692M15-20-R-00005 ARFF Support SIR.pdf

692M15-20-R-00005

1. REQUEST NO.

4a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

9. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 4a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO.

5. DELIVERY BY (Date)

6. DELIVERY

8. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

4b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

7. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 4a. This request does not commit the Contract Authority to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

10. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

18 June 2020

1 51

FAA William J. Hughes Technical Center Building 300, Fourth Floor

Atlantic City International Airport

AAQ-610 Grants & R&D

Atlantic City NJ 08405

Multiple

609 485-6747Karen Mercer

07/9/2020 1700 EDST

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Period of Performance: 1 year from date of award with 4 one year options

The FAA will utilize contractor support for this source evaluation. The contractor support will have access to technical and cost proposals.

Contractor employee(s) may assist with proposal compliance checks, gather past performance information, attend meetings with Offerors, and assist in the preparation of acquisition related documents . The contractor employee(s) have signed Non-Disclosure Agreements and will sign Conflict of Interest statements for this procurement. While these contractors support the evaluation process, the exclusive responsibility for source selection decision remains with the FAA.

11. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

12. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

13. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

14. DATE OF QUOTATION

b. TELEPHONE are are not attached

Section B - Supplies or Services/Prices

This contract will be for one year with four one year options. This will be a hybrid contract with Contract Line Item Numbers (CLINs) as identified below.

CLIN 1: Time and Materials (T&M) for labor to complete the research and development technical support as set forth in Section C; Scope of Work. NOTE *** Not all labor categories are full time.

CLIN 2: This is a Cost Reimbursable with no fee CLIN. All materials purchased for the performance of this contract are reimbursable under this CLIN. Materials not otherwise listed in the Statement of Work or elsewhere in this document must be approved by the COR prior to any purchase by the Contractor. Any G&A percentage to be charged must be included in the price proposal. An estimated NTE value is entered in the attached pricing spreadsheet (Attachment A) for proposal purposes.

CLIN 3: Some travel may be required in the performance of this contract. This is a Cost Reimbursable with no fee CLIN. Any General and Administrative Expense (G&A) percentage to be charged must be included in the price proposal. An estimated Not to Exceed (NTE) value is entered in the attached pricing spreadsheet (Attachment A) for proposal purposes.

Attachment B includes the labor category descriptions and requirements. Some labor categories are Ad Hoc; not full time.

The remainder of this page has been intentionally left blank.

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Section C – Description/Specifications

Statement of Work

1. OBJECTIVES

1.1 ARFF Research Support: Provide technical expertise, engineering and labor to support ARFF research projects. [see Section 4.1]

1.2 Fire Test Facility Operation and Maintenance: Provide technical expertise and labor to operate and maintain the fire test facilities at the Federal Aviation Administration (FAA) William J. Hughes Technical Center (WJHTC) in Atlantic City, NJ. [see Section 4.2]

1.3 Research Fire Apparatus Operation and Maintenance: Provide technical expertise and labor to operate and maintain the ARFF Research Vehicles at the FAA WJHTC. [see Section 4.3]

1.4 Thermal Balance Research: Provide technical expertise, engineering and labor to support research into the effects of water discharge on thermal balance of aircraft fuselage in a post-crash fire. [see Section 4.4]

1.5 Aqueous Film Forming Foam (AFFF) Replacement: Provide technical expertise, engineering and labor to support research into future fire fighting agent requirements to replace the current AFFF used at airports.

[see Section 4.5]

2. BACKGROUND

The FAA has a goal to increase aircraft passenger survivability during a post-crash fire. The FAA, through the Airport Improvement Program (AIP), provides financial assistance to FAA certified airports for the purchase of heavy rescue fire fighting equipment. In addition, the FAA performs fire fighting research in areas that will improve the effectiveness or better use of this same fire fighting equipment.

The FAA WJHTC's ARFF research program is conducting research on alternative fire fighting agents, effects of piercing nozzle discharge on thermal balance, the use of compressed air foam for large-scale Class B fire fighting, the impacts of alternative fuels on ARFF response and evaluations of new fire fighting technologies. (See Attachment 1)

3. GENERAL REQUIREMENTS

State-of-the-art technology applications will be incorporated into ARFF research programs. The research will be conducted at the FAA WJHTC’s ARFF Research Fire Test Facility, the US Air Force Civil Engineering Center (AFCEC), Tyndall Air Force Base (AFB), Panama City, Florida, US Naval Research Laboratory, Chesapeake Beach (NRL-CBD), MD, and/or the Dallas/Ft. Worth International Airport Fire Training and Research Center (DFW/FTRC), Dallas TX. The testing will incorporate the latest technological advances in ARFF vehicles, fire fighting agents, and equipment.

