6933A218Q000022_KDY_FY18_Replacement_&_Install_of_Joiner_Doors_&_Frames.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

MARAD-00092

NORFOLK VA 23505-1204

7737 HAMPTON BLVD

MAR-3802

ATLANTIC DIV ACQUISITION OFFICE

U S DOT MARITIME ADMINISTRATION

MARAD-00092-KENEDY CODE 16. ADMINISTERED BYCODE

X

X

X

336611

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORMARAD-00092

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

08/24/2018 1400 ET

08/01/2018

757-322-5820Monique Leake (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

6933A218Q000022

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 70 MAPR61518001332OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

BUILDING 19 SUITE 300

TELEPHONE NO.

17a. CONTRACTOR/

BUZZARDS BAY MA 2532

101 ACADEMY DRIVE

MASSACHUSETTS MARITIME ACADEMY

TS KENNEDY

15. DELIVER TO

NORFOLK VA 23505-1204

BUILDING 19 SUITE 300

7737 HAMPTON BLVD

MAR-380-2

ATLANTIC ACQUISITION OFFICE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

1,250

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

US DOT MARITIME ADMINISTRATION

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

T.S. KENNEDY - FY18 Replacement and Installation of Joiner Doors and Frames

The purpose of this Request for Quotation (RFQ) is for potential offerors to provide pricing for the procurement, delivery, replacement, and installation of joiner doors and frames in accordance with the attached Statement of Work.

Period of Performance: 09/10/2018 to 12/14/2018

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Monique Leake

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00001 KDY - FY18 Replacement and Installation of

Interior Doors

Issued for contractor to provide all required labor and material to procure, deliver, replace, and install existing joiner doors and frames in accordance with the Statement of Work and CLIN pricing sheet.

In order for an invoice to be processed for payment, it must include your Federal ID Number, Purchase Order Number, and Invoice Number.

Without these numbers, your invoice will be returned and payment will be delayed.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

70 2 of

DEPARTMENT OF TRANSPORTATION

STATEMENT OF WORK (SOW)

U.S. DOT - MARITIME ADMINISTRATIONTRAINING SHIP “KENNEDY”

REPLACE THE EXISTING INTERIOR JOINTER DOOR LISTED WITH CONTRACTOR FURNISHED DOORS AND

OTHER ASSOCIATED TASKS AS DESCRIBED BELOW AND BY REFERENCE ONBOARD TS KENNEDY

7/1/2018

TRAINING SHIP KENNEDY

Table of Contents Table of Contents

AVAILABILITY AND PERFORMANCE PERIOD

GENERAL PROVISIONS

ABBREVIATIONS/DEFINITIONS

EXPANDED DEFINITIONS

CONFLICTS - SPECIFICATIONS/DRAWINGS

INTENT AND GENERAL SPECIFICATION REQUIREMENTS

GENERAL VESSEL DESCRIPTION

DRAWING, CORRESPONDENCE, AND COMMUNICATION PROCEDURES

LAWS, CLASSIFICATION, RULES, REGULATIONS, STANDARDS, CERTIFICATES

PROGRESS MEETINGS AND PROGRESS REPORT

CONTRACT AND GUIDANCE DRAWINGS

HEADROOM

ACCESS & MAINTENANCE REQUIREMENTS

VENDORS/SUBCONTRACTORS

ACCESS TO YARD/VESSEL/DOCUMENTS (IF APPLICABLE)

INSPECTIONS

PROSECUTION OF WORK

PROGRESS REVIEW MEETINGS

GUARANTEES

MATERIALS AND WORKMANSHIP

CONTRACTOR'S OBLIGATION

HULL PROTECTION

GENERAL INFORMATION

GENERAL REQUIREMENTS:

SAFETY AND SECURITY:

WORK SCOPE

CLIN 001 Door removal and installation:

CLIN 002 Door Coordinator installation:

CLIN 003: Supplemental Labor

CLIN 004: Supplemental Material

AVAILABILITY AND PERFORMANCE PERIOD

The ship shall be available for work performance on or about 10 September 2018 with a completion date no later than 14 December 2018

GENERAL PROVISIONS

Note: This GENERAL section applies to all ITEMS within this SOW and therefore is Not Separately Priced. To the extent that efforts to comply with the requirements stated in this GENERAL section present a cost impact, the cost is to be allocated to the priced ITEMS

ABBREVIATIONS/DEFINITIONS

As used throughout this statement of work, the following terms and abbreviations shall have the meaning stated:

ABS American Bureau of Shipping

ANSI American National Standards Institute

ASME American Society of Mechanical Engineers

CFR Code of Federal Regulations substitute for (USCG Requirements)

CONTRACTOR Contractor (same as YARD or SHIPYARD if applicable)

CONTRACT Construction Contract between the Owner and the Contractor including these Specifications and the accompanying Contract Drawings. These Specifications are "senior" to Drawings in cases of potential conflict.

CRES Stainless steel (Grade should be specified)

COR Contracting Officer's Technical Representative is responsible for monitoring the contractor's progress in fulfilling the technical requirements specified in the contract. The COR ensures that all required documentation and data are submitted in accordance with the procurement deliverable schedule. Should the contractor fail to fulfill the contractual requirements, the COR must inform the contractor of such failure. The COR informs the contracting officer of any technical or contractual problems or delays. The COR maintains administration records, approves invoices and performs final inspection and acceptance of work performed under the contract. The COR is not authorized to make any commitments or obligations on behalf of the government. The COR may not grant the contractor permission to deviate from the requirements stated in the contract, nor direct the contractor to perform any work outside that stated in the contract.

