Vacant_OFM Controller USPSC_SOW 2010.doc

USAID Mali Controller 1.

Solicitation Number:

688-P-11-00020-00

2.

Issuance date:

November 08, 2010

3.

Closing date and time specified for receipt of applications at

USAID Mali:

November 22, 2010 4.

Position title:

USAID Mali Controller 5.

Market value:

Commensurate with the position and experience NOT to0 exceed the equivalent of GS-15 (GS 15: $99,628-$129,517 p/a)

Final compensation within the GS-15 grade range will be based on the individual’s salary history, work experience and educational background.

6.

Organization Location of Position:

USAID/Mali, Bamako, Mali

7.

Direct Supervisor:

Mission Director 8.

Supervisory Control:

Minimal. Incumbent is expected to act independently with little direction.

9.

Period of Performance:

The Short Term Personal Services Contract will be for seven months subject to availability of funds and Mission requirements.

10.

Place of Performance:

Bamako, Mali 11.

Security Access:

“Top Secret or Secret” clearance.

12.

Area of Consideration:

U.S.

SCOPE OF WORK

1. RECOMMENDED POSITION TITLE: Acting Controller

2. ORGANIZATIONAL LOCATION OF POSITION: USAID/Mali, Office of Financial Management (OFM)

3. POSITION TITLE/GRADE OF DIRECT SUPERVISOR: Mission Director, Position Grade: FE-00

4. INTRODUCTION (Short review of the program and the role of the position within the program.)

As a member of the mission’s senior management team, the Acting Controller serves as the principal financial advisor to the Mission Director and mission staff. S/he provides financial advice and guidance to USAID/Mali related to the design, implementation and evaluation of mission development programs.

The Acting Controller guides the participation of staff accountants and financial analysts on Strategic Objective Teams to define and accomplish results packages and provides leadership, professional advice and staff support to USAID/Mali on the various aspects of financial management of USAID programs including financial analysis, budgeting, financial accounting and reporting, audit management, accounting for and allocation of mission operating costs across operating expenses, program and ICASS budgets, and implementation of the Federal Managers Financial Integrity Act. The Acting Controller guides voucher examiners in the audit of vouchers and certifies payments.

The Acting Controller interprets USG and USAID financial accountability and reporting policies and procedures related to implementation of the mission’s strategic objectives for the host government, local NGOs and USAID partners.

5. DUTIES AND RESPONSIBILITIES (Work to be performed must be defined in objective, Mission-related, output terms which emphasize what needs to be done.)

As Acting Controller, s/he will be responsible for the oversight of all financial management operations at USAID/Mali including budgeting, accounting, financial analysis, program implementation reporting, and audit liaison. S/he will also be responsible for the examination, certification and payment of all vouchers for USAID/Mali.

Accordingly, the incumbent’s duties and responsibilities shall include, but not be limited to the following functions:

1. Direct day-to-day operations of the Voucher, Accounting and Financial Analysis Sections of OFM.

2. Oversee the financial management systems, practices, procedures and related problems and assist in the development of procedures and internal controls assessments for office operations.

3. Provide uniform guidance and procedures for the financial management of available program and administrative expense funds. Coordinate implementation of financial management policies and procedures in accordance with the Mission operations. Recommend modifications and amendments to office operations based on observations, operational experience, and suggestions of OFM staff.

4. Monitor the implementation of the operational expense budgets of USAID/Mali to ensure that funds are obligated, expended and accounted for as budgeted and allotted.

5. Supervise a staff of 12 professional financial management staff.

6. Coordinate with Mission technical office and program managers in setting up accounting and tracking systems while integrating financial controls into the implementation mechanisms for each contract or grant within the program sector.

7. Provide financial data to be used for, and participates in, forecasting of future resource requirements for the sector portfolios.

8. Serve as the USAID/Mali Authorized Certifying Officer (ACO) for all payments made from program and administrative expense-type funds.

9. Provide a full range of financial management services necessary to administratively support USDH and US, TCN and FSN contract employees of USAID/Mali.

10. Ensure compliance with USG, USAID and Mission budgeting, disbursing, accounting and reporting procedures.

Other duties, to include but not limited to internal controls assessments and staff training, that may be assigned by the USAID/Mali Mission Director.

5.1. Degree of responsibility for decision-making assigned to the position The incumbent will be responsible for decisions made by OFM during the period of this position. This includes decisions involving the highest level of the Mission and making recommendations to the Mission Director.

