Warehouse Supervisor Personal Property Specialist Juba PSC Solicitaion Announcement.doc

SOLICITATION NUMBER:

USAID/Sudan 650-SU-JUB-10-004

ISSUANCE DATE:

April 1, 2010

CLOSING DATE:

April 28, 2010, 16:30 hrs GMT+3 Ladies and Gentlemen:

SUBJECT: Solicitation for Personal Services Contractor (PSC) for Warehouse Supervisor/Personal Property Manager(Juba, Sudan) The United States Government, represented by U.S. Agency for International Development (USAID/Sudan), is seeking applications from qualified U.S. Citizens or Third Country Nationals interested in providing Personal Services Contract (PSC) as described in this solicitation.

Submissions shall be in accordance with this solicitation at the place and time specified.

Interested applicants MUST submit the following materials:

· Most current Curriculum vitae or resume

· Complete and hand-signed federal form OF-612

· Three references, who are not family members or relatives, with telephones and e-mail contacts

· Covering letter highlighting applicant’s reason for applying and supplemental documents specifically addressing the four (4) Quality Ranking Factors (QRFs) shown in the solicitation

USAID/Sudan reserves the right to obtain from previous employers relevant information concerning the applicant’s past performance and may consider such information in its evaluation.

Late, incomplete or unsigned applications shall not be considered.

Applications must be e-mailed to:

Ms. Sawsan Abdelmouti (sabelmouti@usaid.gov), Human Resources Specialist, USAID/Sudan.

Applicants should retain for their records copies of all enclosures which may accompany their applications.

Sincerely, R. Douglass Arbuckle Deputy Mission Director/Contracting Officer

ATTACHMENT TO POSITION ANNOUNCEMENT

USPSC SENIOR GOVERNANCE CAPACITY DEVELOPMENT OFFICER (JUBA, SUDAN)

1.

SOLICITATION No:

USAID/Sudan 650-SU-JUB-10-004 2.

ISSUANCE DATE:

April 1, 2010 3.

CLOSING DATE/TIME SPECIFIED:

April 28, 2010, 16:30 hrs GMT+3 4.

POSITION TITLE:

Warehouse Supervisor/Personal Property Manager (Juba, Sudan) 5.

MARKET VALUE:

GS-10 ($45,771.00 - $59,505.00)

6.

PERIOD OF PERFORMANCE:

Six months.

7.

PLACE OF PERFORMANCE:

Juba, Sudan

8. AREA OF CONSIDERATION:

U.S. Citizens or Third Country Nationals 9.

SUPERVISOR:

Executive Officer (Juba)

10. BACKGROUND:

Basic Function of the Position:

The Warehouse Supervisor serves as a member of the Executive Office Team, with responsibility for assisting the Executive Officer (EXO) in matters dealing with the direction, organization, management and security of the NXP/EXP stock in the USAID/Sudan Juba. The incumbent directs the receipt, storage and issuance of EXP and NXP on a day-to-day basis; he/she is also responsible for the general operation of the warehouse and storerooms.

The incumbent’s primary goal will be to provide training in all aspects of personal property management for USAID/Sudan Juba warehouse personnel, the implementation of NXP and EXP inventory procedures, and the development of a control system for incoming and out going supplies, furniture and equipment to the warehouse and from the warehouse.

11. POSITION DESCRIPTION:

A. Major duties and responsibilities:

Directs the receipt and issuance of NXP and EXP from the warehouse. The incumbent examines condition and, for all NXP and EXP received by the Warehouse, particularly noting any shortages and/or damage that is visually evident [ripped boxes damaged pallets, etc.]. Ensures that the Storekeeper properly documents quantity received. Personally prepares issue documents for all NXP leaving the warehouse and forwards them to the Storekeeper for review and entry into the NXP Data System. To ensure proper controls, incumbent will have a Read-only access to the NXP and EXP data systems. Issues all NXP by recording bar codes, quantity and new location of item(s) being issued.

