Price_Schedule_and_Statement_of_Work.pdf

Solicitation # 6923G18Q0768

Prices/Costs

Provide dumpster-type containers, truck and driver, to collect, remove and dispose of all solid wastes and recyclables belonging to and generated by the SLSDC at SLSDC locations, as listed in Item IV in the SOW, in Massena, New York, on pre-scheduled days, between the hours of

8:00 AM to 2:00 PM, Monday through Friday.

ITEM UNIT

NO. DESCRIPTION QTY UNIT PRICE TOTAL

Base Year (10/01/2018 to 09/30/2019):

1. Service Fee for Container Rentals 12 Month $_________ $_________

2. Landfill Fee – Disposal Rate 12 Month $_________ $_________

3. Recycling Fee 12 Month $_________ $_________

4. Environmental Fee , if applicable 12 Month $_________ $_________

(i.e. fuel, oil, environmental)

5. Additional trash/recycling collection 3 Each $_________ $_________ pick-ups outside of contract schedule.

6. 30 Yard Wood Dumpster Rental 12 Month $_________ $_________

7. 30 Yard Wood Dumpster Per Haul 4 Each $_________ $_________

8. 30 Yard Wood Dumpster Per Ton 4 Each $_________ $_________

TOTAL $_________

Option Year 1 (10/01/2019 to 09/30/2020):

Option Year 2 (10/01/2020 to 09/30/2021):

Option Year 3 (10/01/2021 to 09/30/2022):

Option Year 4 (10/01/2022 to 09/30/2023):

5. Additional trash/recycling collection 4 Each $_________ $_________

Note: See section X for Scrap Metal Recycling.

Statement of Work

Trash Removal Services

I. Project Scope

The Contractor shall provide all labor, equipment, transportation, and incidentals necessary to deliver and position dumpster-type containers and perform trash pickup and disposal services for solid wastes and recyclables generated by the Saint Lawrence

Seaway Development Corporation (SLSDC) at various sites located in Massena, New

York, for the period 10/01/2018 through 09/30/2019 with options to extend for up to four (4) additional years.

II. Schedule

The Contractor shall provide the SLSDC a consistent schedule of trash removal services by location. The schedule shall include the name of the location and the day of the week or month services will be performed as identified in Section IV. Trash removal services shall be scheduled Monday through Friday between the hours of 8:00 AM and 2:00 PM.

Each location will vary in frequency of trash removal as specified in Section IV. If scheduled day of pick up occurs on a Federal holiday, trash removal services shall be conducted on an alternate day within the same week per the available days and hours as indicated above. Any changes to the schedule must be coordinated and approved by the

Contracting Officer before taking affect. Trash removal services are excluded for the following Federal holidays:

New Year’s Day January 1

Martin Luther King Day 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day Last Monday in May

Independence Day July 4

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day November 11

Thanksgiving Day Last Thursday in November

Christmas December 25

III. Container Type

The Contractor shall provide trash containers to include covers and/or doors with the ability to open and close while disposing of trash. The containers shall have covers and/or doors capable of staying closed and secured during periods of high winds.

IV. Container Sizes and Frequencies

The Contractor shall provide containers and perform trash removal services for each location with the following recommended sizes and frequency per the table below:

Location Size Container(s) Frequency

Administration Building 8 Yard Trash 1x/month

180 Andrews Street 6 Yard Recyclable 1x/month

Massena, NY 13662

Maintenance Building/Base 10 Yard Trash 1x/week

(Near Snell Lock 10 Yard Recyclable 2x/month and Maintenance Building) 30 Yard Wood (on-call)

251 Fregoe Road 30 Yard Scrap Metal (on-call)

Maintenance Building/Base 2 Yard Trash 1x/month

(Near Snell Lock and Marine Building)

251 Fregoe Road

Eisenhower Lock (North Side) 8 Yard Trash 2x/month

190 Barnhart Island Road 4 Yard Recyclable 1x/month

Snell Lock (North Side) 6 Yard Trash 2x/month

145 Snell Lock Road 2 Yard Recyclable 1x/month

Dwight D. Eisenhower 6 Yard Trash * 1x/week

Visitor’s Center 4 Yard Recyclable 2x/month

76 Barnhart Island Road

*(Seasonal only for the period mid-May through mid-September)

V. Container Conditions and Maintenance

All containers must be rodent proof, leak proof, fire retardant, and present a clean orderly appearance. Containers must be free of rust and excessive dents.

The Contractor shall be responsible for all maintenance and repair, and maintaining proper working condition of containers, unless damage is caused by the negligence of

SLSDC personnel.

VI. Regulatory Compliance

The Contractor will assume full responsibility for compliance with all federal, state, city and county laws, rules and regulations governing trash and recyclables.

VII. Transportation and Safety

Upon arrival, the Contractor shall ensure that drivers follow any instructions provided by

SLSDC personnel. The driver shall report any obstructions to SLSDC personnel to ensure the Contractor’s truck operates safely within the areas of operation.