3.1. Program Management

The Contractor will have a Program Manager that will have responsibilities of performing the day-to-day and long-term project planning, scheduling and reporting of the work to be performed by the engineering and

692M15-20-R-00005 Aircraft Rescue and Fire Fighting Operations & Maintenance Support 3 of 51 technician support staff under the requirements of this task. They will be responsible for setting up monthly meetings with the FAA Project Manager. This function may require the performance of some technical responsibilities in the execution of the research activities listed under this Statement of Work.

3.2. Technician Requirements

Technicians under this statement of work (SOW) will be required to perform tasks such as welding, fabricating, basic electrical tasks, installation of sensors, and performing fire fighting operations during testing. Examples of welding types used in current fabrication projects are MIG, TIG, Stick, and arc welding. Fabrication tasks will include the use of equipment such as drill presses, metal breaks, lathes, metal punches and other common metal fabricating equipment. Electrical tasks will include simple 120V wiring, wiring sensors, data acquisition system, 12/24 V work, and solid state relays. Technicians will also require a certification in structural or aircraft rescue and fire fighting. In lieu of a certification, prior experience in aviation fire research will be acceptable. All personnel must have completed an emergency vehicle operator’s course (EVOC) prior to operating any of the three large research vehicles. This requirement does not include the smaller, pickup truck based ARFF vehicle.

Forklift and man lift operation will also be required with annual training being performed in-house by FAA Safety Office personnel. Other on-the-job training such as fall protection, CPR and confined space operations will also be provided by the FAA Safety Office.

3.3. Personal Protective Equipment (PPE)

Some research efforts will require the use of personal protective equipment (PPE). Personnel who require the use of respirators (full or half-faced) or Self-Contained Breathing Apparatus (SCBA) in the performance of their duties within this SOW must meet the training, fit testing and respiratory physical examination requirements set forth by the FAA WJHTC’s Safety Office. Preliminary and annual recurrent training as well as the respirator “fit test” requirements can be satisfied by attending the in-house training sessions provided by the Safety Office at no cost to the Contractor. The requirement for annual respiratory physicals meeting OHSA 29 CFR 1910.134 can be satisfied through an exam by the personnel’s physician or by exam when the Safety Office schedules a physician to come on-site for federal employee examinations. There are two main requirements to the exam. At a minimum, a respiratory questionnaire must be completed and reviewed by a qualified physician. Based on the questionnaire and physician evaluation a pulmonary function test may be required. Under the second requirement, if a person uses a respirator more than 30 days a year then automatically they are to be included in a respirator monitoring program and require a pulmonary function test as part of a medical exam. There will be a cost associated with the respiratory physical examinations. This will be a reimbursable expense under CLIN 3;

Materials; Cost Reimbursable.

3.4. Work Outside Regular Hours

Except as may otherwise be specified, all work must be performed during the Government's regular working hours of 6:00 am – 6:00 pm, Monday through Friday on non-Federal holidays. For oversight purposes, if the Contractor is required to carry on work on Saturday, Sunday, Federal holidays, or outside regular working hours, must be requested in writing to the COR, giving as much advanced notice as practicable, but no less than 48 hours. If work is required outside of the regular work hours, the contractor may allow comparable time off to keep the hours to a normal 40 hour work week, which can also be averaged out over multiple weeks when necessary, so that there will be no additional charge to the Government. This will be payable under CLIN 1; Time and Materials

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3.5. Branch Support

The work described in this SOW is one of many programs that make up the Airport Technology R&D Program portfolio. These programs and projects intersect frequently. As such, the Contractor may be required to provide support on other FAA research program areas not specified in this SOW. This work will be assigned on a case-by-case basis by the Airport Technology Research and Development Branch, through technical direction issued by the COR and/or CO. Any additional work will not affect the total number of hours provided for in this contract. Invoicing for such work will follow the Contractor’s normal invoicing procedures, no special process will be required.

4. SPECIFIC REQUIREMENTS

4.1. Subtask 1: ARFF Research Support

The Contractor must provide technical expertise and labor to support ARFF research projects at the FAA WJHTC ARFF Research Facility. Examples of current and potential future research projects include conducting research on alternative fire fighting agents, effects of piercing nozzle discharge on thermal balance, the use of compressed air foam for large-scale Class B fire fighting, the impacts of alternative fuels on ARFF response and evaluations of new fire fighting technologies and tactics. Off-site research projects will include but are not limited to projects conducted at US Air Force Silver Flag Fire Test Facility located at Tyndall AFB, NRL-CBD, and/or DFW/FTRC. The Contractor must provide support to the FAA in planning and conducting FAA ARFF research activities. The Contractor must conduct the following duties related to research:

Provide engineering support for development of test plans, engineering drawings and data collection and instrumentation system design and fabrication.

Instrumentation installation such as thermocouples, radiometers, gas analyzers and video systems, etc.

Test article design and fabrication ranging from small steel fire test pans to fire tests chambers.

Execution of the experiments outlined in test plans.