DWG or DWGS Contract Drawing or Drawings

EOS Engineer's Operating Station

GF Government Furnished

GFE Government Furnished Equipment

LT Long Ton (2240 LBS) All weights in this Specification are expressed in LT or pounds

MARAD Maritime Administration, U.S. Department of Transportation

MAY This word, or the adjective "OPTIONAL", mean that an item is truly optional.

One vendor may choose to include the item because a particular marketplace requires it or because the vendor feels that it enhances the product while another vendor may omit the same item.

MUST This word, or the terms "REQUIRED" or "SHALL", mean that the definition is an absolute requirement of the specification.

MUST NOT This phrase, or the phrase "SHALL NOT", mean that the definition is an absolute prohibition of the specification.

OWNER U.S. Department of Transportation Maritime Administration West Building 1200 New Jersey Avenue, SE Washington, DC 20590

QA Quality Assurance

SEAL WELD Structure which is double continuously welded.

SHOULD This word, or the adjective "RECOMMENDED", mean that there may exist valid reasons in particular circumstances to ignore a particular item, but the full implications must be understood and carefully weighed before choosing a different course.

SHOULD NOT This phrase, or the phrase "NOT RECOMMENDED" mean that there may exist valid reasons in particular circumstances when the particular behavior is acceptable or even useful, but the full implications should be understood and the case carefully weighed before implementing any behavior described with this label.

SPECIFICATION The specification is an explicit set of requirements to be satisfied by a material, product, or service.

STATEMENT OF WORK (SOW)

A statement of work (SOW) is a formal document that captures and defines the work activities, deliverables and timeline a Contractor will execute against in performance of specified work for the OWNER. In this document, the Specification is generally synonymous with the words statement of work (SOW)

USCG (CG) United States Coast Guard

VESSEL T/S Kennedy

YARD Contracting Shipyard as applicable (same as CONTRACTOR)

EXPANDED DEFINITIONS

GOVERNMENT FURNISHED

All equipment herein specified as GOVERNMENT FURNISHED (GF) or GOVERNMENT FURNISHED EQUIPMENT (GFE) is to be installed by the CONTRACTOR in such condition that it is completely serviceable under normal conditions of vessel operations. Such installations are to adhere to all applicable specifications of Regulatory Agencies and are to be to the satisfaction of the COR. This includes, but is not limited to, the following:

1. Time and materials for assembly.

2. Time and materials for positioning and proper securing

3. Time and materials for connections of piping, wiring, etc.

4. Time and materials for operational testing

All equipment, which is not herein, specified as either GOVERMENR FURNISHED (GF) or EXISTING shall be provided and installed as detailed above by the CONTRACTOR (CONTRACTOR).

CONTRACTING OFFICER'S REPRESENTATIVE (COR)

Contracting Officer's Representative is responsible for monitoring the contractor's progress in fulfilling the technical requirements specified in the contract. The COR ensures that all required documentation and data are submitted in accordance with the procurement deliverable schedule. Should the contractor fail to fulfill the contractual requirements, the COR must inform the contractor of such failure. The COR informs the contracting officer of any technical or contractual problems or delays. The COR maintains administration records, approves invoices and performs final inspection and acceptance of work performed under the contract. The COR is not authorized to make any commitments or obligations on behalf of the government. The COR may not grant the contractor permission to deviate from the requirements stated in the contract, nor direct the contractor to perform any work outside that stated in the contract.

GOOD SHIPBUILDING PRACTICE

The term "good shipbuilding practice" means construction practices, which are in accordance with soundly engineered and approved processes. These processes are to meet the requirements contained within this document of SPECIFICATIONS. Construction and testing shall conform to regulatory agency and industry accepted standards so as to ensure that the vessel will meet the general and particular design requirements.

QUALITY ASSURANCE

Inspections by the COR are for the purpose of verifying the CONTRACTOR’s Quality Assurance Program. COR inspections are not to be used as a substitute for in-process control of quality by the CONTRACTOR.

SOLE SOURCE/BID SUBSTITUTIONS

It is not necessary to quote all material and equipment as "sole source" unless expressly stated in these Specifications. The CONTRACTOR will be permitted to submit bids containing substitutions as long as such substitutions are clearly stated and detailed. Any bid substitution must be equal to the specified model, must be sufficiently documented to prove equality, and must meet the performance requirements of the vessel.

The CONTRACTOR is responsible for all additional costs associated with proposed substitutions including, but not limited to, required engineering expenses. In this regard, the specifications herein are guidelines for minimum performance requirements. If those specifications are not offered by a particular manufacturer, product, or model, the CONTRACTOR will be expected to include a separate list of all discrepancies. Substituted manufacturers, products, or models will not be considered unless they have been demonstrated to be equal to or exceeding the quality, durability and design and the minimum performance functions of the specified equipment. Any proposed substitution must conform substantially to the specified requirements for the machinery and/or equipment.