5.2. Level of complexity of work assignments

Given the size and complexity of the USAID/Mali portfolio, the position is demanding, and the services of a senior/experienced financial management professional with prior knowledge of USAID financial operations is required and will facilitate continuity of operations during the period of employment. Duties are varied, and assignments often require the participation and support of others.

5.3. Knowledge level required

A thorough knowledge and understanding of professional accounting principles, theories, practices and terminology as well as the principles and accepted procedures of U.S. governmental and business financial accounting, budgeting and reporting is required. A thorough knowledge of laws, regulations and procedures associated with USAID financial management is also required. Must also have a thorough understanding of USAID project planning and implementation procedures and of USAID organization and operations in general. Must have the ability to perform in a team spirit and to maintain cordial and professional relationships with USAID, NGO and Contractor personnel. Must be skilled in the use of computer based analytical programs and the USAID financial management systems. Position requires a high level of independent judgment with regard to USAID’s financial management policies and regulations. Knowledge of U.S. Government policies and procedures for the management of development and humanitarian programs is helpful but not required.

5.4. Supervisory Controls (how are assignments made and how much review/control will be provided by the supervisor.)

The position will be supervised by the Mission Director at USAID/Mali. As the incumbent is expected to work with a certain degree of independence, s/he must be able to establish priorities, adhere to and meet established deadlines, and perform responsibilities and duties with minimal guidance and little or no follow‑up. Work produced by the incumbent is considered authoritative. S/he must be able and willing to work additional hours beyond the established 40‑hour workweek and outside the established Monday‑Friday workweek as may be required or necessary. S/he must be proactive and self directed.

5.5. Guidelines (availability of them for required work)

A high degree of discretion and sound judgment is required in the interpretation and application of USAID Automated Directives System (ADS), USG regulations and procedures, and U.S. statutes.

5.6. Complexity of the work environment/effect on the position’s responsibilities.

USAID/Mali has a large and complex portfolio, and the incumbent will need to be able to respond rapidly to all issues.

5.7. Scope and effect of the work performed

The key responsibility of the position is to lead and direct the work of a professional staff of 12 FSNs. The incumbent will be looked to as the expert in all aspects of financial management. Decisions and actions taken by the incumbent will affect the Mission as a whole.

5.8. Level and purpose of contacts.

As Acting Controller, the incumbent will work directly with the Mission Director and office chiefs as well as with various Department of State officials.

5.9. Supervision/oversight over others (address level of subordinates and degree of supervisory responsibility, if any)

The incumbent will provide direct supervision to a professional staff of 12 FSN employees.

6. MINIMUM QUALIFICATION REQUIREMENTS

6.1. Education

A Master’s degree in relevant field(s), including business, finance and accounting (required). Exceptionally strong practical experience may substitute.

6.2. Relevant Work Experience

Significant experience (ten years minimum) managing a controller’s office is required. Prior overseas experience is desired.

6.3. Required Qualifications:

This position requires a combination of analytical, technical and managerial skills. The incumbent must be able to work well in an overseas environment. S/he must be able to interpret and apply USG and USAID rules and regulations and to advise senior Mission management. S/he must possess strong oral communication and interpersonal skills and must also have excellent management and teamwork skills.}

7. ELECTIVE/EVALUATION FACTORS

7.1. Education and other Academic Training (20 points)

The successful candidate must possess a Master’s degree in relevant field(s), including business, finance and accounting (required). Exceptionally strong practical experience may substitute. A CPA license is preferred.

7.2. Professional Experience (35 points)

Minimum of 10 years of progressively responsible duties in a USAID financial management office, including the operations of the Phoenix accounting and payment systems and use of automated disbursing systems through the State Department’s USDO and the U.S. Treasury. Minimum of six years specific experience in a USAID financial management office in an overseas Mission is also required, since the successful candidate must immediately be familiar with USAID financial management policies, procedures and systems. Minimum of five years in a supervisory role is required. A demonstrated ability to work in teams (i.e., team player skills) and commitment to the team mode of operation, with proven organizational and administrative skills is a must.

7.3. Leadership/Professional Development (25 points)

The incumbent will manage a professional staff of 12 FSN employees. Management experience in an international environment is therefore required.

7.4. Interpersonal, Team Management, and Communication Skills (15 points)

A high level of analytical skill and sound judgment is required. Must be able to compile and present a great deal of detailed information in a concise and fully professional manner. Capable of directing, coordinating and supervising the various elements of a complex accounting operation with a professional financial and administrative support staff of varying nationalities and technical expertise. Maintain an effective working relationship with American personnel in USAID and other U.S. Government agencies at post. Must demonstrate excellent interpersonal and communication skills to include a genuine interest in supporting the USAID/Mali Mission staff. High degree of professionalism, discretion, and sound judgment in representing the USG are essential elements of the position. Must be a USAID/FM authorized certifying officer or have the ability to become authorized within a short period of time.