Data analysis and interpretation specific to the assembly of a technical report.

Technical report writing at the completion of a research effort.

Provide engineering support and data analysis to the FAA sponsor organization in developing Advisory Circulars or other standards development such as the National Fire Protection Association (NFPA), the International Civil Aviation Organization (ICAO) or the National Transportation Safety Board (NTSB). This will include creating charts, tables, literature searches or presentation material to support the sponsor’s requirement.

Provide engineering and technician support for fire tests/demonstrations which arise through headquarters sponsor or vendor request for “quick-looks” at new agents or technologies.

Assist the FAA in presentation and demonstration of various aspects of the research program, to include the research projects, facilities and vehicle operations for various tour groups, VIP visits and professional conferences.

Assist in the review of proposals for research efforts that are not being performed within the scope of this statement of work (eg. university or broad agency announcement proposals).

4.2. Subtask 2: Fire Test Facility Operation and Maintenance

The FAA’s ARFF Research Program has constructed a new building that provides indoor fire testing capabilities. The indoor testing allows for better control of the testing by removing the highly variable

692M15-20-R-00005 Aircraft Rescue and Fire Fighting Operations & Maintenance Support 5 of 51 weather component and increasing the data collection capabilities. This fire test building consists of a hood calorimeter and various instrumentation to include thermocouples, radiometers, gas analyzers and video systems. Adjacent to the new fire test facility, the program utilizes a modified L1011 aircraft with multiple instrumented fire test chambers and an outdoor burn pad for various research efforts. In addition to these facilities at the fire testing area, the ARFF Research Program has several support buildings for fabrication and vehicle and equipment storage (bldgs. 207, 299, 364, and 311B-D). (See Attachments 2 and 3)

The Contractor must provide the necessary support for the operation and maintenance of the fire test facility by performing the following tasks:

Provide program management support for planning, scheduling and operating the testing facilities.

Perform fire testing based on procedures outlines in test plans or industry accepted test protocols such as MIL-PRF-24385F, ICAO and NFPA.

Provide engineering support for development of test plans, engineering drawings, design and operation of instrumentation and data collection systems used at the testing facilities.

Provide the necessary expertise for data analysis and technical report writing at the completion of the research projects.

Provide technician support for the installation of instrumentation systems, fabrication of test articles and performing the fire testing.

Provide and maintain an inventory of all data collection hardware.

Perform routine facility maintenance and suggest any deficiencies in the facilities and/or fire test articles. This includes FAA buildings 207, 299, 364, and 311B-D. (See Attachments 4-9) Provide technician support for general upkeep and organization of the facilities to include cleaning and stowing of equipment, tool storage and inventory, cleaning and inspecting fabrication equipment, washing apparatus bay floors, and other tasks not covered under the Technical Center janitorial or support services contracts.

Perform inspections and minor maintenance on forklifts, man lifts and other motorized equipment to include air compressors, generators and other small engine equipment. The frequency of inspections will be outlined by FAA Safety Office guidelines. Report maintenance issues of equipment to the FAA.

Operate and perform inspections of the FAA’s Bauer breathing air system reservicing pressurized air bottles.

Maintain chemical inventory and storage in coordination with FAA Safety Office.

Perform proper cleaning, inspection and maintenance procedures on personal protective gear to include turnout gear, SCBA and respirators.

Provide input to the FAA for WJHTC Work Requests necessary for facility repairs.

Provide input to the FAA for any equipment, parts or supply procurements necessary to meet the operation and testing objectives.

4.3. Subtask 3: ARFF Research Vehicle Operation and Maintenance

The FAA’s ARFF Research Program has four highly specialized ARFF research vehicles used in various testing. These vehicles require routine inspection and operation to maintain optimum performance capabilities. All personnel must have completed an EVOC prior to operating any of the three large research vehicles. This requirement does not include the smaller, pickup truck based ARFF vehicle. (See Attachments 10-14)

The Contractor must provide the necessary support for the operation and maintenance of the ARFF Research vehicles by performing the following tasks:

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Perform weekly inspections of the four FAA ARFF research vehicles to include but not limited to the safe operation of the vehicle, the fire pump system and the auxiliary equipment stowed on the vehicle. All inspections must be recorded in an electronic vehicle management program provided by the FAA. [5.1.4] (See Attachment 15) Complete monthly inspection and mileage reporting forms for all vehicles within the ARFF research program to be submitted to FAA Motorfleet office. [5.1.5] Perform routine maintenance as suggested by vehicle manufacturer and suggest any deficiencies in the operation of the vehicles or any of their installed equipment.

Perform minor repairs such as replacement of light bulbs, water valves and switches. These repairs can also include minor repairs to the fire fighting systems and installation of new equipment.

Provide routine cleaning of the vehicle interior and exterior particularly after testing.

