Combined_Synopsis_Solicitation.pdf

Combined Synopsis/Solicitation

This is a Combined Synopsis/Solicitation for Commercial Items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice and in conjunction with the procedures at FAR Subpart 13.106. This Request for Quotation (RFQ) announcement constitutes the only solicitation that will be issued; quotes are being requested and a written solicitation will not be issued. This acquisition is a 100% Small Business Set-Aside. The

Government contemplates a Firm-Fixed Price Purchase Order will result from this RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition

Circular 2005-101.

The applicable North American Industry Classification System (NAICS) code for this acquisition is

334516 “Analytical Laboratory Instrument Manufacturing”, and the Size Standard is 1,000 Employees.

This a Brand Name requirement for YSI Incorporated EXO multiparameter water sensors, probes, data loggers, and accessories.

Instructions to Offerors

Quotations should be submitted to the Contract Specialist Hugo Alcantara at alcantara.hugo@epa.gov no later than the quotation due date specified below.

Basis of Award: The Government will issue a single contract to the responsible contractor whose quote, conforming to the solicitation, is the Lowest Priced, Technically Acceptable (LPTA) quote.

NOTICE: This procurement will be conducted using a tiered evaluation of quotes. The following procedures will be utilized:

This is a 100% Small Business Set-Aside that will convert to Full and Open Competition if no acceptable quotes are received from responsible, small business concerns. For quotes to be considered acceptable, they must meet all technical requirements contained in the solicitation and be competitive in terms of market prices, quality, and delivery. If only one acceptable quote is received from a responsible, small business concern, the Contracting Officer will consider awarding directly to that firm, prior to the dissolution of the Small Business Set-Aside. No amendment will be issued to convert the solicitation to Full and Open Competition. If the Small Business Set-Aside is dissolved, the Government will award to the large business whose quote is most advantageous to the

Government, based on the requirements set forth in this solicitation. All interested parties are encouraged to respond, regardless of the business size; however, they must do so at their own risk, taking into account that this is a Small Business Set-Aside first, and Full and Open Competition only after the above criteria is not met.

Purchase Order Type: Firm-fixed price (FFP).

Quotation Due Date: Friday, November 30, 2018 No Later Than 12:00 pm Eastern Time

Issued by: Hugo O. Alcantara, Contract Specialist

Email: alcantara.hugo@epa.gov

Telephone: 919-541-1478 mailto:alcantara.hugo@epa.gov mailto:alcantara.hugo@epa.gov

Supplies/Services

The U.S. Environmental Protection Agency has a requirement for the purchase of YSI Incorporated

Brand-name Multiparameter Water Sensors and associated accessories. The contractor shall provide multiparameter water sensors, handheld interface, data telemetry, and solar panel systems for long term water quality measurements. The contractor shall also provide sensors for measuring chlorophyll, conductivity, depth, dissolved oxygen, phycocyanin, temperature, and turbidity.

ITEM Part No. DESCRIPTION QTY Unit Total

0001 599502-01 EXO2 Sonde, 10-meter Depth, 6

Sensor Ports, 1 Wiper Port 2 Each $_________

0002 599827 EXO Wiped Conductivity/

Temperature Sensor 2 Each $_________

0003 599101-01 EXO Turbidity Sensor, Ti 2 Each $_________

0004 599102-01 EXO Total Algae - PC Sensor, Ti 2 Each $_________

0005 599960 EXO Handheld Display, 2.0 2 Each $_________

0006 599810 EXO Signal Output Adapter - USB 2 Each $_________

0007 599820 EXO Signal Output Adapter - DCP, Rev. 2.0 2 Each $_________

0008 599564 EXO2 Anti Fouling Guard 2 Each $_________

0019 599100-01 EXO Optical DO Sensor, Ti 2 Each $_________

0010 599090-01 EXO Central Wiper, EXO2, Ti 2 Each $_________

0011 599040-33 EXO 33-m Field Cable 2 Each $_________

0012 599008-10 EXO 10-m Flying Lead Cable 2 Each $_________

0013 599020-02 EXO2 Wheeled Hard-Sided Carrying

Case, Black 2 Each $_________

0014 599667 EXO2 Guard Assembly Kit 2 Each $_________

0015 599316 EXO2 Calibration/Storage Cup 4 Each $_________

0016 599681 EXO2 Replacement O-Ring Kit 2 Each $_________

0017 203302 Storm3-02 Turn Key System; GSM-

3G, 20-Watt Solar, Enclosure 2 Each $_________

0018 203297

EXO1/EXO2 Flying Lead Port

Option: For Flying Lead Cable into

Enclosure (includes SOA adaptor)

2 Each $_________

0019 N/A Shipping N/A Lot $_________

GRAND TOTAL $__________________

Inspection and Acceptance:

Supplies will be Inspected at Destination by the Government and Accepted at Destination by the

Government.

