BPA SOLICIATION 685-10-P-01- Oct. 9 2009.pdf

TITLE: BLANKET PURCHASE AGREEMENT - USAJD SENEGAL

You are invited to submit a proposal in accordance with the requirements of the following Solicitation: [x] Request for Proposal, [ ] Invitation for Bid. Proposals must be received by the Government no later than the local time on the Due Date stated in the table below. Potential offerors are asked to submit a proposal.

ALL AMENDMENTS TO THIS SOLICITATION WILL BE MADE AVAILABLE THROUGH THE

GOVERNMENT HOME PAGE AT http://www.fuo.gov/

IT IS THE OFFEROR'S RESPONSIBILITY TO CHECK THIS SITE PERIODICALLY FOR OFFICIAL

UPDATES/AMENDMENTS TO THE SOLICITATION.

Solicitation Number: 685-10-P-Ol

RFP Issuance Date: October 09, 2009

Question Due Date: October 21, 2009 Questions shall be submitted by email to Phillip S. Tresch at otresch(a)usaid.!!ov

Proposal Due Date: November 23, 2009 - 17: 00 hrs Senegal Time Proposal shall be submitted by email to Phillip S. Tresch at ptresch@usaid.gov and to Bernadette Daluz at bdaluz@usaid.gov

USAID/SENEGAL

Derriere Hotel Ngor Diarama

B.P. 49 Dakar - Senegal Tel: (221) 33-820-6100

PERTINENT TECHNICAL SECTIONS OF SOLICITATION

Offerors are encouraged to carefully read the entire Solicitation by scrolling downward. The solicitation includes all pertinent sections imbedded in the document as well as the terms, conditions and instruction required for submitting a proposal.

USAID/Senegal SPA Solicitation No. 685-] O-P-O I Page 2

USAID/Senegal is seeking to put in place a Blanket Purchase Agreement (BPA) with one or a group of firms that would allow USAID to contract simply and quickly with this firm to provide small-scale professional services (i.e. maximum of $1 00,000 per individual order). This competition for the BPA allows offerors to submit their proposals to USAID describing how their firm is capable and qualified to perform the duties outlined in the BPA. The winning firm would then have a signed award with USAID (which includes a minimum order guarantee of $1 00,000), through which future task/delivery orders could easily be issued. The selected BPA holder must be able to perform all activities specified in the scope of work in support of USAID programs including education, health, economic growth, democracy and governance and analytical studies conducted by the program office.

The combined value of all orders placed over the five (5) years of this BPA shall not exceed U.S.

$2,000,000, and there is no guarantee that full-time work will occur during the entire period of performance (especially during the start-up first year). However, since it is difficult to determine USAID needs in advance, an option shall be included to potentially increase the total estimated cost (TEC) of the initial 5-years award by up to $5,000,000 total. In addition, if the need arises and if funds are available, USAID may exercise a second option to extend the period of performance for an additional three years and/or to increase the TEC by another $3,000,000.

Note: USAID is encouraging interested Senegalese firms to participate in this call for proposals.

For example, teams/partnerships between a US Firm and Senegalese sub-contractors which can provide a unique set of skills at a reasonable cost are encourage to apply. Also, since USAID wants a single award which can provide all needed tasks/competencies, a team and/or subcontract arrangement might be necessary. This BPA solicitation will be advertised both within Senegal and via www.fedbizopps.gov.

Sincerely

~~jJ~ Contracting Officer

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2, CONTRACT NO. 3, AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

7, FOR SOLICITATION

INFORMATION CALL:

a, NAME

1, REQUISITION NUMBER PAGE I OF

5, SOLICITATION NUMBER

685-1 O-P-O 1 b, TELEPHONE NUMBER (No collect calls)

6, SOLICITATION ISSUE

DATE

10/09/09

8, OFFER DUE DATE/

LOCAL TIME

11/23/09

9, ISSUED BY 10, THIS ACQUISITON ISCODE

IZLNRESTRICTED OR DSET ASIDE: % FOR:

Offfice of Acquisition and Assistance OMALL BUSINESS 0 EMERGING SMALL USAID/Senegal BUSINESSo HUBZONE SMALLDerriere Ngor Diarama NAICS: BUSINESS B.P. 49 - Dakar, Senegal SIZE STANDARD: oSERVICE·DISABLED VETERAN· D 81A)

11, DELIVERY FOR FOB DESTINA

TION UNLESS BLOCK IS

MARKED

IZI SEE SCHEDULE

15, DELIVER TO

USAID/Senegal B.P. 49 - Dakar, Senegal

17a, L:UN I HAL: I UHf

OFFEROR CODE I

To Offerors

12. DISCOUNT TERMS

THIS CONTRACT IS AN/A

RATED ORDER UNDER

DPAS (15 CFR 700)

16, ADMINISTERED BYCODE

Same as Block 9

18a. PAYMENT WILL BE MADE BYI FACILITY

CODE

lJ 13a, Office of Financial Management USAID/Senegal Derriere Ngor Diarama B.P. 49 - Dakar, Senegal