Directs the proper organization, security and storage of NXP/EXP supplies and equipment following established written guidelines. Particular attention shall be given to ensure fire and safety regulations are maintained at all times. Storage of all NXP/EXP shall be in accordance with established written Guidelines, Handbooks and Manuals concerning this area of responsibility. Incoming supplies and equipment that has been properly received shall be stored in the warehouse in the prescribed manner. Personally ensures warehouse shall be organized in such a way that like items are grouped together, heavy items are not stacked on weaker items, and isles are clear and free of any obstructions; verifies compliance in writing at least once each week.

Specific tasks include but not limited to the listed:

(1) Provides training and mentoring to all warehouse personnel to enhance job performance and skills.

(2) Receives NXP items from the receiving section, supervises or personally unpacks, inspects and marks the items. Checks them against the receiving documents. Examines the conditions of items and calls any damage, shortages and overages to the attention of the S/GSO, the EXO and S/EXO.

(3) Assigns replacement dates and stock code numbers; supervises data entry and the maintenance of the NXP computer program. Reviews inventory reports and recommends reorder, replacement and/or disposal of all NXP, supplies, furniture and equipment. Coordinates inventories; may supervise intermittent staff in the conduct of annual inventory.

(4) Prepares or assists in the preparation of periodic requisitions to USAID FROM: GSA or to Department of State for supplies.

(5) Ensures that warehouse areas under his/her control are clean and the items are properly stored and protected. Will insure that all safety regulations are enforced. Insures that all areas are locked in the absence of the storekeeper. Optimizes warehouse space to facilitate removal and addition of property.

(6) Supervises casual labor in the selection and assembly of property and its movement and installation as well as cleaning the warehouse.

(7) Performs all EXP receiving functions including unpacking, identifying and checking items against receiving documents and acknowledging receipt on same; prepares Receiving Reports and supervises the posting of EXP to the Automated EXP.

(8) Advise S/GSO about work requirements in the warehouse and draft position descriptions for FSN staff, and scopes of work for all projects related to the warehouse.

(9) Defines and implements Quality Control standards and measures, in order to ensure the accepted merchandise arrived to the Mission is in accordance with Mission requirements.

(10) Instills a positive customer-oriented attitude in the warehouse staff, and ensures that clients are satisfied with GSO/WH-provided services.

(11) Assist the S/EXO, EXO and S/GSO to plans the Mission personal property acquisition, managements and disposal programs. Ensures compliance with Agency standards for issuing, using, and controlling personal property in the Mission.

(12) Ensures the preparation and timely submission of GSO reports, such as Mission and the Real Property Report.

(13) Analyzes GSO warehouse staff skills to ensure they are commensurate with it requirements, and proposes appropriate staff changes and additions.

(14) Develops Staff development and training plans.

(15) Draft Mission Orders, policy directives, and operational procedures relevant to GSO warehouse operations. This includes but is not limited to the following:

· Bills for Collection;

· EXP and NXP items available for GSO customers.

· Measures for issuing and controlling non-expendable and expendable supplies;

· Equipment and furniture replacement criteria; and

(16) The incumbent may be instructed to perform other duties related to the EXO or GSO operations, for example: managing procurement team or shipping activities, managing construction assignment on the Compound, and similar.

12. POSITION ELEMENTS:

Desired Qualifications:

REQUIRED QUALIFICATIONS and Evaluation Criteria:

a. Education (25%): University Degree in Administration or Accounting is highly desired. In the absence of a university degree, the education requirement may be substituted with 2 years of additional experience to the experience requirement stated below.

b. Experience (30%):

Three years of experience in warehouse management with a government organization, or large private sector company. Supervisory experience of one year required. Experience in the field of customer relations, delivery of services and other related work is preferred.

c. Language(5%): Level III English ability (good working knowledge) is required.

d. Knowledge(25%):

Working knowledge of U.S. Government and USAID warehousing supply procedures and local post instructions. Must be competent in word processing and spreadsheet computer software programs, as well as in NXP / EXP databases. Must be able to establish priorities from among a list of activities and track processes until completed. General knowledge of property management is desirable.

e. Skills and Abilities(15%): Ability to organize and prioritize multiple tasks. The incumbent must be detailed oriented to be able to control the NXP and EXP records and updates. A comprehensive knowledge and application of the principles of customer service, as well as strong interpersonal skills are required. Incumbent must have good eye-hand coordination and be able to work for long periods in different areas such as warehouse and residences.