Delivery Information:

Delivery Date: 30 Days A.R.O

FOB: Destination

Ship to Address: US Environmental Protection Agency

USEPA RTP Shipping and Receiving

4930 Page Road

Mail Drop H137-3

Attn: Gary Norris

Durham, NC 27703

Provisions/Clauses

NO PARTIAL PAYMENTS AUTHORIZED

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This RFQ incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es): http://farsite.hill.af.mil/

52.204-16 Commercial and Government Entity Code Reporting (Jul 2016)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law (Feb 2016)

52.212-1 Instructions to Offerors – Commercial Items (Deviation 2018-O0018) (Oct 2018)

52.212-2 Evaluation – Commercial Items (Oct 2014)

52.212-3 Offeror Representations and Certifications—Commercial Items (Oct 2018)

An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov . If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (u) of this provision.

52.225-25 Prohibition on Contracting with Entities Engaging in Certain (Aug 2018)

Activities or Transactions Relating to Iran—Representation and Certifications

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, noted in Title 48, Federal Acquisition http://farsite.hill.af.mil/ http://www.acquisition.gov/

Regulation (FAR) System, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at: http://farsite.hill.af.mil/vffara.htm, HHSAR:

http://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016)

52.212-4 Contract Terms and Conditions Commercial Items (Oct 2018)

52.232-40 Providing Accelerated Payment to Small Business Subcontractors (Dec 2013)

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2018-O0021) (SEP 2018)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller

General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement.

Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)(1) Notwithstanding the requirements of any other clauses of this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b) (1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan

2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations

Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

http://farsite.hill.af.mil/vffara.htm http://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

(iv) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(v) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(vii) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

(E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

(xiii)(A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain

Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (Oct 2015) (E.O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xviii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

(xix)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016)

(Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C.

2302 Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C.

1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C.

Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

EPAAR 1552.209-71 Organizational Conflicts of Interest (MAY 1994)

(a) The Contractor warrants that, to the best of the Contractor's knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest, as defined in FAR subpart 9.5, or that the Contractor has disclosed all such relevant information.

(b) Prior to commencement of any work, the Contractor agrees to notify the Contracting Officer immediately that, to the best of its knowledge and belief, no actual or potential conflict of interest exists or to identify to the Contracting Officer any actual or potential conflict of interest the firm may have. In emergency situations, however, work may begin but notification shall be made within five (5) working days.

(c) The Contractor agrees that if an actual or potential organizational conflict of interest is identified during performance, the Contractor will immediately make a full disclosure in writing to the Contracting

Officer. This disclosure shall include a description of actions which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict of interest. The Contractor shall continue performance until notified by the Contracting

Officer of any contrary action to be taken.

(d) Remedies - The EPA may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an organizational conflict of interest. If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose it or misprepresented relevant information to the Contracting officer, the

Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(e) The Contractor agrees to insert in each subcontract or consultant agreement placed hereunder, except for subcontracts or consultant agreements for well drilling, fence erecting, plumbing, utility hookups, security guard services, or electrical services, provisions which shall conform substantially to the language of this clause, including this paragraph (e), unless otherwise authorized by the Contracting

Officer.

EPAAR 1552.211-79 Compliance with EPA policies for information resources management (JUL

2016)

(a) Definition. Information Resources Management (IRM) is defined as any planning, budgeting, organizing, directing, training, promoting, controlling, and managing activities associated with the burden, collection, creation, use and dissemination of information. IRM includes both information itself and the management of information and related resources such as personnel, equipment, funds, and technology. Examples of these services include but are not limited to the following:

(1) The acquisition, creation, or modification of a computer program or automated data base for delivery to EPA or use by EPA or contractors operating EPA programs.

(2) The analysis of requirements for, study of the feasibility of, evaluation of alternatives for, or design and development of a computer program or automated data base for use by EPA or contractors operating

EPA programs.

(3) Services that provide EPA personnel access to or use of computer or word processing equipment, software, or related services.

(4) Services that provide EPA personnel access to or use of: Data communications; electronic messaging services or capabilities; electronic bulletin boards, or other forms of electronic information dissemination;

electronic record-keeping; or any other automated information services.