7.5. Language Proficiency (5 points)

Excellent English communication skills, both orally and in writing, are essential. Must have the ability to present analysis and recommendations in clear written and oral formats. Knowledge of French is a plus.

SELECTION CRITERIA

Candidates will be evaluated according to the following criteria:

8. INSTRUCTIONS TO APPLICANTS

Interested applicants must submit: (i) his/her most current curriculum vitae (CV) or resume; (ii) signed SF 171 or OF 612; and (iii) three (3) to five (5) references, who are not family members or relatives, with working telephone and email contacts, (iv) a written statement certifying the date and length of time for which the candidate is available for the position; and (v) a written statement that addresses the Quality Ranking Factors in this solicitation. The CV/resume must contain sufficient relevant information to evaluate the application in accordance with the stated evaluation criteria. Broad general statements that are vague or lacking specificity will not be considered as effectively addressing particular selection criteria.

The applicant’s references must be able to provide substantive information about his/her past performance and abilities. USAID/WA reserves the right to obtain from previous employers relevant information concerning the applicant’s past performance and may consider such information in its evaluation. (The OF 612 must be signed and those submitted unsigned will be rejected.)

Applicants must provide their full mailing address with telephone, facsimile numbers and email address and should retain for their records copies of all enclosures that accompany their submissions.

The U.S. Government Optional Form 612 (available at the USAID website, http://www.usaid.gov/procurement_bus_opp/procurement/forms or internet http://fillform.gsa.gov , or at Federal offices).

Applications must be received by the closing date and time at the address specified in the cover letter.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. The highest ranking applicants may be selected for an interview.

The individual shall be required to obtain a medical clearance and a security clearance. Applicant must also be available and capable of travel in West Africa region.

9. TERMS OF APPOINTMENT AND COMPENSATION

Subject to the availability of funds, this will be a seven months contract. Since there’s an immediate need to fill in this position, incumbent is expected to arrive at post no later than February 01, 2011 contingent on medical and security clearances.

The position has been classified at a U. S. Government GS15. The actual salary of the successful candidate will be negotiated within that range depending on qualifications and previous earning history.

As a matter of policy, and as appropriate, a PSC is normally authorized the benefits and allowances in accordance with the AIDAR Appendix D &J which can be found at:

http://www.usaid.gov/policy/ads/300/aidar.pdf

10. CONTRACT INFORMATION BULLETINS (CIBS) PERTAINING TO PSCS

CIBs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to this website http://www.usaid.gov/procurement_bus_opp/procurement/psc_solicit to determine which CIBS apply to this contract.

11. MEDICAL AND SECURITY CLEARANCE REQUIREMENTS

● Successful applicant must receive medical clearance for serving in Mali. Details of how to obtain US Department of State Medical Unit medical clearance will be provided once a job offer is made and accepted.

● Successful applicant must be able to receive USAID security clearance that involves applicant's comprehensive background investigation performed by a US Government Agency.

● Successful applicant must be able to report to post in Bamako, Mali to assume duties promptly upon medical and security clearances being granted.

12. COMPENSATION AND REIMBURSEMENT IN U.S. DOLLARS

i. Except to the extent reimbursement is payable in the currency of the Cooperating Country, USAID shall pay the contractor compensation after it has accrued and reimburse him/her in U.S. dollars for necessary and reasonable costs actually incurred by him/her in the performance of this contract.

ii. The amount budgeted and available as personal compensation to the contractor is calculated to cover a calendar period of approximately seven months

13. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: (NOTE: An individual defined as a USPSC employee may only be eligible for those benefits listed under item A below).

a. Benefits (if applicable)

F.I.C.A & MEDICARE*

Contribution toward Health & Life Insurance

Shipment and Storage of Household Effects

Shipment of POV (Privately Owned Vehicle)

Pay Comparability Adjustment

Annual Salary Increase

Eligibility for Worker's Compensation

Annual & Sick Leave

Access to Embassy medical facilities, commissary and pouch mail service for USPSC

* Note: US citizen contract salary will be subject to employee’s FICA and Medicare contribution.

b. Allowances (if applicable)*

Temporary Lodging Allowance (Section 120)

Living Quarters Allowance (Section 130)

Post Allowance (Section 220)

Supplemental Post Allowance (Section 230)

Separate Maintenance Allowance (Section 260)

Education Allowance (Section 270)

Education Travel (Section 280)

Post Differential (Chapter 500)

Payments during Evacuation/Authorized Departure (Section 600)

Danger Pay (Section 650)

Consumables Allowance

Note: * Standardized Regulations (Government Civilian Foreign Areas)

c. List of Required Forms for a Security Clearance

(A) Optional Form 612

Applicants shall sign the application form. Unsigned OF-612 forms shall not be accepted and therefore applicants shall not be considered for the advertised position.

