668-24-108 AE Statement of Work R1.docx

STATEMENT OF WORK FOR ARCHITECTURE-ENGINEERING SERVICES

REPAIR Sanitary Waste Piping Building 1 Project No. 668-24-108 Mann-Grandstaff VA Medical Center Spokane, WA September 8, 2023

Attachments to this document include the following. Contact the CO if any items are missing.

Project 668-24-108, REPAIR Sanitary Waste Piping Building 1 Page 1 of 11

· Spokane VAMC Design Amendments

· EXHIBIT A – RECORD DRAWINGS WASTE PIPING

· EXHIBIT B – VA CAMPUS MAP 2023

· EXHIBIT C – Work Area Photographs

1. General Provide Architect/Engineer professional services to include preliminary concept and program development, investigative services, design narratives/analysis, planning consultations and visits, design work, calculations, preparation of contract drawings and specifications, sample boards, preparation of cost estimates, construction period services, site visits, and other services necessary for “Project 668-24-108, Repair Sanitary Waste Piping Building 1” at the Mann-Grandstaff VA Medical Center, Spokane, Washington. There are repeated leaks from a failed vertical sanitary drain riser serving drinking fountains in the core of Building 1. This riser is original to the VAMC construction in 1948. The piping is known to be wrapped with asbestos pipe insulation. This project is to remove and replace this entire riser and connect the drains of new drinking fountain fixtures. Scope of work is indicated below. Total design duration shall be 325 calendar days as described in part four below. Execution of performance period will extend to acceptance of substantial completion of construction.

2. Scope of Work

2.1. This project will repair and replace the vertical piping riser that serves the Building 1 drinking fountain drains. Access to the multi-story drinking fountain piping chase will be designed to be through existing access panels, removal of existing drinking fountain and water coolers, and penetration of walls where new fixtures are to be mounted. Engage an AHERA Licensed sub-consultant to perform testing and provide a Regulated Building Materials Survey Report to be included for inclusion in the construction proposal documents in accordance with EPA, CFR Title 40, and other applicable federal regulations. The project will remove Asbestos Containing Materials (ACM) piping and fitting wrap insulation that interferes with demolishing piping and remediate friable ACM from accessible surfaces. Replace soil piping, fittings, and branches to fixtures. Pipe replacement includes new piping, connections, and any other new components/details necessary to provide service to new ADA/ABAAS compliant bottle-fill semi-recessed water cooler fixtures. Provide new electrical circuits needed to power new refrigerated water cooler fixtures. Repair wall finishes as necessary to restore existing wall surfaces. Design a deductive alternative to change the refrigerated water coolers that require power connection to non-refrigerated surface mount bottle fill stations that use battery power to operate, thus eliminating the need for new power circuits.

3. Design

3.1. The A/E is responsible for providing the services outlined in PG-18-15 and this SOW. Where conflicts exist this SOW takes precedence

3.2. Attend a kick off meeting

3.3. Perform all work described in section 4.

3.4. All work shall be designed and phased to limit disruptions to the station. A plan shall be delivered to the Contracting Officer Representative (COR) to include any outages and their planned duration.

3.5. The project shall be designed with proposal deducts to assure that award can be made within project funding

3.6. A/E shall provide file sharing software to transfer large files

3.7. Site Visits and Existing Conditions

The A/E shall make site visits and assessments to determine existing conditions prior to the inception of work. As-built floor plans and a site plan in the form of paper drawings, digital files are in the Medical Center Engineering Projects Office and will be available for perusal and copying. This information is the best available, but the Government does not guarantee its accuracy or completeness. Information, including drawings and other documentation, provided to the A/E, shall be used for reference only. The A/E shall field check everything and shall not use any drawings provided for plan or elevation views. A site visit will also be required to verify final as-builts.

Discrepancies in Planning Information: The A/E shall promptly report to the Contracting Officer (CO), in writing, any discrepancy between this contract and the planning information provided by the Government. The A/E shall make no adjustments to his/her work due to the discrepancy before the CO has reviewed the matter and forwarded his/her determination to the A/E. The A/E's failure to report any such discrepancy or to wait for the CO’s determination shall be at his/her risk and expense.

