RWPRCA_Statement_of_Work_3-13-19_v4.pdf

STATEMENT OF WORK

3-13-2019

TITLE: Facilitating Community Input on USEPA Superfund Activities on the Northeast Church Rock Mine, Quivira Mine, and Surrounding Areas.

Purpose

The purpose of this work is to assist USEPA in obtaining meaningful input from the affected community on all stages of the Superfund process including planning, decision making, and implementation in the Red Water Pond Road area of the Navajo Nation.

Per the CERCLA regulations, USEPA is required to obtain input from the community on our proposed actions. USEPA cannot effectively plan and implement removal actions without the active participation and engagement of the affected community. As such, the residents have formed the Red Water Pond Road Community Association (RWPRCA), an organization incorporated under the laws of the Navajo Nation. With the support of this contract, the group will have the resources available to help facilitate the critical input needed by USEPA.

The group holds monthly community meetings, reviews, and provides community input on technical documents, observes the progress of field work and notifies USEPA and Navajo Nation EPA of problems or community concerns that arise related to the Superfund Sites (e.g. concerns related to drainage, erosion, fencing). In addition, the community appoints representatives to participate in both general and technical conference calls or meetings along with a community technical assistance representative provided under EPA’s Technical Assistance Services for Communities (TASC) contract. These community liaisons discuss issues related to the local Superfund Sites with EPA and the TASC representative, take information back to the community for discussion, and then report the community’s concerns or input back to EPA. This effort provides a valuable service to EPA by facilitating the flow of information between US EPA and the larger Red Water Pond Road community. While participating in these activities, the group as a whole and its individual members volunteer their time and incur out-of-pocket costs. This contract values members’ time and supports reimbursement of their eligible costs.

* Note: The TASC contractor separately attends many of the same meetings and conference calls as the community liaisons to help facilitate information exchange between US EPA and community representatives. Close coordination is needed to ensure that there is no duplication in funding or tasks.

Background

The Red Water Pond Road Community is located in close proximity to the Northeast Church Rock (NECR) Mine, the Quivira Mine and the United Nuclear Corporation Mill site. USEPA has found elevated levels of radioactivity on the NECR and Quivira mine sites as well as along the southern portion of the Red Water Pond Road. US EPA has conducted multiple Interim Removal Actions in 2007, 2009-2010, and 2012 to address contamination on the Navajo Reservation from the NECR and Quivira Mine Sites. UEPA is planning conducted additional removal actions in the residential area during the summer of 2016 to address Quivira Mine vent holes and make improvements to the bridge crossing at Unnamed Arroyo #2. Temporary housing was provided for various households for all of these removal actions from a period of weeks up to five months and for up to 75 residents in the community.

USEPA also issued an Action Memo in September of 2011 and a ROD in March of 2013 for the long-term cleanup of the NECR mine waste disposal at a repository at the UNC Mill Site. EPA is currently evaluating options for addressing contamination at the nearby Quivira Mine site. As a result of these ongoing EPA-initiated actions, local residents are significantly impacted by these cleanup activities on a long-term basis. This contract with the Red Water Pond Road Community Association provides assistance with EPA’s community outreach in relation to the NECR Mine Site and related UNC Mill Site as well as the Quivira Mine Site. Costs for the contract are split equally between the EPA accounts for the two mine sites.

Period of Performance: This is a base contract for a term of 2 years with a period of performance (POP) from May 10, 2019 to May 9, 2021, with two (2) one-year options.

Option Year One will have a period of performance (POP) from May 10, 2021 to May 9, 2022, and Option Year Two will have a period of performance (POP) from May 10, 2022 to May 9, 2023.

Tasks

Annual Budget Tasks for the Red Water Pond Road Community Association Initiative

Task 1 Task 2 Task 3 Task 4 Task 5 Task 6a Task 6b TOTAL:

Cost $ $ $ $ $ $

Unit Per mo. Per mo.

Per mtg, Per mo. Per mo.

Per mo.

Per Trip

Estimate d Qty/Yr 12 12 3

6 12

Annual budget $ $ $ $ $

NOTE: Task Performance Standards in Italics

Task 1: Contract Management/Host Regular Monthly Meetings ― $ /month. OUTPUT:

The contractor shall coordinate, facilitate, and hold monthly meetings of the RWPRCA. RWPRCA may also hold additional meetings, but only one meeting per month is funded under this contract.

