FINAL RFP FEMALE GENITAL CUTTING 01.22.09.DOC

Table of Contents Page

PART I - THE SCHEDULE

B-1

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B-1

B.1 PURPOSE

B-1

B.2 CONTRACT TYPE…………………………………………………………………………………………..B-1

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.4 PRICE SCHEDULE……………………………………………………………………………………….....B-1

B.5 INDIRECT COST (DEC 1997) …………………………………………………………………………… . B-2

B.6 CEILING ON INDIRECT COST RATES AND FINAL REIMBURSEMENT FOR INDIRECT COSTS B-2

B.7 COST REIMBURSABLE ………………………………………………………………………………… B-2

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C

C.1 STATEMENT OF WORK

…C-1

SECTION D - PACKAGING AND MARKING

D-1

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D-1

SECTION E - INSPECTION AND ACCEPTANCE

E-1

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E-1

E.2 INSPECTION AND ACCEPTANCE

E-1

SECTION F - DELIVERIES OR PERFORMANCE

F-1

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F-1

F.2 DELIVERY SCHEDULE

F-1

F.3 PERIOD OF PERFORMANCE ……………………………………………………………………………. F-1

F.4 PERFORMANCE STANDARDS ……………………………………………………………………… …. F-1

F.5 REPORTS AND DELIVERABLES OR INPUTS…………………………………………………………. F-1

F.6 KEY PERSONNEL………………………………………………………………………………………….F-3

F.7 SUBMISSION OF DEVELOPMENT EXPERIENCE DOCUMENTATION TO PPC/CDIE/DI ………….F-3

SECTION G - CONTRACT ADMINISTRATION DATA …………………………………………………………G

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G-1

G.2 ADMINISTRATIVE CONTRACTING OFFICE

G-2

G.3 COGNIZANT TECHNICAL OFFICER (CTO)

G-2

G.4 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G-2

G.5 PAYING OFFICE

G-4

G.6 ACCOUNTING AND APPROPRIATION DATA……………………………………………………… .G-4

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H-1

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE…………………… .H-1

H.2 AIDAR 752.225-70 SOURCE, ORIGIN AND NATIONALITY

REQUIREMENTS (FEB 1997)

H-1

H.3 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION……………… .H-2

REQUIREMENTS AND AIDAR 752.7027 PERSONNEL…………………………………………… H-2

H.4 INSURANCE AND SERVICES

H-2

H.5 AUTHORIZED GEOGRAPHIC CODE……………………………………………………………… …H-3

H.6 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION

TECHNOLOGY RESOURCES

H-3

H.7 LOGISTIC SUPPORT

H-3

H.8 LANGUAGE REQUIREMENTS…………………………………………………………………………. .H-3

H.9 PERSONNEL COMPENSATION

H-3

H.10 SUBCONTRACTING PLAN AND THE SF 294 – SUBCONTRACTING REPORT FOR ……………..H-5

INDIVIDUAL CONTRACTS AND SF 295 – SUMMARY CONTRACTING REPORT

H-5

H.11 IMPLEMENTATION OF E.O. 13224 – EXECUTIVE ORDER ON TERRORIST FINANCING H-5

PART II - CONTRACT CLAUSES

I-1

SECTION I - CONTRACT CLAUSES

I-1

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I-1

I.2 52.215-21 REQUIREMENTS FOR COST OR PRICING DATA OR INFORMATION

OTHER THAN COST OR PRICING DATA MODIFICATIONS (OCT 1997)

I-3

I.3 52.219-23 NOTICE OF PRICE EVALUATION ADJUSTMENT FOR SMALL

DISADVANTAGED BUSINESS CONCERNS (SEP 2005)

I-4

I.4 52.232-25 PROMPT PAYMENT (OCT 2003)

I-6

I.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I-9

I.6 COMMUNICATIONS PRODUCTS (OCT 1994)

I-9

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

J-1

SECTION J - LIST OF ATTACHMENTS

J-1

PART IV - REPRESENTATIONS AND INSTRUCTIONS

K-1

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

K-1

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED

BY REFERENCE

K-1

K.2 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K-1

K.3 52.204-6 DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER (APR 2008)

K-2

K.4 52.209-5 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED

DEBARMENT, AND OTHER RESPONSIBILITY MATTERS (MAY 2008)

K-3

K.5 52.215-6 PLACE OF PERFORMANCE (OCT 1997)……………………………………………………..K-4

K.6 52.219-22 SMALL DISADVANTAGED BUSINESS STATUS (OCT 1999) ………………………… K-4

K.7 52.222-18 CERTIFICATION REGARDING KNOWLEDGE OF CHILD LABOR FOR

LISTED END PRODUCTS (FEB 2001)

K-5

K.8 INSURANCE - IMMUNITY FROM TORT LIABILITY………………………………………………….K-6

K.9 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS…………………………… K-6

K.10 COMPLIANCE WITH VETERANS EMPLOYMENT REPORTING REQUIREMENTS

K-6

K.11 SIGNATURE

K-7

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L-1

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L-1

L.2 52.215-20 REQUIREMENTS FOR COST OR PRICING DATA OR

INFORMATION OTHER THAN COST OR PRICING DATA (OCT 1997)

L-1

L.3 52.216-1 TYPE OF CONTRACT (APR 1984)

L-2

L.4 52.233-2 SERVICE OF PROTEST (SEPT 2006)

L-2 L.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)…………..L-2

L.6 GENERAL INSTRUCTIONS TO OFFERORS

L-3

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL………………… … L-3

L.8 INSTRUCTIONS REGARDING KEY PERSONNEL

L-4

L.9 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL………… ………………L-4

L.10 SMALL BUSINESS PARTICIPATIONL.

