PR 3352293 Ballast Regulator SOW.docx
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- Solicitation number
- 6913G625Q300006
About this file
This Statement of Work (SOW) outlines requirements for purchasing one Ballast Regulator for operation at Fort Drum, New York, issued by the Department of Transportation's Volpe National Transportation Systems Center. The Ballast Regulator must include specific features such as a two-person operator cab design, high-back air ride heated seats, 360-degree LED work lights, cold weather package with heavy-duty batteries, Tier 4 diesel engine (minimum 250 HP), and multiple attachments including broom head, brush cutter, snow removal/blower head, and single pass plow.
The delivery deadline is September 30, 2025, and the contractor must provide a one-year supply of spare parts with the equipment. The procurement will be conducted as a Small Business Set-Aside under NAICS code 336510 (Railroad Rolling Stock Manufacturing) with a size standard of 1,500 employees. The contract will be awarded as a Firm-Fixed-Price purchase order based on Best Value evaluation. Technical inspection and acceptance will be performed within 30 days after delivery at Fort Drum, New York, with final acceptance resting with the Contracting Officer.
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Text version
Office of the Secretary, U.S. Department of Transportation Volpe National Transportation Systems Center Infrastructure Engineering and Deployment
1.0 DESCRIPTION
This specification is for the purchase of one Ballast Regulator meeting the requirements for operating at Fort Drum, New York. The Contractor shall coordinate and provide delivery of all deliverables. The Ballast Regulator shall, as a minimum, be in accordance with the requirements of this specification and shall be the manufacturer’s standard commercial product. If specific requirements are not stated herein, all items listed as standard equipment in the contractor’s published specification brochures and catalogs, or normally furnished to commercial customers as standard equipment, shall be furnished.
The Ballast Regulator shall be equipped with all components necessary to enable it to function reliably and efficiently in sustained operation. The Ballast Regulator shall conform to all Federal laws and regulations applicable to the manufacturing, safety, and pollution standards that are in effect for this type of equipment at the time of manufacture.
2.0 BALLAST REGULATOR REQUIREMENTS
1. TWO PERSON OPERATORS CAB DESIGN
2. HIGH BACK AIR RIDE HEATED SEATS FOR OPERATOR’S STATION
3. 2-WAY RADIO MOUNTING STATION WITH 12-VOLT DC POWER
4. 360-DEGREE CAB MOUNTED LED WORK LIGHTS
5. WIPER BLADE SYSTEMS FOR ALL SIDES OF CAB GLASS
6. HIGH-CAPACITY HEAT AND AIR CONDITIONING IN CAB
7. COLD WEATHER PACKAGE TO INCLUDE HEAVY DUTY BATTERIES, ENGINE BLOCK HEATER, AND HYDRAULIC FLUID HEATER
8. TIER 4 DIESEL ENGINE - MIN. 250 HP.
9. RAIL SWITCH AIR BLAST CLEARING SYSTEM
10. STAINLESS STEEL COLOR CODED HYDRAULIC QUICK DISCONNECTS FOR ATTACHMENT CHANGING
11. ALL ATTACHMENTS QUICK CHANGE
12. BROOM HEAD
13. BRUSH CUTTER HEAD
14. SNOW REMOVAL / SNOW BLOWER HEAD
15. SINGLE PASS PLOW
16. 36” WING BLADES
17. HIGH DECIBEL TRAIN HORN
18. 56 ½” GAUGE RAIL SYSTEM
2.1 SPARE PARTS
A list of Ballast Regulator parts that would normally be replaced during the first year of service shall be provided with the quote. The spare parts identified on the list shall be delivered with the Ballast Regulator.
3.0 WARRANTY
The standard commercial warranty shall apply.
4.0 DELIVERABLES AND SCHEDULE
The Ballast Regulator, including complete tools, parts, and publications/manuals, shall be preserved and packed in accordance with the contractor’s standard commercial practice and shall assure acceptance by common carrier and provide product protection against deterioration, loss, and damage during shipment, handling, and storage. The Government will review if acceptable upon delivery.
a. The Contractor shall contact the Contracting Officer Representative (COR) and provide a courtesy email to the Contracting Officer for confirmation of schedule dates of the inspection at Contractor’s plant for approval of the schedule dates for inspection before shipment.
b. The Ballast Regulator, including complete tools, parts, and publications/manuals, shall be delivered no later than September 30th, 2025.
c. Delivery destination for the Ballast Regulator is Fort Drum, New York.
d. Warranty documents shall be submitted at the time of equipment delivery.
5.0 GOVERNMENT REVIEW AND ACCEPTANCE
Technical inspection and acceptance of all work, performance, reports, and all deliverables under this contract shall be performed at the delivery location by the Contracting Officer Representative. Inspection and acceptance to be performed within 30 days after delivery.
Contract deliverable items rejected shall be corrected in accordance with the applicable clauses and specifications. Unless otherwise stated in the contract, the Government requires a period not to exceed thirty (30) calendar days after receipt of the final deliverable item(s) for inspection and acceptance or rejection. Final acceptance rests with the Contracting Officer.
Acceptance will take place after all deliverables are determined in compliance with this work statement. The Government has the right to inspect all supplies required by this contract before acceptance.
6.0 DELIVERABLES
Deliverable Timetable: The specific deliverables for this contract are listed below in Table 1.
Table 1, Deliverables and Dates
| Task |
| Deliverables |
| Deliverable Dates |
Ballast Regulator (Base Item) CLIN 00100 One Ballast Regulator including manuals and one-year supply of spare parts.
Ballast Regulator, manuals and spare parts to be delivered no later than September 30th, 2025.
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