6923G522RUniformRental_Solicitation Documents.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

2022-N-P-XXXX 1 of 35

6923G522RUniformRental

Katie Maloney, Contract Specialist 315.764.3260 6923G5

Prompt Payment Net 30

GLS Contracting Office 180 Andrews Street Massena, NY, 13662, US

The contractor shall perform all services in accordance with the SOW specified in Section C.

812332

$41,500,000

DATE

02/11/2022

02/25/2022 2:00pm EST

GLS Contracting Office 180 Andrews Street Massena, NY, 13662, US

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

RFP No. 6923G522RUniformRental – Industrial Uniform Rental Services

TABLE OF CONTENTS:

Listing of Incorporated Purchase Requisitions Section B - Supplies or Services and Prices/Costs Section C - Description/Specifications/Work Statement Section D - Packaging and Marking … Section E - Inspection and Acceptance Terms Section F - Delivery or Performance … Section G - Contract Administration Data Section H - Special Contract Requirements ………… Section I - Contract Clauses ……… Section J - List of Documents, Exhibits, and other Attachments Section K -Representations, certifications, and other statements of offerors or respondents………13 Section L -Instructions, conditions, and notices to offerors or respondents…………………………13

Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers:

2022-N-P-XXXX

Section B - Supplies or Services and Prices/Costs The Contractor shall provide all labor, equipment, transportation, and incidentals necessary to deliver Industrial Fire-Resistant (FR) Uniform clothing on a rent and clean basis, for an estimated eighty (80) Great Lakes St. Lawrence Seaway Development Corporation (GLS) employees in Massena, New York. All FR clothing will require fire rating of Arc Flash PPE Category 2, which requires 8 calories per square centimeter. Each employee is entitled to eleven

(11) shirts, eleven (11) trousers and eleven (11) T-Shirts.

Base Year:

Item No. Description Weekly Unit Price 0001 Shirts, Long Sleeve with Plain Button Cuff-FR-Arc

Flash PPE Category 2.

0002 Shirt, Short Sleeve $__________

0003 T-shirts- FR High Visibility $__________

0004 Trousers, FR-Arc Flash PPE Category 2.

- Button Waist

- Flexible Waist

0005 Shirt Tags (one-time charge for each shirt)

- Name Tag (11 each)

- Company Tag (11 each)

- Set-Up Charge (initial order per employee)

0006 Maintenance

- Repair (if applicable)

- Replacement (if applicable)

- Cleaning/Laundry Service

Option Year 1:

1001 Shirts, Long Sleeve with Plain Button Cuff-FR-Arc

Flash PPE Category 2.

1002 Shirt, Short Sleeve $__________

1003 T-shirts- FR High Visibility $__________

1004 Trousers, FR-Arc Flash PPE Category 2.

1005 Shirt Tags (one-time charge for each shirt)

- Name Tag (11 each)

1006 Maintenance

Option Year 2:

2001 Shirts, Long Sleeve with Plain Button Cuff-FR-

Arc Flash PPE Category 2.

2002 Shirt, Short Sleeve $__________

2003 T-shirts- FR High Visibility $__________

2004 Trousers, FR-Arc Flash PPE Category 2.

2005 Shirt Tags (one-time charge for each shirt)

- Name Tag (11 each)

2006 Maintenance

Option Year 3:

3001 Shirts, Long Sleeve with Plain Button Cuff-FR-

Arc Flash PPE Category 2.

3002 Shirt, Short Sleeve $__________

3003 T-shirts- FR High Visibility $__________

3004 Trousers, FR-Arc Flash PPE Category 2.

3005 Shirt Tags (one-time charge for each shirt)

- Name Tag (11 each)

3006 Maintenance

Section C - Description/Specifications

The Contractor shall provide all labor, equipment, transportation, and incidentals necessary to deliver Industrial Fire-Resistant (FR) Uniform clothing on a rent and clean basis, for an estimated eighty (80) Great Lakes St. Lawrence Seaway Development Corporation (GLS) employees in Massena, New York. All FR clothing will require fire rating of Arc Flash PPE Category 2, which requires 8 calories per square centimeter.