L-5

SECTION M - EVALUATION FACTORS FOR AWARD

M-1

M.1 GENERAL INFORMATION

M-1

M.2 EVALUATION CRITERIA …………………………………………………………………………… M-1

M.3 TECHNICAL EVALUATION CRITERIA… ………………………………………………………… M-1

M.4 COST EVALUATION …………… …………………………………………………………………… M-3

M.5 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT AWARD………………….M-3

M.6 CONTRACT WITH SMALL BUSINESS CONCERNS AND DISADVNTAGED ENTERPRISES … M-3

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

Female Genital Cutting (FGC) has been recognized by international bodies as a harmful practice and a violation of the human rights of girls and women. The primary objective of this project is to reduce FGC and other harmful traditional practices in Guinea. A secondary supporting objective is to increase access to basic health services in the country. This project will assist the Government of Guinea in implementing their strategy to reinforce and institutionalize efforts to end FGC through better coordination and planning with nongovernmental organizations (NGOs) using various communication and education mediums to inform the public about the harmful effects of FGC. It is the U.S. Government’s (USG) goal to improve human rights in Guinea by developing a broader understanding and increased protection of basic human rights. While supporting health objectives, this project also will have a Democratic/Governance (D/G) focus, by strengthening civil society knowledge, behavior, and participation, and thereby improving Government of Guinea’s (GOG) accountability, transparency, and efficiency in all systems, particularly the health services sector.

B.2 CONTRACT TYPE

This is a Cost-Plus-Fixed-Fee (CPFF) performance contract. For the consideration set forth below, the Contractor shall provide the results, deliverables or outputs described in Section C and F in accordance with the performance standards specified in Section E.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is…….TBD. The fixed fee, if any, is $ …….. The estimated cost plus fixed fee, if any, is $1,500,000

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $TBD. The Contractor shall not exceed the aforesaid obligated amount.

(c) Funds obligated hereunder are anticipated to be sufficient through TBD.

B.4 PRICE SCHEDULE

Fee

Total Cost-Plus-Fixed-Fee

B. 5 INDIRECT COST (DEC 1997)

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

1/ 1/ 1/

1/Base of Application:

Type of Rate: Predetermined

Period:

B. 6 CEILING ON INDIRECT COST RATES AND FINAL REIMBURSEMENT FOR INDIRECT COSTS

(1) Reimbursement for allowable indirect costs shall be at final negotiated rates but not in excess of the following ceiling rates:

Description Rate Base Type Period

1/ 1/ 1/

1/Base of Application:

Type of Rate: Predetermined

Period:

(2) The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.

(3) The Government shall not be obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the contract.

(4) This understanding shall not change any monetary ceiling, obligation, cost limitation, or obligation established in the contract.

B.7 COST REIMBURSABLE

The U.S. dollar costs allowable shall be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C. STATEMENT OF WORK

ENDING FEMALE GENITAL CUTTING II

C.1 INTRODUCTION

The United States Agency for International Development in Guinea (USAID/Guinea) is seeking proposals from qualified offerors to implement a new development assistance project. The “Ending Female Genital Cutting in Guinea II” will contribute to USAID/Guinea’s single Strategic Objective (SO), “Advanced Democratic Governance” and to the new foreign assistance framework objective, “Investing in People.” Female Genital Cutting (FGC) has been recognized by international bodies as a harmful practice and a violation of the human rights of girls and women. The primary objective of this project is to reduce FGC and other traditional harmful practices in Guinea. A secondary supporting objective is to increase access to basic health services in the country. This project will assist the Government of Guinea in implementing their strategy to reinforce and institutionalize efforts to end FGC through better coordination and planning with non governmental organizations (NGOs) using various communication and education mediums to inform the public about the harmful effects of FGC. It is the U.S. Government’s (USG) goal to improve human rights in Guinea by developing a broader understanding and increased protection of basic human rights. While supporting health objectives, this project also will have a Democratic/Governance (D/G) focus, by strengthening civil society knowledge, behavior, and participation, and thereby improving the Government of Guinea’s (GOG) accountability, transparency, and efficiency in all systems, particularly the health services sector.

