69056724Q000022_Amendment 0001.pdf

(x)

69056724Q000022

X x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

690567

Vancouver WA 98661

610 E FIFTH STREET

FHWA WESTERN FED LANDS DIVISION

Federal Highway Administration

06/20/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.

Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers x is extended,

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/07/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

NA

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 0001 extends the due date for responses, corrects misinformation in the Required

Submittals and Evaluation Criteria, and updates items based on prior Q&A responses.

By way of this amendment, the due date/time for questions and quote submission are changed from 6/18/2024 and 6/20/2024 to 6/25/2024 and 6/27/2024, respectively. Section A paragraphs 2.A and 4.B are updated CLINs 00301 and 00701 on the Schedule of Supplies/Services (Section B) are updated to reflect Q&A responses. All amendments are indicated by red and/or lined through text on the attached pages. Vendors shall use the attached amended Section B for quote submission.

All other stipulations remain unchanged.

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ONE (1)

REQUEST FOR QUOTATION (RFQ)

Issuing Office: United States Department of Transportation

Federal Highway Administration (FHWA) Western Federal Lands Highway Division 610 E Fifth Street

Vancouver, WA 98661-3801

Agency Contact: Douglas Taylor, Contract Specialist, (360) 619-7738 Email: WFL.Purchasing@dot.gov

Solicitation Number: 69056724Q000022

Title: Brand Name or Equal LEER Truck Cap with associated

Brand Name or Equal peripherals and accessories and ancillary installation services

Solicitation Release Date: 6/07/2024

Technical Questions Due Date: Tuesday, 6/1825/2024, at 4:00pm PT

Quotation Due Date: Thursday, 6/2027/2024, at 2:00pm PT

A-2 Amendment 0001

SECTION A – RFQ INFORMATION AND

INSTRUCTIONS FOR PREPARATION OF QUOTATIONS

1. RFQ INFORMATION

This combined synopsis/solicitation is prepared in accordance with Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This is a BRAND NAME OR EQUAL Firm Fixed Price (FFP) RFQ. This solicitation is prepared in accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR 13, Simplified Acquisition Procedures.

This solicitation is a TOTAL SMALL BUSINESS SET-ASIDE, and the North American Industry Classification System (NAICS) code is 441210 (Camper dealers, recreational) with an industry size standard of $40.0 million and the associated primary Product Service Code (PSC) is 2590. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 effective 5/22/2024.

A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/?q=browsefar.

All contractors are reminded that, in accordance with FAR 52.204-7, System for Award Management (SAM), they must be registered and active in the www.SAM.gov database PRIOR to submission of a quote or offer.

2. INSTRUCTIONS FOR PREPARATION OF QUOTATIONS

All questions concerning this RFQ shall be submitted electronically to WFL.Purchasing@dot.gov, no later than the due date and time on page 1 of this RFQ.

Each prospective Quoter should attempt to state each question in such a way that the Quoter would have no objection to the Government publishing that precise question (and its answer) in a formal amendment to the RFQ. Additionally, each prospective Quoter should attempt to word each question in such a way that the publication of that question (and its answer) would not divulge any information that the prospective Quoter considers to be proprietary or confidential.

In responding to this RFQ, the Contractor shall address an understanding of logistics, schedule, and any other miscellaneous issues of which the Government should be aware. The Contractor shall indicate if any technical assumptions have been made, conditions have been stipulated or exceptions have been taken with the Government Description of Requirement as written. If

A-3 Amendment 0001 technical assumptions are not noted, it will be assumed that the vendor’s quote reflects no technical assumptions for the award and agrees to comply with all of the terms and conditions set forth herein.

Quotations shall be submitted electronically as Adobe (.pdf) files to WFL.Purchasing@dot.gov in an email whose size shall not exceed twenty Megabytes (20MB) no later than the due date and time on page 1 of this RFQ. If multiple emails are required, they shall be identified in sequence (1 of 3, 2 of 3, etc.). Document(s) shall not contain any security restrictions (e.g. password protection) that prevent the Government from distributing and printing the document(s) and shall not include marketing materials or letters of support/recommendation.