3.8. [Not Used]

3.9. Cost Estimating

Separate third party estimates are to be submitted with each design submittal. At a minimum cost estimates shall be prepared in accordance with the TIL and GAO Cost Estimating and Assessment Guide (GAO-09-3SP). [https://www.gao.gov/products/GAO-09-3SP]

3.10. Conference Documentation

Spokane VA Standards for Conference Documentation A virtual conference will be held at each phase of design. The contractor shall prepare meeting minutes including final resolution of all comments. Copies of comments, annotated with comment action agreed on, will be made available to all parties before the conference adjourns. Unresolved problems will be resolved by immediate follow-on action at the end of conferences. Incorporate valid comments. The Government reserves the right to reject design document submittals if comments are significant. Participants shall determine if any comments are critical enough to require further design development prior to government concurrence. Participants shall also determine how to proceed in order to obtain government concurrence with the design work presented.

3.11. Required References

Adhere to all applicable industry codes and the standards. All work shall comply with the design, estimating and construction requirements located in the DVA’s Construction and Facilities Management (CFM) Technical Information Library (TIL) located at http://www.cfm.va.gov/TIL/index.asp. Failure to adhere to these standards will result in redesign at no cost to the Government. If any questions arise contact the COR. Submittals will be reviewed by the VA staff; however, review of the submittal does not relieve the A/E from adhering to these standards. Exceptions to these standards may only be made with written direction from the CO or COR.

Projects that have not proceeded beyond 35% design completion shall be updated to the most current version of codes. Projects that have a delay, either planned or unintentional, of more than 18 months between design completion and the solicitation of offers for construction must be re-evaluated to determine if any design revision is necessary due to changes in criteria (including codes and standards) or site infrastructure (for example, water supply for fixed fire suppression systems, water for hose stream allowances, or fire department vehicle access). Note: The evaluation must also include retroactive requirements that have been included in the new editions of the criteria.

3.12. Project Manual

3.12.1. The following information must be shown on the Cover Page.

3.12.1.1. Project Title

3.12.1.2. VA Project Number

3.12.1.3. Mann-Grandstaff VA Medical Center

3.12.1.4. Department of Veterans Affairs

3.12.1.5. Submittal Date fully spelled out (i.e. February 16, 2016)

3.12.1.6. Status of Project (i.e. 65% SUBMITTAL, PROPOSAL DOCUMENTS)

3.12.1.7. Volume number (if project manual has more than one volume)

3.12.2. Specifications

3.12.2.1. As a template for Specifications, use the VA Master Construction Specifications (PG-18-1). Use blue font for changes from Master to aid review.

3.12.2.2. If any specifications are obsolete or have unusual requirements, clarify their applicability with the COR. Delete sections that shall not be required in final specifications. All spec writer notes shall be addressed by the contractor

3.12.2.3. The COR will provide the following spec sections to the A/E in MS Word format:

3.12.2.3.1. 01 00 00, General Requirements

3.12.2.3.2. Spokane VA design amendments (Includes required modifications to Master Specs)

3.12.2.4. Format shall be consistent with the master specifications and throughout the document.

3.12.2.5. A/E shall develop a “Submittal Register” based on the specification sections. After submittals are reviewed for compliance, the A/E shall log them in the submittal register. A copy of the submittal register will be returned with the submittals.

3.13. Drafting and Drawing Standards for CAD

3.13.1. Adhere to the National CAD Standards (NCS) available at the website of the National Institute of Building Sciences, Building Smart Alliance and guidance provided on the TIL. [http://www.buildingsmartalliance.org] Standards include, but are not limited to: layer naming, sheet naming, file naming, and organization of drawing sets.

3.13.2. Sheet Numbers and File Names

3.13.2.1. Use the NCS system for sheet numbering and drawing organization, (i.e. A-201 for Architectural Elevations, MH-501 for Mechanical HVAC Details, etc.)

3.13.2.2. Sheet numbers are to be a single line of text. i.e. A-201 not A

3.13.2.3. Provide sheet numbering: SHEET __ OF __ based on the total number of sheets. Sheet numbering is not required until the Proposal Document, Conformed Documents and As-Built sets.