C.2 BACKGROUND AND RATIONALE

FGC is defined by the World Health Organization (WHO), the United Nations Children Fund (UNICEF) and the United Nations Population Fund (UNFPA) as “the partial or total removal of the female external genitalia or other injury to the female genital organs for cultural or other non-therapeutic reasons. It is a deeply rooted tradition in more than 28 countries in Africa and in some countries in Asia and the Middle East. WHO estimates that worldwide between 100 million and 140 million girls and women alive today have undergone some form of FGC and that about 3 million do so every year. The Guinea Demographic and Health Survey (DHS) 2005 states that FGC is nearly universal in Guinea; 96% of Guinean women age 15 – 49 have undergone the practice. One in three women was cut during infancy. The majority of women, (69 percent) believe that the practice should be continued while 19 percent believe that it should be abandoned. Social acceptance (64 percent) and religious approval (32 percent) were the principal reasons given by women for the continuation of FGC.

FGC not only infringes on the rights of girls and women, but has serious health consequences as well. Severe pain, bleeding, infections and urinary retention are short-term consequences of the procedure. Long-term consequences include abscesses, painful cysts and scars that can cause problems during subsequent pregnancy and childbirth. A recent study by HRP (UNDP/UNFPA/WHO/World Bank Special Programme of Research, Development and Research Training in Human Reproduction) recognized that women with FGC are significantly more likely than those without FGC to have adverse obstetric outcomes.

Of note is the general health of women and children as documented in the 2005 DHS. In regards to maternal mortality, it is estimated that there are 980 deaths for every 100,000 live births. Only 38 % of births were assisted by skilled birth attendants. Childhood mortality does not fare any better, approximately one child out of every six dies before reaching their fifth birthday. Vaccination coverage has improved slightly from the 1999 DHS – 37 % of children received the entire series of childhood vaccinations and all doses of the EPI (WHO - Expanded Program on Immunization) as compared to 32% in 1999.

Since 1998, USAID has been supporting activities against FGC that have achieved remarkable success, focusing on democracy and good governance, respect for human rights, community empowerment and creating an enabling legal and policy environment. Progress includes, the adoption of a national law and policies against FGC; the public declaration of almost 300 villages that end with FGC and early and forced marriages; over 3000 community educators trained to educate communities on the harmful effect of FGC on the health of women and the negative social and development impact of early and forced marriages. Notwithstanding these successes, the practice still prevails in all parts of Guinea and people’s knowledge about the negative consequences still remains alarmingly low. Despite Guinea’s adoption of a national law and sound policies, the practice has extended from traditional midwives and barbers to mainstream health professionals and remains without any sanctions.

C.2.1 GUINEA STRATEGY

C.2.1.1 U.S. Foreign Assistance Framework

The U.S.G.’s Strategic Framework for Foreign Assistance is built around five program objectives and five country categories designed to move countries toward self-sufficiency (See Attachment A for complete framework). Under this framework, Guinea is a “Developing Country” (defined as a country with low or lower-middle income, not yet meeting Millennium Challenge Corporation (MCC) performance criteria, and the criterion related to political rights. This new project will address one program objective under the new framework: “Investing in People” and will promote key health-related messages that will support project ’s primary purpose of eradicating FGC and secondary objective of increasing access to basic health services. Program Area, Elements, and Sub-elements relative to this objective are noted below:

C.2.1.2 Program Objective: Investing in People

Program Area: 3.1 Health

Program Element: 3.1.6: Maternal and Child Health

Sub-Element: 3.1.6.1 Birth Preparedness and Maternity Services

Sub-Element: 3.1.6.4 Other Immunizations

Sub-Element: 3.1.6.6 Maternal and Young Child Nutrition, including Micronutrients.

Sub-Element: 3.1.6.8: Household Level Water, Sanitation, Hygiene and Environment.

Program Element: 3.1.7 Family Planning and Reproductive Health

Sub-Element 3.1.7.1 Service Delivery

Sub-Element 3.1.7.2 Communication

C.2.1.2.1 Maternal and Child Health.

This element is defined as activities that increase the availability and use of proven life-saving interventions that address the major killers of mothers and children and improve their health and nutrition status, including effective maternity care and management of obstetric complications, safe water and hygiene; improved maternal, infant and young child feeding. The offeror will propose activities that inform villagers of the availability and accessibility of these services. The awardee will work closely with the GOG, private sector, and other USAID partners to accomplish project goals.

C.2.1.2.2 Family Planning and Reproductive Health.

This element is defined as activities that expand access to high-quality voluntary family planning services and information, and reproductive health care. This element is the focus of this project and contributes to reducing unintended pregnancy and promoting healthy reproductive behaviors of men and women (including reducing FGC), reducing abortion, and reducing maternal and child mortality and morbidity.

C.2.2 GUINEA Strategic Objective

The 2006 USG sponsored fragile state assessment and other donor funded assessments revealed that the principal source of Guinea’s fragility was poor governance characterized by weak economic growth, weak political and civil society institutions and inability to deliver effective public goods and essential health services. Therefore, USAID/Guinea has designed a strategy that has a single Strategic Objective (SO), “Advanced Democratic Governance.” USAID’s primary focus is on addressing Guinea’s status as a fragile state by achieving changes in its governance. Therefore the majority of the Mission’s activities, including this project, have a D/G focus or significant D/G component through strengthening civil society knowledge, behavior, and participation, and thereby improving GOG accountability, transparency, and efficiency in all systems particularly the health services sector.