Quotations submitted shall be valid for a period of no less than thirty (30) days from the closing date of the RFQ.

Offerors shall not be reimbursed for the costs of developing a quote for this RFQ.

In responding to this RFQ, quotations MUST include the following:

A. Price Quote: Pricing in the format of the Schedule of Items table shown in Section B -or- the same information on a similar, vendor-generated price quote sheet which includes your Unique Entity Identifier (UEI SAM).

B. Technical Quote:

i. Cut sheets and/or technical specification sheets for all quoted equipment and/or components which demonstrates all minimum requirements are met,

ii. Expressed warranty information,

iii. Designated installation location, iii.iv. A copy of the vendor’s FAR Representations and Certifications (FAR Report) from the SAM.gov website,

iv. A completed copy of the Representation and Certifications at TAR 1252.237-71 (see page D-6); and

v. Acknowledgement of all solicitation amendments, if any.

NOTE: Failure to furnish ALL information required above may result in your quotation being considered non-responsive and eliminated from further consideration.

The timeliness of a quote is determined by the date and time of receipt. It is the Quoter’s responsibility to ensure that the quotation submission email is received by the designated cut-off date and time. Early submission is encouraged.

A-4 Amendment 0001

This is an electronic procurement. Hard copies of the quotations will not be accepted.

Please reference the RFQ number in the subject line of any e-mails related to this procurement.

3. EVALUATION AND BASIS FOR AWARD

The technical evaluation factors for this procurement are Lowest Price Technically Acceptable (LPTA). Criteria under the LPTA process are judged on a pass-fail basis only. No other rating or qualitative value will be assigned. To be determined technically acceptable, all factors must be acceptable to obtain a pass rating for the technical proposal. Award will be made to the lowest price, technically acceptable, responsible offeror, with satisfactory past performance.

A. Right to hold discussions: The Government intends to award without discussions;

however, the Government reserves the right to enter into discussions if determined necessary. Additionally, the Government reserves the right to make no award from this solicitation.

B. Source Selection Evaluation Process: The lowest priced quote will be considered as the quote offering the lowest price on the Schedule of Items grand total. If the lowest-priced quote is determined to be technically acceptable, no other quote will be evaluated. If the lowest-priced quote is determined to NOT be technically acceptable, the next lowest-priced quote will be evaluated. This process will continue until the lowest-priced, technically acceptable quote is identified.

C. The Government will award: A purchase order resulting from this solicitation on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-cost factors. The following factors shall be used to evaluate offers:

i. FACTOR 1 – Price,

ii. FACTOR 2 – Installation Service Location,

iii. FACTOR 3 – Technical Compliance with Solicitation Requirements, and

iv. FACTOR 4 – Relevant Past/Present Performance.

Installation Location, Technical Compliance and Past/Present Performance, when combined, are approximately equal to price. By submission of its quote, the contractor accepts all RFQ requirements, including terms and conditions, representations and certifications, and technical requirements. The Government intends to select ONE Contractor for the award of this requirement.

4. EVALUATION CRITERIA

The Government will evaluate the quotations and make an award decision based on the following factors:

A-5 Amendment 0001

A. Factor 1 – Price: Offeror must submit a completed price quote in the format of the Schedule of Items table shown in Section B -or- the same information on a similar, vendor-generated price quote sheet. The Government will evaluate the total quoted price to determine that the price is valid and realistic as well as for consistency and understanding of the SOW requirements.

The Government may reject any quote that is evaluated to be unrealistic in terms of program commitments, including contract terms and conditions, or unrealistically high or low in cost/price, or are unbalanced, such that the offer is deemed to reflect an inherent lack of competence or failure to comprehend the technical requirements.

Award will be made to the Offeror found to be technically acceptable that offers the lowest total price submitted on the base and all options, if any.