(b) General. The Contractor shall perform any IRM-related work under this contract in accordance with the IRM policies, standards, and procedures set forth on the Office of Environmental Information policy

Web site. Upon receipt of a work request (i.e. delivery order, task order, or work assignment), the

Contractor shall check this listing of directives. The applicable directives for performance of the work request are those in effect on the date of issuance of the work request. The 2100 Series (2100-2199) of the

Agency's Directive System contains the majority of the Agency's IRM policies, standards, and procedures.

(c) Section 508 requirements (accessibility). Contract deliverables are required to be compliant with

Section 508 requirements (accessibility for people with disabilities). The Environmental Protection

Agency policy for 508 compliance can be found at www.epa.gov/accessibility.

(d) Electronic access. A complete listing, including full text, of documents included in the 2100 Series of the Agency's Directive System is maintained on the EPA Public Access Server on the Internet at http://www2.epa.gov/irmpoli8/current-information-directives.

EPAAR 1552.232-74 Payments – Simplified Acquisition Procedures Financing (JUN 2006)

Simplified acquisition procedures financing in the form of one full payment(s) will be provided under this commercial item order in accordance with the payment schedule below. If both advance and interim payments are to be made, the payment schedule shown below will specify the type of payment provided for each line item.

The Government shall pay the contractor as follows upon the submission of invoices or vouchers approved by the Contracting Officer’s Representative.

One (1) full payment in the full amount of the order, to be paid upon delivery, acceptance, and receipt of a proper invoice.

http://www.epa.gov/accessibility http://www2.epa.gov/irmpoli8/current-information-directives

EPA-H-03-101 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements

(a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The Contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect.

(c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to

Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d)(1) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause.

(2) The Government may seek any available remedies in the event the Contractor fails to comply with the provisions of this clause.

(End of Clause)

EPA-H-42-102 Utilization of FedConnect for Contract Administration

UTILIZATION OF FEDCONNECT FOR CONTRACT ADMINISTRATION

EPA will utilize the FedConnect web portal in administering this contract. The contractor must be registered in FedConnect and have access to the FedConnect website located at https://www.fedconnect.net/Fedconnect/.

For assistance in registering or for other FedConnect technical questions please call the FedConnect Help

Desk at (800) 899-6665 or email at support@fedconnect.net.

INVOICES – RTP FINANCE

A. Invoices shall be prepared containing the following information: Purchase Order Number, description of supplies/services furnished, period of performance, taxpayer ID number/DUNS number, and amount due.

B. Instructions for submitting invoices - Submit your invoice as follows:

1. Instructions for submitting invoices via email

a. Submit your invoice in PDF format via email using the following procedures:

https://www.fedconnect.net/Fedconnect/ mailto:support@fedconnect.net

b. Ensure your invoice PDF file name is created using the following naming convention:

SI_purchaseordernumber_invoicenumber.pdf. Example: SI_EP08X00005_5335.pdf

c. The SUBJECT of your email should follow the same naming convention as the PDF file name of your invoice: SI_purchaseordernumber_invoicenumber.pdf.

d. Do not submit correspondence in the body of the email, and do not include any attachments which are not invoices.

e. Invoices must be in PDF format and attached to the email. A separate attachment for each invoice is required. If the invoice is a scanned document, the size should be standard 8.5” x 11”. The first page of the PDF document must contain the first page of the invoice. Multiple invoices cannot be sent as one PDF file. A separate PDF file attachment for each invoice is required.

f. Email your invoice to RTPreceiving@epa.gov.

2. Instructions for submitting invoices via traditional mail

a. If you are unable to submit your contract or commercial invoices via email, you may send your invoice to the RTP Finance Center at the following addresses:

For U.S Postal Service:

U.S. Environmental Protection Agency

RTP Finance Center (AA216-01)

Durham, NC 27711

For UPS, Federal Express, Commercial Courier address, or Overnight Mail:

U.S. Environmental Protection Agency

RTP Finance Center

4930 Old Page Road (AA216-01)

Durham, NC 27703

C. For status of Invoice Payments or if you have questions or need assistance, call the Financial Office’s

Customer Assistance Service at FSBCustomerServ@epa.gov or (919) 541-0616.

N.C. SALES TAX EXEMPT

North Carolina General Statute 105-164.13(17) and Rule No. 48 Sales and Use Tax Regulations. EPA

Federal Tax Identification Number 520852695.

mailto:RTPreceiving@epa.gov mailto:FSBCustomerServ@epa.gov