Provide input to the FAA for routine preventative maintenance, repairs and upgrades for the ARFF vehicles. This will include work to be performed by a third party such as the vehicle Original Equipment Manufacturer (OEM) or OEM approved maintenance contractor.

Provide input to the FAA for any equipment, parts or supply procurements necessary to meet the operation and testing objectives.

4.4. Subtask 4: Effects of Water Discharge on Thermal Balance of Aircraft Fuselage in a Post-Crash Fire

Some recent use of high reach extendable turrets (HRETs) in post-crash fire events have brought into question the timing of the tactical approach to pierce an aircraft fuselage and discharge water into the interior of the fuselage. Therefore one area of research identified is whether water discharged from an HRET’s aircraft skin-penetrating nozzle (ASPN) would disturb and interrupt the thermal balance inside an aircraft fuselage and whether that could affect survivability of the passengers.

The objective of the fire test program is to identify the effects that water discharged from an ASPN on the thermal balance inside an aircraft fuselage through live fire tests. These tests should evaluate if the relative location of the ASPN to the fire will affect the thermal balance. Tests should also look at how an aircraft’s configuration (cargo or passenger) will affect the thermal balance and the disruption caused by the water discharge. Results will indicate if flow obstructions caused by passenger seats could help prevent temperature spikes when water is discharged.

In this task the Contractor must perform the following tasks:

Conduct fire testing in the FAA’s L1011 test aircraft to determine the following:

o Whether different ASPN patterns would be beneficial in the prevention of a thermal imbalance and fire extinguishment.

o The effects of water discharge on thermal balance of aircraft fuselage in a post-crash fire.

Conduct off-site fire testing at DFW/FTRC as determined by the FAA.

Develop a test plan for testing to be performed at DFW/FTRC.

Develop a computational fluid dynamics code using data from live fire tests to predict thermal balance behavior for different aircraft and seat configurations.

Complete the fabrication of the cargo fire test chamber on the main deck of the L1011 test aircraft.

Data analysis and interpretation specific to the assembly of a technical report.

Technical report writing at the completion of a research effort. [5.1.6] Create a user guide for the L1011 test chambers with drawings, sensor locations, wiring layouts, and parts list. [5.1.7]

4.5. Subtask 5: AFFF Replacement

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Over the years, there has been a growing concern about the potential health and environmental impacts of AFFF used by ARFF Departments at airports and surrounding communities. PFAS, or per- and polyfluoroalkyl substances, are a toxic group of chemicals that are found in AFFF concentrates used at airports. Specifically of concern are perfluorooctane sulfonate (PFOS) and perfluorooctanoic acid (PFOA).

Both PFOS and PFOA are considered persistent, bio-accumulative and toxic by US Environmental Protection Agency standards. There are also several other PFAS compounds in the current AFFF formulas whose environmental and health hazards are not yet known. Recently new Fluorine-Free Foams (FFFs) have shown potential to replace current AFFFs however; they have not been shown to have equivalent fire extinguishing capabilities. It is also unknown if there are any potential hazards of the chemicals used in lieu of PFAS.

Research is required to investigate the reduction or elimination of PFAS and other chemicals that may pose either health or environmental hazards.

In this task, the Contractor must perform the following sub-tasks:

Provide engineering support in the selection of candidate fire fighting agents for evaluation.

Perform fire tests of potential FFF and other Class B fire extinguishing agents using the FAA’s new fire test building. This testing should use the MilSpec Mil-F-24385 and ICAO testing standards.

Determine possible modifications to the MilSpec or ICAO test protocols or the use of other test standards to better evaluate specific performance characteristics of selected products. Perform fire testing necessary to evaluate the impacts of these modifications.

Perform analysis of the data collected from the testing and provide briefing materials as needed by the COR.

Provide the necessary expertise for technical report writing of quarterly progress reports. [5.1.8] Investigate any issues or concerns with the integration of FFFs at airports outside the United States or at training centers. This includes issues with truck hardware and new extinguishment tactics needed.

5. DELIVERABLES AND SCHEDULE

5.1 Deliverables

5.1.1 Task Plans with milestone schedules

5.1.2 Weekly status reports on active tasks

5.1.3 Monthly reports

5.1.4 Weekly vehicle inspection and maintenance reports for the four ARFF research vehicles. [4.3]

5.1.5 Complete monthly inspection and mileage reporting forms for all vehicles within the ARFF research program to be submitted to FAA Motorfleet office. [4.3]

5.1.6 Report on the findings of the thermal balance fire testing. [4.4]

5.1.7 Create a user guide for the L1011 test chambers with drawings, sensor locations, wiring layouts, and parts list. [4.4]

5.1.8 Quarterly progress reports on the findings of the AFFF replacement research. [4.5]

5.1.9 Quarterly updated project schedule with milestones

5.2 Schedule

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Deliverable No. Days After NTP Description

5.1.1 30 Task Plans with milestone schedules.