During the performance of work, the Contractor shall comply with procedures prescribed for control and safety of persons visiting the site.

The Contractor shall provide for the safe and efficient handling of all equipment. All equipment will be in good operating condition and repaired if required for safety measures.

The Contractor shall avoid interruptions of SLSDC operations while on site. The

Contractor shall be responsible for all loss and damages to government-owned or controlled property if due to fault or negligence of the Contractor or its employees, which shall be required to replace at Contractor’s expense.

The Contractor shall not create or drop litter on any of the SLSDC location grounds and container locations during transportation. The Contractor shall immediately clean up hydraulic fluid leaks and/or spills caused by the Contractor’s equipment while on SLSDC property. Any such clean up shall be in compliance with Federal EPA, state and local regulations.

VIII. Period of Performance

Base Year: 10/01/2018 to 09/30/2019

Option Year 1: 10/01/2019 to 09/30/2020

Option Year 2: 10/01/2020 to 09/30/2021

Option Year 3: 10/01/2021 to 09/30/2022

Option Year 4: 10/01/2022 to 09/30/2023

IX. Reporting Requirements

The Contractor shall provide a quarterly report itemizing the weights of materials picked up for disposal and zero-sort recycle from all SLSDC facilities. The weights shall be totaled per location and reported in tons or pounds at the convenience of the Contractor.

The report shall be emailed to the individual designated by the Contracting Officer or designee, no later than ten (10) business days following the close of the prior quarter.

X. Scrap Metal Recycling

The Contractor shall supply an appropriately sized container for scrap metal recycling at no charge, to be located at the SLSDC Maintenance Building at 251 Fregoe Road, Massena, NY 13662. The Contractor shall provide pick-up and transportation to recycle the scrap metal on a periodic basis, dependent on the rate the material is generated. All pick-ups shall be scheduled prior to Contractor arrival through the Contracting Officer or designee. The Contractor shall pay the SLSDC for the recycled scrap metal on a per ton basis at a rate determined by the recycling facility. The Contractor shall make associated payments for recycled scrap metal to the SLSDC within thirty (30) business days of pick up and include a copy of the recycle or transfer facility receipt with each payment. In addition to the disposal/recycle report as described above, the Contractor shall provide a quarterly report of the weight of scrap metal picked up for recycle during the quarter.

XI. Additional Submittals

• At least three (3) references for work with similar requirements including point of contact information (i.e. names, addresses, telephone numbers, and email addresses).

• A tentative schedule indicating day(s) of week the Contractor intends to pick up trash and recyclables. The Contractor is required to meet the collection frequency as listed on page 4 of the SOW. Any variations may deem the offer unresponsive.

XII. Performance Metrics

The Contractor shall be evaluated quarterly in regards to performance measures and quality of work. If the Contractor fails to pick up trash as scheduled and/or falters on frequency of pick up, payment(s) for the respective month will be deducted by proration of rate depending on location and frequency of schedule.

The SLSDC will perform an evaluation of Contractor performance 60 days before each term expires, in consideration of option year renewal.

XIII. Evaluation and Award

The SLSDC will make award to the Offeror whose proposal conforms to the requirements of this solicitation and is the most advantageous to the SLSDC, considering price, past performance, and geographical location of the offeror’s operations.

For the purposes of evaluating the price, the SLSDC shall add the total price for all options to the total price of the basic requirement. Evaluation of options will not obligate the SLSDC to exercise the option(s).

The SLSDC intends to award a fixed price contract with economic price adjustment as a result of this solicitation. The Contractor shall notify the Contracting Officer if, at any time during contract performance, the monthly rate for the landfill, recycling, or environmental fee as shown in the Schedule either increases or decreases. The notice shall include the Contractor’s request for an adjustment in the contract unit prices and supporting data explaining the cause, effective date, and amount of the increase or decrease. The Contracting Officer reserves the right to negotiate any adjustments. A modification to the contract will be issued upon agreement by both parties.

XIV. Option Periods

The SLSDC may extend the term of this contract by written notice to the Contractor within 30 days before the contract expires. The Contracting Officer may exercise options only after determining that funds are available; the requirement covered by the option fulfills an existing SLSDC’s need, price and other factors considered.

If the SLSDC exercises this option, the extended contract shall be considered to include this option clause.

The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

XV. Attachments

Service Contract Act, Wage Determination No. 2015-4169, Revision 8, Date 07/03/2018, St. Lawrence County, State of New York

XVI. Instructions

Prospective Offerors are to submit any requests for clarification to the Contracting Office no later than 1:00 PM on September 24, 2018. Requests may be sent by e-mail to jason.brockway@dot.gov. Any information given to a prospective Offeror concerning a solicitation will be furnished promptly to all other prospective Offerors as an amendment to the solicitation, if that information is necessary in submitting quotations.

Offerors are responsible for submitting quotes, and any modifications or revisions, so as to reach the Contracting Office by the response date, September 26, 2018 no later than

1:00 PM EST.