2.1 Requirements:

The Contractor shall furnish FOB Destination on a rent and clean basis, industrial FR uniform clothing, for approximately eighty (80) GLS employees.

Clothing must be comparable in weight and equal to or better than "Dickie's" brand clothing.

Required color of clothing is Navy Blue.

If unable to provide required color, indicate your comparable color: ____________

Indicate brand of clothing being offered: ____________________

2.2 Initial Measurements

The contractor shall perform initial measurements on eighty (80) GLS employees at no charge.

Initial measurements shall take place during the week of March 7, 2022 to March 10, 2022 at GLS Maintenance Base, 251 Fregoe Rd, Massena NY 13662.

Delivery time of new uniforms, on-site clean uniform storage and soil bins shall be four (4) weeks after initial measurements.

2.3 Shirts:

Shirts, both long and short sleeve, shall have the following characteristics:

For approximately eighty (80) employees: Fire Resistant, stay-press with soil release qualities, industrial type, shirt tails, button closure (snap closures will not be accepted), convertible collar, two (2) patch pockets located on left and right breast without closures, and one (1) pencil pocket located on left breast pocket.

Each employee shall receive eleven (11) shirts in any combination of short or long sleeve.

Additionally, each employ shall receive eleven (11) FR High Visibility Bright Orange T-shirts.

If unable to provide required color, indicate your comparable color: ___________

2.4 Trousers:

For approximately eighty (80) employees: Fire Resistant, stay press with soil release qualities, industrial type, fly closure, two (2) slash pockets located on left and right sides; two (2) slit pockets located on left and right hip with button hole on left hip pocket; seven (7) each two inch (2") high belt loops located on reinforced waistband, full cut, and straight legs without cuffs.

Flex-Waist trousers, FR, stay press with soil release qualities, industrial type, fly closure, two

(2) slash pockets located on left and right sides; two (2) slit pockets located on left and right hip with button hole on left hip pocket; seven (7) each two inch (2") high belt loops located on reinforced waistband, full cut, and straight legs without cuffs, shall be included as an option, if available.

Each employee shall receive eleven (11) pair of trousers.

2.5 Name Tags:

One (1) employee name tag shall be affixed over the right breast pocket of each shirt (i.e. first name only on total of 11 shirts per employee), one (1) Great Lakes St. Lawrence Seaway tag shall be affixed over the left breast pocket (2 lines) on each shirt (total of 11 shirts per employee). Both tags shall be Navy Blue color with white lettering and trimmed in Navy Blue.

Lettering shall be embroidered. Employee name tag shall be size 3 ½" x 1 ½" and Great Lakes St. Lawrence Seaway name tag shall be size 4 ½" x 2 ½". Silk screen will not be accepted.

Name tags are not required on High visibility T-shirts.

2.6 Maintenance:

All clothing shall be repaired in a like-new fashion. Clothing which cannot be repaired will be replaced with new clothing.

The Contractor shall furnish weekly pickup of clothing requiring repair or replacement, with a return to the GLS within two (2) weeks for repair and within three (3) weeks for replacement.

Section D - Packaging and Marking None Section E - Inspection and Acceptance Terms

Supplies and services will be inspected/accepted at:

1. GLS Maintenance Base- 251 Fregoe Rd, Massena NY 13662.

2. North Side of Eisenhower Lock- 190A Barnhart Island Road, Massena NY 13662.

3. North Side of Snell Lock- 145 Snell Lock Road, Massena NY 13662.

Section F - Delivery or Performance

Period of Performance The period of performance for these services will consist of a base period and three (3) option periods. The base period will consist of 12 months. This award will include four, 12-month additional option periods. GLS may require continued performance of any and all services within the scope limits and at the rates specified in the contract for a period of six (6) months beyond the ultimate completion date of the contract.

Place of Performance Clean uniforms will be delivered, and dirty uniforms picked up on the same schedule on a weekly basis at the 3 locations listed below within the hours of 7:00am-11:30am and 12:30pm- 3:00pm, EST.

