03c_Statement of Work - Volvo Heavy Equipment.pdf

PR #: 67100PR260037603

STATEMENT OF WORK

LAST UPDATED: 06/29/2026 PAGE 1/4

STATEMENT OF WORK (SOW)

FOR

HEAVY EQUIPMENT, MAINTENANCE AND REPAIR SERVICE

67100PR260037603

1.0 GENERAL

1.1 BACKGROUND

The U.S. Coast Guard Training Center (TRACEN) Cape May, located at 1 Munro Avenue, Cape May, NJ

08204, relies on its Volvo L20H Wheel Loader and Volvo ECR50F Crawler Excavator for essential base maintenance, infrastructure support, and logistical operations. The coastal environment at Cape May is highly corrosive, which accelerates equipment wear and mechanical degradation. Regular, high-quality preventative maintenance and timely repairs are critical to ensuring these assets remain operational and mission-ready.

1.2 SCOPE

The purpose of this contract is to obtain the services of factory-certified heavy equipment technicians to restore the Volvo ECR50F Excavator to fully mission-capable (FMC) status and to perform scheduled

500-hour preventative maintenance on both the excavator and the Volvo L20H Loader. All work must be performed on-site at TRACEN Cape May using original equipment manufacturer (OEM) parts and marine-grade lubricants to maximize equipment longevity and operational reliability.

1.3 OBJECTIVE

Restore one (1) 2024 Volvo ECR50F Crawler Excavator (Serial # VCECR50FK00013577) to fully mission-capable status, including targeted repairs to hydraulic cylinders and resealing of the bucket cylinder. Complete 500-hour preventative maintenance services on both the Volvo ECR50F Excavator and the 2024 Volvo L20H Wheel Loader (Serial # VCEL20HSH01220630). Ensure all work is performed in accordance with OEM specifications and is suitable for the harsh, coastal environment.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1: 2024 VOLVO ECR50F EXCAVATOR – HYDRAULIC SYSTEM REPAIRS

• Reseal the bucket cylinder.

• Replace hydraulic boom cylinders as necessary.

• Use only OEM parts and marine-grade lubricants.

• Dispose of all hazardous materials in accordance with federal, state, and local regulations.

2.2: 2024 VOLVO ECR50F EXCAVATOR – 500-HOUR PREVENTATIVE MAINTENANCE

• Perform a comprehensive diagnostic evaluation to identify and resolve all active fault codes and operational deficiencies before scheduled maintenance.

• Connect Volvo diagnostic software to scan, retrieve, and clear error codes.

• Troubleshoot and repair all identified faults.

• Calibrate hydraulic pressures and mechanical linkages to OEM standards.

• Drain and replace engine oil with Volvo-approved, high-viscosity marine/heavy-duty oil.

• Replace engine oil filter, primary fuel filter/water separator, and secondary fuel filter.

• Replace cabin air pre-filters and main cabin air filters to address salt and sand accumulation.

• Clean and inspect the engine air intake system; replace filters if restricted.

• Replace hydraulic return filter and pilot system filter.

• Inspect and, as needed, replenish swing gear bath oil.

file:///C:/Users/JHCaicedo1/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/SCOPE%20PARAGRAPHS.doc

LAST UPDATED: 06/29/2026 PAGE 2/4

• Inspect all hydraulic lines, hoses, and cylinders for corrosion, pitting, or leaks.

2.3: VOLVO L20H LOADER – 500-HOUR PREVENTATIVE MAINTENANCE

• Drain and replace engine oil; install new OEM engine oil filter.

• Replace primary fuel filter/water separator and secondary fuel filter.

• Inspect and top off transmission, front/rear axle, and hydraulic reservoir fluid levels.

• Replace cabin air filters to protect operators from airborne contaminants.

• Inspect drive shafts, universal joints, and center articulation pivot bearings; lubricate all chassis, boom, bucket, steering cylinder, and oscillation cradle grease points using water-resistant grease.

• Inspect service brake and parking brake systems for proper function and wear.

• Check tire pressures and inspect tires for dry rot, cuts, or embedded debris.

2.4 CONTRACTOR RESPONSIBILITY FOR DISPOSAL

• The Contractor is responsible for the proper collection, removal, and disposal of all waste materials generated during the performance of maintenance and repair services. This includes, but is not limited to, used oil, lubricants, hydraulic fluids, filters, cleaning agents, and any other hazardous or non-hazardous materials associated with the work.

• Disposal of all materials must be conducted in full compliance with all applicable State of New

Jersey and Federal environmental laws and regulations, including but not limited to the Resource

Conservation and Recovery Act (RCRA), Environmental Protection Agency (EPA) standards, and New Jersey Department of Environmental Protection (NJDEP) requirements.

• Under no circumstances may any waste materials, fluids, or related items be disposed of, dumped, or abandoned at TRACEN Cape May or any Coast Guard facility. All waste must be removed from the site and transported to an authorized disposal facility.

• The Contractor must maintain records of all waste disposal activities, including manifests or receipts from licensed disposal facilities, and provide documentation to the Contracting Officer or

Technical Representative upon request.

• The Contractor is responsible for any costs, penalties, or remediation resulting from improper disposal or failure to comply with environmental requirements.

3.0 CONTRACTOR PERSONNEL

The Contractor shall provide a qualified, fully equipped workforce capable of executing OEM-standard heavy equipment maintenance. All personnel must meet strict technical certifications and comply with

USCG TRACEN Cape May base security and safety protocols.

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Contracting Officer’s Technical Representative prior to employee absence.

Otherwise, the Contractor must provide a fully qualified replacement.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities must wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, and badge expiration date.

LAST UPDATED: 06/29/2026 PAGE 3/4

Visiting Contractor employees must comply with all Government escort rules and requirements. All

Contractor employees must identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.5.2 Contractor employees working on-site at Government facilities must wear a Government issued identification badge. All Contractor employees must identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.)

and display the Government issued badge in plain view above the waist at all times.

3.6 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures

(e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of

DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The

Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The

Project Manager must ensure Contractor employees understand and abide by Department of Homeland

Security established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract.

The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW.

4.2 PERIOD OF PERFORMANCE

All services must be completed by September 15, 2026.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the United States Coast Guard Training Center Cape May

Facilities Engineering Public Works Division at 1 Munro Ave, Cape May NJ, 08204.

4.4 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0700 and 1500 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.5 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

LAST UPDATED: 06/29/2026 PAGE 4/4

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide all necessary information, data to the Contractor for work required under this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and

SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The Government Technical Representative will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the Government Technical Representative will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The Government Technical Representative will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the

Government Technical Representative of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The Government Technical Representative will have 10 business days to review deliverables and make comments. The Contractor must have 10 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.