Position Elements:

a. Supervision Received:

Direct supervision received from the Supervisory GSO. Employee is expected to work independently and manage all aspects of warehouse operations.

b. Available Guidelines:

Oral instructions from the supervisor. USAID GSO Personal Property Training Manual, ADS 534: Personal Property Management Overseas, 6 FAM 220, USAID/Sudan (Juba) Mission Orders and written instructions/guidelines.

c. Exercise of Judgment:

All areas of the employee’s work require good common sense and the ability to identify where assistance or advice is needed.

d. Authority to Make Commitment: Commitment towards customers in sense to timely provide them with equipment, furniture and materials they requested.

e. Nature, Level and Purpose of Contacts: Contact with all American, TCN and FSN staff, at all levels. Contact with Mission support staff on housing-related services. Contact with vendors.

f. Supervision Exercised:

Storekeeper and Warehousemen; occasionally supervises casual laborers.

g. Authority to Make Commitments: No authority to make commitments, except as authorized by the GSO.

h. Time Required to Perform Full Range of Duties:

One month.

13. ADMINISTRATIVE REQUIREMENTS AND LOGISTICAL SUPPORT:

As a matter of policy, and as appropriate, a PSC recruited off-shore is normally authorized the following benefits and allowances:

A. BENEFITS

Employer's FICA and Medicare Contribution* Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Salary increase Eligibility for Worker's Compensation Annual & Sick Leave

Shipment and storage of household effects

Access to Embassy medical facilities, and pouch mail service B. ALLOWANCES [if applicable, as found in the Standardized Regulations (Government Civilian Foreign Areas) Sections cited below]

(1) Temporary Lodging Allowance (Section 120)

(2) Living Quarters Allowance (Section 130)

(3) Post Allowance (Section 220)

(4) Supplemental Post Allowance (Section 230)

(5) Separate Maintenance Allowance (Section 260)

(6) Educational Allowance (Section 270)

(7) Educational Travel (Section 280)

(8) Post Differential (Chapter 500)

(9) Payments during Evacuation/Authorized Departure (Section 600)

(10) Danger Pay (Section 650)

(11) Sunday Pay

C. SECURITY AND MEDICAL CLEARANCE

The Contractor will be required to obtain a class one (1) medical clearance from State M/MED prior to departure to post. Also, at least a temporary security clearance or employment authorization must be obtained prior to travel to post of duty. Until and unless a final adjudication of a secret clearance is received, the contractor shall:

· have no access to classified or administratively controlled materials,

· travel to post by himself/herself only, and

· be authorized no entitlements other than those normally authorized for short-term (less than a year) employees at post.

If the contractor fails to receive a secret clearance or employment authorization, the contract will be immediately terminated.

D. FEDERAL TAXES USPSCs are not exempt from payment of Federal Income taxes. FICA, and Medicare.

E. LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can be found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Optional Form 612

2. Contractor Employee Biographical Data Sheet (AID 1420-17)

3. Contractor Physical Examination (DS-1843 and DS-1622)

4. Questionnaire for Sensitive Positions (for National Security)SF-86), or

5. Questionnaire for Non-Sensitive Positions (SF-85)

6. Finger Print Card (FD-258) (available from the requirement office)

Forms in 3-6 should not be submitted unless specifically instructed to do so by the Contracting Officer.

F. CONTRACT INFORMATION BULLETINS (CIBs and AAPDs) PERTAINING TO PSCs

AAPD 06-12

Homeland Security Presidential Directive-12 (HSPD-12)

Implementation (2006)

AAPD 06-11

Home Leave and Revised General Provision 5, Leave and

Holidays (August 2006)

AAPD

06-10 PSC Updated Medical Expense Payment Responsibility

(October 2006)

AAPD 06-07

AIDAR, Appendix D: Contract budget, salary determination and salary increase

AAPD 06-03

Updated Contractor Salary Approval Threshold

Policy/Procedures

AAPD 06-01

Medical Evacuation Update

AAPD 05-10

Calculation of Vacation Leave for U.S. Personal Services

Contractor’s (USPSC)