OWNED SMALL BUSINESS

13b. RATING

N/A

14, METHOD OF SOLICITATION

IZlRFQ o IFB IZl RFP

CODE I

CODE I

TELEPHONE NO.

o 18b, SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

17b BELOW IS CHECKED D SEE ADDENDUM

20, 21,19, 22, 23, 24, ITEM NO, SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Statement of Work attached

(Use Reverse and/or Attach Additiona/ Sheets as Necessarv) 25, ACCOUNTING AND APPROPRIATION DATA 26, TOTAL AWARD AMOUNT (For GoV!. Use Only)

~ 27o, SOLICITATION INCDRPORATES BY REFERENCE FAR 52,212-1, 52.212-4. FAR 52,212-3 AND 52,212-5 ARE ATIACHEO, ADDENDA WARE ~~RE NOT ATTACHEO

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52,212·4, FAR 52,212·5 IS ATIACHED, ADDENDA ~ARE ARE NOT ATTACHED

Ii1 28, CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ___ IU 29, AWARD OF CONTRACT: REF, OFFER

COPIES TO ISSUING OFFICE, CONTRACTOR AGREES TO FURNISH AND

DATED YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: ". U'"':NM'''''IS'GZNmzOmCER, 30a, SIGNATURE OF OFFEROR/CONTRACTOR

~ ~ A~A 30b, NAME AND TITLE OF SIGNER (Type or print) 30c, DATE SIGNED 31b, NAME OF CO'NplACTING OFFICER (Type or print) 31c, DATE SIGNED

Phililip S. Tresch, Contracting Officer /O/.:J/O~

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 3/2005)

Prescribed by GSA - FAR (48 CFR) 53,212PREVIOUS EDITION IS NOT USABLE

19. 20. 21 22. 23 24.

ITEM NO. SCHEDULE OF SUPPliES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN o RECEIVED D,NSPECTED D ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e MAiliNG ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 321. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

329. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

39. SIR VOUCHER NUMBER 40. PAID BY

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

D COMPLETE D PARTIAL o FINAL

37. CHECK NUMBER

41. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42•. RECEIVED BY (Print/

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Locationl

42c. DATE REC'D (YY/MM/DDI 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

USAID/Senegal BPA Solicitation No. 685-10-P-Ol Page 5

AUTHORITY

This BPA is entered into pursuant to the Federal Acquisition Regulation Part 13 .303-2.

DESCRIPTION OF AGREEMENT

Under this agreement, the BPA holder shall provide services to carry out a series of studies, analyses and to provide expert advice with the goal of increasing economic growth, agriculture and natural resource management, improving the quality of education, and supporting good governance and democratic processes in Senegal. In addition, the BPA holder may be called on to support studies and analyses in other USAID/Senegal offices and sectors. It is estimated that 50% of total work may be in the social sectors. Also, the work may involve assistance with commodity acquisition as well.

1. Introduction

The U.S. Agency for International Development in Senegal (USAID/Senegal) is soliciting proposals to carry out a series of studies, analyses and to provide expert advice with the goal of increasing economic growth, agriculture and natural resource management, improving the quality of education and supporting good governance and democratic processes in Senegal. The contractor would have to show the ability to respond quickly to a specific task order and carry out the work in a satisfactory manner. USAID aims to put in place a Blanket Purchase Agreement (BPA) with one firm or team/group of firms with Senegalese sub-contractors to carry out specific tasks to be determined at a later date.

2. Background

USAID's strategy for transformational development in Senegal seeks to boost economic growth by improving the enabling enviromnent to attract more investment, increasing the volume of trade, and creating wealth through better management of Senegal's natural resources.

Strategic Objective II (SOli) within the Mission's strategic plan is "Increased Economic Growth through Trade and Natural Resource Management." SO 11 expects to expand economic opportunities by helping citizens generate income from local resources, connect to markets, manage the country's natural resources, and govern more effectively. Activities to achieve the overall SO focus on four Intermediate Results (IRs): IRl: Increased trade capacity; IR2: Improved sustainable management of natural resources and biodiversity; IR3: Improved enabling enviromnent for sustainable growth; and IR4: Improved transparent and accountable management of resources.

Economic development remains one of the USG's highest priorities in Senegal. Poor infrastructure, a weak and unnecessarily complex judicial system, and labor code issues are key challenges for Senegal's economic development. Finally, environmental degradation is deteriorating the agricultural and natural resource base, which threatens the source of livelihoods of the majority of the population. USAID assists Senegal in reversing these trends by developing a more competitive

USAID/Senegal BPA Solicitation No. 685-1 O-P-O 1 Page 6 business environment, increasing trade and investment, promoting public-private partnerships, and enhancing the sustainable and profitable use of natural resources. USAID anticipates that further success in expanding trade for several targeted markets and transferring responsibility for management of their natural resources to local communities will encourage sustainable private sector investment on a broader scale.

