36C24525Q0353.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405

POINT OF CONTACT*

Contracting Officer Joseph J. Krupa Joseph.krupa@va.gov Joseph.krupa@va.gov Joseph.krupa@va.gov

PLACE OF PERFORMANCE

50 Irving St. NW

Washington DC

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The VA Medical Center is conducting this Sources Sought to identify contractors who possess capabilities to provide the product described in the specification below.

As permitted by the FAR Part 10, this is a market research tool being utilized for the informational and planning purposes. Your responses will assist the Government in the development of its acquisition strategy.

Response is strictly voluntary – it is not mandatory to submit a response to this notice to participate in formal RFQ process that may take place in the future. However, it should be noted that information gathered through this notice may significantly influence our acquisition strategy. All interested parties will be required to respond separately to any solicitation posted because of this sources sought notice.

Respondents will not be notified of the results of the evaluation. We appreciate your interest and thank you in advance for responding to the sources sought.

This service will be implemented using the North American Industry Classification System (NAICS) Code 339112.

Respondents who are supply information from a GSA contract please provide your contract number and category number in your response.

NOTES

All Capability Statements/Responses to this Sources Sought Notice shall be submitted via email only to joseph.krupa@va.gov. Telephone, Fax, or any other form of communication inquiries will not be reviewed or accepted. Responses to this Sources Sought Notice must be received no later than March13, 2025, at 12:00 p.m. (Eastern Standard Time). This Sources Sought Notice may or may not assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued, it may or may not be announced later, and all interested parties shall respond to that solicitation announcement separately from the responses to this Sources Sought Notice.

DISCLAIMER

This RFI is issued for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked a proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR), RFIs may be used when the Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, or capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI.

1. Contract Title. Small Bone Surgical Drills

2. Background. The Washington DC VA Medical Center has a need to replace the current small bone surgical drills used in the OR. The current drills, Conmed and RemB, are rapidly deteriorating and are no longer serviceable as of 12/31/2024. This replacement seeks an additional ten surgical drills to be used in the OR for a variety of small bone procedures.

3. Scope of Work. The procurement shall include all parts, materials, labor, software/licenses, resources, and training required to implement and utilize the equipment/system to their fullest capacity. All items must be covered by manufacturer’s warranty and procured through a manufacturer-approved distribution channel. Distributers and resellers must be able to document ability to provide items through manufacturer-approved distribution channels upon request.

4. Specifications.

4.1 Equipment

Please provide the country of origin for each item.

4.2 Required Features

5. Specific Tasks.

5.1 Delivery.

i. All equipment shall be delivered to:

Washington DC VA Medical Center 50 Irving St NW Washington, DC 20422 ATTN: VHAWAS Equipment Committee

ii. Contract VA Purchase Order (PO) number shall be included with delivery information (e.g., packing slip).

Note: PO number starts with station code 688 followed by a letter and 5 digits (e.g., 688A12345)

5.2 On Site Procedures.

5.3 Installation/Implementation.

5.4 Training.

5.5 Inspection and Acceptance.

5.6 Deliverables.

The Contractor shall provide the below documentation for the proposed equipment to VHAWASEquipmentRequests@va.gov within 10 business days of work completion:

6. Hours of Operation.

DC VAMC’s normal business hours are Monday-Friday, 8:00 am to 4:30 pm, excluding observed Federal holidays:

7. Period of Performance. Delivery within 90 days from contract award.

8. Invoicing.

All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System (IPPS) – The VA Financial Services Center (FSC) uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website to begin submitting electronic invoices, free of charge:

http://www.tungsten-network.com/US/en/veterans-affairs/.

More information on the VA FSC is available at: http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

To begin submitting your electronic invoices to the VA FSC for payment processing, free of charge, please contact Tungsten at the below phone number or email address:

Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice Email: VA.Registration@Tungsten-Network.com

If you have a question about the e-invoicing program or Tungsten, please contact the FSC at the below phone number email address.

FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-Invoice Email: vafsccshd@va.gov

9. Contract Type.

Firm-Fixed Priced Contract Salient Characteristics: OR Small Bone Surgical Drills

· Attachments and batteries must be capable of quick attach and detach.

· Weight of drills must be less than 3 pounds.

· Sagittal saw must include a rotating, indexing head for maximum blade positions.

· Must have an integrated safety mechanism to prevent accidental activation.

· No tools required to load burs or blades.

· Power system must be operational with hand switch and/or foot pedal.

· Must include handpiece technology that allows users to adjust response, feel, and frequency of the drill based on their personal preference.

· Must be compatible with CORE and CORE 2 console.

· Power console must include touch screen for ease of use.

· Must be compatible with RemB attachments.

· Must have a removeable hand switch allowing the same handpiece to be used for multiple functions.

· Must have a dedicated wire driver.

· Cord must have a stick resistant coating.

· Hand switch must be made of metal.

· Must have a run/safe switch.

The Government would like to know what country of manufacture of this items you might offer/quote when the solicitation comes out?

Sources Sought Notice