668109-event.pdf
PDF 218 KB Posted
- Attached to
- Winter Patch
- Solicitation number
- MDT-313027-KH
- Issued by
- Garfield County, Montana
About this file
The document is an Invitation for Bid (IFB) issued by the Montana Department of Transportation (MDT) for Winter Patch Material, solicitation number MDT-313027-KH. The procurement seeks bulk winter patch material to be provided and delivered F.O.B. to various maintenance locations across five districts in Montana, including Missoula, Kalispell, Helena, Butte, Glendive, Miles City, Lewistown, and Billings. The total requested quantity is 321 tons, with delivery requested by December 3, 2018. The bid was opened on October 24, 2018, and closed on November 14, 2018, with bidders having the option to either deliver the material or have it available for pickup at their plant locations.
The solicitation includes multiple commodity codes related to transportation goods and services, specifically highway maintenance, asphalt, asphalt mix materials, and crack sealing services. Bidders are required to comply with various terms and conditions, including standard state contract terms, nondiscrimination requirements, and an executive order regarding disclosure of dark money spending. Payment terms are set at 0% 0, Net 30, and the bid is conducted through the Montana Acquisition & Contracting System (eMACS). Potential bidders must submit questions through the eMACS Q&A Board and are required to complete several compliance certifications, including vendor registration and a dark money disclosure form.
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Text version
Winter Patch Winter Patch Material
Open 10/24/2018 3:00 PM MDT Type Invitation For Bid
Close 11/14/2018 3:00 PM MDT Number MDT-313027-KH Currency US Dollar
Sealed Until 11/14/2018 3:00 PM MDT
Payment Terms 0% 0, Net 30
Contacts
Kristi Hernandez khernandez@mt.gov
Phone +1 406-444-7280
Commodity Codes
Commodity Code Description
5017 Transportation Goods & Services - Highway Maintenance
5002 Transportation Goods & Services - Asphalt
5003 Transportation Goods & Services - Asphalt Mix Materials
5006 Transportation Goods & Services - Crack Sealing Services
Description
The Montana Department of Transportation (MDT) is accepting bids for Bulk Winter Patch material, provide and deliver F.O.B.
destination various locations listed throughout Montana (and/or have available for pickup at Vendor's Plant), in keeping with the terms, conditions, specifications and requirements as specified herein.
Questions or information relating to either specifications or requirements of this invitation for bid shall be asked through the eMACS Q&A Board. Potential bidders must log into eMACS to submit a question on the Q&A Board. For general assistance with eMACS please contact the eMACS Help Desk at 406.444.2575 or emacs@mt.gov.
For assistance with Vendor Registration or Responding to Events please refer to the following eMACS Handbooks: Vendor Registration and Responding to Events. Both these handbooks, along with others, can be found by visiting the Vendor Resources website.
Please be sure to certify and submit your bid response once completed.
Required to View Event
Prerequisites Required to Enter Bid
18 December 201818 December 2018 mailto:khernandez@mt.gov mailto:khernandez@mt.gov mailto:khernandez@mt.gov mailto:emacs@mt.gov http://vendorresources.mt.gov/Portals/121/Manuals/TSM_Registration_Handbook.pdf http://vendorresources.mt.gov/Portals/121/Manuals/TSM_Registration_Handbook.pdf http://vendorresources.mt.gov/Portals/121/Manuals/Responding%20to%20Events.pdf http://vendorresources.mt.gov/ http://vendorresources.mt.gov/
1.
Please review and accept the State of Montana contract Standard Terms and Conditions identified herein.
Bidders requesting additions or exceptions to the Standard Terms and Conditions must submit them to the procurement officer by the Q&A deadline. The State reserves the right to address nonmaterial requests for exceptions to the Standard Terms and Conditions and contract language with the lowest bidder during contract negotiation.
2. Please review and accept the IFB General Information.
3. Please read and agree to comply with the Montana Secretary of State's Registration requirement.
4. Please review and agree to comply with Nondiscrimination and Disability Accommodation Notice requirements.
5. Please review any and all question and answer entries for this solicitation by clicking on the Q&A Board and viewing each question and answer.
6. Please read and agree to comply with the Unit Price requirement.
7. Please read and agree to comply with the Unit Price Reduction requirement.
8. Please read and agree to comply with Warranty requirement.
9. Please read and agree to comply with Descriptive Literature requirement.
10. Please read and agree to comply with the Award Process terms and conditions.
11. Please review and agree to comply with the Delivery Requirement terms and conditions.
12. Please read and agree to comply with the Rejection of Product Process.
13. Please read and agree to comply with the Vendor Coordination with MDT requirement.
14. Please read and agree to comply with the Vendor Guarantee requirement.
15. Please read and agree to comply with the Actual Quantities Verification requirement.
16. Please read and agree to comply with the Winter Patch Pre-Production Meeting requirement. Meeting agenda is attached.