3.13.2.4. File names must be straight forward and not cryptic. They should match the drawing number. (i.e. “A201.dwg” or “the A/E’s project number_A201.dwg”)

3.13.3. Room numbers

3.13.3.1. Coordinate room numbering with the medical center. The room numbers on the drawings must match the room numbers that the VA intends to use.

3.13.4. Text

3.13.4.1. Text shall be 1/8” minimum height. 3/32” is allowed for details. Do not use stacked fractions. This applies to all notes and dimensions.

3.13.4.2. Where practicable, avoid special AutoCAD characters (i.e. Use “DIA” instead of the special character for diameter: %%C.)

3.13.4.3. Use font: Calibri or Arial; or submit a similar font to the COR for approval.

3.13.5. Miscellaneous

3.13.5.1. All drawings must be set up using Paper space / Model space. Everything must be drawn to scale at full scale (i.e. A 36" door must be drawn 36" wide)

3.13.5.2. The colors of all entities should be BY LAYER with few exceptions.

3.13.5.3. Drawing files with external references or special fonts are not acceptable.

3.13.5.4. When blocks are created, the elements of the block should be drawn with color BYLAYER on layer 0. Blocks shall be drawn to scale.

3.13.5.5. When keyed notes are used, provide leaders pointing to an appropriate place. It is not enough for the keyed note to be near the item. It should point to it.

3.13.5.6. Significant deviations from these standards will be corrected by the A/E at no cost to the Government.

3.13.5.7. The final drawings submitted by the A/E shall be originals and shall be the result of his field check, and shall not be take-offs or tracings, for any drawings or other information provided.

3.13.5.8. Each drawing file shall be completely independent of any data in any other file, including fonts and shapes not included with the basic CAD software program utilized.

3.13.6. Software

3.13.6.1. Use the current version of Autodesk Revit or AutoCAD for design and provide the files in .dwg to the VA if requested. Test the exporting process to ensure that the exported .dwg will be usable by the VA and will comply with these drafting standards.

3.13.7. VA CAD Tools

3.13.7.1. The following tools are available at the website of the VA Office of Construction & Facilities Management, Technical Information Library. [http://www.cfm.va.gov/til/projReq.asp]

3.13.7.2. NCS.ctb is a plot style table containing all VA and National CAD Standard compliant Pen Weights and Colors. Use of this .ctb is required.

3.13.7.3. NCS.lin is a linetype definition file that contains special linetypes like “fire alarm,” “high pressure steam,” “fence,” etc. Using this linetype file is optional.

3.13.8. Cover Sheet

3.13.8.1. An AutoCAD example of the Cover Sheet will be furnished by the COR. Information on the Cover Sheet may be rearranged and other information may be added, if space allows.

3.13.8.2. The following information must be shown on the Cover Sheet:

3.13.8.2.1. “Department of Veterans Affairs”

3.13.8.2.2. “Mann-Grandstaff VA Medical Center”

3.13.8.2.3. “4815 North Assembly St.”

3.13.8.2.4. “Spokane, Washington 99205”

3.13.8.2.5. Project Title

3.13.8.2.6. Building number

3.13.8.2.7. VA project number. All Spokane VA projects start with 668-….

3.13.8.2.8. Submittal Date fully spelled out (i.e. February 16, 2012)

3.13.8.2.9. Spokane map showing the location of the VA (included on the Cover Sheet example that is furnished by the COR)

3.13.8.2.10. VAMC campus map showing project location (included on the Cover Sheet example that is furnished by the COR)

3.13.8.2.11. Index of Drawings

3.13.8.2.12. List of the members of the A/E’s design team and their disciplines. Phone numbers are not required.

3.13.8.2.13. Title Block (including date and project status. See note on Title Block below)

3.13.8.2.14. Design Approval sign-off sheet. (At the Proposal Documents phase the COR will provide a 17”x11” PDF with design approval signatures. The A/E will import this PDF into the cover sheet.)

3.13.8.2.15. Symbols and abbreviations are required on the drawings but are not required to be on this sheet. Photos and renderings may also be on the Cover Sheet but are not required as part of the documents.

