixed STS-005): a) 001 Radiological Protection Plan; b) 002 Personnel Contamination and Decontamination; c) 003 Radiation Work Permit; d) 010 Free Release of Material; e) 013 Radioactive Material Shipping and Handling; f) 019 Chain of Custody of Samples; g) 021 Radiological Ventilation Unit Use and Control; h) 022 Radioactive Waste Process Control Plan; i) 023 Low Level Radiological Waste Management Plan and j) 024 Mixed Waste Management Plan.

Fixed hazardous materials are present onboard the NSS in the form of coatings, insulation, and non-structural members (principally joiner bulkheads and ceilings). Fixed hazardous materials include paint containing chromates, PCBs and asbestos (other materials may also be present).

Such materials are anticipated to be left undisturbed for the performance of this contract, except when repairs, modifications or upgrades to spaces containing these materials are contemplated.

When or if required, remediation or removal of these materials shall be carried out in full compliance with all applicable laws and regulations. The TSIM own-staff is not required to be qualified to perform remediation of asbestos or lead paint hazards. The presence and hazards of these materials is covered in the content of STS General Employee Training, and Visitor Safety Briefing. The Contractor shall ensure that all persons entering the NSS are notified of the presence of hazardous materials onboard NSS.

Other non-fixed hazardous materials shall be managed by the Contractor in such a manner as to maintain minimum quantities onboard; to retain only those materials with an adequate shelf life for the expected use; to ensure proper labeling, handling and recordkeeping during all phases of use; and to ensure lawful disposal. At no time, shall the Contractor transfer hazardous materials (including donation) to any private sector, state or local entity, other than for lawful disposal. To the extent not otherwise provided in this SOW or STS procedures, the Contractor shall develop and maintain policies and procedures for the procurement, receiving, handling, stowage, and use of non-fixed hazardous materials. The Contractor shall inventory hazardous materials annually, and provide a report to the COR that details the type, quantity and location of each material covered in the inventory.

Fixed radiological materials are present onboard the NSS in the form of activated primary system components and equipment, and contamination entrained within the primary system components, equipment and piping. Such materials are anticipated to be left undisturbed for the performance of this contract, except when decommissioning activities are being undertaken. During decommissioning activities, fixed radiological materials shall be converted into radiological waste and either properly stored or disposed. The presence and hazards of these materials is covered in the content of STS General Employee Training, and Visitor Safety Briefing. The Contractor shall ensure that all persons entering the NSS are notified of the presence of radiological materials

RFP# 693JF719R000021, Page 23 onboard NSS.

C-2.1.1.8.4. WASTE DISPOSAL

Contractor shall manage the identification and disposal of any unused or unidentified radiological and/or hazardous material; radiological and/or hazardous material with an expired shelf life; and radiological and/or hazardous waste generated as a result of contract activities. The removal, transport and disposal of any radiological and/or hazardous waste shall be accomplished by the Contractor in accordance with all applicable federal, state and local laws and regulations.

The removal and disposal of radiological and/or hazardous waste generated by the Contractor or any of its contracted service providers shall:

• Comply with all applicable STS procedures;

• Comply with all applicable federal, state, and local environmental and radiological laws and regulations;

• Address the use of properly licensed (permitted) transporters and storage, treatment, and disposal facilities and provide documentation to the COR prior to the commencement of work;

• Provide legible copies of all required EPA or NRC identification numbers, uniform hazardous waste manifests, permits and/or licenses and or state/local equivalent;

• Provide a copy to the COR of its waste removal plans, and any other plans and programs related to the required work;

• The Contractor shall be held responsible as the generator of all hazardous and solid waste that results from the Contractor’s performance of the requirements of this Contract; and The Contractor shall have personnel available with adequate HAZMAT and environmental training to accomplish the functional tasks required under this contract.

C-2.1.1.9. Medical Services

The Contractor is not required to equip or staff the vessel to provide medical services beyond immediate first aid. During working hours and authorized events, the Contractor shall respond to all other shipboard medical needs by calling local first responders or by providing transport to offsite medical facilities.

The Contractor shall maintain the existing certified medical first aid kit; the existing uncertified (working) first aid kits; the existing eye wash stations; and the Automated External Defibrillator(s) (AED) that are identified in SIC-MA-SA-6/SIC-MA-R-2, First Aid Kit, Eye Wash and AED Inspection and the Contractor shall provide certified third-party training for all onsite personnel in first aid and use of the AED. Credentialed merchant mariners who possess current and valid first aid endorsements need not receive additional third party training

C-2.1.1.10. Maintenance, Repair and Housekeeping

RFP# 693JF719R000021, Page 24

The Contractor shall perform vessel maintenance, repair and housekeeping duties, which may include:

• Line, Anchor, Stores and Material handling;

• Small boat launching and handling;

• Operation of Ship Systems and Equipment;

• Cleaning, Painting (interior and exterior including surface preparation) and Custodial;

• Electrical Repairs and Maintenance;

• Minor Structural Repairs;

• Carpentry and Light Mechanical including Plumbing;

• Basic craft skills including Welding, Grinding and Fitting; Operation of Material Handling Equipment;

• Marlinspike, Rigging and Lifting, and Basic/Advanced Seamanship;

• Marine Emergency Response including Firefighting and First Aid, and;

• Surveillance, Monitoring and Testing of Systems & Equipment.

Maintenance and repair includes all tasks necessary from initial identification of a deficiency or unsatisfactory condition through final acceptance of the corrected item (also see Work Identification, Control and Management, C-2.1.1.4). This may include, overhauling, repairing, or replacing machinery, equipment, installations and spaces (including structure, habitability areas, cargo areas, etc.) to remedy deficiencies or unsatisfactory conditions. Maintenance work is anticipated as having to be performed in all areas of the NSS, including inside Radiologically Controlled Areas.

Housekeeping refers to general…