5.1.2 Weekly (Friday) Weekly status reports on active tasks

5.1.3 Monthly

(Last working day of the

Month)

Monthly reports with current project status, upcoming activities, and travel.

5.1.4 Weekly (Friday) Report on vehicle, facilities and equipment conditions and deficiencies.

5.1.5 4th of every month

Monthly inspection and mileage reporting forms.

5.1.6 TBD Thermal Balance Report

5.1.7 TBD User guide for the L1011 test chambers

5.1.8 Quarterly

(NLT the last working day of the month)

Progress reports on AFFF replacement research

5.1.9 Quarterly

(NLT the last working day of the month)

Update project schedule with milestones

6.0 GENERAL REPORTING REQUIREMENTS

6.1 Weekly Reports

Weekly reports must be submitted to the COR. These reports must include all tasks accomplished during the week. If a significant accomplishment or milestone is accomplished that week, a brief narrative with photos must be included.

6.2 Monthly Reports

Monthly progress reports must be submitted to the COR. Monthly progress reports must summarize the project status and must include the following information:

Current project status Meetings and travel Technical accomplishments, including interim test results Planned activities Problems that need to be discussed with the COR

6.3 Task Plans

Task Plans for each research project must be submitted to the COR. The Task Plans must include a narrative of the objectives of the task, technical approach to be used, a listing of the technical deliverables, and a listing of major milestones with anticipated schedule. The milestone schedule must be established in a Gantt chart or Microsoft Project Management format to allow for ease of tracking project status. The task plan will be returned to the Contractor with review comments within ten working days. The Contractor

692M15-20-R-00005 Aircraft Rescue and Fire Fighting Operations & Maintenance Support 9 of 51 must incorporate the review comments in the task plan before proceeding with work under the delivery order. The final plan must be submitted to the COR within five working days.

6.4 Technical Reports

Draft Technical Reports must be delivered to the COR according to the schedules established in Task Plans. Draft reports must be delivered in electronic format in Microsoft Word 2010 or later. Preparation of the reports must be in accordance with existing DOT and FAA directives, orders and policies. The Government will provide a review of each report within 30 calendar days of delivery. An electronic copy of the final Technical Report must then be delivered within 30 days of receipt of the Government review.

The documents must include description of the tests performed, photographs and reports of significant findings. (See attachment 16 & 17)

7.0 TRAVEL

It is anticipated that the following travel will be required annually over the life of the contract. Other travel will be added on an as needed basis. Travel will be reimbursed in accordance with the Federal Travel Regulations (FTR) located at: https://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation-ftr. Travel expenses are reimbursable under CLIN 3; Travel; Cost Reimbursable.

7.1 Two travelers to Tyndall AFB, Panama City, FL for a stay of four days repeated two times.

7.2 Two travelers to Oshkosh, WI for a stay of four days.

7.3 Two travelers to Wyoming, MN for a stay of four days.

7.4 Two travelers to Ocala, FL for a stay of four days.

7.5 Two travelers to Dallas, TX for a stay of four days repeated two times.

7.6 Three travelers to the Annual ARFF Working Group Conference (location changes annually) for a stay of four days.

692M15-20-R-00005 Aircraft Rescue and Fire Fighting Operations & Maintenance Support 10 of 51 http://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation-ftr

Section D - Packaging and Marking

D.1 PREPARATION FOR DELIVERY

The Contractor must ensure all deliverables (e.g., reports, materials, hardware, and software, etc.) applicable to this contract are prepared for shipment in accordance with the Contractor’s best commercial practice to protect delivery to the Government from damage, contamination, and deterioration during shipping and handling.

Packages containing software or other magnetic media must be marked on the external container with a notice reading substantially as follows: “CAUTION: SOFTWARE/MAGNETIC MEDIA ENCLOSED. DO NOT

EXPOSE TO HEAT OR MAGNETIC FIELDS.”

NOTE: If more than one package is shipped, it must be marked “1 of ,” etc.

D.2 MARKING

In addition to information provided with shipping information, all deliverables must be marked on the outside of the packaging as follows:

FAA Contract Number Contractor’s Name and Address List of Contents Name of Technical Point of Contact

D.3 MARKING OF REPORTS

Report Title FAA Contract Number Date Distribution Name of Technical Point of Contact Contract Deliverable number Description of items contained therein

D.4 F.O.B. Point

All items must be shipped F.O.B. destination with all shipping and transportation costs prepaid.

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Clause List

Section E - Inspection and Acceptance

3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JUL 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

(End of clause)

3.10.4-5 INSPECTION - TIME-AND-MATERIAL AND LABOR-HOUR (APR 1996)

3.10.4-16 RESPONSIBILITY FOR SUPPLIES (APR 1996)

E.1 INSPECTION AND ACCEPTANCE

The Government will review and verify that all deliverables associated with this contract fulfill the requirements and standards stated in this contract.