17. Please read and agree to comply with the Liquidated Damages requirement.
Buyer Attachments
1. Winter Patch Material Specifications
Questions Required Questions
Group 1.1: Pick-Up Option Addresses
1.1.1 For each District there is an option to pick-up the item requested vs. delivery. Please specify the vendor plant address including city and state closest to location for the specified district requested. District #1 includes Missoula & Kalispell
1.1.2 For each District there is an option to pick-up the item requested vs. delivery. Please specify the vendor plant address including city and state closest to location for the specified district requested. District #2 includes Butte, Bozeman, Belgrade and Helena
1.1.3 For each District there is an option to pick-up the item requested vs. delivery. Please specify the vendor plant address including city and state closest to location for the specified district requested. District #3 includes Great Falls, Havre & Shelby
1.1.4 For each District there is an option to pick-up the item requested vs. delivery. Please specify the vendor plant address including city and state closest to location for the specified district requested. District #4 includes Glendive, Miles City and Wolf Point
1.1.5 For each District there is an option to pick-up the item requested vs. delivery. Please specify the vendor plant address including city and state closest to location for the specified district requested. District #5 includes Billings and Lewistown
Group 2.1: Company Contact Information
2.1.1 Please list valid email address if you want the bid tab emailed to you.
3.1.1
By responding to this question, the Bidder/Offeror acknowledges it has read and understands the disclosure requirements of the State of Montana Executive Order No.
15-2018-Disclosure of Dark Money Spending attached to this question. By answering "No" to this question, the Bidder/Offeror certifies it does not meet the disclosure requirements. By answering "Yes" to this question, the Bidder/Offeror certifies it does meet the disclosure requirements.
18 December 201818 December 2018 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/668109-721038317WINTER%20PATCH%20MATERIAL%20SPECIFICATIONS.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1608218056&Signature=nAS1YUIUTZZSnNypfHvdZsa7LXY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/668109-721038317WINTER%20PATCH%20MATERIAL%20SPECIFICATIONS.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1608218056&Signature=nAS1YUIUTZZSnNypfHvdZsa7LXY%3D
3.1.2
The Bidder/Offeror has indicated it meets the disclosure requirements of the State of Montana Executive Order No. 15-2018-Disclosure of Dark Money Spending. Download, complete, and upload the attached Disclosure template in response to this question. Failure to upload a fully completed Disclosure template may result in disqualification of Bidder/Offeror's response. Do not modify the Disclosure template in any way.
3.1.3 Download, complete, and upload the attached Dark Money Declaration Form in response to this question.
18 December 201818 December 2018
Product Line Items Product Line Items
1. District #1-Missoula-Winter Patch Material
# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery
P1 Delivery Address #1-Missoula 125 TN - Ton 12/3/2018
Missoula 2100 W. Broadway Missoula, MT
Same specifications as item above-Option of Pick-Up at Vendor Location vs.
Delivery -
P2 Delivery Address #2-Kalispell 150 TN - Ton 12/3/2018
Kalispell Armory Pit US 93 Mile Post 117 Kalispell, MT
2. District #2-Butte-Winter Patch Material
# Item Name, Commodity Code, Description Allow
P1 Delivery Address #1-Helena - Winter Patch 12 TN - Ton 12/3/2018
Helena Maintenance Section 324 18th Street Helena, MT
3. District #4-Glendive-Winter Patch Material
# Item Name, Commodity Code, Description Allow
P1 Delivery Address #1-Glendive 10 TN - Ton 12/3/2018
Glendive Maintenance Section 425 State Street
Same specifications as item above-Option of Pick-Up at Vendor Location vs.
P2 Delivery Address #2-Miles City 10 TN - Ton 12/3/2018
Miles City Maintenance Section 3rd and Orr Street Miles City, MT
4. District #5-Billings-Winter Patch Material
# Item Name, Commodity Code, Description Allow
P1 Delivery Address #1-Lewistown 24 TN - Ton 12/3/2018
Lewistown Maintenance Section 50 Airport Road Lewistown, MT
Service Line Items Service Line Items
There are no Items added to this event.
18 December 201818 December 2018
File details come from the government source that posted it. Updated .