Amendment 0002 Solicitation 69319522R000001- Questions received with Government responses.xlsx
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- Solicitation number
- 69319522R000001
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This document contains questions received and responses provided relating to Amendment 0002 of Solicitation 69319522R000001 issued by the Department of Transportation Federal Transit Administration. The purpose of the solicitation is to procure contractor support for the Office of Transit Safety Oversight's Safety Management System program. Key details include that proposals are due electronically by March 11, 2022, with questions due by February 18, 2022. The incumbent contractor is Boyd Caton Group under contract number DTFT6016A00012. Seventeen key personnel positions are required to support various program areas, though the same individual can fill multiple roles if qualified. Resumes but not paper copies are required as part of the proposal submission.
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment 0002 SF-30 69319522R000001.pdf | ||
| Amendment 0002 - Attachment J.1 - Pricing Template - 69319522R00001.xlsx | XLSX spreadsheet | |
| Amendment 0002 - SMS Support RFP 69319522R000001 Final.pdf | ||
| Amendment 0001 - ATTACHMENT J-3 PAST PERFORMANCE QUESTIONNAIRE.docx | DOCX document | |
| Amendment 0001 - 69319522R000001 (002)_Signed.pdf | ||
| Attachment J.2 - Resume Template.docx | DOCX document | |
| Attachment J.1 - Pricing Template - 69319522R00001 .xlsx | XLSX spreadsheet | |
| ATTACHMENT J-3 PAST PERFORMANCE QUESTIONNAIRE.docx | DOCX document | |
| SMS Support RFP 69319522R000001 .pdf |
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Q&R
| FTA RFP/Solicitation No.69319522R000001 |
| Safety Management Systems (SMS) Procurement |
| No. | Noted Section Reference | Questions | Government Responses |
| 1 | L.8 and L.9 | Section L.17 states that offerors should submit an electronic copy of each volume via email IAW instructions in Sections L.8 and L.9. Section L.8 states that 8 paper copies of each volume will also be submitted. Can the Government please clarify the submission requirements? | Proposals are to be delivered only electronically, not in hard copies. The amendment 0002 to the RFP/Solicitation will address the correction as well as provide updated proposal delivery instructions. |
| 2 | C.9 | The solicitation states, "The Contractor shall provide, at a minimum, the following key staff:" followed by a listing of all labor categories. Will the government please provide clarity on whether all labor categories are deemed to be Key Personnel, or specific labor categories. If specific labor categories, will the government please specify the role(s)? | All labor categories are deemed key personnel. The key staff listed in section C.9 are key staff, which includes a description of the postion responsibilities and the qualifications for the key staff. |
| 3 | L.8 | The solicitation asks for 8 printed copies of each volume. Will the government confirm if 8 printed copies are required? If yes, will the government destination address for mailed copies? | Please refer to question number one's response. |
| 4 | C.5 | Is there a service provider performing the "Tasks" today? If so, who is the Contractor? | Yes, the current incumbent is Boyd Caton Group with the current BPA number DTFT6016A00012. |
| 5 | C.9 | The table of "Key Staff" contains 17 roles, the Pricing template lists 23 roles, and the Total hours on the pricing template account for 12 FTE (assuming 2080 represents 1 FTE). Is it the Government’s intent that some Key Staff be assigned at less than full time hours? If not, will the Government clarify which roles in the table in C.9 should be combined in determining the number of FTE that are Key? | Yes, some key staff will be assigned less than full time hours. |
| 6 | C.9 | Under Clause “1252.237-73 Key Personnel (APR 2005),” the RFP establishes the following as Key Personnel:In Section C.9 of the RFP, “Key Staff,” Program Manager and Senior Consultant/Subject Matter Expert are listed for “All Program Areas.” In addition, for each subsequent Program Area, Senior Analyst, Mid-Level Analyst, and Junior Analyst are listed |
| Does the Federal Government want the Contractor to establish a total of 17 Key Personnel? | Yes, the Federal Government does want the Contractor to establish a total of 17 key personnel positions; however, key personnel that meet the qualifications for different labor categories in different program areas can be the same individual. Meaning, a key person under one program area can serve as a Key Person for another program area if they meet the requisite qualification requirements. | |||