1. GLS Maintenance Base- 251 Fregoe Rd, Massena NY 13662.

2. North Side of Eisenhower Lock- 190A Barnhart Island Road, Massena NY 13662.

3. North Side of Snell Lock- 145 Snell Lock Road, Massena NY 13662.

Federal Holidays All GLS locations will be closed on federal holidays. Weekly deliveries that fall on a federal holiday will need to be adjusted to a different day.

New Year’s Day Martin Luther King’s Birthday President Day Memorial Day Independence Day Juneteenth Columbus Day Labor Day Thanksgiving Veteran’s Day Christmas Day

Holidays that fall on Saturday are observed on the previous Friday. Holidays that fall on Sunday are observed on the following Monday.

Section G - Contract Administration Data

Clauses incorporated by reference 52.212-4 Alt I Contract Terms and Conditions – Commercial Items (Nov 2021) Alt I (Nov 2021)

(End of Clause) Clauses incorporated by full text

52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

(End of Clause)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Order Commercial Items (Jan 2022)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015). (5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41

U.S.C. 4704 and 10 U.S.C. 2402).

https://www.acquisition.gov/browse/index/far

(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C.

3509)).

(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

(5) [Reserved].

(6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

(7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101 note).

(9) ) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

(10) [Reserved].

(11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Sep 2021) (15 U.S.C.

657a).

(12)52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Sep 2021) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

(13) [Reserved] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

(ii) Alternate I (Mar 2020) of 52.219-6.

(15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

(ii) Alternate I (Mar 2020) of 52.219-7.

(16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

(17)((i) 52.219-9, Small Business Subcontracting Plan (Nov 2021) (15 U.S.C. 637(d)(4)).

(ii) Alternate I (Nov 2016) of 52.219-9.

(iii) Alternate II (Nov 2016) of 52.219-9.

(iv) Alternate III (Jun 2020) of 52.219-9.

(v) Alternate IV (Sept 2021) of 52.219-9.

(18)(i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020)(15 U.S.C. 644(r)).

(ii) Alternate I (Mar 2020) of 52.219-13.

X (19) 52.219-14, Limitations on Subcontracting (Mar 2020) (15 U.S.C. 637(a)(14)).

(20) 52.219-16, Liquidated Damages—Subcontracting Plan (Sep 2021) (15 U.S.C.

637(d)(4)(F)(i)).

(21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Sep 2021) (15 U.S.C. 657f).

(22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (Sep 2021) (15 U.S.C. 632(a)(2)).

(ii) Alternate I (Mar 2020) of 52.219-28.

(23) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Sep 2021) (15 U.S.C. 637(m)).

(24) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Sep 2021) (15 U.S.C. 637(m)).

(25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C. 644(r)).

(26) 52.219-33, Nonmanufacturer Rule (Sep 2021) (15U.S.C. 637(a)(17)).

X (27) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

(28) 52.222-19, 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2022) (E.O.13126).

X (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

X (30) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(ii) Alternate I (Feb 1999) of 52.222-26.

(31) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020)(38 U.S.C. 4212).

(ii) Alternate I (Jul 2014) of 52.222-35.

X (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C.

793).

(ii) Alternate I (Jul 2014) of 52.222-36.

(33) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

(34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

X (35)(i) 52.222-50, Combating Trafficking in Persons (Oct 2020) (22 U.S.C. chapter 78 and E.O. 13627).

(ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

Section H - Special Contract Requirements

2.2 Initial Measurements

The contractor shall perform initial measurements on eighty (80) GLS employees at no charge.

Initial measurements shall take place during the week of March 7, 2022 to March 10, 2022 at GLS Maintenance Base, 251 Fregoe Rd, Massena NY 13662.

Delivery time of new uniforms, on-site clean uniform storage and soil bins shall be four (4) weeks after initial measurements.

Section I - Contract Clauses

52.203-3 Gratuities APR 1984 52.204-13 System for Award Management Maintenance OCT 2018 52.204-24 Representation Regarding Certain Telecommunications and OCT 2020

Video Surveillance Services or Equipment.

52.204-25 Prohibition on Contracting for Certain Telecommunications AUG 2020 and Video Surveillance Services or Equipment.