3.13.9. Title Block

3.13.9.1. Use the standard Spokane VAMC title block on the TIL

3.13.9.2. Include the building number(s) in the Project Title.

3.13.9.3. For renovations and remodel projects, include in the Project Title a generic description of the location of the project, (i.e. Building 1, 4th Floor-North)

3.13.9.4. Do not include “VA” or “VAMC” in the Project Title

3.13.9.5. Indicate the status of the project (i.e. 65% SUBMITTAL)

3.13.9.6. Provide the date in this format: MM/DD/20YY (i.e. 02/16/2016)

3.13.10. Drawing Sheet Dates and Revisions

3.13.10.1. The date for a submittal is to be consistent throughout the entire set.

3.13.10.2. The date on the Title Block is to correspond to the submittal date and change with each submittal.

3.13.10.3. The date for the 100% Submittal (Proposal Documents) is to be the final date change for the Title Block. After this time when a drawing is re-issued, the REV section on the Title Block is to be used.

3.14. When a drawing is re-issued the next highest revision number is to be used for all drawings, even though most sheets will skip some revision numbers.

4. SCHEDULE AND DELIVERABLES

The A/E shall perform the work required by this contract within the limits of the following schedule. Where conflicts exist the following takes precedence over PG-18-15. Perform a review of all deliverables in accordance with the AE’s approved Quality Control (QC) plan and the VA’s checklists provided on the TIL. Submit documentation of the QC review including TIL checklists as part of each report.

4.1. 10% Submittal Schematic Development (SD-1): Deadline: 30 calendar days after Notice to Proceed (NTP).

This submission shall include:

4.1.1. Updated schedule of design services

4.1.2. 1 proposed predesign concept

4.1.3. An equipment list including existing and new equipment.

4.1.4. Notes on adjacencies, work area isolation, and construction methods.

4.1.5. Photos, sketches or diagrams if needed for clarity.

4.1.6. Proposed physical security alterations.

4.1.7. Proposed plumbing systems.

4.1.8. Proposed electrical systems.

4.1.9. Proposed fire protection alterations.

4.1.10. Proposed wall and finish reconstruction and restoration.

4.1.11. Sustainability and energy conservation strategies.

4.1.12. Photos, sketches or diagrams if needed for clarity.

4.1.13. ROM construction cost assumption, to include proposed deductive alternatives totally 15% (minimum) of total construction budget (excluding contingency).

4.1.14. Provide the following files in .pdf electronic format to COR:

4.1.14.1. 1 half size set of Drawings

4.1.14.2. 1 copy of Outline Specification

4.1.14.3. 1 copy of the Cost Estimate

4.1.14.4. 1 copy of the Calculations

4.2. VA Review of 10% Submittal: 30 calendar days

Review conference will be virtual or as agreed upon as part of the partnering process. The conference will take place the week after the receipt of the comments by the Contractor. The Contractor shall bring the personnel that developed the design submittal onto the review conference call.

4.3. 35% Submittal Schematic Development (SD-2): Deadline: 45 calendar days after 10% comments are received by A/E.

This submission shall include:

4.3.1. Updated schedule of design services

4.3.2. Corrections made based on the review comments of the previous submittal.

4.3.3. Design narrative, to include:

4.3.4. Discussion of design by each design discipline, to include design calculations.

4.3.5. Code review.

4.3.6. Design drawings, to include but not limited to:

4.3.6.1. Floor plans showing major components, general structural grid, major Mechanical/Electrical/Plumbing components.

4.3.6.2. Interior elevations.

4.3.7. Specifications package with only relevant specifications included.

4.3.8. Estimate of Construction Costs (“Lump sums” are acceptable at this phase).

4.3.9. Provide the following files in .pdf electronic format to COR:

4.3.9.1. 1 half size set of Drawings

4.3.9.2. 1 copy of Outline Specification

4.3.9.3. 1 copy of the Cost Estimate

4.3.9.4. 1 copy of the Calculations

4.4. VA Review of 35% Submittal: 30 calendar days

Review conference will be virtual or as agreed upon as part of the partnering process. The conference will take place the week after the receipt of the comments by the Contractor. The Contractor shall bring the personnel that developed the design submittal onto the review conference call.

4.5. 65% Submittal Design Development (DD-1): Deadline: 30 calendar days after 35% comments are received by A/E.