The Strategic Objective, Intermediate Results, and indicators relevant to this project are identified below (See Attachment B) for complete “Advanced Democratic Governance” framework):

Strategic Objective: Advanced Democratic Governance

C.2.2.1 Intermediate Result #2: Strengthened citizen (civil society) participation and advocacy.

C.2.2.1.1 DG Goal 3. Increased capacity and effectiveness of Civil Society, working through strong Civil Society Organizations (CSOs) and Community - Based Organizations (CBO) that are well managed and participate, demand accountability and transparency in service delivery, and advocate for good governance.

C.2.2.1.1.1 Indicators:

1. Percent of CSOs that effectively monitor GOG public services (e.g. PTAs, health clinics)

2. Percent of CBOs and NGOs (Non-governmental organizations) that have women and other marginalized groups in leadership positions.

3. Percent of targeted CSOs using innovative approaches to promote or carry out civic action programs.

4. Number of target sectoral CSOs active in advocacy coalitions.

5. Number of consultative meetings among GOG officials, citizen groups, and military on critical issues related to advancing democratic governance.

C.2.2.1.2 DC Goal 4. Increased citizen access to more diverse sources and types of information.

C.2.2.1.2 Indicators:

1. Amount and quality of independent media/news sources increased.

2. Percent of target civil society beneficiaries that have knowledge of GOG services and correct fee structure.

3. Percent of citizens surveyed in targeted communities who demonstrate increased understanding of their rights and responsibilities.

4. Number of targeted issues which are receiving heightened public attention.

C.2.3 GUINEA PROGRAMS

C.2.3.1 Current Program

C.2.3.1 The TOSTAN Experience TOSTAN, founded in 1991, is a non-governmental organization based in Senegal. TOSTAN means “breakthrough” in the WOLOFF language which implies spreading and sharing of information. The TOSTAN approach is community mobilization and education. TOSTAN was awarded a grant in 2002 to implement the project “Activating Citizen Participation in Guinea” by the Democracy and Governance section of USAID/Guinea. The program covered 120 villages in Lower, Middle and Upper Guinea and had as its main objectives: 1) to strengthen civil society organization;

2) to promote human rights-based education program and 3) to scale up successful village models throughout the country.

Building on TOSTAN’s successful achievement in promoting democracy, good governance and human rights and its successes in female genital cutting eradication activities in neighboring Senegal, USAID/Guinea’s Health Section awarded TOSTAN a grant to address female genital cutting. The grant began in May 2004 and was extended four times for a final end date of January 2009. The project goals are to: 1) contribute to the end of harmful traditional practices, particularly FGC, in at least 120 villages in Upper, Middle and Lower Guinea; 2) to introduce a model of replication for other communities in Guinea; 3) to build broad-based coalitions of representatives from USAID, NGO consortiums, Guinean NGOs, medical staff, the Government of Guinea and the national and local press to work toward the abandonment of FGC and to replicate the TOSTAN approach in their work. In addition to their work on FGC, TOSTAN has used the same model to promote health and hygiene in the areas they are working in. Key results to date: 1) 6,534 people trained to educate community members on key health, human rights and democracy and governance messages; 2) 13,000 people reached with key messages in health, human rights and democracy and good governance; 3) the public declaration of 300 villages in Middle and Lower Guinea on their intent to end FGC and early and forced marriages.

C.2.3.2 The CPTAFE Experience CPTAFE (Cellule de Coordination sur les Pratiques Traditionnelles Affectant la Sante des Femmes et des Enfants or Coordinating Body on Traditional Practices Affecting the Health of Women and Children), founded in 1988, is the Guinean affiliate of the Inter-African Committee for the Prevention of Harmful Traditional Practices. The organization has two objectives: 1) to combat harmful traditional practices (e.g. FGM, early marriage, and scarification) and 2) to promote positive traditional practices (e.g. breastfeeding). CPTAFE carries out its outreach through conferences, discussion groups, theatre presentations, radio, TV and occasional use of video. The organization works closely with members of the medical profession, the media, community and religious leaders, and national and local government. CPTAFE is recognized by the Government of Guinea, and collaborates with the government through the Department of Health and Social Affaires and Women’s Affairs. With CPTAFE’s assistance, the Government of Guinea initiated a 20-year (1996-2015) strategy to eradicate FGC in collaboration with the World Health Organization’s regional efforts. CPTAFE was very instrumental in Guinea’s adoption of a national law against FGC in 2000 and has made significant gains in disseminating information about this new law.

C.2.3.3 Other Donors

UNICEF is conducting anti-FGC activities in Forest Guinea. It is expected that the new project will coordinate activities with this organization.

