676-336 Create Fire Station - SOW.pdf

Tomah VA Medical Center

Create Fire Station

Project 676-336

Scope of Work August 6, 2023

US Department of Veterans Affairs

Tomah VA Medical Center

500 East Veterans Street

Tomah, WI 54660

STATEMENT OF WORK

Prepared by:

Facility Management Division

Lewis Waters

PROJECT NUMBER: 676-336

PROJECT NAME: Create Fire Station

I. General Description:

Design a new Fire Station to be located on the Tomah VAMC campus at the existing B270 location. The design requirements shall include planning, phasing, architectural, structural, equipment, plumbing, HVAC, electrical, and signage and all other requirements associated with MEP for a complete and functional facility. This is to include all VHA requirements that involve the design manuals, design guides, federal, state, and local codes along with industry standards. This space is to be designed as a ‘stand-alone’ structure. This building is to house up eight (8) personal / 24 hours a day year-round living quarters. All eight (8) are singles rooms. This structure is to have a minimum of three (3) engine drive thru bays and two (2) smaller back-in / drive-out bays, Command Center, four (4) offices, restrooms, restrooms with showers, dayroom / conference / training room, laundry, kitchen, reception area, work-out area, equipment storage locations, refilling cascade system room, bunker room, plus any other area that is required by code. This building is to tie-in-to the campus’ steam heat and air conditioning. Provide ‘GREEN’ building design and site visits as required.

II Project Scope:

1. Fully review all VA design manuals and guides along with federal, state, and local codes along with industry standards for compliance.

2. Prepare and file all required paperwork with DNR and any other governing bodies that requires it.

3. Provide assessment of Building 270 and surrounding area to include soil borings, soil conditions, ground water level, trees, water retention ponds and runoff, etc.

to ensure this to be a suitable building site. Provide requirements to correct if needed. Review existing water runoff and storm drainage v. new requirements.

Provide plans with verified northing – easting and other related information.

4. Provide review of existing access to VA steam and condensate access. Review requirements to incorporate. Incorporate ‘GREEN’ aspects such as solar / battery backup system.

5. Provide a design that will:

a. Be designed as a ‘stand-alone’ structure.

b. To house up eight (8) personal / 24 hours a day year-round living quarters.

All eight (8) sleeping rooms are singles. One shall be next to the Command Center.

c. A minimum of three (3) engine drive thru bays and two (2) smaller back-in / drive-out bays for ATV and other vehicles and trailers.

i. Verification of requirements for EMS / Ambulance bay.

d. Command Center that has one dedicated restroom and one dedicated sleeping room. Ensure fully capable of incorporating all communications, video surveillance, computers / monitors, radio communications, etc.

e. Provide four (4) standalone offices that are for the Fire Chief, Captains, and Lieutenants - supervisors use. Ensure large enough for counseling and small meetings.

f. Have restrooms and restrooms with showers located as needed. Have one restroom located for visitor availability.

g. Show a dayroom / conference / training room. This is to include room storage, computer access, TV / large wall mounted monitor, etc.

h. Laundry area must also have a linen closet.

i. A full kitchen.

j. Reception area with seating for four adjacent to the command room.

k. Provide a dedicated work-out area, verify size and type of equipment.

l. Station equipment storage locations. This includes fire rated area, hoses and fire equipment, training equipment, etc.

m. A space for refilling the cascade system.

n. The bunker room that is integrated with the truck bays.

o. Plus, any other area that is required by code.

6. The A/E shall provide for and furnish all labor, materials, qualified labor and supervision, reports, review of project requirements, meetings, and other items designated to provide the required analysis and design.

NOTE:

The A/E is totally responsible for the detailed accuracy and adequacy of the 100% complete working drawings, specifications, and cost estimate. It is the VA’s intentions to hold the A/E responsible for “any errors or deficiencies in their designs, drawings, specifications and other services.” Such errors or deficiencies shall be corrected without additional compensation. Furthermore, “the A/E shall be and remain liable to the Government for all damages caused by the A/E’s negligent performance of any services furnished under this contract”, notwithstanding VA reviews of A/E work. All drawings, specifications, and cost estimate shall be the sole property of the government. A/E shall provide construction cost estimates, submittal tracking log, drawings, REVIT files (2023 version) and specifications at each of the design reviews.

III Decarbonization and Electrification:

Whenever VA plans a significant (over $5 million) repair, replacement, renovation, refurbishment, or new construction of a fossil fuel-consuming asset, including for the purposes of heating and cooling, water heating, cooking, and non-emergency backup generation, VA shall perform and document a feasibility assessment comparing the fossil fuel-consuming equipment against a minimum of one no-carbon option, or, where no such option exists for use in a VA facility, against a low-carbon option. Low-carbon options include the use of fuels or technologies that reduce GHG emissions by at least 50% relative to the status quo option. The study must look at total cost over the lifetime of the equipment and must include the Social Cost of GHGs (SCGHG) as described in this directive.