This submission shall include:

4.5.1. Updated schedule of design services

4.5.2. Corrections made based on the review comments of the previous submittal.

4.5.3. Design narrative, to include:

4.5.4. Discussion of design by each design discipline, to include design calculations.

4.5.5. Product literature for any products requiring special discussion.

4.5.6. Code review.

4.5.7. Design drawings, to include but not limited to:

4.5.7.1. Title Sheet

4.5.7.2. Floor plans showing doors, windows, interior partitions, structural grid, critical areas with fixed dimensions, major M/E/P systems. Enlarged plans of typical areas such as exam and patient rooms.

4.5.7.3. Equipment and Furniture plans.

4.5.7.4. Code review and code review plans.

4.5.7.5. Reflected ceiling plans to define major design elements and patient care rooms.

4.5.7.6. Building sections and wall sections.

4.5.7.7. Interior elevations.

4.5.7.8. Civil or landscape plan for courtyard.

4.5.8. Material and color scheme in a presentation format with at least two-color schemes.

4.5.9. Short form technical specification.

4.5.10. Estimate of Construction Costs.

4.5.11. Review of the Equipment / Furniture Plan with the VA at the Design Development design review meeting and at all subsequent meetings. Include the Equipment and Furniture Plan in the final construction set.

4.5.11.1. Show and label all equipment and furniture.

4.5.11.2. Include plumbing fixtures, chairs, tables, desks, carts, cabinets, casework, shelving, privacy curtains, patient beds, procedure chairs, code carts, refrigerators, etc.

4.5.11.3. Include equipment and furniture that are to be

4.5.11.3.1. provided by the contractor

4.5.11.3.2. furnished by the VA and installed by the contractor

4.5.11.3.3. provided by VA

4.5.11.4. All equipment and furniture must be to scale (at least in terms of overall dimensions and for coordination purposes.)

4.5.11.5. Supplement the plan information with interior elevations.

4.5.11.6. The Equipment and Furniture Plan does not need to contain technical information. The technical info can be conveyed elsewhere. (i.e. A flushing-rim sink may be called out simply as a “flushing-rim sink” on the Equipment and Furniture Plan, with more specific information given on the Plumbing Plan and Plumbing Fixture Schedule).

4.5.12. Submittal register

4.5.13. Provide the following files in .pdf electronic format to COR:

4.5.13.1. 1 half size set of Drawings

4.5.13.2. 1 copy of the Specification bound by themselves

4.5.13.3. 1 copy of the Cost Estimate

4.5.13.4. 1 copy of the calculations

4.5.13.5. 1 copies of Product Literature

4.5.13.6. Material and Color Schemes

4.6. VA Review of the 65% Submittal: 45 calendar days

Review conference will be virtual or as agreed upon as part of the partnering process. The conference will take place the week after the receipt of the comments by the Contractor. The Contractor shall bring the personnel that developed the design submittal onto the review conference call.

4.7. 95% Submittal Design Development (DD-2): Deadline: 60 calendar days after 65% comments are received by A/E.

This should be a complete stamped proposal set of documents and a final construction estimate. All necessary details and specification sections are to be incorporated into this submittal. This submittal is intended to be the final unless the VA feels that there are enough changes to warrant another revision. Provide a revised 3rd party construction estimate reflective of submitted changes from 65%. This submittal will also include a schedule for construction and an updated schedule design services.

4.7.1. Provide the following paper copies to COR:

4.7.1.1. 1 half size set of Drawings

4.7.1.2. 1 copy of the Specification bound by itself

4.7.1.3. 1 copy of the Cost Estimate

4.7.1.4. 1 copy of the Construction Schedule

4.7.2. 1 copy of the Revit model

4.7.3. Drawing files in .pdf electronic format

4.8. VA Review of the 95% Submittal: 30 calendar days

Review conference will be virtual or as agreed upon as part of the partnering process. The conference will take place the week after the receipt of the comments by the Contractor. The Contractor shall bring the personnel that developed the design submittal onto the review conference call.

4.9. 100% Submittal Construction Documents(CD): Deadline: 15 calendar days after 95% comments are received by A/E.

This will include all prior documentation with comments incorporated and completed to 100% design.