C.3. TECHNICAL APPROACH AND PROGRAM INTERVENTIONS

C.3.1 Purpose

The purpose of this project is to reduce FGC and other traditional harmful practices. A secondary and supporting objective is to increase access to basic health services in Guinea. USAID’s new project will assist the GOG in implementing their strategy to reinforce and institutionalize efforts to end FGC through better coordination and planning with NGOs using various communication and education mediums to inform the public about the harmful effects of FGC. The implementing partner will build on the strengths and accomplishments of the current project and present methods and activities that will accomplish the project purpose while supporting USAID’s strategic objective “Advanced Democratic Governance” as well as the Maternal and Child Heath Program Element and the Family Planning and Reproductive Health Program Element in the USG’s Foreign Assistance Framework.

C.3.2 Geographic Focus

USAID will work in the four regions of the country, Lower Guinea, Middle Guinea, Upper Guinea, and Forest Guinea.

FGC is universal in Guinea; practically all women age 15 – 49 (96%) have undergone this cutting. There is practically no difference in this practice according to place of residence (urban and rural), region, or education levels. The entire country is in dire need of the types of program interventions USAID plans to implement.

C.3.3 Major Considerations

C.3.3.1 USAID’s new project should be harmonized as much as possible with existing key protocols, national strategies, policies or plans and relevant institutions such as the Ministry of Health.

C.3.3.2 Offerors may wish to create multi-organization partnerships or consortia that bring the necessary expertise and experience to design and implement the described activities. All proposals must designate a clear prime awardee who will be responsible for the project, for coordinating the activities of all partners and who will take ultimate responsibility for achieving results.

C.3.3.3 USAID requires offerors to include local Guinean NGOs and over the course of the program increase their management, implementation, and monitoring and evaluation responsibilities. Offerors must also describe their approach for institutional strengthening of civil society in the area of organizational development, financial accountability, transparency and program management with a view to promoting local capacity to interact and influence local government authorities.

C.3.3.4. Proposed activities should build on existing successes. Approaches from USAID’s current activities that are considered successful and applicable to the new project are discussed in the Background and USAID Program section of this RFP.

C.3.3.5 Close donor coordination is very important to the successful implementation of USAID’s program. USAID expects its implementing partners to be aware of the interventions of other donors and endeavor to develop an integrated coordinated approach.

C.3.4 Technical Approach

USAID will assist the GOG in implementing their strategy to reinforce and institutionalize efforts through better coordination and planning with NGOs using various communication and education mediums to inform the public about the harmful effects of FGC. A secondary goal is to promote essential services that reduce inequities, inequality between the sexes, and increase access to basic maternal and child health/family planning services. Implementation should not require service delivery, but may focuse on activities such as training, supervision, community education, and the organization of inter-village FGC abandonment declarations.

C.3.5 Major Interventions

While illustrative activities are suggested below for each result, offerors are invited to be creative and propose alternate activities, as well as results and indicators which will reflect people level impact in addressing this project’s primary objective of reducing the incidence of FGC and secondary supporting objective of increasing access to basic health services in Guinea. USAID/Guinea will rate the successful offeror’s interventions based on its ability to effect a reduction in the % of women undergoing FGC. Secondarily, USAID will rate the implementing partner on its performance in increasing access to basic health services in the country.

C.3.5.1 Alternative Employment Opportunities for Ex-excisers and other selected participants. To offer income generating opportunities, including micro credit opportunities, to ex-excisers and other participants C.3.5.2 Development of Management Capacity to provide support to strengthen CBOs and CSOs.

C.3.5.3 Empowerment of Women to provide information to women about the harmful effects of traditional practices such as FGC and early and forced marriage and to encourage them to respect the integrity of their bodies.

C.3.5.4 Legislative Outreach Develop and disseminate key anti-FGC messages to lawmakers and legislative bodies.

C.3.5.5 Media Outreach to provide media with information on the harmful traditional practices and train them to use different channels and means of communication to raise public awareness

C.3.5.6 Strengthening of Community participation and Mobilization:

To provide management and technical training to civil society organizations (CSOs) and community based organizations (CBOs) to facilitate community mobilization.

C.3.5.7 Support for Information, Education, and Communication Activities:

To provide technical assistance to CBOs and CSOs in the design of effective communication strategies on the eradication of female genital cutting and on the promotion of basic maternal and child health/family planning services.

C.3.6 Program Elements

C.3.6.1 Program Element: Family Planning and Reproductive Health Service Delivery

The offeror should describe activities that encourage the abandonment of FGC and other harmful traditional practices that are associated with negative reproductive health outcomes.

C.3.6.1.1 Result #1: Capacity of civil society organizations/groups increased in the design, implementation, management and monitoring of activities against harmful traditional practices increased.

C.3.6.1.1.1 Intermediate Results:

1. Community leaders/CSOs/CBOs are more knowledgeable and experienced in democratic processes.

2. Community-based advocacy participation is broadened, especially among women and youth.

3. Greater citizen involvement in development planning, especially for women and youth.

C.3.6.1.1.2 Illustrative Activities

1.

Continue to disseminate knowledge of reproductive health rights laws among general population and key influential groups.

