6769_IFB.pdf

Request for Quote No. 6769

FASTENERS, SIGN HARDWARE

Annual Estimated Quantities June 1, 2025 through May 31, 2026

Quote Due: Friday, May 16, 2025, 10:00 a.m. Submitted quotes are firm for 30 business days from due date.

Completed RFQ document and pricing must be submitted through the Michigan Inter-governmental Trade Network (MITN) website https://www.bidnetdirect.com/. Please print legibly. Illegible submissions will be determined to be non-responsive.

Company Street address City

State, Zip Phone Company Website

This RFQ is for a firm-fixed price blanket order for FASTENERS, SIGN HARDWARE as specified in the pricing section. Please submit a quote for firm-fixed pricing for the material described herein. Items quoted must be manufactured by the original equipment manufacturer (OEM) or must be an approved equal.

All goods meeting specifications, brand, and part number shall be delivered in good condition as required, on the dates established. All goods must be tailgate delivered to the Warehouse at 2420 Pontiac Lake Road, Waterford, Michigan. Deliveries are accepted Monday through Friday between 8:00 a.m. and 2:30 p.m., with exception of RCOC observed holidays. RCOC item number and Purchase Order number must be on all packing slips and invoices.

RCOC may terminate this contract at any time for any reason by giving at least thirty (30) days’ notice in writing to the supplier. If the agreement is terminated by RCOC, the supplier will be paid for all outstanding invoices as of the date of termination.

RCOC reserves the right to accept or reject any or all quotes or portions thereof or to waive any minor irregularities. The undersigned hereby offers to furnish all materials/services at the prices quoted, in conformance with all stated requirements. Signing and submitting this offer incorporates all pages, including attachments.

Specifications:

Sign Fastener Hardware:

All items shall be in accordance with current MDOT standard specifications for sign hardware except for as noted below. Steel shapes, bars, and plates must meet the requirements of ASTM A 36, or RCOC Traffic Safety Department approved equal. All pieces required to be hot dip galvanized shall be in accordance with

ASTM A 123.

Bolts, nuts, washers, U-bolts and straps must be stainless steel alloy meeting the requirements of ASTM A320, for Class 1, Grade B8, except for as noted below.

Bolts 5/16” - 18 x 3” and 5/16” - 18 x 4” shall be Hex Head Cap Screws Full Thread (threading runs the full length of the bolt shaft), Type 304 Stainless Steel.

Nuts 5/16” - 18 nylon insert, self-locking nuts shall be Type 316 Stainless Steel.

Aluminum alloy shapes and plates must meet ASTM B308, for aluminum alloy 6061-T6. If using U-bolts formed from straight bar stock, ensure U-bolts are formed by cold working.

Cast post clips must conform to ASTM B108, for aluminum alloy 356.0-T6.

A material certification shall be provided to RCOC upon request for each specified item.

All deliveries shall be F.O.B. destination. Additional freight charges and/or fuel surcharges will not be allowed.

MSDS must be provided with quote and with first delivery, where applicable.

Specify the brand quoted. RCOC uses brand names to identify items and for descriptive purposes only. The RCOC reserves the right to add or delete like or related items at any time during the term of this contract.

All suppliers submitting quotes are subject to RCOC Terms and Conditions. RCOC Terms and Conditions supersede supplier’s terms and conditions.

All awards will be to the offer most advantageous to RCOC with price and other factors considered.

The following evaluation criteria are listed in the order of their relative importance: the low dollar amount, and the best delivery time. Unit price will prevail. Offeror must be responsive and responsible and conform in all material aspects to the requirements of the RFQ.

Notification of award and acceptance of the offer will be made through the issuance of a blanket purchase order.

Supplier must pay close attention to the unit of measure on all items, such as, 1 each must not be construed as 1 box. Unit of Measure Key - EA = each: BX = box: UNIT PRICE WILL PREVAIL, SUPPLIERS WILL BE

EXPECTED TO HONOR UNIT PRICE.

Provide all manufacturers’ warranties applicable to all equipment included in this scope. If there is no indication to length of warranty in this section, the warranty period will be for one (1) year from date of delivery. Provide additional warranty if appropriate.

If suppliers offer an environmentally friendly product, please provide an alternate quote with the specifications and a sample of the product. RCOC is interested in pursuing a greater awareness of environmentally friendly procurement programs.

Some purchases require samples, and if required, the requested samples shall be provided with the quote submittal. Suppliers name and product shall be clearly marked on samples. Suppliers requesting samples returned must include with the quote, a pre-paid shipping label, or UPS account information.