Senegal has recently been included as a focal country under the U.S. President's Global Food Security Response to High Food Prices (GFSR). The GFSR is intended to address the impact of high global food prices, increase agricultural productivity and alleviate barriers to the movement and procurement of food both locally and regionally in key vulnerable countries in Africa. The GFSR places a particular focus on staple foods and improved access to agriculture inputs and finance; these GFSR objectives complement and reinforce USAID/Senegal's SOlI existing strategic framework, and for the present time are being pursued as part of the SO 11 portfolio under an "increased food security" rubric.

USAID/Senegal's education program was developed in close collaboration with the Ministry of Education and addresses the two main sector objectives presented in the Strategic Framework for Africa: (i) promote equitable access to quality basic education; and (ii) improve access to productivity-increasing job skills. USAID/Senegal will assist the GOS to expand access to middle school education, build students' information technology skills, provide vocational training for youth, and improve educational opportunities for our-of-school youth and street children. The education program also increases girls' enrollment and completion rates through scholarship programs and community-level work. In addition, USAID/Senegal will work closely with the GOS to identify strategies for increasing the percentage of women teachers.

The education program addresses governance through revising middle school curriculum on civic education, governance and ethics. It works with local governments to strengthen capacity to manage education resources and supports parent-teacher association participation in local school governance. Information and communication technology will be greatly expanded upon between 2009 and 2011. In particular, USAID expects to make wireless internet available to all middle schools in Senegal.

In accordance with the priorities outlined in the Foreign Assistance Framework, USAID/Senegal's health program is organized under five essential and mutually reinforcing components: 1) malaria prevention and control through the President's Malaria Initiative 2) maternal and child health; 3) Family Planning and Reproductive Health 4) HIV & TB prevention and control; and 5) Health Policy and Finance which focuses on decentralizing services to improve accountability, transparency and financing. Senegal's high maternal mortality rate is primarily due to women having too many children too close together and to poor antenatal care and birthing services.

USAID's health program will improve the quality of care for mothers and newborns, increase the prevention and treatment of malaria during and after pregnancy, and expand the availability and use of contraceptives to help mothers better space the birth of their children. Malaria is the largest cause of morbidity and mortality in Senegal.

USAID/SenegaJ BPA Solicitation No. 685-1 O-P-O] Page 7

USAID/Senegal's program is firmly rooted in the Foreign Assistance Framework: Helping build and sustain democratic, well-governed states that will respond to the needs o/their people and conduct themselves responsibly in the international system. The new strategic objective reconfigures the current cross-cutting DG theme into a full "Good Governance Advanced" Strategic Objective. The new SO represents an approach that will enable USAID to focus activities and develop a more robust program in four DG areas: conflict mitigation and management, including peace and reconciliation processes in the Casamance; anti-corruption/transparency/accountability at the national level; civil society and civic participation; and local government and decentralization.

Note: The proposed BPA award is expected to be housed in the Program Office within USAID/Senegal in order to facilitate future work orders coming from multiple offices (i.e. Program, Health, Economic Growth, General Development Office, etc).

3. Partnership

USAID works in partnership with the GOS, civil society groups and the private sector. In addition to the bilateral agreement with the Ministry of Foreign Affairs and the Strategic Objective Grant Agreements signed with the Ministry of Finance and Economic Planning, USAID works closely with the GOS line ministries. These include: Ministry of Environment, Nature Protection, Retention Ponds and Artificial Lakes (MEPNBRLA) and its Departments of Forestry and National Parks; Ministry of Maritime Economy; Ministry of Commerce; Ministry of Agriculture, and the Ministry of Labor. There are key implementing agencies with whom USAID works including the Investment Promotion Agency (APEX), Export Promotion Agency (ASCEPEX), and others. For the socials sectors, USAID works in partnership with the Ministry of Education and the Ministry of Health. In the Democracy and Governance sector, USAID will work with those Ministries involved in Decentralization, Local Government, Interior and the independent Electoral Commission, as well as a broad base of civil society actors.

4. Scope of Work (SOW)

As the spirit of collaboration is important to USAID, when possible and within the strategic interest of USAID, to respond to requests for assistance from our partners. It is the purpose of this blanket purchase agreement (BPA) to enable USAID to respond quickly to certain types of pertinent issues.

USAID envisions that the work conducted under this BPA will mostly be the provision of short term teclmical assistance on an as-needed basis to accomplish activities as outlined below.

All activities below will potentially be to support USAID/Senegal programs including education, health, democracy & governance, economic growth and analytical studies conducted by the program office.

Activities to be included under this BPA:

a. Project Evaluations and Monitoring - USAID funds a number of projects as mentioned above. Proper monitoring and evaluation procedures require independent reviews of project effectiveness and efficiencies that may be implemented through this BPA.;

USAID/Senegal BPA Solicitation No. 685-1 o-p-o I Page 8

b. Project Design - Developing new project designs requires wide discussion and input from a wide variety of actors, which is time consuming. Tasks under this component will be to assist USAID to solicit input for project design, to develop pre-project concept papers procurement ready statement of work or activity descriptions.

c. Analytical Studies - It is important that USAID be able to have the most up to date information on the economic, political and social environment in Senegal. This would include topics as diverse as macroeconomic policies and trends, business enabling environment, monitoring electoral and political events, customs procedures, gender, household consumption surveys, land use surveys, etc.