CONFLICTS - SPECIFICATIONS/DRAWINGS

Where Specifications and Drawings are not in agreement, it is the responsibility of the CONTRACTOR to notify the COR in writing that such a disagreement does exist and request resolution of same. Generally, the Specifications are to be considered senior to the Contract Drawings; however, there may be instances where, by mutual agreement, this priority may be reversed. Written notification, therefore, is essential and required.

INTENT AND GENERAL SPECIFICATION REQUIREMENTS

GENERAL

The primary purpose of this Statement of Work (SOW) is to accomplish the following:

1. Replace the existing joiner doors and door frames described below and by reference onboard TS KENNEDY with new CONTRACTOR government furnished doors and frames. Reference: DRW 540TV- 001-624-01 Rev D., for a total of (14) fourteen Contractor furnished doors.

2. The Contractor shall procure, deliver, install and present for acceptance replacement door coordinators on the Joiner doors listed (the coordinator shall be Rockwood 576 Coordinator or COR approved equivalent) These doors are described in detail on in DRW 540TV-001-624-01 Rev D.

ERRORS/OMISSIONS

In the event that there are found to be errors or omissions in these Specifications or in the accompanying Drawings that would have an adverse effect upon the completion of this contract and/or delivery to the OWNER of a product that is complete, functional, and seaworthy, the CONTRACTOR shall call attention to such errors or omissions in his bid package.

Minor design errors or omissions shall be properly addressed by the CONTRACTOR in the normal course of the contract performance. Major design errors or omissions shall be resolved by Change Orders.

SPECIFICATIONS IN EXCESS

Although the Drawings & Specifications contemplate a project, which will be completed in accordance with the requirements of the several regulatory bodies referred to herein, in certain respects the Contract Drawings and Specifications may be in excess of such requirements and must not be changed except on written approval of the OWNER

If the CONTRACTOR is of the opinion that any aspect of the Specifications is so stringent, that his Company is unwilling or incapable of completing the Project within those parameters; it is the CONTRACTOR's obligation to provide written notification of such a conflict to the OWNER in his bid package. If such notification is not included with the bid package, it is held that the CONTRACTOR agrees with and will complete the project in compliance with the specifications as set forth.

MANUFACTURER'S REPS

Whether or not it is specifically stated in these Specifications, when it is required by the equipment manufacturer or by the specialized technical nature of the installation, and/or when work is outside the normal scope of the CONTRACTOR work force, the CONTRACTOR is to provide the services of Manufacturers' Reps for such assistance and expertise as is required for the development of the design for installation, on-line testing, calibration, adjustments, etc. of CONTRACTOR Furnished and GF equipment.

CERTIFICATION/DOCUMENTATION

The CONTRACTOR shall, in a timely manner, provide the OWNER with information and certifications as may be required for the re-documentation and re-certification of the vessel.

The latest amendments to all laws, regulations, rules and conventions, which are in force at the time of Bid Closing, are to be considered as part of the CONTRACT. Any amendment to such requirements or any new laws, regulations, rules or conventions that come into force after Bid Closing, shall be treated as a change to the CONTRACT if not otherwise covered by these Specifications and Drawings.

GENERAL VESSEL DESCRIPTION

The TS Kennedy is a U.S. Government owned “Public Nautical School Ship” provided to the Massachusetts Maritime Academy for the purpose of training young men and women for a career in the U.S. Maritime Industry.

Name/ KENNEDY Primary VIN/ 509652 Call/ KVMU Flag/ US

Alt VIN's Type

509652 Official Number (U.S.)

6621662 IMO Number

6704200 ABS Number

1069 Hull Number

338919000 MMSI Number

11270 GMDSS

a. Length overall 536 ft-11 in

b. Breadth, molded 76 ft. 0 in

c. Depth, molded 42 ft-6 in

d. Full Load Draft 28 ft-6 in

e. Propulsion Plant Steam Geared Turbines

f. Propulsion Rated BHP, Normal 12,500

g. Propulsion Rated BHP, Maximum 15,500

h. Fuel Consumption, Max Power 594 Bbl./Day

i. Fuel Consumption, Normal Power 490 Bbl./Day

j. Fuel Consumption, In Port 40 Bbl./Day

k. Trial Speed, Normal HP @ 29’0” Draft 20 Kts

l. Cruising Radius @ 20 Kts 10,000 N. M.

m. Light Ship Weight: 12,891.54 LT

n. With fixed ballast 12,891.54 LT

o. Without fixed ballast 8,540.29 LT

p. U.S. Gross Tonnage 13,886 LT

q. U.S. Net Tonnage 4,165 LT

r. Displacement, Full Load 18,550.49 LT

s. Deadweight 1,431 LT

t. Classification ABS/USCG (Subchapter R) IMO &

SOLAS

u. Class notation Unrestricted service, A1 E, AMS, and applicable Passenger Vessel Rules