4.9.1. Provide the following paper copies to COR:

4.9.1.1. 1 half size set of Drawings

4.9.1.2. 1 copy of the Specification bound by itself

4.9.1.3. 1 copy of the Cost Estimate

4.9.1.4. 1 copy of the Construction Schedule

4.9.2. 1 copy of the Revit model

4.9.3. AutoCAD .dwg files in electronic format

4.9.4. Drawings and Specifications in .pdf electronic file format suitable for use in Proposal Solicitations.

4.10. Final Conformed Documents: Deadline: 7 calendar days after the Construction Proposal is awarded.

The Conformed Drawings shall incorporate all drawing-related Amendment changes. In the revision section of the titleblock, all drawing sheets (whether revised on not) shall show revision 1, the new date, and “CONFORMED SET” under “DESCRIPTION.” This revision should not be clouded with revision clouds. The Conformed Project Manual does not need to incorporate the Amendment changes in each spec section, but the Amendments are to be bound into each copy of the Project Manual, at the back of the manual on colored paper.

4.10.1. Drawings in PDF format are to be stamped and signed. AutoCAD files should not include a stamp.

4.10.2. Conformed set shall include all items of the 100% design, all proposal questions and any proposal deducts.

4.10.3. Provide the following paper copies to COR:

4.10.3.1. 1 full size set of Drawings

4.10.3.2. 1 half size set of Drawings

4.10.3.3. 1 copy of the Specification bound by itself

4.10.3.4. 1 copy of the Cost Estimate

4.10.3.5. 1 copy of the Construction Schedule Estimate

4.10.4. 1 copy of the Revit model

4.10.5. AutoCAD .dwg files in electronic format

4.11. Construction period services

Construction period services extend to acceptance of substantial completion of construction. at a time designated by the CO.

4.11.1. A representative will participate in the pre-proposal conference at the project site Provide construction schedule prior to start of work. The A/E’s representative shall be someone who is thoroughly familiar with the project and the contract documents.

4.11.2. Provide written clarifications to Requests for Information (RFI’s) about the specifications and drawings during solicitation that are submitted by prospective offerors prior to submission of offers. Written responses shall be prepared and forwarded directly to the VA CO and COR. Do not provide responses to offerors.

4.11.3. Maintain submittal register

4.11.4. Shop drawing and submittal review

4.11.5. Submittal of testing reports

4.11.6. Monthly, punch list and final inspections

4.11.7. Commissioning Services

4.11.8. Construction contractor payment application review

4.11.9. Attendance at the Pre-Construction Conference.

4.11.10. Participation at weekly project meetings, review of construction progress schedules, pre-proposal, pre-construction, and final inspection site visits

4.11.11. Prepare and distribute project meeting minutes for all meetings and formal site visits.

4.11.12. Provide written clarifications within 15 calendar days to questions (RFI’s) and submittals about the specifications and drawings that are submitted by contractors. Written responses shall be prepared and forwarded directly to the VA CO and COR.

4.11.13. Perform weekly project inspections and produce observation reports including safety items.

4.11.14. Provide review and evaluation of contractor’s safety plan to the CO and COR when required.

4.11.15. Provide shop drawing & material submittal review and evaluation for comment to the COR.

4.11.16. Provide review and evaluation of contractor’s fee proposals and proposed contract changes to the CO and COR when required.

4.12. As-Built Drawings and Owners Manual: Deadline: 60 calendar days after receiving marked set of drawings.

After completion of the construction, the VA will furnish to the A/E the contractor’s marked-up set of As-Built drawings indicating all changes made during construction. The A/E will modify the drawing per the mark-ups, verifying conditions if needed to accurately reflect the completed construction. The draftsmanship shall be comparable in all ways to the original contract documents.

4.12.1. The revision portion of the title block shall be dated and noted as "AS-BUILT." Drawings shall not have revision clouds.

4.12.2. The A/E shall deliver the as-built drawings to the COR within sixty (60) days after the A/E receives the marked-up documents from the COR.

4.12.3. As-built drawings to be verified by site visit

4.12.4. Provide the following to the COR:

4.12.4.1. Full set of electronic drawings (Revit model, AutoCAD files, and full size PDF files).

4.12.5. Provide the following to the CO: (this may be e-mailed)

4.12.5.1. Copy of the transmittal that was sent to the COR

5. Sketches – Piping Riser 25 with Area of Work each Floor:

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