d. Workshops and event planning - Gathering donors, GOS officials, USAID-funded partners and/or the private sector to discuss and resolve critical issues is instrumental in achieving USAID and partner goals. The BPA will provide event planning, facilitation and reporting of these workshops or seminars.

e. Technical and Coordination Support to Donor's Working Group - USAID is the lead donor for the Private Sector and Environment Donor's Working Group. The working groups are a forum for donors and others to discuss issues of mutual interest. It is important that USAID is aware of other donor activity in a specific area. Gathering this sort of information is important, yet time consuming. Tasks under this component could include surveying other donors on their activities, arranging meetings, writing synthesis reports, meeting with GOR and other stakeholders. For the DG sector, donor coordination on the democracy sector in general, and specifically on elections planning and monitoring will require some support and information gathering.

f. Technical and Coordination Support with partner Ministries - There is an increased emphasis on getting project support into the budgets of partner Ministries through the Cadre de Depenses aMoyen Terme (CDSMT). USAID may need assistance to ensure that all its implementing partners are incorporated or accounted for in the CDSMT for the Ministry of Environment and Agriculture.

g. Strategy Development - Similar to economic analyses, strategic planning is key for both USAID and its partners in achieving the objective of increased economic growth and improved wellbeing of Senegalese citizens.

h. Commodity Purchases (Including Vehicles) - Based on both good practice procedure and USAID regulations and guidelines (i.e. Mission blanket waiver for vehicle purchases), commodities can be purchased for USAID/Senegal projects and programs at the request of the Mission.

The above described services and/or supplies shall be provided when ordered by an authorized Contracting Officer during the specified period stated in the paragraph titled "Term of BPA". This BPA is for support to USAID/Senegal only.

USAID/Senegal BPA Solicitation No. 685-1 O-P-O I Page 9

CONTRACT TYPE AND SERVICES

The contract anticipated from this solicitation is a Blanket Purchase Agreement (BPA) utilizing individual task orders to provide technical services. Task Orders issued under this award will be Firm Fixed Price (FFP). The contractor must perform the services set forth in task orders at prices consistent with the simplified acquisition threshold (i.e. $100,000 maximwn) and in accordance with Annex 1 Cost Template.

TERM AND OPTION OF BPA

The initial BPA is for a period of 5 years with a not to exceed amount of U.S. $2,000,000. A first option is included to potentially increase the Total Estimated Cost (TEC) of this initial 5-year award by up to U.S. $ 5,000,000 total. A second option may be exercised, if needed, to extend the period of performance for an additional 3 years and/or to increase the TEC by another $3,000,000.

OBLIGATED AMOUNT, CEILING PRICE, FIXED FEE

(a) Minimum BPA Obligated Amount

The basic BPA includes an obligation of funds in the amount of U.S. $5,000 to partially cover the minimum order guarantee. Future funding actions will be related to each TasklDelivery Order issued.

(b) Maximwn BPA Award Ceiling

The overall ceiling price for this BPA is U.S. $2,000,000 for 5 years. The maximum aggregate dollar value of task orders awarded under this BPA cannot exceed the contract ceiling price, although this award does include option(s) which might increase the ceiling price.

(c) Minimum Ordering Amount

The minimum ordering amount per Task Order is U.S. $1,000.

Each individual Task Order issued under this award shall not exceed the simplified acquisition threshold, i.e. U.S. $100,000.

(d) Fixed Fee - Refer to Evaluation Factors for Award Section, paragraph (b)

INDIVIDUALS AUTHORIZED TO PURCHASE

The Contracting Officer (CO) representing USAID/Senegal is the only user authorized to place orders under this BPA. The authorized user shall only be allowed to issue an order under this BPA if funds are certified and the BPA awarding office's Task Order number is assigned. BPA holder shall not accept or perform any order that does not contain a Task Order number.

USAID/Senegal BPA Solicitation No. 685-1 O-P-O 1 Page 10

CONTRACTING OFFICER TECHNICAL REPRESENTATIVE

a. The Contracting Officer's Technical Representative (COTR) will be designated by the Contracting Officer and is authorized to act within the limitations specified herein and written restrictions specifically imposed under the terms of the BPA award and under each Task Order, and by the Contracting Officer. This authority shall extend to the following: assisting with negotiating/ordering, inspection, acceptance, or rejection of work.

b. This designation does not include authority to direct changes in scope, price, terms or conditions of the contract or order. The authority herein also does not include authority to execute modifications to the contract or order, which require the signature of the Contracting Officer, or to bind the Government by contract in terms of a proposed contract change

• BPA COTR to be specified after signature of the award;

• Task Order COTR to be specified after signature of each Task Order.

TASK ORDERS

a. Order Management Requirements: Delivery of services shall be implemented only if directed by a Request for Task Order Proposal (RFTOP).

b. Order Procedures: Each RFTOP will contain a SOW describing the program to be supported, a description of the task, the deliverables, an anticipated starting and completion date, and the name of the COTR.