52.212-1 Instructions to Offerors--Commercial Items SEP 2021 52.211-6 Brand Name or Equal AUG 1999 52.212-5 (Dev) Contract Terms and Conditions Required to Implement SEP 2021 Statutes or Executive Orders--Commercial Items (Deviation 2018-O0021) 52.217-5 Evaluation of Options JUL 1990 52.222-3 Convict Labor JUN 2003 52.222-50 Combating Trafficking in Persons OCT 2020 52.223-18 Encouraging Contractor Policies To Ban Text Messaging JUN 2020 While Driving 52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 52.232-33 Payment by Electronic Funds Transfer--System for Award OCT 2018 Management 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.247-34 F.O.B. Destination NOV 1991

52.242-15 Stop-Work Order AUG 1989 52.253-1 Computer Generated Forms JAN 1991

32.905 Payment Documentation and Process

(a) General. Payment will be based on receipt of a proper invoice and satisfactory contract performance.

(b) Content of invoices.

(1) A proper invoice must include the following items (except for interim payments on cost reimbursement contracts for services):

(i) Name and address of the contractor.

(ii) Invoice date and invoice number. (Contractors should date invoices as close as possible to the date of mailing or transmission.)

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and line item number).

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

(vi) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(vii) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(viii) Taxpayer Identification Number (TIN). The contractor must include its TIN on the invoice only if required by agency procedures. (See 4.9 TIN requirements.)

(ix) Electronic funds transfer (EFT) banking information.

(A) The contractor must include EFT banking information on the invoice only if required by agency procedures.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the contractor must have submitted correct EFT banking information in accordance with the applicable solicitation provision (e.g., 52.232-38, Submission of Electronic Funds Transfer Information with Offer), contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(x) Any other information or documentation required by the contract (e.g., evidence of shipment).

(2) An interim payment request under a cost-reimbursement contract for services constitutes a proper invoice for purposes of this subsection if it includes all of the information required by the contract.

(3) If the invoice does not comply with these requirements, the designated billing office must return it within 7 days after receipt (3 days on contracts for meat, meat food products, or fish; 5 days on contracts for perishable agricultural commodities, dairy products, edible fats or oils, and food products prepared from edible fats or oils), with the reasons why it is not a proper invoice. If such notice is not timely, then the designated billing office must adjust the due date for the purpose of determining an interest penalty, if any.

(c) Authorization to pay. All invoice payments, with the exception of interim payments on cost-reimbursement contracts for services, must be supported by a receiving report or other Government documentation authorizing payment (e.g., Government certified voucher). The agency receiving official should forward the receiving report or other Government documentation to the designated payment office https://www.acquisition.gov/far/subpart-4.9#FAR_Subpart_4_9 https://www.acquisition.gov/far/52.232-38#FAR_52_232_38 https://www.acquisition.gov/far/52.232-33#FAR_52_232_33 https://www.acquisition.gov/far/52.232-34#FAR_52_232_34 by the 5th working day after Government acceptance or approval, unless other arrangements have been made. This period of time does not extend the due dates prescribed in this section. Acceptance should be completed as expeditiously as possible. The receiving report or other Government documentation authorizing payment must, as a minimum, include the following:

(1) Contract number or other authorization for supplies delivered or services performed.

(2) Description of supplies delivered or services performed.

(3) Quantities of supplies received and accepted or services performed, if applicable.

(4) Date supplies delivered or services performed.

(5) Date that the designated Government official-

(i) Accepted the supplies or services; or

(ii) Approved the progress payment request, if the request is being made under the clause at 52.232-5, Payments Under Fixed-Price Construction Contracts, or the clause at 52.232-10, Payments Under Fixed-Price Architect-Engineer Contracts.

(6) Signature, printed name, title, mailing address, and telephone number of the designated Government official responsible for acceptance or approval functions.

(d) Billing office. The designated billing office must immediately annotate each invoice with the actual date it receives the invoice.

(e) Payment office. The designated payment office will annotate each invoice and receiving report with the actual date it receives the invoice.

(End of provision)

52.217-8 Option to Extend Services NOV 1999

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within ten (10) calendar days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract MAR 2000

(a) The Government may extend the term of this contract by written notice to the Contractor within five

(5) calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least thirty (30) calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed fifty-four (54) months.