This task includes preparation and distribution of meeting agenda and other relevant documents and notes, securing and providing meeting space, and covering the costs of office supplies that members need when they use their own computers, equipment and homes for conducting Association activities covered in this contract. This task also includes overall management of the contract. OUTCOME: The monthly meetings shall provide an opportunity to update the community on the status of the Superfund clean-up activities, notify the community of documents out for their review, arrange for agency contacts with individual families, plan and schedule upcoming meetings, and inform community members of upcoming decisions, among many EPA-related activities. In addition, the meetings shall be in a place where the Association can gather input and concerns from the broader community to bring back to USEPA.

Deliverables and Acceptable Quality Levels (in italics):

The contractor shall submit the agenda and any relevant meeting notes and sign-in sheets to USEPA on a monthly basis no later than 30 days after completion of the meeting.

Task 2: Observe Field Work and Community Conditions in the Area ― $ /month.

OUTPUT: The contractor shall conduct regular observations in the Red Water Pond Road area and shall report to USEPA regarding problems or concerns of the community related to Superfund clean-up activities in the area. OUTCOME: Based on contractor reported observations, USEPA will be aware of problems or concerns at the site on a timely basis to respond as appropriate.

Deliverables and Acceptable Quality Levels (in italics):

The contractor shall submit to USEPA a written or verbal report of observations and problems in the field, including descriptions and photos, if available, by phone or email if an issue requires immediate attention; or during on-site meetings with USEPA staff or their contractor as appropriate throughout the performance period. Concerns shall be reported no longer than 30 days after observation.

Task 3: Assist with Advertisement of USEPA Public Meetings ― $ /meeting. For large public meetings put on by USEPA and located at a Chapter House or other public venue, the contractor shall assist the USEPA in advertising the meeting to the affected Chapter residents and officials.

OUTPUT: The contractor shall provide flyers prepared by USEPA to the Church Rock, Coyote Canyon, Nahodishgish, Pinedale and Standing Rock Chapter Houses, make announcements to community members at planning and chapter meetings, and otherwise assist in notifying the affected community of upcoming USEPA public meetings or workshops related to Superfund work in the area. OUTCOME: The local community will be well informed about USEPA public meetings or events.

Deliverables and Acceptable Quality Levels (in italics):

The contractor shall submit summary reports of efforts taken to advertise specific meetings/events within 30 days of assisting with advertisements. This summary shall be submitted in writing.

Task 4: Provide Field Assistance Requested by USEPA ―$ /month. OUTPUT: The contractor shall provide field assistance to USEPA when requested to help locate areas of concern to the community, contact appropriate community members, meet with EPA and responsible-party on-site staff and consultants, and other activities as requested. OUTCOME: This task will facilitate USEPA in quickly locating areas of concern or in contacting community members as needed.

Deliverables and Acceptable Quality Levels (in italics):

The contractor shall submit a summary of dates and assistance by the end of each quarter. This field assistance shall be provided within two days of notification for need of field assistance.

Task 5. Participate in Meetings and Calls Requested by US EPA. - $ /mo. OUTPUT: The contractor shall participate on conference calls and at meetings to discuss pertinent information related to the implementation of the work under this purchase order. OUTCOME: The contractor shall routinely be available to meet with EPA to facilitate work under this contract.

Deliverables and Acceptable Quality Levels (in italics):

The contractor shall submit a list of dates and times of meetings or conference calls with US EPA on a monthly basis within 30 days of the meeting/call times.

Task 6

(a) Provide a Community Technical Liaison - $ /mo. OUTPUT: The contractor shall appoint a technical liaison to participate in design review activities, including participation in technical meetings or conference calls, review of technical documents, and attending community meetings to discuss EPA’s technical activities, solicit input from the community, and provide a written or verbal report back to US EPA or it’s Technical Assistance Services for Communities (TASC) contractor within the associated comment period. The implementation of this task is be dependent on any comments or revisions required by the Nuclear Regulatory Commission.

OUTCOME: USEPA will gain community input on the design throughout the design process.

(b) Cost of travel - Red Water Pond Road to Albuquerque, NM for one night - $ /trip.

In addition to the monthly rate for this activity, travel expenses would be covered for mileage for up to two round trips during the contract period to Albuquerque, NM from Red Water Pond Road to attend technical meetings. For estimating purposes, reimbursement would be at the federal mileage rate, currently at $0.58 per mile. Also, one night of hotel expenses at the federal government room rate, currently at $94 per night and per diem, currently at the rate of $55 per day at a rate of 75% for the first and last day of travel (or $41.25 per day).

Deliverables and Acceptable Quality Levels (in italics):

The contractor’s technical liaison shall participate on conference calls or at meetings, as required by the Contracting Officer Representative (COR), up to two times. The contractor shall provide written or verbal reports to USEPA or USEPA’s TASC contractor on community input or concerns related to technical or design issues provided during comment periods.