| 7 | N/A | Are all Key Staff considered Key Personnel? Meaning, does the Federal Government require a resume for all contractor staff that may perform work under one of the Key Staff labor categories? | Yes, all staff are key personnel staff and a resume is required for persons filling the key positions. | |
| 8 | N/A | Can a Key Person under one Program Area serve as the Key Person for another Program Area if they meet the requisite qualification requirements? For example, a Senior Analyst could serve as a Key Person for both the first and second Program Area? | Yes, refer to the response for question number 10. | |
| 9 | In Attachment J, Pricing Template, within CLIN 0003 “Data Collection, Analysis & Reporting” there are no hours specified for the Program Manager or Senior Consultant/Subject Matter Expert labor categories. Does the Federal Government not expect work under this CLIN for these two labor categories? | Please see updated pricing template attachment provided that includes the Program Manager and Senior Consultant/SME per amendment 0002. | ||
| 10 | Section L.8 | Under Section L.8 Proposal Volumes Requirements, there is a column titled “Paper Copies” in each of the three Volume tables. Does the Federal Government require hard copies of a contractor’s bid to be submitted? | Please refer to question number one's response. | |
| 11 | Section L.9.2 | The Volume 1 Technical Proposal (Specifications) chart pp. 80–81 states that 20 pages are allotted for sections 7–9.2. However, section 9.2 (Resumes) allows for 2 pages per resume. Do the resumes count in the 20-page limit for Volume I? | No, resumes do not count for volume page count totals. | |
| 12 | page 85 | The resume requirements on p. 85 for key personnel list the following items that are not on the resume template: |
Name and Address of Firm or Project sponsor; Name, Title, Phone Number, and Email Address of Supervisor or Senior Manager
| Authorization to work in the United States; May we add these items to the template? If so, where? Or are these items not required for this RFP? | Yes, you may add them to the resume. | |||
| 13 | N/A | Would you consider allowing small font size for tables, charts, graphs, and other graphics if they are legible and readable? | Yes. | |
| 14 | pg 84 | On p. 84, in the “Resumes” section, the RFP states ”Representative resumes will not be accepted for Key Personnel.” What does “representative” mean in this context? | This means that your firm should not propose personnel via resumes that qualify them for the position but have no intention on filling that position with the actual person that resume represents. All resumes submitted should be of individuals who will fill the actual postions. | |
| 15 | N/A | Solicitation information and amendments shall be posted to Contract Opportunities via https://beta.sam.gov. This link does not work. Will amendments be posted to SAM.gov as opposed to beta.sam.gov? | Yes, amendments and all other subsequent amendments will be posted to Contract Opportunities via SAM.gov. This is the same place where the actual RFP/Solicitation is posted. | |
| 16 | Section L.14 | In section L.14 (p. 88) on Section 508 compliance, the RFP states “This information is to be included in Volume 4 – Additional Information.” However, in the list of proposal volumes in section L.8 (p. 80), a Volume 4 is not included. Should we add this information elsewhere? If so, where? | Reference to Volume 4 is incorrect and is corrected via amendment 0002 to reflect Volume 3 - Price Proposal (where it should be addressed with submission of your firm's proposal to the Government). | |
| 17 | N/A | Please confirm that no paper copies are required for submission for any sections of the proposal. | Please refer to question number one's response. | |
| 18 | C.9 | Please confirm that one resume is required for each of these positions: Program Manager, Senior Consultant/SME, Senior Analyst, Mid-Level Analyst, and Junior Analyst, for a total of 5 resumes. | Yes, at a minimum there needs to be one resume per each labor category your firm is proposing to fill that position with. If more than one resume is submitted, that is also acceptable. | |
| 19 | N/A | Please confirm that the Government is looking for a total of 3 Government or Commercial contracts, or a combination of both. | We are requesting that you show at least 3 contracts that have similar size, scope, complexity and can support your past knowledge and performance for similar work. | |
| 20 | N/A | Will the government provide an additional 10 pages to address these sections (for a total of 30 pages) given the amount of detail required? | No | |