Section J - List of Documents, Exhibits, and other Attachments

Wage Determination No. 2015-4169, Rev 18, 27 December 2021; New York, St. Lawrence County https://www.acquisition.gov/far/52.232-5#FAR_52_232_5 https://www.acquisition.gov/far/52.232-10#FAR_52_232_10

(See attached)

Section K – Representations, certifications, and other statements of offerors or respondents

NA

Section L – Instructions, conditions, and notices to offerors or respondents

ADDITIONAL REQUIREMENTS

Dear Offerors:

Great Lakes St. Lawrence Seaway Development (GLS) intends to award a Firm Fixed Price purchase order in accordance with (IAW) the subject Request for Proposals (RFP) and the additional requirements listed below.

We invite you to submit a proposal / offer for the subject RFP. Please provide any applicable Government discount available.

If proposal(s) fail to offer all items in accordance with the requirements stated, it may be deemed not technically acceptable and disqualified from further consideration. Specified items shall be quoted and/or services will be quoted.

Required Company Information:

1) Cage Code

2) DUNS Number

3) Tax Identification Number

4) Offeror’s Business Size

5) NAICS Code for the Service and/or Product Requested

6) Terms and Agreement (The offeror must acknowledge the RFP, all amendments and take no exceptions to the RFP)

Award will be made to the vendor whose proposal conforms to the requirements of this solicitation and is the most advantageous to the Government, considering price, quality of services and uniforms, as well as past performance. The government intends to make an award without discussions.

If you have any questions or require further clarification, please contact Katie Maloney at:

Telephone: 315.764.3260 E-mail: katie.maloney@dot.gov mailto:katie.maloney@dot.gov

FAR 52.212-1 – Instructions to Offerors – Commercial Products and Commercial Services

Instructions to Offerors – Commercial Products and Commercial Services

1.1 GENERAL DESCRIPTION OF WORK

The contractor shall provide all labor, equipment, and materials needed to efficiently perform all services in accordance with the scope of work and all other contract documents and requirements.

1.2 COPIES OF SOLICITATION DOCUMENTS AND AMENDMENTS

The Solicitation will be posted on the SAM.gov website (https://sam.gov/)

Note: Electronic (e-mail) offer is the only acceptable method of communication and submission of proposal.

1.3 OFFERORS’ QUESTIONS AND COMMENTS and REQUESTS FOR

INFORMATION (RFI)

Questions and/or comments relative to this RFP shall be submitted via email (reference instructions below). Any information given to an offeror which impacts the solicitation and/or offer will be given in the form of a publicized question and answer on SAM.gov and/or written amendment to the solicitation.

Questions due: Tuesday, February 22, 2022, 2:00pm EST

The point of contact for this solicitation is:

Contract Specialist: Katie Maloney Telephone: 315.764.3260 E-mail: katie.maloney@dot.gov

1.4 SITE VISIT

The government will hold a site visit on February 17, 2022 at 1:00 pm EST. It is strongly recommended but not required that interested contractors arrange for a site visit to familiarize themselves with GLS uniform delivery and drop off locations. Arrangements must be made through the GLS Procurement Office at 315-764-3260 at least three business days in advance to prepare for access to GLS property including necessary COVID-19 protocols. Any site visit expensed incurred shall be the responsibility of the attendees.

GLS COVID-19 protocols for Visitors:

At the time of this posting, St Lawrence County remains in a status of “high” transmission rate.

Therefore, all individuals are required to wear a mask while indoors, in vehicles or in any other close space, whether inside or outside. Also, persons must continue to social distance, and practice good handwashing. If an individual is experiencing symptoms, they should not be at our facility.

https://sam.gov/

The current Safer Federal Workforce Task Force update regarding visitors/contractors:

Q: Should agencies require documentation from visitors to verify their attestation of vaccination status?

A: Visitors (except those seeking a public benefit or service, who do not need to attest to or otherwise document vaccination status) must attest to their vaccination status using the Certification of Vaccination form, but agencies should not ask them for documentation to verify their attestation.

