QandA_04_26_2023.pdf

VENDOR QUESTIONS AND ANSWERS

Solicitation No.:

Project No.:

Project Name:

# General Technical Question Answer Date

1 x

In section B.2 5-YEAR RATE TABLE of the RFP, the Burden Unit Rate for Off-Site (Remote Work) is blocked out, does this mean the hourly rate for On-site and Off- Site (Remote Work) staff are the same?

Burdened Labor Rate for Line item 1 and 2 is for on-site personnel, as well as off-site personnel if allowed by the Division Task Order. Line items 3 and 4 are for only off-site work. 23-Apr-2023

2 x Will Off-Site (Remote Work) staff be allowed to perform work on this contract?

Yes, each task order varies and will outline this requirement. 23-Apr-2023

3 x

In section C.4 MINIMUM REQUIREMENTS BY LABOR CATEGORY under the Contract Manager subsection, the requirements seem to imply the Contract Manager will be tasked with specific responsibilities that would require a considerable amount of effort on weekly/monthly basis to accomplish. How many hours a month do you estimate the Contract Manager will dedicate to fulfil the job requirements as described?

Anticipate minimal hours per month managing the contract, depending on the skill levels and training needed for the contract employees to do the work associated with the IDIQ and Division TOs.

23-Apr-2023

4 x

In section C.4 MINIMUM REQUIREMENTS BY LABOR CATEGORY under the Business Intelligence (BI) Report Developer subsection, how many years of experience or level of expertise is required for the Microsoft Power BI requirement?

Minimum of 3 Years 23-Apr-2023

5 Does the FLHD plan to implement an Earned Value Management System?

Each Division generally follows an Earned Value Management System, although each division concentrates slightly differently on how they managing and report on project scope, schedule and budget.

23-Apr-2023

P6 Scheduling Services and Support

69056723R000002

6 x

If we use all available pages in Part I, that will put us at 50 pages, which does not leave any pages for Part II – Past Performance. The RFP currently states “Volume I shall consist of the following, not to exceed 50 pages total (combined) between Part I and Part II.” Can you please increase the maximum page limit from 50 for Volume I – Non-Price Factors?

There will not be an increase of page amount 24-Apr-2023

7 x As a small business, we are planning to include a subconsultant on our team. Can some of the Past Performance be that of the subconsultant?

Subcontractors past performance will not be used 24-Apr-2023

8 x Who is the current incumbent? Robo Holdings 24-Apr-2023

9 x Do we need to include the CPARS or will you be pulling that information? Please include CPARS 24-Apr-2023

10 x Will the government be making multiple awards under the IDIQ?

This is a single award IDIQ that will have division specific Task Orders for each of the three divisions. 24-Apr-2023

11 x Is the government open to staffing solutions where Project Controls Analysts might be consolidated in one region?

No, all Project Control Analysts will be required to meet the work conditions identified in the Division Task Orders.

24-Apr-2023

12 x

What is the specific tier level support required? Will the contractor act as a liaison with Oracle’s Primavera Support Technicians and Developers as a requirement for higher tier support?

The Contractor is required to have tier levels I-III and be prepared to act as a liason with Oracle's Proimavera Support Technicians and Developers.

24-Apr-2023

13 x Is there a formal EVM process in place in accordance with EIA ANSI748 for FLH? Refer to question 5, above. 24-Apr-2023

14 x

Is there formal change control process by which only approved changes are applied to the schedule or will the contractor be responsible for formulating and implementing a change management process?

Each division has a change control process for projects. 24-Apr-2023

15 x

Is there an Enterprise Resource Management process and existing Resource Pool? If so, is there an Enterprise Resource Planning software that integrates with Oracle Primavera? Other than assigning and maintaining resources in Oracle P6, will the contractor have any requirements maintaining enterprise resources?

Other than assigning and maintaining resources in Oracle P6, the contractor will not be required to maintain any external enterprise resources. See Users, Roles and Resource Administration (pg 57-81) in the SOP WFL Project Controls.

24-Apr-2023

16 x

Is the historical database referring to changes between baselines, P6 schedule data, or backups of the P6 database environment? If referring to P6 schedule data (other than baseline updates), is there an available Data Warehouse environment or is the government able to provide one?

The historical database refers to the management of archived P6 schedules in the P6 EPS, which includes baseline management. Projects must be closed and archived properly for later data mining and analysis. See Archiving Projects (pg 55-56) in the SOP WFL Project Controls. Back up management of the P6 database is managed by FHWA IT and is not a requirement in this contract.

24-Apr-2023

17 x Can the government provide more information about the goals and objectives for the historical database content?