The BPA holder will respond to the SOW with a Performance Work Statement (PWS) including: a technical and a cost proposal. The technical proposal will include a proposed technical solution, all necessary qualified personnel, management staff, and materials. The cost proposal will generally include the proposed level of effort (work days/person), travel and perdiem, other direct cost, subcontract cost, indirect cost (if applicable), etc... The BPA holder shall respond in no more than 5 working days from the issuance of the RFTOP

Note: The basic purposes of the cost proposal are to illustrate how the total cost of each task order was determined and basic cost realism; however, payment is made on basis of completion of individual end products.

The CO will issue Firm Fixed Price (FFP) Task/Delivery Order upon completion of negotiations of contractor proposals.

USAID/Senegal BPA Solicitation No. 685-IO-P-01 Page 11

c. Invoices. The BPA holder will prepare and submit invoices to USAID. All invoices submitted for payment shall clearly identify:

1. Task Order number;

2. Period of performance

3. Amount due in relation to end products (e.g. 25% for completing item A, 75% for completing submitting item B, etc ... ).

The BPA holder will submit one proper invoice, on a SF-1034 to USAID/Senegal, Financial Management Office and one copy the COTR. Invoices can be submitted either electronically or in paper copy; however electronic submission is preferred. The financial Management Office will proceed to payment of each order upon receipt of the invoice approved by the COTR and accompanied by a receiving report. Note: Since the USAIDIUSG prompt payment act involves about one month for payment after submissio9n of invoice, (i.e. normally, no more or less than 30 days for payment), short duration assignments might only have one payment.

Under no circumstances will any invoice exceed the dollar amount (ceiling price) for any funded task order.

d. Inspection and acceptance. For all services/commodities furnished under any Task/Delivery Order, USAID will designate a COTR as the point of final inspection and acceptance. Deliverables will be submitted in accordance with terms stated in an individual Task/Delivery Order.

e. Closeout Procedures: To facilitate closeout of individual Task/Delivery Order placed under this BPA, within thirty (30) days of completion of any individual task order, the BPA holder shall present the final invoice to Financial Management, and a copy to the Contracting Officer

AUTHORIZED GEOGRAPHIC CODE

The authorized geographic code for procurement of goods and services under this BPA is Code 935.

BPA EVALUATION - INSTRUCTIONS TO OFFERORS

Below is guidance to all offerors as they form their proposals. It is instruction to complement and explain the evaluation criteria in the next section.

1. Key Personnel

i. Offerors are encouraged to partner with local Senegalese firms. At least one professional consultant proposed at each level using the Cost Template in the Annex 1 must possess English local language proficiency (FSI Speaking 3/Reading 3 level equivalents) under any resulting order.

ii Offerors must provide CVs (up to 3 pages) for each staff member available to perform the required tasks.

USAID/Senegal SPA Solicitation No. 685-10-P-Ol Page 12

2. Key Skill Competencies

Offerors will provide services to all of the areas covered under "Key Skill Competencies." As a minimum, selected firm Iteam shall conduct economic analyses, event planning, evaluation and monitoring, project design, strategy development, coordination activities and purchasing commodities.

2.a.i. Demonstrated ability to perform relevant and succinct economic analyses 2.a.ii. Offeror must provide an example or excerpt of an analysis for a past client, no more than 5 pages.

2. b.i. Demonstrated ability to manage logistics and execution of event planning and workshop facilitation 2.b.ii. Offerors are to provide a description and point of contact for a minimum of the three (3) most recent or relevant contract awards.

2.c.i. Demonstrated ability to evaluate and monitor projects and programs 2.c.ii. Offeror must provide an example or excerpt of an analysis for a past client, no more than 5 pages

2.d.i. Demonstrated ability to coordinate complex stakeholder groups through strategy development or donor or corporate coordination 2.d.ii. Offerors are to provide a description and point of contact for a minimum of the three (3) most recent or relevant contract awards (from either a firm or key staff).

2.e.i. Demonstrated ability to perform relevant and succinct social sector (health, education and demogracy & governance) analyses 2.e.ii. Offeror must provide an example or excerpt of an analysis for a past client, no more than 5 pages.

2.f.i. Demonstrated ability to design new programs in the private and social sectors.

2.f.ii. Offeror must provide an example or excerpt of an analysis for a past client, no more than 5 pages

3. Past Performance - "CONTRACTOR PERFORMANCE INFORMATION"

(a) The offeror (including all partners of a joint venture) must provide performance information for itself and each major subcontractor (one whose proposed cost exceeds 10%) of the offeror's total proposed cost) in accordance with the following:

1. List in an annex to the technical proposal up to 3 of the most recent and relevant contracts for efforts similar to the work in the subject proposal. The most relevant indicators of performance are contracts of similar contract types, type of work, scope of work, complexity/diversity of tasks, skills and expertise required and the currency of the performance.

USAID/Senegal BPA Solicitation No. 685-1 O-P-O 1 Page 13

2. Provide for each of the contracts listed above a list of contact names, job titles, mailing addresses, phone numbers, e-mail addresses, and a description of the performance to include:

• Scope of work or complexity/diversity of tasks,

• Primary location(s) of work,

• Term of performance,

• Skills/expertise required,

• Dollar value, and

• Contract type, i.e. fixed-price, cost reimbursement, etc

(USAID recommends that you alert the contacts that their names have been submitted and that they are authorized to provide performance information concerning the listed contracts if and when USAID requests it).