Q: Should agencies require documentation from onsite contractor employees to verify their attestation of vaccination status?

A: Prior to contractor employees being subject to a contractual requirement to be vaccinated, onsite contractor employees need only attest to their vaccination status using the Certification of Vaccination form.

For onsite contractor employees who are not yet subject to a contractual requirement to be vaccinated, agencies should not ask them for documentation to verify their attestation. When a contractor employee discloses that they are unvaccinated or declines to complete the attestation, agencies should treat that individual as not fully vaccinated for purposes of implementing safety measures.

If the agency has reasonable grounds to believe that an onsite contractor employee made a false statement on the Certification of Vaccination form, the agency may require that the contractor verify the contractor employee’s vaccination documentation and confirm to the agency that the employee has been vaccinated, as part of the agency’s review of the matter. If an onsite contractor employee who has attested to being vaccinated exhibits symptoms of COVID-19 illness, the agency should apply its safety protocols, but this is not an appropriate reason to request documentation to verify vaccination status.

This information is subject to change.

1.5 ADDITIONAL SUBMITTALS

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1.6 ADMINISTRATIVE

a. Request for Proposal. The offeror shall include a copy of a completed SF1449 with the signature and include the name of the offeror, address, phone and fax numbers in Block 17a. The offeror shall also complete the cost schedule listed in Section B.

b. The offeror shall submit a completed copy of FAR 52.212-3, Representations and Certifications – Commercial Items. If the offeror has completed the Online Representations and Certifications Application at https://sam.gov/. All offerors must be registered in the System for Award Management (SAM) prior to award, and lack of registration shall make an offer ineligible for award.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.saferfederalworkforce.gov%2Fdownloads%2FCertificationVaccinationPRAv7.pdf&data=04%7C01%7Ckatie.maloney%40dot.gov%7Cf125760691a040b332e908d9ea583bc5%7Cc4cd245b44f04395a1aa3848d258f78b%7C0%7C0%7C637798486940736013%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=%2BS%2Fv5wrbjWN88MY60j4QCnz6HWpSnUbwD84BZqYvEao%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.saferfederalworkforce.gov%2Fdownloads%2FCertificationVaccinationPRAv7.pdf&data=04%7C01%7Ckatie.maloney%40dot.gov%7Cf125760691a040b332e908d9ea583bc5%7Cc4cd245b44f04395a1aa3848d258f78b%7C0%7C0%7C637798486940736013%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=%2BS%2Fv5wrbjWN88MY60j4QCnz6HWpSnUbwD84BZqYvEao%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.saferfederalworkforce.gov%2Fdownloads%2FCertificationVaccinationPRAv7.pdf&data=04%7C01%7Ckatie.maloney%40dot.gov%7Cf125760691a040b332e908d9ea583bc5%7Cc4cd245b44f04395a1aa3848d258f78b%7C0%7C0%7C637798486940736013%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=%2BS%2Fv5wrbjWN88MY60j4QCnz6HWpSnUbwD84BZqYvEao%3D&reserved=0

1.7 PRICING

a. Pricing for Requirements. The offeror shall submit proposed pricing for all Contract Line Items (CLINs) listed in Section B, Supplies or Services and Prices/Costs.

b. The Government will evaluate offers for award purposes by adding the total price for all CLINs. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. For price evaluation purposes, the government will evaluate its option to extend services (see FAR Clause 52.217-8). For evaluation purposes, the government shall use Option period three(3) pricing to determine the value of 52.217-8.

1.8 TECHNICAL

a. The technical proposal shall be addressed in sufficient written detail for the Government to determine if the offeror’s service(s) adequately perform the specific requirements as stated in the

SOW.

1.9 ACCURACY IN PROPOSALS

Proposals must set forth full, accurate, and complete information as required by this RFP (including amendments and attachments). The penalty for making false statements is prescribed in 18 U.S.C.1001.

1.10 PROPOSALS SUBMITTALS

All proposals shall be submitted electronically. Fax and/or paper copies WILL NOT be accepted.