Inspection and acceptance of all items and services under this contract will be accomplished by the COR or Technical Monitor (TM). The COR or designated representative(s) will inspect, and be responsible for, the review and acceptance of all deliverables under this contract.

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Section F - Deliveries or Performance

3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JUL 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

3.10.1-9 STOP-WORK ORDER (OCT 1996)

F.1 CONTRACT PERFORMANCE PERIOD

The period of performance for this contract is effective on the date of award and is anticipated to be for one year with four one-year options.

F.2 SCHEDULE OF REPORTS AND DELIVERABLES

See Section C for task/deliverable schedule.

All documents prepared by the Contractor will be on the behalf of the FAA .The Contractor must not independently publish or distribute any document without prior written permission from the CO. The Contractor must review and provide written comments on the technical accuracy and completeness of each document. No documents, reports, information, etc. may be released to the public or provided to any party other than the FAA and its contractors without written approval of the CO.

All test data, test scenarios, software code, hardware update records, PTRs (Pointer Record) and other data used in the performance of this contract are the property of the Government and are subject to review/delivery upon request.

The Contractor must, upon Government request and in accordance with this contract, conduct and/or participate in technical meetings, working groups meetings, and management meetings pertaining to this project. The Contractor must support the FAA’s COR or designated representative, as required, in the planning, management, conduct and administration of meetings; preparation of briefing materials/slides, preparation of attendees/distribution lists; and post-meeting preparation and distribution of meeting notes.

F.3 DELIVERABLE ADDRESS

Unless otherwise noted, all deliverables must be delivered to the following address:

Federal Aviation Administration William J. Hughes Technical Center Attn: Keith Bagot, ANG-E261 Building 296 Atlantic City International Airport Atlantic City, NJ 08405

F.4 PLACE OF PERFORMANCE

Place of Performance will be primarily at the William J. Hughes Technical Center, Atlantic City International Airport, NJ with only occasional requirements for travel or offsite work

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Section G - Contract Administration Data

3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JUL 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

3.10.1-22 CONTRACTING OFFICER'S REPRESENTATIVE (APR 2012)

G.1 ADDRESS OF KEY GOVERNMENT OFFICES

RESPONSIBILITY FOR CONTRACT ADMINISTRATION CONTRACTING OFFICE

The CO identified below, has the overall responsibility of this contract. The CO is authorized to take actions on behalf of the Government to amend, modify, or deviate from the contract terms, conditions, and requirements. The CO may delegate certain other responsibilities to his/her authorized representatives or COR. The CO for this contract is:

William J. Hughes Technical Center CO: Karen Mercer, AAQ-610 Atlantic City International Airport Atlantic City, NJ 08405

(609) 485-6747 E-Mail Address: Karen.Mercer@FAA.Gov

PROJECT OFFICE

A COR will be appointed for the contract. The COR has the authority to monitor the technical progress of the services that are to be delivered under this contract. This includes visits to the place of performance, meetings and telephone conversations with contractor personnel, acceptance, or rejection of the contracted items and other duties that may be authorized by the CO.

The COR cannot authorize or order the cessation of contract work or delete, change, or waive any of the technical requirements or other terms and conditions of the contract. Should the Contractor desire a change (monetary or otherwise) to the contract, a written request to the CO for consideration must be submitted. If appropriate, the change will be incorporated by a contract modification/revision.

Whenever a difference of opinion between the Contractor and the COR occurs, the Contractor must notify the CO immediately for resolution.

At the time of this solicitation, the COR has been identified as:

Federal Aviation Administration

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William J. Hughes Technical Center 692M15-20-R-00005 Aircraft Rescue and Fire Fighting Operations & Maintenance Support 15 of 51

COR: Keith Bagot, ANG-E261 Atlantic City International Airport Atlantic City, NJ 08405

(609) 485-6383 E-Mail Address: Keith.Bagot@FAA.Gov

PAYING OFFICE

Accounts Payable Branch, AMZ-110 6500 S. MacArthur Blvd Oklahoma City, OK 73169

G.2 INVOICE SUBMISSION

Payment documentation and process:

General.

Payment will be based on receipt of a proper invoice and satisfactory contract performance.

Content of invoices:

A proper invoice must include the following items:

o Name and address of the Contractor o Invoice date and unique invoice number (Contractors must date invoices as close as possible to the date of the mailing or transmission).

o Contract Number o Each invoice must be broken out by Contract Line Item Number (CLIN) o Description, quantity, unit of measure, unit price and extended price of supplies delivered or services performed. Any material or equipment purchases must include receipts, warranty information and delivery information.

o Dates of performance for the invoiced billing cycle o Name (where applicable), title, phone number and mailing address of person to notify in the event of a question or defective invoice.