v. Fuel Oil Storage Capacity, 98% Full 11793.95 Bbls

w. Fuel Oil Settling Capacity, 98% Full 1472.72 Bbls

x. Diesel Oil – Emergency Generator Tank 896 Gallons

y. Fresh Water, 100% Full 31731 Gallons

z. Distilled Water, 100% Full 5730 Gallons

aa. Reserve Feed Water 38896 Gallons

bb. Lube Oil – Gravity, 100% 1234 Gallons

cc. Lube Oil – Storage, 100% 1314 Gallons

dd. SW Clean Ballast, 100% Full 998.36 Tons

ee. Permanent Fixed Ballast 3546 LT

ff. Liquid Mud Fixed Ballast, 100% Full 873.3 LT

gg. Heavy Fuel Oil (for Aux Diesel Gen) 4036 Gallons

hh. Diesel Oil (for Aux Diesel Gen) 971 Gallons

ii. Clean Lube Oil (for Aux Diesel Gen) 207 Gallons

jj. Sludge/Dirty Oil (for Aux Diesel Gen) 412 Gallons

DRAWING, CORRESPONDENCE, AND COMMUNICATION PROCEDURES

The CONTRACTOR shall provide the COR with a copy of all correspondence relating to this design study, which the CONTRACTOR has with Regulatory Bodies, in particular, the ABS or USCG (MSC) Washington and the Local

OCMI.

The CONTRACTOR shall invite the COR to be present during all discussions relating to this design study, which he may have with the Representatives of Regulatory Bodies, in particular, with the Local ABS representative, OCMI or representatives of those offices.

These documents and discussions may include, but are not limited to, the design, construction of modules, ripouts, and relocations, installation of equipment and machinery, testing, sea trials, delivery, and operation of the vessel.

LAWS, CLASSIFICATION, RULES, REGULATIONS, STANDARDS, CERTIFICATES

COMPLIANCE

The vessel, as delivered, shall comply with the requirements of relevant State and Federal Regulatory Agencies.

These shall include:

• USCG: 46 CFR Subchapter “R” PART 167—PUBLIC NAUTICAL SCHOOL SHIPS.

• USPHS: Publication No.393, "Handbook on Sanitation of Vessel Construction"

• USCG: "International Rules of the Road"

• Institute of Electrical & Electronics Engineers Standards #45

• Federal Communications Commission

• Classification: ABS/USCG (Subchapter R) IMO & SOLAS

• Class notation: Unrestricted service, A1 E, AMS, and applicable Passenger Vessel

• SOALAS Passenger Ship

• Current MARPOL requirements

DOCUMENTATION

All necessary certifications and/or documents covering the approval of and indicating compliance with subject regulations shall be obtained by the CONTRACTOR and supplied to the OWNER.

SUBSEQUENT REGULATORY CHANGES

IF: CONTRACT changes are required by modifications or additions to the Laws or Regulations of the Commonwealth of Massachusetts, the United States, the Regulatory Agencies listed above, or any governmental body or board thereafter organized or created;

AND: Such changes require an increase or decrease in the cost of the project, and occur within a period of 30 days following the Bid Opening;

THEN: It is agreed by the CONTRACTOR and OWNER to re-negotiate the CONTRACT PRICE and/or DELIVERY DATE in light of such changes.

PROGRESS MEETINGS AND PROGRESS REPORT

A bi-weekly progress meeting shall be attended by the Contractor, COR and the ship’s Captain/Chief Engineer/Chief Mate to discuss individual ITEM and Delivery Order progress. A Progress Report shall be delivered to the COR one day prior to the progress meeting. This report shall list each contract ITEM and Delivery Order, their awarded dollar value, the Contractor’s estimate of their percent completion, and the resulting earned value (which will be the awarded amount x the percent completion). This Progress Report shall be examined by the COR along with the Contractor’s Production Chart. A percent completion shall be negotiated and the report signed for by both parties. This document shall be the ONLY document requiring signature of the COR. In order to avoid conflicting and/or erroneous information, NO OTHER document delivered to the COR (such as a condition report) which makes a statement regarding ITEM and/or Delivery Order progress and/or percent completion shall be signed as being agreed to by the COR.

CONTRACT AND GUIDANCE DRAWINGS

The Contractor shall submit DWGS, permits or other correspondence required by regulation for review and approval. Submittals will commence upon signing a Contract with the successful bidder. The Contractor is tasked to keep the Owner and the operator apprised of the status of such submittals.

EXISTING VESSEL INFORMATIONAL DRAWINGS

Existing vessel informational drawings are available from the Chief Engineer, and should be requested in writing if required; it should be understood that the vessel has been in service for a number of years and had a number of conversions bidders should be cautioned as the accuracy of the existing vessel drawings cannot be verified, bidders should be specific about what information they are seeking from the existing drawings. Requested drawings will be forward to all interested bidders. Drawings will be provided in electronic format when available. The OWNER does not warrant the accuracy of these plans and requires the CONTRACTOR to verify by physical ship check any and all of the existing plans prior to submitting their bid.

INTERFERENCES/ACCESS

The elimination of all equipment interferences; and the location or relocation of machinery, pumps, piping, wiring, ductwork and misc. equipment so that proper access for operation and maintenance can be readily achieved is the CONTRACTOR responsibility. It is essential that the CONTRACTOR is aware of his obligation in this regard. The CONTRACTOR is responsible to see that ALL INSTALLATIONS are arranged, constructed, and/or relocated in "good shipbuilding practice" and that they adhere to the requirements of the CFR. The CONTRACTOR and the COR are mutually responsible for the maintenance of ongoing communications, inspections, and approvals as construction progresses.

