Sec-Tron_-JOFOC_Final_Redacted.pdf

Date 5 June 2018

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

Upon the basis of the following justification, I, as Contracting Officer, hereby approve the use of other than full and open competition of the proposed contractual action pursuant to the authority of 41 U.S.C. 3304(a)(1) per FAR 6.302-1.

Identification Number: PR-OARM-18-00694

1. Identification of the agency and contracting activity.

The U.S. Environmental Protection Agency, proposes to enter into a contract on a basis of other than full and open competition for the Office of Administration and Resources Management—Cincinnati, Safety and Security Office. The Contracting Activity is Office of Acquisition Management, Cincinnati Procurement Operations.

2. The nature and/or description of the action being approved, i.e., sole source, limited competition, establishment of a new source, etc.

Award a new firm fixed price contract to Sec-tron, Inc to support the Physical Access Control System (PACS) and its Video Surveillance System called General Electric (GE) Facility Commander. The estimated cost for the base and four (4) six (6) month option periods is XXXXXXX.

3. A description of the supplies or services required to meet the agency’s needs.

The requirement is to provide a service maintenance agreement to support the GE Facility Commander Physical Security Access Control System (PACS) and its Video Surveillance System for EPA-Cincinnati Facilities.

4. The statutory authority permitting other than full and open competition.

The statutory authority permitting other than full and open competition is 41 U.S.C.253(c)(1) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302-1 entitled, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.”

5. A statement demonstrating the unique qualifications of the proposed contractor or the nature of the action requiring the use of the authority.

Sec-Tron Inc. is uniquely qualified to provide this required support of the GE Facility Commander System to the EPA Cincinnati based upon the following;

a. Sec-Tron Inc. has the technical expertise, in-depth knowledge to meet the governments requirements and have played a pivotal role in the design, deployment and maintenance of the current GE Facility Command WIN X Secure Perfect Program since the initial installation.

b. Since 2006, they have been responsible for installation of 50% of all card readers, 90% of all video surveillance equipment, and 100% of all monitors and servers.

c. They are the current administrator of the PACS system, therefore there would be significant cost and time to have another contractor to gain the same technical expertise and in-depth knowledge that Sec-Tron possesses to support this system.

d. They have been the only on-site contractor to support Facility Commander since its original installation.

e. They have a vast amount of experience and technical knowledge of the IT infrastructure. If a new contractor was selected it would significantly increase the cost due to lack of infrastructure knowledge and site-system familiarity which would require additional man-hours and training.

f. There are no are no other known contractors that support GE Facility Commander in the Greater Cincinnati Area.

6. A description of efforts to ensure that offers were solicited from as many potential sources as is practicable. A notice of intent to sole source was posted on July 23, 2018 for 15 days to FedBizopps and FedConnect. The notice of intent closed on August 7, 2018 and no capability statements were received in response to the posting.

7. The anticipated dollar value of the proposed acquisition, including options if applicable, and a determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable. The EPA anticipates that the price will be fair and reasonable based on historical invoicing over the past 12 years.

Prior to award of the proposed contract, cost or price information shall be obtained from the contractor and a price/cost analysis will be performed and documented to sufficiently determine that the cost to the Government of the proposed acquisition will be fair and reasonable.

8. A description of the market research conducted and the results. Market research was conducted by the EPA OARM to identify available sources and to evaluate the availability of the marketplace to meet the requirement as follows: The research was based on internet searches, and word of mouth by other vendors. Based on the results of market research, the government determined that there was only one other potential source but did not possess the technical expertise and in-depth knowledge of the IT infrastructure to ensure a flawless transition.

9. Any other facts supporting the use of other than full and open competition. This contract is necessary to avoid a break in service for this critical mission requirement.

Sec-Tron, Inc. possesses significant experience, technical expertise, and in-depth knowledge, of EPA-Cincinnati’s security IT infrastructure required to perform this requirement. An open competition to complete the work would cause intolerable delay to the security program and pose a high risk to the Government. The requirement cannot be modified in any manner to increase competition without significantly jeopardizing the operation of the system.

10. A listing of any sources that expressed a written interest in the acquisition.

None

11. A statement of any actions the agency may take to remove or overcome any barriers to competition, if subsequent acquisitions are anticipated.

This JOFOC is for services that are not currently available from another qualified source due to the reasons stated above.

The overcome barriers for these services, market research will be conducted by posting a source sought synopsis to FedBizopps to ascertain if the market has changed. Also, there will be internet searches will be conducted to see if vendors are available to provide these required services.

Certification

The information contained in this justification for other than full and open competition is certified accurate and complete to the best of my knowledge and belief.

Contract Officer Representative:

I certify that the facts and representations under my cognizance, which are included in this justification and which form a basis for this justification, are complete and accurate.

___//Signed//_________________ _8/8/18______ Date

Contracting Officer:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

_______//Signed//_______________ ___8/8/18______ Date

Team Leader Approval

Since this effort exceeds Micropurchase, but does not exceed $700K, this certification serves as APPROVAL.

_____//Signed//_____________________ ___8/8/18____ Date