The Contractor must submit a properly executed original of its regular invoices identified by contract number to the following address: 9-AMC-AMZ-FAA-APInvoices@faa.gov, OR a hard copy may be sent to:

U.S. D.O.T/Federal Aviation Administration Accounts Payable Branch, AMZ-110 6500 S. MacArthur Blvd Oklahoma City, OK 73169

NOTE: IT IS A REQUIREMENT OF THIS PROCUREMENT TO HAVE A SINGLE POINT OF CONTACT

WITH THE AWARDEE’S COMPANY WITH THE AUTHORITY TO NEGOTIATE AND RESOLVE ANY

AND ALL INVOICE AND BILLING ISSUES UNDER THIS CONTRACT WITH THE FAA. THIS SINGLE

POINT OF CONTACT MUST BE IDENTIFIED AFTER AWARD. AN ALTERNATE SINGLE POINT OF

CONTACT MAY BE PROVIDED FOR CONTINGENCIES.

G.3 INTERPRETATION OR MODIFICATION

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No oral statement of any person, and no written statement of anyone other than the CO, or his/her authorized representative, will modify or otherwise affect the terms or meaning of the schedule or specifications. All requests for interpretation or modifications must be made in writing to the CO. Contractor response to oral contract changes from any source other than the CO or a person with such delegated authority is at its own risk of liability.

G.4 TRAVEL

Travel is anticipated under this contract.

Travel to and from the Contractor place(s) of performance to the WJHTC is anticipated, and will be considered local travel and is not reimbursable under this contract.

All travel must be pre-approved by the COR prior to any reimbursable costs for travel being incurred. The Government will reimburse the Contractor for actual expenses for any reasonable transportation costs incurred, and actual reasonable per diem or subsistence costs, in accordance with the Contractor's company policy on travel, not to exceed allowable expenses provided for Government travel. Reference the federal travel regulations at the following General Services Administration website:

https://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation-ftr

Authorized use of private automobile (POV) for travel purposes will be reimbursed at the current GSA Government rate per mile.

The Contractor may, on occasion, be required to drive or operate vehicles that are property of the Government outside the local area of the FAA WJHTC. The Contractor must ensure that their employees are properly licensed, trained, and insured to operate these vehicles while performing work in support of this contract. Use of a Government owned vehicle will only be granted if both required contractor owned vehicles, as required in Section C are being used on other FAA projects under this contract, or if the COR determines a Government owned vehicle is necessary to complete the task.

G.5 OBSERVANCE OF LEGAL HOLIDAYS AND EXCUSED ABSENCE

Government personnel observe the following listed days as holidays:

New Year’s Day Martin Luther King’s Birthday President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by the President’s Proclamation

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Any other day designated by the Center Director

The Contractor is NOT permitted to work on-site during any Government holidays or other observances when Government personnel will not be present.

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel will not otherwise be a reason for an additional period of performance. In the event of the Contractor’s personnel work during the holiday, no form of holiday or other premium compensation will be reimbursed, other than their normal compensation for the time worked.

In the case of a Government furlough, all Contractor personnel will report to work at their regularly scheduled shift start time and until a Stop Work Order has been issued by the CO.

Contractor personnel will not be allowed to make up hours in the course of a pay period in which a holiday falls unless the requirements dictate the necessity.

When the Federal, State, Local and other Government entities grant excused absence to its employees, assigned Contractor personnel may also be dismissed; however, they will not be directly reimbursed for the excused absence.

Information about WJHTC delayed openings or closings may be obtained by calling (609) 485-6100.

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Section H - Special Contract Requirements

3.1.9-1 ELECTRONIC COMMERCE AND SIGNATURE (JUL 2018)

(a) The Electronic Signatures in Global and National Commerce Act (E-SIGN) establishes a legal equivalence between:

(1) Contracts written on paper and contracts in electronic form;

(2) Pen-and-ink signatures and electronic signatures; and

(3) Other legally-required written records and the same information in electronic form.

(b) With the submission of an offer, the Offeror acknowledges and accepts the utilization of electronic commerce as part of the requirements of this solicitation and the resultant contract.

(c) Certain documents may need to be provided or maintained in original form, such as large scale drawings impractical to convert to electronic format or a document with a raised seal signifying authenticity. This clause does not change or affect any other requirements that a document must be in paper format to satisfy legal requirements such as for certain real estate transactions.

(d) The use of electronic signature technology is authorized under this solicitation and the resulting contract.

(e) Contractors must not digitally sign any documents with software that uses the Secure Hash Algorithm 1 (SHA- 1). All digitally signed documents and contracts sent to the FAA must use a SHA-256 or higher hash algorithm. This is based on the National Institute of Standards and Technology (NIST) Policy Statement on Hash Functions dated August 5, 2015. Further guidance on the use of SHA-256 is in NIST Special Publication (SP) 800-57 Part 1, section 5.6.2 as amended and SP 800-131A, Revision 1 dated November 6, 2015. Additional guidance on the use of SHA-3 is in NIST SP 800-185 as amended.