(b) If extraordinary problems impacted any of the referenced contracts, provide a short explanation and the corrective action taken*.

* Required by FAR 15.305(a)(2)

(c) Describe any quality awards or certifications that indicate exceptional capacity to provide the service or product described in the statement of work. This information is not included in the page limitation.

(d) Performance in Using Small Business (SB) Concerns (as defined in FAR 19.001)*.

(1) This section (d) is not applicable to offers from small business concerns.

(2) As part of the evaluation of performance in Section M.2 of this solicitation, USAID will evaluate the extent you used and promoted the use of small business concerns under current and prior contracts. The evaluation will assess the extent small business concerns participated in these contracts relative to the size and value of the contracts, the complexity and variety of the work small business concerns performed, and compliance with your SB subcontracting plan or other similar small business incentive programs set out in your contract(s).

(3) In order for USAID to fully and fairly evaluate performance in this area, all offerors who are not small business concerns must do the following:

(A) Provide a narrative summary of your organization's use of small business concerns over the past three years. Describe how you actually use small businesses--as subcontractors, as joint venture partners, through other teaming arrangements, etc. Explain the nature of the work small businesses performed--substantive technical professional services, administrative support, logistics support, etc. Describe the extent of your compliance with your SB subcontracting planes) or other similar SB incentive programs set out in your contract(s) and explain any mitigating circumstances if goals were not achieved.

USAID/Senegal BPA Solicitation No. 685-1 O-P-O 1 Page 14

(B) To supplement the narrative summary in (A), provide with your summary a copy of the most recent SF 294 "Subcontracting Report for Individual Contracts" for each contract against which you were required to report for the past 3 years.

(C) Provide the names and addresses of three SB concerns for us to contact for their assessment of your performance in using SB concerns. Provide a brief summary of the type of work each SB concern provided to your organization, and the name of a contact person, his/her title, phone number, and email address for each.

[End of provision]

NOTE: If the contractor selected to do the BPA award ever designs or is involved in a Statement of Work for a new activity, the subject contractor would be restricted from bidding on or implementing the new activity.

EVALUATION FACTORS FOR AWARD

Technical, cost and other factors will be evaluated relative to each other, as described herein.

(a) The technical proposal should comprehensively reflect the requirements set-forth in the scope of work and thoroughly describe the Offeror's best methods and approaches. Evaluation Factors includes 80 evaluation points (out of 100) related to Technical Proposal (see below).

(b) Cost proposal price is assigned a numerical weight. Evaluation Factors includes 20 evaluation points (out of 100) related to the cost control plan. The cost control plan will guide/illustrate how financial management and control will contribute to work/cost efficiency and enhancement of the award. Following are examples of what USAID feels might possible be included in such a plan:

• Proposed expatriate personnel vs local consultants/staff

• Proposed rates for person/position/level specified in the cost template (Armex 1)

• Proposed Percentage of fixed fee (if applicable)

• Administrative cost if (applicable)

• Indirect cost rates (if applicable).

Offerors are reminded that the Government is not obliged to award a negotiated contract on the basis oflowest proposed cost, or to the Offeror with the highest technical evaluation score. Under this procurement technical factors, when combined, are equal to cost/price in deciding who might best perform the work. Therefore, after the final evaluation of proposals, the Contracting Officer will make the award to the Offeror whose proposal offers the best value to the Goverrunent, considering both technical and cost factors.

(c) The criteria below are presented by major category so that offerors know which areas require emphasis in the preparation of proposals. The criteria below reflect the requirements of this particular solicitation.

USAID/Senegal SPA Solicitation No. 685-1 O-P-O 1 Page 15

Offerors should note that these criteria: (1) serve as the standard against which all proposals will be evaluated, and (2) serve to identify the significant matters which offerors should address in their proposals.

EVALUATION CRITERIA

TECHNICAL EVALUATION CRITERIA 80 points

1. Management Capacity (20 points)

a. Demonstrated in-house capacity to manage and execute the contract through a roster of qualified in-house staff or consultants/subcontractors to execute the required tasks.

b. Organization structure for implementing the award, including communication/work products, matching staff/budget to SOW (including fees and basic cost control).

2. Technical Approach and Staff (50 points)

The proposal should contain a narrative description that demonstrates the offeror's capability to perform in all areas mentioned in the SOW including health, education, democracy and governance, economic growth sectors:

a. Able to show that team/firm can deal with all needed key skill competencies to cover the 8 activities shown in the SOW section (i.e. a through h);

b. In combination with Technical Approach provide a list of staff/consultants who can perform the work identified in the SOW

3. Past Performance (10 points)

a. Demonstrated institutional and managerial capacity through relevant (in size and scope of) past performance under prime or subcontracts to US Government or other governments, donor entities, or corporations.

b. Demonstrated ability to recruit and deploy external consultants as needed.