The goal of maintaining historical projects it to analyze past performance and cost data. See question 16, above. 24-Apr-2023

18 x

Can the Government confirm that the contractor will be responsible for inputting and applying actual resource usage or provide training support for users to report actuals via the Team Member Timesheet?

The contractor is not responsible for entering resource actual hours into the project schedules. Employees enter actual hours into the schedules via Team Member. The actual hours are imported into the project schedules via the apply actual process, as described in the SOP WFL Project Controls document. The contractor is responsible for training support and issue resolution for users of Team Member.

24-Apr-2023

19 x Would the government provide summary of the role of Project Controls Team?

See IDIQ contract, Division Task Orders, and the SOP WFL Project Controls for the role of the Project Controls Team.

24-Apr-2023

20 x

Will the contractor be directly responsible for downloading, installing, and configuring on-going Primavera upgrades or is there an IT group with FLH that will lead the effort?

The IT group with FHWA will download, install, and configure of Primavera upgrades, with input/recommendations or support from the contractor's Primavera Specialist.

24-Apr-2023

21 x

Are there multiple database environments that the P6 Specialist is required to manage, such as a development, testing, or staging environments? If so, how many? Are they housed on virtual servers?

FLH has 2-3 database environments for Oracle Primavera. FHWA IT group manages these databases that are on-prem in Washington DC.

24-Apr-2023

22 x

Is there a requirement to install and manage the Oracle Data Warehouse and P6 Analytics for maintaining historical P6 Data and Trend Analysis? Will the contractor be required to provide training on the use of BI Publisher, the Data Warehouse, and P6 Analytics? If so, will the contractor be required to provide role-based training or expert-level training?

The contractor is not responsibly for installing and managing the Data Warehouse and P6 Analytics. The contractor will be used to provide FLH IT support when changes are needed to these systems, as it impacts P6 users. The contractor is not responsible for training BI Publisher, the Data Warehouse, and P6 Analytics. The contractor is not required to provide role-based training or expert level training, only training users on P6 and making sure that the contractor's employees have the expert level training to run the system and provide support for users.

24-Apr-2023

23 x Will the contractor be required to adhere to IT Security Compliance requirements, such as those under the NIST framework?

No. FHWA IT group manages and maintians the Oracle Primavera servers. 24-Apr-2023

24 x Are there any other software applications integrated with Primavera, such as an Accounting System, ERP, or Data Repository? If so, what are they?

None, at this time. 24-Apr-2023

25 x

Should the contractor anticipate and plan resources for supporting the Headquarters office in Washington, DC or is this language to be interpreted that the existing efforts in Washington DC will continue as currently established?

There are no current plans that require on-site support for Headquarters office in Washington DC. 24-Apr-2023

26 x What types of non-federal agencies are appropriate for past performance reference when submitted by the offeror?

Any local, state Government and private US companies. 24-Apr-2023

27 x What is the approximate average duration of a project?

(Answer can be by region). Approximately 4 years. 24-Apr-2023

28 x

The submittal instructions state if there is not past performance information available in CPARS, offereors shall submit copies of any completed past performance evaluations made available to the from the contrat owner/representative. Will the government please confirm there is not a prescribe template for the non- CPARS past performance evaluations.

There is no template 24-Apr-2023

29 x For non CPARS evaluations, will the government please confirm vendors can submit these as part of the RFQ submission on May 4, 2023?

Yes, firms should submit these with the offeror 24-Apr-2023

30 x Will the government please confirm subcontractors past performances may be used? Subcontractors past performance will not be used 24-Apr-2023

31 x

Subfactor #1.e states the offeror shall provide a narrative on their demonstrated approach to best implement and manage the principles listed in subparagraph f of this paragraph, and how they would approach implementation and management of these principles while serving the three FLH divisions. Part f states Include the following principles: 1. Earned Value (a) Cost Management (b) Schedule Management 2. Change Management 3. Resource Loading 4. Labor Rate Management 5. Project Templates 6. Risk Management.

Will the government confirm if the request is to apply these prinicples specifically using Primavera?

This does not mean that these principles will be implemented into the division's current processes, only that the contractor is able to demonstrate their understanding of these principles, and how they can be applied to the FLH divisions use of Primavera P6.

24-Apr-2023

32 x

Subfactor #1.f lists key personnel as Contract Manager, Primavera Specialist, and Business Intelligence (BI) Report Developer however, section G.14 part (b) has a blank table for the key personnel. Will the government please confirm the key personnel required for the RFP.

This will be filled out at award with names of the key personnel 24-Apr-2023

33 x

Per FLH Divisions SOW, the pricing summary table for each division calls out ‘Travel Expenses’ annually. How frequently does the divisions expect travel from the contractor? Will quarterly suffice?

The divisions anticipate 1-2 trips each year. 24-Apr-2023