| 21 | SOW | Section C is titled SECTION C: DESCRIPTION/ STATEMENT OF WORK.Is there a separate document containing the SOO? | No, there is no separate document concerning a SOO. The section C was incorrectly titled "STATEMENT OF WORK". Thus, via the amendment 0002, the part that previously referenced "STATEMENT OF WORK" in the title will be corrected to reflect "STATEMENT OF OBJECTIVES". | |
| 22 | Page 6 | Do we need to send data to these sources, pull data from these sources, or both? Is there an API available to support this? | The Contractor will pull data from sources such as the National Transit Database. FTA does not have a full public-facing API. FTA has an internal data warehouse for direct database queries for its NTD-collected safety and security data (fatalities, injuries, etc.). The type of database is MySQL. | |
| 23 | Page 6 | PWS (page 6), para 3. Data Collection, Analysis & Reporting (4th para, 6th bullet) “Support in the maintenance and upkeep of data on TSO’s website, to include support for the development and implementation of improvements to the website, in coordination with other offices outside of TSO processes. What is the FTA-approved software, data, and processes? | The contractor will only be responsible for assisting with providing and verifying data and information on the website, as needed, to support the upkeep of TSO's website. FTA-approved software refers to FTA’s Drupal-based Content Management System (CMS) and associated content development software, such as Microsoft Office and Adobe DC Pro. FTA-approved data refers to proposed website content and data that has been reviewed and approved for public viewing by applicable FTA offices and personnel. FTA-approved processes refers to the performance of actions designed to ensure stability, quality control, accessibility compliance, and functionality of newly uploaded content. | |
| 24 | C. 5 Performance Objectives, Task Section 2 Safety Risk Management. The contractor will be expected to apply the following: Experience in implementing common hazard analysis tools such as Preliminary Hazard Analysis, the Failure Modes Effects (and Criticality) Analysis, System and Sub-System Hazard Analysis, Operating Hazard Analysis, Job Hazard Analysis, Bowtie, Structured What If Technique, Hazard and Operability Study, the Fishbone Cause-and-Effect Diagram, Systems Theoretic Process Analysis, and deductive failure analyses tools such as Fault Tree Analysis and Event Tree Analysis. | Which systems are TSO-10 familiar with or currently using? | The program office has familiarity with and has used many of these industry standard systems mentioned in C.5 Performance Objectives. FTA's Safety Risk Management Program has primarily relied upon a safety risk management matrix similar to that used by the Federal Aviation Administration. | |
| 25 | N/A | Please confirm the SRM working group referenced in section is already established at the FTA, and if so, what the purpose is of the SRM working group and what organizations/stakeholders are required members of the SRM working group. | The FTA SRM working groups are already established and include the Safety Risk Analysis Cadre (SRAC), Safety Assessment Team (SAT), and the Executive Safety Review Board. The SRAC and SAT perform analyses and develop mitigations to address safety concerns for transit. Current participants include FTA's Office of Transit Safety and Oversight and subject matter experts from other FTA offices. The Executive Safety Review Board is a function of the FTA Policy Council and fulfills the duties of an executive level decision-making body addressing industry-wide safety issues and associated risks deemed highly visible, critical, and requiring substantial resources. | |
| 26 | N/A | Please confirm FTA expects the Contractor to assist and support the 10 regional offices across the United States or if the Contractor will only be supporting the DC headquarters. | The Contractor will only support the Office of System Safety which is located in the headquarters office in Washington, DC. | |
| 27 | N/A | Will the Government extend the due date for the completion of the Past Performance Questionnaires to the proposal due date? | Yes, per amendment 0001, the due date for the past performance questionnaires was extended. Thus, please refer to amendment 0001 for the revised past performance questionnaire due date which is posted on Contract Opportunities with the actual RFP/Solicitation that was posted. | |
| 28 | N/A | Please confirm whether hard copies of the proposal are required in addition to the electronic submission, and indicate the address to which these should be delivered. | Please refer to question number one's response. | |
| 29 | N/A | Is there an incumbent contractor currently providing the services for this opportunity? If yes, can you please provide us the details? | Please refer to question number four's response. |
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