COST EVALUATION CRITERIA (20 points)

Cost Control Plan (20 points)

Cost proposals will be evaluated for allowability, allocability and reasonableness. Note: One of the may cost factors studied will be the travel and salary cost of expat versus local staff/consultants.

The Government shall perform a tradeoff to determine what represents the "best value" to the Government, price/cost and other factors considered. "Best value" is defined as the offer that results in the most advantageous solution for the Government. Technical quality is more important than cost/price (80/20). The analysis of the proposal shall be performed through an integrated assessment and trade-off analysis between technical and price factors.

USAID/Senegal BPA Solicitation No. 685-1 O-P-O 1 Page 16

The Govenunent reserves the right to award this acquisition based on initial proposals received, without further communications.

DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT AWARD

(a) Competitive Range: If the Contracting Officer determines that discussions are necessary, he/she will establish a Competi tive Range composed of proposals which both have a reasonable chance of being selected for award and are the most highly rated.

(b) Award: In accordance with FAR 52.215-1(£), the Govenunent intends to award a contract resulting from this solicitation to the responsible offeror whose proposal represent the best value after evaluation in accordance with the factors and subfactors as set forth in this solicitation.

PREVAILING TERMS AND CONDITIONS

All orders placed against this BPA are subject to the terms and conditions of the all clauses and provisions in full

CLAUSES INCORPORATED BY REFERENCE

FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS & CONDUCT

(DEC 2008)

FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS

FAR 52.212-3 OFFERORS REPESENTATIONS AND CERTIFICATIONS

COMMERCIAL

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS

FAR 52.212-7 ALLOWABLE COST AND PAYMENT

FAR 52.216-8 FIXED FEE

FAR 52.216-18 ORDERING

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT

FAR 52.222-50 COMBATTING TRAFFICKING IN PERSONS (FEB. 2009)

FAR 52.229-6 TAXES - FOREIGN FIXED PRICE CONTRACTS

FAR 52.232-18 AVAILABILITY OF FUNDS

FAR 52.232-38 SUBMISSION OF ELECTRONIC FUNDS TRANSFER INFORMATION

WITH OFFER

FAR 52.246-2 INSPECTION OF SUPPLIES - FIXED PRICE

FAR 52.246-4 INSPECTION OF SERVICES - FIXED PRICE

FAR 52.249-1 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED

PRICE) (SHORT FORM)

USAID/Senegal SPA Solicitation No. 685-1 O-P-O I Page 17

ANNEX # 1

COST TEMPLATE

[To be completed by Offerors]

Total Direct Labor Number of staff /professional and rates

Mid-level Name: Daily rate charge ~

Educational Qualification and Experience Degree/Training Type/Years of professional experience

Senior level Name: Daily rate charge ~

Educational Qualification and Experience Degree Years of professional

Short, brief resume should be attached for each requested person/position/level specified above.

Contractor Employee Biographical Data Sheet will be requested in conjunction with individual task order.

USAID/Senegal BPA Solicitation No. 685-1 O-P-O I Page 18

ATTACHMENT 1

IDENTIFICATION OF PRINCIPAL GEOGRAPHIC CODE NUMBERS

The USAID Geographic Code Book sets forth the official description of all geographic codes used by USAID in authorizing or implementing documents, to designate authorized source countries or areas. The following are summaries of the principal codes:

(a) Code OOO--The United States: The United States of America, any State(s) of the United States, the District of Columbia, and areas of U.S.-associated sovereignty, including commonwealths, territories and possessions.

(b) Code 899--Any area or country, except the cooperating country itself and the following foreign policy restricted countries: Afghanistan, Libya, Vietnam, Cuba, Cambodia, Laos, Iraq, Iran, North Korea, Syria and People's Republic of China.

(c) Code 935--Any area or country including the cooperating country, but excluding the foreign policy restricted countries.

(d) Code 941--The United States and any independent country (excluding foreign policy restricted countries), except the cooperating country itself and the following: Albania, Andorra, Angola, Annenia, Austria, Australia, Azerbaijan, Bahamas, Bahrain, Belgium, Bosnia and Herzegovina, Bulgaria, Belarus, Canada, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Gabon, Georgia, Germany, Greece, Hong Kong, Hungary, Iceland, Ireland, Italy, Japan, Kazakhstan, Kuwait, Kyrgyzstan, Latvia, Liechtenstein, Lithuania, Luxembourg, Macedonia*, Malta, Moldova, Monaco, Mongolia, Montenegro*, Netherlands, New Zealand, Norway, Poland, Portugal, Qatar, Romania, Russia, San Marino, Saudi Arabia, Serbia*, Singapore, Slovak Republic, Slovenia, South Africa, Spain, Sweden, Switzerland, Taiwan*, Tajikistan, Turkmenistan, Ukraine, United Arab Emirates, United Kingdom, Uzbekistan, and Vatican City.

* Has the status of a "Geopolitical Entity", rather than an independent country.