(f) Contractors do not have to update documents previously digitally signed using SHA-1 hash algorithms unless the document requires updating. The FAA and contractors may continue to use SHA-1 for the following applications: Verifying old digital signatures and time stamps, generating and verifying hash-based message authentication codes (HMACs), key derivation functions (KDFs), and random bit/number generation.

(End of Clause)

3.8.2-17 KEY PERSONNEL AND FACILITIES (JUL 1996)

(a) The personnel and/or facilities as specified below are considered essential to the work being performed hereunder and may, with the consent of the contracting parties, be changed from time to time during the course of the contract.

(b) Prior to removing, replacing, or diverting any of the specified personnel and/or facilities, the Contractor shall notify in writing, and receive consent from, the Contracting Officer reasonably in advance of the action and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this contract.

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(c) No diversion shall be made by the Contractor without the written consent of the Contracting Officer.

(d) The key personnel and/or facilities under this contract are:

Program Manager Airport Safety Technician 4

3.13.15 CONFIDENTIALITY OF DATA AND INFORMATION (NOV 2016)

(a) In performance of this contract, the contractor and any of its subcontractors, may need access to and use various data and information in the possession of the Government. This data and information may have been obtained under conditions which restrict the Government’s right to use and disclose this data and information or which may be adverse to the interests of the Government or other parties if it is disseminated or used in a capacity other than in performance of this contract. Therefore, the contractor and its subcontractors agree to abide by any restrictive use conditions on such data and not to:

(1) knowingly disclose such data and information to others without written authorization from the Contracting Officer, unless it is already publically available; or

(2) use for any purpose other than the performance of this contract any data or information which bears a restrictive marking or legend which the contractor has gained access to through the performance of this contract, or information that should be marked according to FAA Order 1600.75 Protecting Sensitive Unclassified Information. For the sole purpose of this clause, "information" means any communication or representation of knowledge such as facts, data, or opinions in any medium or form, including textual, numerical, graphic, cartographic, narrative or visual form.

(b) In the event the work required to be performed under this contract requires access to proprietary data and information of other companies, the contractor must obtain agreement from such other companies for such use unless such data are provided or made available to the contractor by the Government. Two copies of such company-to-company agreements must be furnished promptly to the Contracting Officer for information only. These agreements must prescribe the scope of authorized use and disclosure of the proprietary data and information as well as any other terms and conditions to be agreed upon between the parties thereto. It is agreed by the contractor that any such data or information, whether obtained by the contractor pursuant to the aforesaid agreement or from the Government, must be protected from unauthorized use by or unauthorized disclosure to any individual, corporation, or organization so long as it remains proprietary.

(c) The contractor agrees to conduct formal training to make employees aware of the requirement to maintain confidentiality of data and information as required above. The contractor must obtain from each employee in connection with this contract a signed Non-Disclosure Agreement. This agreement must provide that the employee will not, during employment or anytime thereafter, disclose or use for current or future benefit of any party any of the data (to include any form of Sensitive Unclassified Information (SUI) described in FAA Order 1600.75) or information not publically available received in connection with the work under the contract.

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(d) The contractor agrees to hold the Government harmless and indemnify the Government as to any cost/loss resulting from the unauthorized use or disclosure of third party data or software by the contractor, its employees, subcontractors, or agents.

(e) The contractor agrees to include the substance of this clause in all subcontracts awarded under this contract. The Contracting Officer will consider case-by-case exceptions to this requirement for individual subcontracts in the event that:

(1) the contractor considers this clause to be inappropriate and unnecessary in the case of a particular subcontract;

(2) the contractor provides a written statement affirming absolute unwillingness of a subcontractor to perform, absent some relief from the substance of this prohibition and the reason why;

(3) use of an alternate subcontract source would unreasonably detract from the quality of effort; and

(4) the contractor provides the Contracting Officer timely written advance notice of these and any other extenuating circumstances.

(f) Except as the Contracting Officer specifically authorizes in writing, upon completion of all work under this contract, the contractor must return all such data and information described above obtained from the Government, including all copies, modifications, adaptations, or combinations thereof, to the Contracting Officer. Data obtained from another company must be disposed of in accordance with the contractor's agreement with that company, or if the agreement makes no provision for disposition, must be returned to that company. The contractor must further certify in writing to the CO that all copies, modifications, adaptations, or combinations of such data or information which cannot reasonably be returned to the Contracting Officer (or to the appropriate company), have been deleted from the contractor's (and any subcontractor's) records and destroyed. The FAA reserves the right to audit the deletion. The FAA must provide notice of the audit 10 calendar days prior to the audit.

(g) These restrictions do not limit the contractor's (or subcontractor's) right to use and disclose any data and information obtained from another source without restriction.

H1. SAFETY

All…