2. Work with the Government of Guinea to develop and evaluate policies, laws and programmes that protect and promote the bodily integrity of women.

3. Training CSOs and other local groups on leadership and management skills.

4. Assist CBOs to promote and develop alternative rites of passage for young girls.

C.3.6.1.1.3 Illustrative Indicators

· Number of organizations receiving training in management and leadership skills.

· Percent of targeted CSOs and CBOs using innovative approaches to promote and/or carry out anti-FGC programs.

· Number of improvements to laws, policies, regulations or guidelines related to improve access to and use of health services.

C.3.6.2 Program Element: Communications

The Offeror will describe activities that increase awareness of the harmful effects of FGC and the availability of services, including through mass media, community mobilization, outreach, and/or national campaigns; interventions to encourage the constructive engagement of men, equitable gender norms and adoption of health reproductive behaviors by women/girls and men/boys.

C.3.6.2.1 Result #2. Awareness of the serious effects of harmful traditional practices increased.

C.3.6.2.1.1 Intermediate Results

1. Improved access to accurate information on FGC and other harmful traditional practices through multi-media.

2. Women will feel empowered to make decisions about their own bodies without fear.

3. Leaders and decision-makers informed of ill effects of FGC.

4. Leaders are empowered and make actual change to stop FGC in their communities.

C.3.6.2.1.2 Illustrative Activities 1.

Group discussions and media campaigns aimed at raising awareness of the dangers to health and of the transgression of human rights that FGC involves.

2. Promotion of the abandonment of FGC as part of a development package that includes a reduction of poverty and of the inequities between the sexes, and an increase in access to education and health services.

3. Organization of public declarations to abandon FGC and child/force marriage

4. Work with targeted groups to raise awareness of harmful effects of FGC, including political leaders, lawmakers, traditional leaders, men, women young girls, parents, media, health professionals, religious leaders.

C.3.6.2.1.3 Illustrative Indicators 1.

Number of people trained in the harmful effects of FGC.

2. Number of programs and workshops organized.

3. Number of radio spots carrying key non-FGC messages.

4. Number of people trained in FP/RH with USG funds.

5. Number of Public Declarations for the Abandonment of FGC and Child/Forced Marriages held.

C.3.6.3 Program Element: Maternal and Child Health

C.3.6.3.1 Result #3: Increased Knowledge of, access to, and demand for basic health services, including family planning, maternal and child health and HIV/AIDS, among villagers.

C.3.6.3.1.1 Program Sub-Element: Birth Preparedness and Maternal Services

C.3.6.3.1.1.1 Intermediate Results

1. Increased capacity of target CSOs to mobilize communities to be advocates for maternal health services.

C.3.6.3.1.1.1.1 Illustrative Activities

1. Work with target groups to support registration of pregnancies in the communities;

2. Educate the community about the need of a skilled birth attendant and recognition of complications;

3. Work with target groups to identify and discourage harmful practices such as inadequate provision of food during pregnancy.

C.3.6.3.1.1.1.2 Illustrative Indicators

1. Number of pregnancies registered in the communities;

2. Number of deliveries attended by a skilled birth attendant.

3. Number of female participants receiving education sessions on the harmful practices.

C.3.6.3.2 Program Sub-Element: Maternal and Young Child Nutrition, Including Micronutrients

C.3.6.3.2.1 Intermediate Result Increased capacity of target CSOs to mobilize communities to be advocated for maternal and young child nutrition.

C.3.6.3.2.2 Illustrative Activities

Addressing child malnutrition and improving nutritional status through promotion of general child nutrition.

C.3.6.3.2.3 Illustrative Indicators

Number of female participants trained in child health and nutrition

C.3.6.3.3 Program Sub-Element: Other Immunizations

C.3.6.3.3.1 Intermediate Results

Increased capacity of target CSOs to mobilize communities to be advocated for maternal and young child nutrition.

C.3.6.3.3.2 Illustrative Activities

Mobilize communities to organize immunization campaigns.

C.3.6.3.3.3 Illustrative Indicators

Number of children immunized

C.3.6.3.4 Program Sub-Element: Household Level Water, Sanitation, Hygiene and Environment.

C.3.6.3.4.1 Intermediate Results

CBOs trained to educate villagers on critical hygiene and sanitation interventions.

C.3.6.3.4.2 Illustrative Activities

1. Education sessions in hand-washing, safe water storage, and safe disposal of human feces.

2. Promoting good hygiene behavior.

C.3.6.3.4.3 Indicators Number of training sessions conducted.

C. 4. Approach and Implementation Mechanism

The offeror will describe the approach that will be used to ensure close collaboration with stakeholders, including non-traditional partners in the private sector, academic and legislative sectors, community and faith based organizations and local NGOs to provide the technical assistance required for achieving expected results.