** (B) Physical Examination (Form DS-1843 and DS-1622) ** (C) Questionnaire for Sensitive Positions (for National

Security (SF-86) or

** (D) Questionnaire for Non-Sensitive Positions (SF-85)

** (E) Finger print Card (FD-258) (available from requirements office)

Note: ** The forms listed -- thru -- shall only be completed upon the advice of the contracting officer that an applicant is the successful candidate for the position.

Forms A through E can be found at:

http://www.fedforms.gov/bgfPortal/docSearch.do

14. FEDERAL TAXES

USPSCs are required to pay Federal Income Taxes, FICA, and Medicare

15. HOW TO APPLY

Qualified individuals are requested to submit a U.S. Government Optional Form 612 (available at the USAID website, http://www.usaid.gov/procurement_bus_opp/procurement/forms or internet http://fillform.gsa.gov, or at Federal offices)

Applications must be received by the closing date and time at the address specified in the cover letter and should be sent to the following email address:

Attn.: Kadi Traore, kaditraore@usaid.gov

Human Resources Specialist or

Cheick Oumar Coulibaly, ccoulibaly@usaid.gov

Supervisory Executive Officer

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. The highest ranking applicants may be selected for an interview.

16. CLOSING DATE

Applications must be in the USAID Mali Executive Office no later than November 22, 2010.

EEO/AA: USAID IS AN EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER AND PROVIDES EQUAL OPPORTUNITY AND FAIR AND EQUITABLE TREATMENT IN EMPLOYMENT TO ALL PEOPLE WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, AGE, DISABILITY, POLITICAL AFFILIATION, MARITAL STATUS, OR SEXUAL ORIENTATION ACQUISITION AND ASSISTANCE POLICY DIRECTIVES (AAPDs) AND CONTRACT INFORMATION BULLETINS (CIBS) PERTAINING TO PSCS

CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to this website http://www.usaid.gov/procurement_bus_opp/procurement/psc_Solicit/ to determine which CIBS apply to this contract.

AAPD 06-11

Home Leave and Revised General Provision 5, Leave and Holidays

AAPD 06-10

PSC Medical expense payment responsibility

AAPD 06-07

AIDAR, Appendix D: Contract budget, salary determination and salary increase

AAPD 06-01

Medical evacuation insurance

CIB 01-10

Revision of medical clearance process – PSC with U.S. Citizens

CIB 01-07

Clarification of the extension/renewal policy regarding PSCs

CIB 01-05

Clarification of the Rest and Recuperation (R&R) policy regarding Third Country Nationals (TCNs)

CIB 00-08

Revision of Competitive Process – PSCs with U.S. Citizens

CIB 00-03

FICA & Medicare Tax Rates for Personal Services Contracts

CIB 99-22

PSC Policy

CIB 98-23

Guidance regarding Classified Contract Security and Contractor Personnel Security Requirements

CIB 98-16

Annual Salary Increase for USPSCs

CIB 98-14

Change in Required Application Form for USPSCs

CIB 98-11

Determining a Market Value for Personal Services Contractors Hired under Appendix D.

CIB 97-17

PSC’s with U.S. Citizens or U.S. resident aliens

CIB 97-16

Class Justification for use of Other Than Full and Open Competition for Personal Services Contracts with U.S. Citizens Contracted with Locally, with CCNs and TCNs Subject to the Local Compensation Plan, and for Overseas Contracts of $250,000 or less

CIB 96-23

Unauthorized Provision in Personal Services Contracts

CIB 94-09

Sunday Pay for U.S. Personal Services Contractors

CIB 93-17

Financial Disclosure requirements under a Personal Services Contract

CIB 89-29

Use of Government Bill of Lading for Transportation of Personal Service Contractor (PSC) Household Effects, Unaccompanied Baggage and Privately Owned Vehicles

Various Contract Information Bulletins (CIBs) and Acquisition and Assistance Policy Directives (AAPDs) pertain to Personal Services Contracts can be found at:

http://www.usaid.gov/procurement_bus_opp/procurement/cib/subject.html#psc

Additionally, AIDAR Appendixes D or J also applies to PSCs can be found at:

http://www.usaid.gov/policy/ads/300/aidar.pdf

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