HEADROOM

Clear headroom in accommodations, working, public spaces, passageways, and toilet and shower spaces shall be as high as possible but shall not be less than 7 feet 0 inches. Clear headroom under local points such as ducts, piping, lights, girders, etc. shall not be less than 6 feet 8 inches in the above spaces and will be the subject of individual, case by case, written approval from the COR. In way of double berths, clear headroom (ceiling height) shall be not less than 7 feet 0 inches above the finished deck.

ACCESS & MAINTENANCE REQUIREMENTS

GENERAL

The structure and layout of any added machinery and equipment shall be designed and constructed to permit ready access to all parts for operation, inspection, maintenance and repair without removal or disturbance of other structure or equipment. Ladders, doors, manholes, scuttles, bolted plates, etc. shall be provided as required for access. If conversion structure or installations affect access to existing machinery and equipment, satisfactory steps shall be taken to re-route reasonable access.

VENDORS/SUBCONTRACTORS

ASBESTOS SUBCONTRACTOR

The CONTRACTOR shall, as part of this Contract, engage the services of a certified asbestos subcontractor (unless the CONTRACTOR has in-house capability) to remove and dispose of properly all asbestos removed or disturbed for the performance of this contract.

Note: The OWNER hereby informs the CONTRACTOR that the existing vessel does contain asbestos and that the CONTRACTOR is specifically required to provide certification that the CONTRACTOR is a certified asbestos abatement contractor or that the CONTRACTOR has engaged a certified asbestos abatement subcontractor.

VENDOR LISTING

The CONTRACTOR shall provide the COR with a listing of major Vendors and Subcontractors being employed on the contract. The list shall include name; address; telephone and fax numbers; e-mail address; purchase order or contract number; and an equipment or service description. This list will be for the purpose of enabling the OWNER to effectively communicate with vendors and subcontractors working on the job and to give a baseline for the entry of the vessel as converted into the OWNER electronic contact system.

An initial Vendor/Contractor List shall be provided not more than 10 days after contract signing and shall be updated, as required, every 10 days thereafter over the course of the contract. At the OWNER request, the CONTRACTOR will make arrangements for the OWNER (at the OWNER expense) to visit the Vendor’s or Subcontractor’s facility for the purpose of quality assurance and/or testing.

ACCESS TO YARD/VESSEL/DOCUMENTS (IF APPLICABLE)

ACCESS TO YARD/VESSEL

The Government Representatives (COR) shall be afforded access to the CONTRACTOR Shipyard, the COR’s offices, and the vessel 24 hours a day for the duration of the Contract and for a reasonable time after delivery or until such time as the vessel departs the CONTRACTOR facility for her home port (if applicable) .

ACCESS TO DOCUMENTS

The OWNER and/or COR shall have ready access during normal working hours to all documentation concerning the vessel including but not necessarily limited to: Drawings; Specifications; Technical Information; Engineering Calculations; Schedules; Test & Inspection Reports; Relevant Subcontractor Documents; Regulatory Body Reports; Approvals; Recommendations; and the Contractor’s Detailed Contract Estimate.

INSPECTIONS

All materials and workmanship shall be subject to inspection by the COR, ABS, the USCG and other regulatory bodies having jurisdiction. All inspection and observation of tests by the COR will be performed in such a manner as not to unnecessarily delay the contract work.

The COR shall promptly approve all work and material conforming to the requirements of this Specification and shall promptly reject all work and materials, which do not conform. Such rejected work or material shall be satisfactorily corrected.

SCHEDULING & ATTENDANCE

The CONTRACTOR is responsible for scheduling and presenting all completed work for Acceptance Inspections and for giving written ADEQUATE NOTICE of 24 HOURS to the COR and other required inspection agencies that such work is complete, has been passed by the CONTRACTOR QA, and is ready for such inspection. Inspections shall, when possible, be scheduled and accomplished during normal workdays on the CONTRACTOR day shift.

The COR will make every effort to maintain communications with the parties involved and to report to the inspection site per agreed schedule. If the COR is unable to keep the schedule, he shall notify the CONTRACTOR as soon as possible and reschedule for a mutually agreeable time. Failure of the COR to attend an inspection does not constitute an acceptance of the work. Inspections by ABS, the Coast Guard or other agency do not eliminate these requirements for inspection and acceptance by the COR.

PREPARATIONS

Work presented for inspection shall be complete in all respects, clean, free of debris, scrap, lines, welding wire ends and all temporary gear. Reasonable accommodations shall have been made for access, lighting, and fresh air supply in advance of the inspection party.

COVERINGS

Prior to the application/installation of paint, deck covering, insulation, sheathing, joiner work, ceilings, etc., all structure and weld that is to be covered will be given final inspection and will be signed off on by the COR. It must be clearly understood by the CONTRACTOR that the COR has the right and option to require removal of any or all coverings for inspection in areas that have not been previously inspected and passed. This requirement makes it essential that weekend and night shift foremen, for both CONTRACTOR and Subcontractors, be in close communication with the QA Department and Project Manager.

RE-INSPECTIONS

Any welding, burning, heat shrinking, etc. which is performed as rework, repair, or on change orders after an inspection has been completed, may require (at the COR's option) the removal of any or all coverings for re-inspection of plate, welds, etc. This requirement will further emphasize the necessity of a formal QA Inspection process and the necessity for close communications between CONTRACTOR and COR. An initial inspection in no way negates the requirement for re-inspection if an area is reworked in any manner.