This requirement may be included in any other feasibility assessment being completed in conjunction with the project. (4) Building Performance Standard. The Federal Building Performance Standard (https://www.sustainability.gov/pdfs/federal-building-performance standard.pdf) (BPS) addresses on-site fossil fuels consumed in Federal facilities, which are the largest source of scope 1 emissions from standard operations. The BPS sets a goal for at least 30% of an agency’s covered facility square footage be zero scope 1 emissions by 2030. The Federal BPS promotes deep energy retrofits as a primary mechanism for reducing or eliminating scope 1 emissions.

i Administrations should prioritize the performance pathway, eliminating scope 1 emissions from facilities as described in the BPS. Where that is not technically achievable, Administrations should implement all practicable electrification via the prescriptive pathway, as described in the BPS.

ii Administrations shall perform a lifecycle cost analysis (LCCA) for electrification projects; however, Administrations may implement electrification projects that are not LCC effective. Facilities that have not met either the performance pathway or the prescriptive pathway, regardless of LCC effectiveness, may not be counted towards the BPS requirement.

1. All new construction and major renovation projects shall follow the metering requirements found in VA Sustainable Design Manual (https://www.cfm.va.gov/til/sustain/dmSustain.pdf) Individual buildings or systems with significant electricity, water, chilled water, steam and natural gas loads, as defined in VA’s Metering Implementation Plan shall be sub metered.

2. Existing VA-owned Federal buildings (https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title42 section8259&num=0&edition=prelim) over 50,000 gross square feet shall comply with VA’s Metering Implementation Plan no later than October 2028. Existing buildings shall install and maintain meters in accordance with the prioritization criteria listed in the Metering Implementation Plan. Administrations shall submit, in their EWM Plans, a description of the Administration’s implementation schedule to comply with the Metering Implementation Plan. Where a facility or building cannot be brought into compliance, and explanation shall be provided in the EWM Plan.

https://www.sustainability.gov/pdfs/federal-building-performance https://www.sustainability.gov/pdfs/federal-building-performance https://www.cfm.va.gov/til/sustain/dmSustain.pdf https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title42

3. Meters must be capable of automatically communicating consumption data to a remote data acquisition system. The data acquisition system must maintain data for at least 3 years.

4. Meters shall be calibrated and maintained as per the manufacturer’s operation and maintenance manual or as needed to maintain optimal performance.

IV Project Schedule / Timeline:

This project shall be completed within One hundred and sixty (160) days once NTP is issued.

• Phase 1: Pre-Design (kick-off) Meeting is anticipated to be scheduled on the effective date identified in the Notice to Proceed (NTP). Period duration is NTP + 15 calendar days. Initial study and determination on existing structure.

Within this period the contractor shall submit the following (as applicable):

1. Insurance Certificates.

2. Questions for contracting and Tomah VAMC.

a. CO / COR

b. Fire Department

c. Safety / IC / GEMS

• Phase 2: Discovery Period duration is NTP + 30 calendar days. Within this period the contractor shall submit the following (as applicable):

1. Existing Conditions Survey.

2. Preliminary layout with sections and details.

3. 15% Document Submissions.

4. Provide the VA review drawings (one – full sized and one ½ sized)

• Phase 3: Design Period duration is NTP + 65 calendar days. Within this period the contractor shall submit the following (as applicable):

1. Design layout with sections and details with specifications.

2. 35% Document Submissions (plans and specifications). Both printed and PDF copies.

3. Provide the VA review drawings (one – full sized and one ½ sized).

Allow 14-day VA review.

• Phase 4: Design Period duration is NTP + 100 calendar days. The contractor shall provide all required building condition reports, calculations for all required areas, plans and details.

1. Design layout with sections and details with specifications.

2. Provide bases of design review documents.

3. 65% Document Submissions (plans and specifications). Both printed and PDF copies.

4. Provide the VA review drawings (one – full sized and two ½ sized).

Allow 14-day VA review.

• Phase 5: Design Period duration is NTP + 130 calendar days. The contractor shall provide all required building condition reports, calculations for all required areas, plans and details.

1. Design layout with sections and details with specifications.

2. Provide updated bases of design review documents.

3. 95% Document Submissions (plans and specifications). Both printed and PDF copies.

4. Provide the VA review drawings (one – full sized and two ½ sized).

Allow 14-day VA review.

5. At end of 14-day review schedule an in-person page turn review with

CO / COR, end-users, shops supervisors, and leadership.

• Phase 6: Closeout Period duration is NTP + 160 calendar days. The contractor shall provide all required building condition reports, calculations for all required areas, plans and details.

1. FINAL Design layout with sections and details with specifications.

2. Provide final bases of design review documents.

3. 100% Document Submissions (plans and specifications). Both printed and PDF copies.

4. Provide the VA review drawings (one – full sized and three ½ sized).

5. Schedule an in-person page turn review with CO / COR, end-users, shops supervisors, and leadership to ensure all items are captured.

The design is to be complete in 160 calendar days from NTP.

V Construction Period Services:

The A/E to provide separate pricing for CPS. To include and furnish all labor, materials, qualified supervision, field reports, review of submittals, RFI’s, RFP’s, Construction Bulletins for revisions due to design deficiencies, cost estimates, and other items designated to provide the required analysis and design through the construction phase.

This is to include as-built drawings at the end of the project. One full size set and one electronic copy on DVD that also includes updated / revised specs and bases of design.

Due no later than 30 days after the substantial completion of construction work. Perform and follow up on final inspection. Develop punch list for corrective action. Conduct a detailed inspection including mechanical/electrical spaces, ceiling and chase cavities, and all support areas covered by the contract. Develop punch lists and monitor corrective actions.

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