US AID/Senegal BPA Solicitation No. 685-1 O-P-O I Page 19

ATTACHMENT 2

USAID FORM 1420-17 - CONTRACTOR BIOGRAPHICAL DATA SHEET

OMB Control No 0412-0520· Expiration Date· 10/31/2010

Dates of Employment (M/OIY)

From To

CONTRACTOR EMPLOYEE BIOGRAPHICAL DATA SHEET

1. Name (Last, First, Middle) 2. Contractor's Name

3. Employee's Address (include ZIP code) 4. Contract Number 5. Position Under Contract

6. Proposed Salary 7. Duration of Assignment

8. Telephone Number (include area code) I 9. Place of Birth 10. Citizenship (If non-U.S. citizen, give visa status)

11. Names, Ages, and Relationship of Dependents to Accompany Individual to Country of Assignment

12. EDUCATION (include all college or university degrees) 13. LANGUAGE PROFICIENCY (see Instruction on Page 2)

NAME AND LOCATION OF INSTITUTION MAJOR DEGREE DATE LANGUAGE

Proficiency Proficiency Speaking Reading

14. EMPLOYMENT HISTORY

1. Give last three (3) years. List salaries separate for each year. Continue on separate sheet of paper if required to list all employment related to duties of proposed assignment.

2. Salary definition - basic periodic payment for services rendered. Exclude bonuses, profit-sharing arrangements, commissions, consultant fees, extra or overtime work payments, overseas differential or quarters, cost of living or dependent education allowances.

POSITION TITLE

EMPLOYER'S NAME AND ADDRESS Dates of Employment (M/OIY) Annual Salary

POINT OF CONTACT &TELEPHONE # From To Dollars

15. SPECIFIC CONSULTANT SERVICES (give last three (3) years)

SERVICES PERFORMED

EMPLOYER'S NAME AND ADDRESS Days at Daily Rate

POINT OF CONTACT &TELEPHONE # Rate In Dollars

16. CERTIFICATION: To the best of my knowledge, the above facts as stated are true and correct.

Signature of Employee Date

17. CONTRACTOR'S CERTIFICATION (To be signed by responsible representative of Contractor)

Contractor certifies in submitting this form that it has taken reasonable steps (in accordance with sound business practices) to verify the information contained in this form. Contractor understands that USAID may rely on the accuracy of such information in negotiating and reimbursing personnel under this contract. The making of certifications that are false, fictitious, or fraudulent, or that are based on inadequately verified information, may result in appropriate remedial action by USAID, taking into consideration all of the pertinent facts and circumstances, ranging from refund claims to criminal prosecution.

Signature of Contractor's Representative I Date

USAID/Senegal BPA Solicitation No. 685-09-P-0 I3 Page 20

INSTRUCTIONS FOR COMPLETING THE USAID CONTRACTOR EMPLOYEE

BIOGRAPHICAL DATA SHEET (1420 - EBD)

Management Systems International follows the regulations pertaining to the USAID Contractor Employee Biographical Data Sheet, which is required for all candidates on USAID contracts.

Additionally, MSI uses this form on all candidates for all U.S. Government work for consistency.

The information provided in the EBD is evaluated by both MSI and the US Government client to determine Nationality, Educational Levels, Language Skills and Salary History. MSI is required to verify the information provided by candidates on the EBD. This is a legal document and criminal/civil penalties may be associated with providing false information or unverified information.

Please complete the form by box number, below, with the following information:

1. Name (last, first, middle initial): completed by candidate.

2. Contractor's Name: leave blank.

3. Employee's Address: completed by candidate with HOME address.

4,5,6& 7. leave blank. Please provide your proposed salary in your e-mail.

8. Telephone Number: completed by candidate.

9. Place of Birth: completed by candidate, with city and country of birth.

10. Citizenship: completed by candidate. Non-U.S. citizens residing in the U.S. should give visa status.

11. Names, Ages, and Relationship of Dependents to Accompany Individual to Country of

Assignment: completed by candidate.

12. Education: completed by candidate.

13. Language Proficiency: completed by candidate, using FSI rating scale. 2=limited working proficiency, 3=general proficiency, 4=advanced professional proficiency, and 5=functional native proficiency.

14. Employment History: completed by the candidate. This is only for EMPLOYMENT (next section is for consulting work), and only for the last three years (do not include older employment info). Inelude the name of the organization, a point of contact, and contact number. The salary must be reported on an annual basis, and must be listed as the base salary, not including bonuses, profit-sharing, commissions, overtime payments, overseas differential, housing, cost of living or dependent education allowances. The salary should be reported in U.S. dollars and also in the currency in which is paid.

15. Specific Consultant Services. Completed by candidate. This is only for CONSULTING where you were paid as an independent contractor (not consulting assignments that you undertake through your employer), and only for last three years. As above, ensure that there is full contact information. You should calculate the number ofWORKDAYS for the consulting assignment and provide a daily rate in US Dollars.

16. Certification: The candidate must sign and date or the biodata is not considered complete.

USAID/Senegal BPA Solicitation No. 685-09-P-OI3 Page 21

SF LLL - DISCLOSURE OF LOBBYING ACTIVITIES

The fonn can be located and downloaded at the following website:

http://www.usaid. gOY/procurement bus opp/procurement/forms/