AAPD 05-08

Personal Service Contracts (PSCs) Annual Health Insurance

Costs

AAPD 05-02

Clarification of Policy for Personal Services Contracts with Anticipated Contract Performance periods Exceeding Five (5) Years

AAPD 04-15

Cash Awards for USPSCs and TCNPSCs

CIB 01-07

Clarification of the Extension/Renewal Policy Regarding Personal

Services Contracts

CIB 01-10

Revision of Medical Clearance Process - Personal Services Contracts ("PSC") with U.S. Citizens

CIB 00-08

Revision of Competitive Process - Personal Services Services Contracts ("PSCs") with U.S. Citizen

CIB 00-3

FICA & Medicare Tax Rates for Personal Services Contracts (PSCs)

CIB 99-7

Contractual Coverage for Medical Evacuation (MEDEVAC) Services

CIB 98-25

Defense Base Act (DBA) Coverage and DBA Waiver List

CIB 98-24

Use of Compensatory (Comp) Time by PSCs

CIB 98-23

Guidance Regarding Classified Contract Security and Contractor Personnel Security Requirements

CIB 98-16

Annual Salary Increase for USPSCs

CIB 98-14

Change in Required Application Form for USPSCs

CIB 97-16

Class Justification for Use of Other Than Full & Open Competition for Personal Services Contracts with U.S. Citizens Contracted with Locally with CCNs and TCNs Subject to the Local Compensation Plan, and for Overseas Contracts of $250,000 or Less

CIB 97-3

New USAID Contractor Employee Physical Examination

CIB 96-23

Unauthorized Provision in Personal Services Contract

CIB 96-19

U. S. Personal Services Contract (USPSC) - Leave

CIB 96-8

Determining a Market Value for PSCs Hired Under Appendix D, Handbook 14

CIB 94-9

Sunday Pay for U.S. Personal Services Contractors (PSCs)

CIB 93-17

Financial Disclosure Requirements Under a Personal Services Contract (PSC)

14. INSTRUCTIONS TO APPLICANTS:

Qualified applicants are requested to submit an Application for Federal Employment (SF-171) or Optional Application for Federal Employment (OF612) and a Resume containing the following information:

1) Personal Information: Full name, mailing address (with zip code), email address, day and evening phone numbers, social security number, country of citizenship, highest federal civilian grade held (also give job series and dates held);

2) Education: high school, name, city and state, date of diploma or GED; colleges and universities, name, city and state, majors, type and year of any degrees received (if no degree, show total credits earned and indicate whether semester or quarter hours);

3) Work Experience: provide the following information for your paid and non paid work experience related to the job for which you are applying (do not send job descriptions); job title (include series and grade if federal job), duties, and accomplishments, employer’s name and address, supervisor’s name and phone number, starting and ending dates (month and year), hours per week, salary. Indicate if we may contact your current supervisor;

4) Other Qualifications: Other pertinent information related to the qualifications required for the position, as noted above including job-related training courses (title & year), job-related skills; for example, other languages, computer software/hardware, tools, machinery, typing speed, job-related certificates and licenses (current only), job-related honors, awards, and special accomplishments, for example, publications, memberships in professional or honor societies, leadership, activities, public speaking and performance awards (give dates but do not send documents unless requested).

5) Applicants are required to provide three references with complete contact information including email address and telephone numbers.

Interested candidates should send above via the internet to the attention of Sudan Contracting Officer, at one of the addresses indicated below. To ensure that the application is considered for the intended position, please reference the solicitation number and title of position on your application and as the subject line in any cover letter. Applications must be received by the closing date and time specified in the cover letter.

Any questions regarding this solicitation should be submitted via e-mail to the Contracting Officer (darbuckle@usaid.gov) with a copy to Ms. Sawsan Abdelmouti (sabdelmouti@usaid.gov).

NOTE: FINALIZATION OF THIS RECRUITMENT IS CONTINGENT ON THE MISSION’S ABILITY TO OBTAIN FINAL APPROVAL FOR THE POSITION AND ON FUNDS AVAILABILITY.

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