RCOC placed orders are needed throughout the contract. Please provide the following information for ordering and for customer service contacts.

Order Desk Customer Service

Name Name

Phone number Phone number

Email address Email address

How long do you anticipate your ability to hold pricing?__________________________________________

Indicate number of days for delivery to RCOC after receipt of order: ____________

State minimum order requirements: ________________________________________________________

Penalty for ordering less: __________________________________________________________________

Bidders to include the company's return policy with their submittal___________________________________

The undersigned is authorized to represent the persons, firms and corporations joining and participating in the submission of this quote, and commits to meeting all aspects of the quote, terms and conditions, and agrees to deliver goods for the term of the contract.

Authorized Signature

Print Name Date

Company Street address City

State, Zip Phone Company Website

Manufacturer Name & Part Number MUST be completed in pricing section. If left blank, quote will be considered non-responsive and rejected.

ROAD COMMISSION FOR OAKLAND COUNTY

TERMS AND CONDITIONS

Specification Deviation: Any deviation from this specification MUST be noted in detail and submitted in writing. Completed specifications should be attached for any substitutions offered. The absence of a specification deviation statement and accompanying specification will hold the solicitor strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item when offered for delivery. If specifications or descriptive papers are submitted with bids or proposals, the solicitor’s name should be clearly shown on each document. The RCOC retains the right to determine the equivalency of any product or service.

Quantities: The RCOC requests purchase prices for the items identified in this solicitation, and in accordance with the specifications provided. The quantities provided may be given as a guideline only for the purpose of quote preparation.

These quantities shall not be construed as the total number of purchases for the contract. This estimated figure may increase and/or decrease throughout the term. No guarantee is expressed or implied as to the total quantity of items to be purchased under this contract. The RCOC reserves the right to add or delete like or related items at any time during the term of this contract. The additions or deletions shall be incorporated into the contract in the form of an addendum.

Unit Pricing: Unit price will prevail on all items.

Evaluation: It is RCOC's intent to award the contract to one supplier; however, RCOC reserves the right to award to multiple suppliers if RCOC, at its sole discretion, deems such action to be to the best interest of the public we serve. Contract award will be made to the lowest responsive/responsible supplier meeting all specifications.

Fiscal Funding: Funding of this contract is dependent on budget appropriations set each fiscal year. If necessary funds to continue with the specified equipment and services are not allocated by RCOC's Board, this contract shall be terminated at the expiration of the appropriated funds.

Delivery and Receipt of Goods: Accessibility for delivery purposes shall be between the hours of 7:30 a.m. and 2:30 p.m.

Monday through Friday, with exception of RCOC observed holidays. All deliveries shall be received acceptance “subject to inspection”. All goods must be tailgate delivered.

F.O.B. Destination Freight Prepaid: Title passes to the RCOC when goods are delivered to an RCOC location. The supplier shall pay all freight charges, owns the goods during transit and files claims, if any.

Performance: The supplier agrees to deliver all items meeting specifications, brand, and part number in good condition, on the dates established. For blanket orders, failure to comply with the above performance standards in excess of 5% may result in the cancellation of the order.

Hold Harmless: The supplier agrees to save harmless, indemnify, represent, and defend the RCOC Board, its officers, agents, and employees against any and all claims of whatsoever nature arising out of, or related to, the performance or non-performance of the work by the supplier, the supplier’s employees, or agents.

MIOSHA Regulations: All equipment, machinery, tools and vehicles must meet all MIOSHA standards to be considered.

Compliance with Applicable Laws and Regulations: The supplier specifically agrees to comply with any and all applicable State, Federal, and Local statutes, ordinances, and regulations, and with RCOC regulations during performance of the services and will require compliance of all subcontractors. Additionally, the supplier shall comply with the following: In accordance with Michigan 1976 PA 453, the supplier hereto agrees not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment, because of race, color, religion, national origin, age, sex, height, weight or marital status. Further, in accordance with Michigan 1976 PA No. 220, as amended, the parties hereby agree not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment, or a matter directly or indirectly related to employment, because of a disability that is unrelated to the individual's ability to perform the duties of a particular job or position. The supplier further agrees that it will require all subcontractors for this project comply with this provision.

Taxes: The RCOC, a government agency, is eligible for government pricing schedules and is tax exempt.

Payment: Payment shall be approximately 30 days after receipt of goods and correct invoice and all specifications herein being met. The purchase order number must appear on all invoices.

Termination for Convenience RCOC may terminate this contract at any time for any reason by giving at least thirty (30) days’ notice in writing to the supplier. If the agreement is terminated by RCOC, the supplier will be paid for all outstanding invoices as of the date of termination.