COMPARTMENT COMPLETIONS

Living spaces, workspaces and control/machinery spaces shall be inspected and certified complete by the COR and the CONTRACTOR representative. A compartment shall not be considered accepted until the inspection is complete, deficiencies are corrected, and the COR and CONTRACTOR have signed off on the space. At this time, so far as is possible, the compartment shall be secured and no further work shall be conducted within the space unless approved by the mutual consent of the COR and CONTRACTOR.

The intent of the foregoing paragraph is to guarantee that the OWNER will receive, at delivery, a fully operational vessel which is immediately capable of entering service. Any pre-existing deficiencies not covered in these Specifications or Drawings will be subject to correction at the OWNER expense.

PROSECUTION OF WORK

STARTING DATE FOR PROJECTS

The Notification of Award will stipulate the date on which it is expected the Contractor will begin contract work and from which date contract time will be charged. No work shall begin on the project until the contract has been fully executed.

SCHEDULE REQUIREMENTS

The COR will independently review the initial schedule, and then meet with the Contractor for a joint review and make necessary corrections and adjustments. These specifications require this meeting take place within 10 calendar days of the contract award. After this meeting, but within 10 calendar days, the Contractor shall make the necessary changes, and then resubmit the schedule to the COR. If necessary, this process shall be repeated.

However, the schedule must be finalized within 7 calendar days of the scheduled vessel delivery.

The schedule shall show contract milestones, intermediate contract completion dates, and the contract completion date. The schedule shall show the Contractor’s scheduled completion date and the substantial completion date when applicable.

Should the prosecution of the work be discontinued or changed for any reason, these specifications require the Contractor to notify the COR at least two days in advance of changing or resuming operations. Through the life of the project, the COR should verify that activities, durations, start and finish dates, etc. shown on the schedule represent the actual status of work.

The COR may request in writing a supplemental schedule if the actual prosecution of work differs significantly from that represented on the schedule. The Contractor must provide the requested supplemental schedule within 3 calendar days of the request and at no cost to the Government.

Jobsite progress meetings shall be held weekly or as specified for the purpose of updating the schedule.

Progress will be reviewed to verify actual start and finish dates of completed activities, remaining duration and percent complete of uncompleted activities, and any proposed revisions to the schedule. It is the Contractor's responsibility to provide the COR with the status of activities at the progress meetings and prepare schedule updates based on this information once it has been verified and agreed upon. A written narrative describing the schedule status, the critical path and any revisions to the schedule shall be included with the updated schedule.

The updated schedule will be resubmitted should it not contain the agreed upon information.

The COR must have a schedule that accurately represents the prosecution of work and activities at all times. A current schedule is essential for evaluating requests for adjustments and determining how delays, extra work, interruptions, suspensions, etc. will impact the contract completion date or the Contractor’s scheduled completion date. These specifications allow the COR to withhold progress payments if the Contractor fails to provide the schedules and updates as required.

PROGRESS REVIEW MEETINGS

The CONTRACTOR and COR shall hold progress review meetings every (1) week to be held at the CONTRACTOR facility or such other location as approved by both parties beginning (1) week after the delivery of the vessel to the CONTRACTOR facility. The purpose of the meetings is to discuss, report, and resolve problems relative to progress, anticipated delays, cost experience in relation to budget and projected end costs, staffing, schedules, receipt of GFE (if any), CONTRACTOR furnished material, production problems (including Subcontractor problems), and other related matters.

GUARANTEES

All guarantees or warrantees shall begin at the completion of final acceptance the completed work detailed in the specification by the COR.

MATERIALS AND WORKMANSHIP

MATERIAL GENERAL

All material unless otherwise specified herein, shall be of commercial quality; suitable for marine environment;

and shall conform to ASTM, Federal, Military, SAE, ABS, and USCG (CFR) requirements. This material shall be so designated on Bills of Material and on Construction Drawings. All materials shall be free from imperfections of manufacture and from defects, which adversely affect appearance or serviceability.

WORKMANSHIP GENERAL

All workmanship shall be first-class in all respects. All material, machinery, equipment, pieces and/or parts specified herein and installed in the converted vessel shall be suitable for the marine service intended.

MATERIAL MILITARY SPECS

Where Military or Federal Specifications are referred to herein, they are referenced solely to indicate the degree of quality of material required. The furnishing of material or items in strict compliance with the detailed requirements of these Military/Federal Specs is not intended.

STORAGE/PROTECTION

All material and equipment intended for the vessel in any form, whether CONTRACTOR or GF, shall be adequately stored and protected from the elements and shall be given appropriate security by the CONTRACTOR. Due consideration shall be given to the nature of particular equipment or material with storage and security mutually agreed upon by COR and CONTRACTOR. Inside storage shall be required for all equipment and material that will be located on the interior of the vessel.

The CONTRACTOR shall be responsible during construction and prior to vessel delivery for the protection of all items installed with finished surfaces such as joiner panels, door frames, deck coverings, joiner ceilings, countertops, furniture, etc.

CONTRACTOR'S OBLIGATION

The CONTRACTOR is to provide all plant infrastructure, labor, and transportation for employees, supplies as required, fuel for vehicles and machinery, water, power, lighting, air, steam, crane and forklift services, CONTRACTOR communications, line handling, wharfage, towing and shifting services.