B. Factor 2 – Installation Service Location: Offeror must indicate in its quote, the exact location where equipment installation will occur, which shall be no more than one hundred (100)two hundred fifty (250) miles from the Government facility at 610 E 5th Street, Vancouver, Clark County, WA 98661-3801. Quotes will be evaluated on a pass/fail basis with respect to this evaluation factor.

i. TECHNICALLY ACCEPTABLE: Installation service location is less than or equal to 100 250 miles from the Government facility.

ii. TECHNICALLY UNACCEPTABLE: Installation service location is more than 100 250 miles from the Government facility.

C. Factor 3 – Technical Compliance with Solicitation Requirements: Offeror must comply with ALL instructions and submit ALL items as stated in Section A of the solicitation. Quotes will be evaluated on a pass/fail basis with respect to this evaluation factor.

iii. TECHNICALLY ACCEPTABLE: Complied with ALL instructions and provided ALL required information as identified in Section A of the solicitation.

iv. TECHNICALLY UNACCEPTABLE:

(1) Did NOT comply with ALL instructions as stated in Section A of the solicitation;

or

(2) Did NOT provide all required information as identified in Section A of the solicitation, or

(3) Provided information does NOT demonstrate all minimum requirements are met.

D. Factor 4 – Past Performance: The Offeror’s relevant past performance provides assurance that the contractor will meet or exceed all solicitation requirements. The Offeror’s relevant past performance should demonstrate that within the past three years

A-6 Amendment 0001 they have successful past performance performing and delivering requirements of a similar size and scope.

Evaluation of past performance may be based on information obtained from references submitted by the offeror as well as information obtained from other sources such as CPARS, FAPPIS, PPIRS, SAM, and any other sources deemed necessary by the Contracting Officer. Only ongoing contracts and contracts completed within the past three years will be evaluated with respect to past performance.

Offerors are strongly encouraged to have their references complete the Past Performance Reference Questionnaire (Attachment 0001) and submit such surveys to FHWA via e-mail WFL.Purchasing@dot.gov with the subject line “69056724Q000022 Past Performance Review for < insert vendor name >”.

i. TECHNICALLY ACCEPTABLE: Based on the Government’s review:

(1) Evaluation(s) reflect no unsatisfactory ratings, no more than 2 marginal, and the

CO has no other information that would lead the CO to conclude that there are significant problems with Offeror’s past performance; or

(2) Past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror shall be determined to have unknown (or neutral) past performance.

ii. TECHNICALLY UNACCEPTABLE: Based on the Government’s review, evaluation(s) reflect:

(1) 1 or more unsatisfactory rating; or

(2) 3 or more marginal ratings; or

(3) the CO has other information that would lead the CO to conclude that there are significant problems with Offeror’s past performance.

B-1 Amendment 0001

SECTION B – SCHEDULE OF SUPPLIES/SERVICES

The Contractor shall furnish all services and/or supplies to perform the tasks described under this purchase order in support of the mission of the FHWA.

CLIN DESCRIPTION QTY UNIT PRICE TOTAL PRICE

00101

Brand Name or Equal Leer DCC truck cap

Pricing: Firm Fixed Price

2 EA $ $

00201

Brand Name or Equal TruckVault, stock code C15631B

Pricing: Firm Fixed Price

2 EA $ $

00301

Brand Name or Equal Warn M12 12V HEAVYWEIGHT WINCH – 17801 with winch mount capable bumper

Pricing: Firm Fixed Price

2 EA $ $

00401

Brand Name or Equal Nu-Metrics Nitestar DMI Vehicle Distance Measurer

Pricing: Firm Fixed Price

2 EA $ $

00501

Brand Name or Equal POWERDRIVE Inverter: Modified Sine Wave, Hardwired, 2,000 W Continuous Output Power

Pricing: Firm Fixed Price

2 EA $ $

00601

Amber Road Safety Light sets per the attached SOW

Pricing: Firm Fixed Price

2 EA $ $

00701

Commercial/Industrial style Cab-length Flat Running Boards per the attached SOW

Pricing: Firm Fixed Price

2 SE $ $

00801

Complete installation of all equipment and/or components per the attached SOW.

Pricing: Firm Fixed Price

1 LS $

TOTAL PRICE: $

UNIQUE ENTITY IDENTIFIER (UEI SAM):