The Offeror shall submit three (3) volumes:

- Volume 1 – Technical

- Volume 2 – Price

- Volume 3 – Past Performance

Proposals should be submitted using a page size of 8.5 inches x 11 inches. The Government’s formatting is as follows: (1) pages be single-sided, single-spaced and have at least double spacing between paragraphs, and (2) Times New Roman 12-point font is utilized except for figures, tables, and diagrams where smaller point font is acceptable as long as it is readable.

Email one (1) copy of each volume in PDF format to the following:

katie.maloney@dot.gov purchasing@dot.gov

Proposals shall be received no later than the time and date shown on Standard Form (SF) 1449.

This procurement is being conducted in accordance with FAR Part 13, Simplified Acquisition Procedures (SAP). Any reference to offers or bids, or offerors or bidders, should be substituted with quotations or quoters. All reference to discussions shall not be interpreted under FAR Part 15, but rather indicates that the Government may communicate with quoters as allowed under simplified acquisition procedures.

mailto:purchasing@dot.gov

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

An Award will be made using the lowest price technically acceptable (LPTA) source selection process. An Award will be made to the responsible offeror on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. Award may be made without discussions with offerors (except communications conducted for the purpose of minor clarification). Therefore, each initial offer should contain the offeror's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the contracting officer to be necessary.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation is Lowest Price, Technically Acceptable (LPTA). Award will be made on all or nothing basis. The following evaluation factors shall be used to evaluate offers:

Technically Acceptability and Price as outlined below:

EVALUATION PROCESS:

1. Technical acceptability: Offer will be found technically acceptable if the offer meets the salient physical, functional, or performances characteristic specified in this solicitation in accordance with the Statement of Work (SOW). Explain your firm’s capability to ensure the SOW standards are met. Statements that the offeror understands, can or will comply with all specifications, or statements paraphrasing the specification of parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques” will be considered insufficient.

The technical proposal will be evaluated against all sections of the SOW.

(This part of the technical proposal shall be addressed in sufficient written detail for the Government to determine if the offeror possesses sufficient technical capability to obtain a rating of technically acceptable.)

This factor will be rated as either “acceptable” or “unacceptable.” This solicitation is Lowest Price, Technically Acceptable (LPTA).

Acceptable Rating - Proposal clearly meets all the requirements listed in the solicitation in accordance with the SOW.

Unacceptable Rating – Proposal does not clearly meet all the requirements listed in the solicitation in accordance with the SOW.

An “unacceptable” rating on any section of the technical evaluation will make the overall technical rating “unacceptable” which causes the proposal to be ineligible for award.

2. Price (a). The quote must clearly indicate the price. Evaluation of price will include a determination that the price is fair and reasonable.

(b). Proposals must be submitted NLT the offer due date/local time as indicated on the SF1449.

No telephonic questions or quotes will be accepted. A signed SF form 1449 must be submitted.

E-mail is the only method acceptable.

(c). Evaluation Process: Award will be made using the lowest-price, technically-acceptable source selection process. The government will initially list proposals from lowest to highest price. If a proposal is rated Technically Unacceptable, the government will not evaluate any other factor. USING THIS PROCEDURE, THE GOVERNMENT MAY NOT EVALUATE ALL PROPOSALS. Proposals receiving a rating of “unacceptable” will not be eligible for award. In order to be eligible for award the offeror must receive an acceptable rating.

(d). The Government will evaluate proposals based on:

Offeror shall provide unit pricing for all the line items on Section B. For the purposes of evaluation, estimated quantities have been listed in the table below to determine the Offeror' s overall price. The estimated quantities do not represent the actual number of shirts and trousers that will be required as the employee may select a combination of style and material.

Clothing Items Number Fire Retardant - shirt, long sleeve 660 Fire Retardant - shirt, short sleeve 220 Fire retardant - trousers 880 Fire retardant– T-shirts 880

(e). To establish price, GLS will evaluate offers by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate GLS to exercise the option(s).

(f) Price reasonableness will be determined by competition and compared with the Independent Government Cost Estimate (IGCE) and historical prices paid.