HULL PROTECTION

WELDING

Rigid control of welding and grounding shall be maintained for the protection of hull and hull appendages. Care shall be taken that the welding polarity and ground connections of welding machines used on this vessel, other vessels in the immediate vicinity, or on the dock to which the vessel is moored shall be such as not to damage any parts of the vessel. The CONTRACTOR shall adequately protect, in all respects, the underwater part of the hull prior to delivery.

GENERAL INFORMATION

Note: This GENERAL section applies to all ITEMS within this SOW and therefore is Not Separately Priced. To the extent that efforts to comply with the requirements stated in this GENERAL section present a cost impact, the cost is to be allocated to the priced ITEMS

DRAWING REFERENCES AND SITE VISIT

The following Shipbuilder's Drawings (Avondale Shipyard) and conversion drawings (Bender Shipyard) are included with this Request for Quotation, and will be available on board. Point of Contact: COR, Jeffrey Brown at (757) 694-5505.

DRAWING NUMBER TITLE

540TV-001-624-01 rev D Joiner Doors &Hardware Sched 540TV-001-583-01 rev E Fire and Safety Plan (Bender Ship Repair) 540TV-001-801-01 rev K General Arrangement (Bender Ship Repair)

AVAILABILITY AND PERFORMANCE PERIOD

The ship shall be available for work performance on or about 10 September 2018 with a completion date no later than 14 December 2018

GENERAL REQUIREMENTS: The Contractor shall provide ALL labor, materials and services (except where noted as "Government Furnished" or “GFM”) in order to accomplish the “Intent” of this SOW and all work described herein. This SOW also includes, by reference, all work defined within the "Notes" sections of the referenced drawings to include General Notes, Removal Notes, Test Notes, Special Notes, etc.

Coordination and Communications:

All work performed by the Contractor shall be coordinated through the U.S. Maritime Administration (MARAD) Contracting Officer (CO) or the Contracting Officer’s Representative (COR). Prior to the start and at the end of each work day, the Contractor's Supervisor shall meet with the COR to discuss the work planned and/or accomplished. This meeting should not take longer than 5 minutes.

Applicability of Rules and Regulations:

All work shall be performed in accordance with all applicable U.S. Coast Guard (USCG) Regulations and American Bureau of Shipping (ABS) Rules to include the requirements of the attending USCG Inspector and ABS Surveyor.

Regulatory Call Outs:

The Contractor shall advise the COR not less than 24 hours in advance of the date and time when they shall be ready for USCG or ABS attendance. Requests for their attendance shall be made by the COR. Charges for the ABS Surveyor’s attendance shall be to the Government’s (Owner’s) account. As a Public Nautical Schoolship, there will not be any charges for the USCG Inspector.

Material Requirements:

All piping, take down joints, bolting, fittings and valves shall comply with that specified in the referenced drawings. Where a drawing is not specific with regard to the materials required, those materials and any additional materials needed to perform this SOW shall comply with ASTM F1155-98 (2004) for the particular service employed. If additional materials (beyond those estimated in the drawing material lists) are required to accomplish this SOW, it shall be the Contractor's responsibility to procure those materials and install them at their expense.

Welding Requirements:

All piping and structural welding shall be performed by welders possessing ABS certification for the welds they perform. The Contractor shall provide the COR with copies of each welder's certification prior to the start of the work. In addition, a copy of the Contractor’s approved welding procedures (which will be used in the execution of this SOW) shall be provided to the COR prior to the start of the work.

Electrical Requirements:

All electrical work shall be supervised by a licensed commercial electrician or an individual with extensive marine electrical installation experience. The Contractor shall provide the COR with documentation of either prior to the start of the work.

Services:

115 volt outlets and lighting shall be powered up and available to the Contractor where possible and where outlets and lights are currently installed throughout the ship. A fresh water faucet shall be made available for the filling of portable fire extinguishers. All other services must be provided by the Contractor.

Damaged and/or Disturbed Areas:

Items damaged during removals and/or re-installations shall be replaced at the Contractor's expense. All disturbed areas resulting from this SOW shall be returned to a condition equal to or better than originally found.

Welding blankets shall be employed in the vicinity of hot work in order to protect the surrounding surfaces.

Herculite or similar floor coverings shall be used in areas experiencing high traffic in order to protect the decking materials.

Trash Disposal and Cleanliness:

All fluids, dirt, debris or other materials drained, deposited or generated as a result of the execution of this SOW shall be removed and properly disposed of and the affected surfaces thoroughly cleaned (to include the surfaces of machinery and equipment, bilges, bulkheads, decks, overheads, ventilation ducts, etc.)

Penetrations and Compensations:

All new penetrations and compensations (resulting from the routing of new piping and/or wiring through bulkheads, beams, and decks) created in the execution of this SOW shall be performed in accordance with the requirements of the National Shipbuilding Research Program guidelines. These guidelines shall be provided upon request to interested bidders. If piping and/or electrical penetrations need to be re-routed slightly from the routes indicated in the drawings in order to comply with these guidelines, it shall be accomplished via a no-cost change order and at the Contractor's expense.

Cable Transit Penetrations:

All new cable transit penetrations shall meet the structural fire protection requirements of the bulkhead or deck through which they penetrate. All re-worked or disturbed cable transit penetrations shall be made complete and left in a condition which meets all applicable structural fire protection requirements. It is the Contractor’s prerogative as to whether or not they wish to create a new penetration rather than re-work an existing one to ensure that it meets regulations.