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER

TITLE

DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.246-14

INSPECTION OF TRANSPORTATION

APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at:

USAID/Guinea B.P 63, C/O American Embassy Centre Administratif de Koloma

Conakry, Guinea or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The CTO listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER

TITLE

DATE

52.242-15

STOP-WORK ORDER

AUG 1989

ALTERNATE I APR 1984

F.2 DELIVERY SCHEDULE

Please ref to Section C

F.3 PERIOD OF PERFORMANCE

Services under this contract shall begin on or around August 1, 2009 and end on or about July 31, 2011 with two (2) year options. The contractor’s performance shall be evaluated sixty (60) days prior to the end of each year of service. An evaluation assesses the contractor’s performance in providing the required services at a satisfactory level which will determine whether or not to exercise the continuation of the contract for additional years.

F.4 PERFORMANCE STANDARDS

Evaluation of the Contractor's overall performance in accordance with the performance standards set forth in Section C, Tangible Results and Deliverables, will be conducted jointly by the CTO and the Contracting Officer, and shall form the basis of the Contractor's permanent performance record with regard to this contract.

F.5 REPORTS AND DELIVERABLES OR OUTPUTS

In addition to the requirements set forth for submission of reports in Section I and J and in the AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor shall submit the following deliverables or outputs to the CTO specified in Section G:

The reporting responsibilities under this contract will require that the contractor establish strong linkages with and liaise with USAID/Guinea, its other implementing partners, and other organizations that implement projects and/or report on the technical areas covered by this contract. The reporting deliverables for this project are as follows:

1. Annual Work Plan

Within the first 60 days after the award of the contract, the contractor shall submit the first annual work plan to the USAID/Guinea CTO for approval. This work plan will be for the first year of performance. Annual work plans for subsequent years shall be submitted on or before the anniversary date of this contract. Work plans shall describe the activities and interventions required to produce the contract’s outputs and achieve its intended results. These include:

a. Proposed activities for the given year with a clear description of why these activities have been selected and how they might lead to achieving the broader results sought after in the project;

b. Corresponding time frame for implementation of annual activities;

c. Detailed budget for implementation;

d. Information on how activities will be implemented in a collaborative and coordinated manner with implementing partners and counterpart organizations;

e. Review of previous year’s accomplishments, problems, and progress towards achieving contract outputs;

f. Proposed annual accomplishments and progress towards achieving outputs and results.

2. M&E Technical Assistance – The Contractor shall prepare, and update annually, a list of Guinean firms, organization and individuals available to provide M&E technical assistance.

3. Quarterly Progress Reports – Quarterly reports will discuss the status and performance of those aspects of the program for which the contractor is responsible. The contractor shall submit to the CTO and Contracting Officer, Quarterly progress Reports 15 days after the end of each quarter. The report will include at least the following information:

a. A summary and an assessment of project activities and accomplishments during the quarter in relation to the agreed upon benchmarks contained in the annual work plan and directly linked to the M&E indicators and targets, including percentage completion work plan results achieved;

b. A summary of problems, issues and means of addressing/correcting them. For each corrective action proposed, the contractor will designate responsible parties and establish a timeframe for completion of the action;

c. A summary of the status of results accomplished by short term technical advisors during the period;

d. Value of work performed during the quarter by local sub-contracted organizations;

e. Financial status of the contractor and use of project resources under the control of the contractor;

f. Detailed work plan for the following quarter;

g. A chart that presents progress accomplished versus scheduled.

(ii) Quarterly Financial Report – Ten days after the end of each fiscal quarter, the contractor shall submit to the CTO a report on expenditures accrued during the reporting period and projected accrued expenditures for the next quarter. This will report against the contract line items, broken down as appropriate. At least three hard copies of the report in English and one copy on CD in excel shall be submitted. The contractor shall scan the diskette/CD for virus prior to submission to USAID.

3. (i) Annual Progress Reports – On October 15th, the contractor shall submit to USAID/Guinea an Annual Progress Report. In addition to the information given above for Quarterly Progress Reports, it will contain a comprehensive narrative report summarizing the previous year’s activities and accomplishments against the respective annual work plan, and will serve as the tool by which USAID/Guinea monitors the performance of the contractor. The report will include status of personnel and project activities, and will summarize services delivered and progress towards achieving results identified in the Strategic Objectives. Final details on the format of this report will be developed in consultation with USAID upon award of the contract.

The report will also include Annexes as follows:

a) Annual financial status reports;

b) A list of all technical assistance activities, including specialist name, purpose and duration of consultation, achievements, and problems encountered (if any);

c) A list of in-country training and workshop organized and number of participants, with a gender disaggregating of training participants;

d) A quantitative comparison of contract accomplishments to date vs. contract benchmarks, M&E indicators and targets, and overall end of contract objectives. Trend analysis and conclusion about contract impact based on evidence gathered should also be discussed.

(ii) Annual Financial Reports – The fourth quarterly Financial Report will constitute the Annual Financial Progress Report. Five hard copies of this report in English and one copy on CD in Excel shall be due with Annual Report. The CD will be scanned for viruses prior to submission to USAID.

4. Final Report – Sixty days prior to the contract completion date, the contractor will submit a draft final report to the Technical Office Team Leader. Officer that will summarize implementation progress for all activities including achievements of strategic results, shortfalls, problems, recommended solutions, and contractor’s assessment of the contract work completed. The report shall provide quantitative representation. Final details on the format of this report will be developed in consultation with USAID upon awarding of the contract.