3. Past Performance

(a) The offeror shall provide past performance information for no more than two (2) of the most relevant contracts performed for Federal agencies, state/local governments and/or commercial customers within the last five (5) years from the issue date of this RFP or currently being performed. Relevant contracts include contracts similar or greater in scope, magnitude, and complexity than the effort described in this RFP. The Offeror shall provide a Contractor Performance Assessment Report (CPAR) for the referenced project, if one is available. It is the responsibility of the Offeror to include the completed CPAR as part of its proposal. If a CPAR is not available, the Offeror shall provide Past Performance Questionnaire (PPQ) to customer references. Customers references must complete, sign, and return PPQ directly to the Contracting

Office email, katie.maloney@dot.gov with RFP 6923G522RUniformRental on the subject line;

prior to the RFP submission deadline. Technical and past performance, when combined, carry the same weight as cost or price.

The Government will conduct a performance risk assessment of the offorer’s record of past and current performance, as well as that of its proposed subcontractors as it relates to the probability of successfully performing the requirements of the solicitation. See FAR 15.101-2(b) (1) for treatment of past performance relative to small business.

The past performance evaluation will consider the offeror’s demonstrated recent (within the past five (5) years from date of this solicitation) and relevant (services similar in size and scope to those specified in SOW) record of performance in supplying services that meet the solicitation’s requirements. The offeror should provide no more than three (3) recent and relevant past performance references for the prime and any subcontractor.

Offerors are advised that in conducting the past performance assessment, the Government may use data provided in the offeror’s submission. The Government may also use past performance information obtained from sources other than those identified by the offeror (i.e. CPARS). The offeror shall provide the information using the past performance questionnaire provided within this solicitation.

Past performance will be evaluated as Acceptable or Unacceptable as defined below:

RATING DESCRIPTION

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a) (2) (iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

PROPOSAL PREPARATION CHECKLIST

DO NOT RETURN THIS CHECKLIST

Important items for you to check are included, but not limited to those listed below. This checklist is furnished only to assist you in submitting a proper proposal. Do not return the checklist with your proposal.

____ Have you obtained a DUNS number? Provide your Duns number on the first page or cover page. A DUNS number can be obtained through the D&B D-U-N-S Request Service at http://fedgov.dnb.com/webform.

____ Have you registered in System For Award Management (SAM)?

The name you use to submit a proposal must be the exact name you use to register in SAM. Do not delay returning a proposal while processing your SAM entry. It does not cost to register into SAM. http://beta.sam.gov.

_____ Is the NAICS code on the solicitation incorporated into your SAM profile?

This solicitation is being advertised under the North American Industrial Classification Systems (NAICS) Code 812332. You must ensure this NAICS Code is incorporated into your current SAM Profile if your company can provide the type of product or service applicable to this NAICS Code. Failure to have this NAICS Code in your current SAM Profile upon proposal submission may deem your quote “non-responsive” and not considered for award. NAICS Codes may be viewed at the U.S. Census Bureau website at http://www.census.gov/eos/www/naics.

____ Have you entered a unit price for each line item?

The quantity multiplied by the unit price equals the total amount. Ensure all prices on line items are filled in. All line items must be priced to be considered for award. Unit prices must be rounded to the nearest cent (hundredths).

$20.56 IS an acceptable price.

$20.564 IS NOT an acceptable price.

Do not round total amount numbers.

If your price exceeds $2,000 for construction work or $2,500 for services, you will be required to pay employees at least the wage rates specified in the applicable wage decision/determination.

____ NO crossouts or strikethrough marks will be accepted. Submit a legible quote with no correction marks.

____ Did you sign the amendment (SF30)?

Ensure to include the first page of the SF30 and complete block 8, 15a, b and c. A signature of an authorized individual is required for your quote.

____ Have you acknowledged all amendments, if any have been issued?

Acknowledge amendments by signing and dating the first page of the amendment. Ensure to read the amendment to determine if further documents are required to be submitted and to see what changes have been made to the solicitation. Reference the solicitation number in the subject line http://www.census.gov/eos/www/naics when submitting.

____ Have you submitted all information to evaluate your offer?

Refer to the Instructions, Conditions and Notices to Offerors and Statement of Work sections.

You may need to submit references, relevant work experience or past performance information for the Government to evaluate your proposal.

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