Coating of New or Disturbed Steel:

All new or disturbed steel (to include all piping, foundations, brackets, etc.) shall be prepared and coated in accordance with the MARAD Standard Coatings Guidelines. Final top coat colors shall match the surrounding areas. These guidelines shall be provided upon request to the interested bidders.

Correcting Deficiencies:

The Contractor shall be required to correct any deficiencies in their work or the materials they supplied as soon as practical after discovering the deficiency. Deficiencies in existing or supplied GFM material shall NOT be the responsibility of the Contractor.

Scrap:

Unless specified otherwise by the COR, all scrap material resulting from this SOW shall be disposed of by the Contractor. The Contractor’s bid price shall include a credit for the value of all scrap generated as a result of this SOW. A copy of the scrap receipt and credit provided shall be provided to the COR at the completion of this

SOW.

SAFETY AND SECURITY: The Contractor shall adhere to all safety procedures employed aboard the ship by the Massachusetts Maritime Academy to include the following:

PPE:

All persons working aboard the ship shall employ the proper personnel protective equipment (PPE) for the work being accomplished. At a minimum, hard hat, safety glasses and work shoes are required.

Hot Work:

All areas requiring hot work shall first be certified "safe for hot work" by a certified Marine Chemist. These areas shall be maintained as such during the period of this contract by a certified Competent Person (in accordance with the conditions of the Marine Chemists certificate) employed by the Contractor. In addition, all hot work shall require a signed TS KENNEDY hot work permit from one of the ship's officers in order for the ship’s crew to be cognizant of where and when hot work is taking place. A proper fire watch shall be employed on each side of a surface where hot work is taking place unless, of course, the other side of the surface has been inerted. Use of the ship's portable extinguishers is not permitted except in an emergency. The Contractor’s portable extinguishers shall be maintained fully charged at the beginning of each work day. There shall always be not less than one fully charged extinguisher at each location where hot work is being performed.

Tripping Hazards:

All Contractors’ equipment, including hoses and cables, shall be positioned in a manner not to cause a tripping hazard or obstruct passageways. Cables and hoses shall not be lead through doorways or down ladder ways whenever possible. If it is required that a cable or hose be run through a doorway or watertight door, they shall be protected by running them through a short section of heavy walled pipe. All hoses, cables and the short section of piping shall be removed from all doors (including watertight doors) at the end of each work day.

Oxy-Acetylene:

All oxygen and acetylene bottles shall be kept on the pier and secured along the dock. The Contractor shall be aware that the ship can shift with the changing tides and currents and that sufficient excess hose must be supplied. All oxygen and acetylene hoses shall be disconnected at their bottles at the end of each work day and coiled up such that no hoses or sections of piping are left passing through any doors. All hoses shall be in good condition without signs of any visible damage.

Welding and/or Electrical Cables:

The Contractor shall be aware that the ship can shift with the changing tides and currents and that sufficient excess cable must be supplied. During the work day, any welding cables or electrical cables shall be run through short sections of heavy wall steel piping where they pass through any water tight doors. These cables shall be disconnected at the end of each work day and coiled up such that no cables or sections of piping are left passing through any doors. All cables shall be in good condition without splices, damaged insulation or exposed conductors.

Lock out/Tag Out:

All work involving any stored energy (electricity, fluids under pressure, etc.) shall require that the device be locked out/tagged out in accordance with the T. S. KENNEDY's lock out/tag out procedures. The Contractor shall receive written permission from the Chief Engineer prior to energizing or de-energizing these devices. This permission shall be accomplished by way of an entry in the ship's lock out/tag out record book by one of the engineering officers. Requests for lock out/tag out shall be made not less than 2 hours before requiring them.

The Contractor shall provide their own locks and tags. A minimum of two valve protection (or a valve and blind flange) shall be employed at all times on any sea water piping during the execution of this SOW.

Working Aloft:

All persons needing to work aloft shall do so in accordance with the ship's going aloft procedures. Permission to work aloft shall be obtained by the Chief Mate by way of a signed working aloft permit. The Contractor shall provide their own safety harnesses and gear.

Confined Space Entry:

No person may enter a confined space without a safe for entry (safe for workers) permit issued by a Marine Chemist. These areas shall be maintained as such during the period of this contract by a certified competent person employed by the Contractor.

Smoking:

Smoking is not permitted aboard the ship or on the Massachusetts Maritime Academy grounds.

TWIC:

All persons working aboard the ship shall be in possession of a Transportation Worker's Identification Credential (TWIC). All persons with a TWIC shall be provided a temporary access card which will require scanning at each boarding and disembarking of the ship. Quick trips to the pier for tools or the like shall not require scanning in/out providing the cadet watch is informed and the Contractor's employee remains within sight of the watch.

A list of all employees working this SOW shall be provided by the Contractor to the Chief Mate before the start of the work and whenever any personnel changes are made.

Work Days/Hours:

Work days/hours shall be Monday thru Friday, 0800 to 1600 hrs. not including Federal and/or Massachusetts State holidays (no hot work will be performed after 1530 hrs.).

Loading of Tools and/or Equipment:

Contractors shall be permitted to load/unload tools and materials at the Academy pier alongside the ship.