5. Other Special Reports – The contractor will be required to submit to USAID/Guinea any special reports, as requested by USAID, or as determined by the Annual Work Plan. These reports will include trip and consultants reports; technical reports, reports on training and evaluation reports. The reports required and the number of copies will be determined at the time of the Annual Work plan. Progress reporting, frequent briefings and all discussions on progress and implementation issues are required between the contractor’s Representative and the CTO. These may occur less frequently as directed by or agreed to by the CTO.

F.6 KEY PERSONNEL

A. The key personnel whom the Contractor shall furnish for the performance of this contract are as follows:

Name Title

B. The personnel specified above are considered to be essential to the work being performed hereunder. Prior to replacing any of the specified individuals, the Contractor shall immediately notify both the Contracting Officer and USAID Cognizant Technical Officer reasonably in advance and shall submit written justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No replacement of personnel shall be made by the Contractor without the written consent of the Contracting Officer.

F. 7 SUBMISSION OF DEVELOPMENT EXPERIENCE DOCUMENTATION TO PPC/CDIE/DI

In accordance with AIDAR Clause 752.7005 “Submission Requirements for Development Experience Documents (Oct1997)” (the full text of which is included in Section H), USAID are to submit one electronic and/or one hard copy of development experience documentation ( electronic copies are preferred) to the Development Experience Clearinghouse at the following address ( rather than the outdated address in the cited clause):

Development Experience Clearinghouse

8403 Colesville Road, Suite 210

Silver Spring, MD 20910

Telephone Number (301) 562-0641

Fax Number (301) 588-7787

E-mail: docsubmit@dec.cdie.org http://www.dec.org

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

(a) Claims for reimbursement or payment under this contract must be submitted to the Paying Office indicated in the schedule of this contract. The cognizant technical officer (CTO) is the authorized representative of the Government to approve vouchers under this contract. The Contractor must submit either paper or fax versions of the SF-1034--Public Voucher for Purchases and Services Other Than Personal. Each voucher shall be identified by the appropriate USAID contract number, in the amount of dollar expenditures made during the period covered.

(1) The SF 1034 provides space to report by line item for products or services provided. The form provides for the information to be reported with the following elements:

Total Expenditures

[Document Number: XXX-X-XX-XXXX-XX]

Line Description Amt vouchered Amt vouchered

Item No. to date this period

001 Product/Service Desc. for Line Item 001 $XXXX.XX $ XXXX.XX

002 Product/Service Desc. for Line Item 002 XXXX.XX XXXX.XX

Total XXXX.XX XXXX.XX

(2) The fiscal report shall include the following certification signed by an authorized representative of the Contractor:

The undersigned hereby certifies to the best of my knowledge and belief that the fiscal report and any attachments have been prepared from the books and records of the Contractor in accordance with the terms of this contract and are correct: the sum claimed under this contract is proper and due, and all the costs of contract performance (except as herewith reported in writing) have been paid, or to the extent allowed under the applicable payment clause, will be paid currently by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and the quantities and amounts involved are consistent with the requirements of this Contract; all required Contracting Officer approvals have been obtained; and appropriate refund to USAID will be made promptly upon request in the event of disallowance of costs not reimbursable under the terms of this contract.

BY: ______________________________________________________

TITLE: ______________________________________________________

DATE: ______________________________________________________

(b) Local currency payment. The Contractor is fully responsible for the proper expenditure and control of local currency, if any, provided under this contract. Local currency will be provided to the Contractor in accordance with written instructions provided by the Mission Director. The written instructions will also include accounting, vouchering, and reporting procedures. A copy of the instructions shall be provided to the Contractor's Chief of Party and to the Contracting Officer. The costs of bonding personnel responsible for local currency are reimbursable under this contract.

(c) Upon compliance by the Contractor with all the provisions of this contract, acceptance by the Government of the work and final report, and a satisfactory accounting by the Contractor of all Government-owned property for which the Contractor had custodial responsibility, the Government shall promptly pay to the Contractor any moneys (dollars or local currency) due under the completion voucher. The Government will make suitable reduction for any disallowance or indebtedness by the Contractor by applying the proceeds of the voucher first to such deductions and next to any unliquidated balance of advance remaining under this contract.

(d) The Contractor agrees that all approvals of the Mission Director and the Contracting Officer which are required by the provisions of this contract shall be preserved and made available as part of the Contractor's records which are required to be presented and made available by the clause of this contract entitled "Audit and Records--Negotiation".

G.2 ADMINISTRATIVE CONTRACTING OFFICE

The Administrative Contracting Office is:

USAID/Guinea

C/O American Embassy

B.P 603

Centre Administratif de Koloma Conakry, Guinea

G.3 COGNIZANT TECHNICAL OFFICER (CTO)

The Cognizant Technical Officer is Dr. Mariama Cire Bah or his or her designee at:

USAID/G…