Human Resources Specialist Juba PSC Solicitaion Announcement.doc

SOLICITATION NUMBER:

USAID/Sudan 650-SU-JUB-10-003

ISSUANCE DATE:

April 1, 2010

CLOSING DATE:

April 28, 2010, 16:30 hrs GMT+3 Ladies and Gentlemen:

SUBJECT: Solicitation for Personal Services Contractor (PSC) for Human Resources Specialist (Juba, Sudan) The United States Government, represented by U.S. Agency for International Development (USAID/Sudan), is seeking applications from qualified U.S. Citizens or Third Country Nationals interested in providing Personal Services Contract (PSC) as described in this solicitation.

Submissions shall be in accordance with this solicitation at the place and time specified.

Interested applicants MUST submit the following materials:

· Most current Curriculum vitae or resume

· Complete and hand-signed federal form OF-612

· Three references, who are not family members or relatives, with telephones and e-mail contacts

· Covering letter highlighting applicant’s reason for applying and supplemental documents specifically addressing the four (4) Quality Ranking Factors (QRFs) shown in the solicitation

USAID/Sudan reserves the right to obtain from previous employers relevant information concerning the applicant’s past performance and may consider such information in its evaluation.

Late, incomplete or unsigned applications shall not be considered.

Applications must be e-mailed to:

Ms. Sawsan Abdelmouti (sabelmouti@usaid.gov), Human Resources Specialist, USAID/Sudan.

Applicants should retain for their records copies of all enclosures which may accompany their applications.

Sincerely, R. Douglass Arbuckle Deputy Mission Director/Contracting Officer

ATTACHMENT TO POSITION ANNOUNCEMENT

USPSC SENIOR GOVERNANCE CAPACITY DEVELOPMENT OFFICER (JUBA, SUDAN)

1.

SOLICITATION No:

USAID/Sudan 650-SU-JUB-10-003 2.

ISSUANCE DATE:

April 1, 2010 3.

CLOSING DATE/TIME SPECIFIED:

April 28, 2010, 16:30 hrs GMT+3 4.

POSITION TITLE:

Human Resources Specialist (Juba, Sudan) 5.

MARKET VALUE:

GS-12 ($60,274.00-$78,355)

6.

PERIOD OF PERFORMANCE:

Six months.

7.

PLACE OF PERFORMANCE:

Juba, Sudan

8. AREA OF CONSIDERATION:

U.S. Citizens or Third Country Nationals 9.

SUPERVISOR:

Executive Officer (Juba)

10. BACKGROUND:

Basic Function of the Position:

The incumbent manages the USAID/Sudan (Juba) Human Resources section with overall responsibility for coordinating position management (development of position descriptions and classification of position), recruitment (international and local), performance management, liaison with the Embassy HR section of matters of mutual interest and other human resource management functions.

11. POSITION DESCRIPTION:

A. Basic Function of the Position:

Major duties and responsibilities:

A. Provides training and mentoring for FSN HR staff in the USAID/Sudan Juba office.

B. Facilitates the recruitment and selection process for USAID Sudan (Juba). Ensures announcements are posted and applications are reviewed for qualifications compliance. Coordinates the selection process.

C. Assists supervisors in the preparation and/or revision of position descriptions.

D. Prepares position classification documentation and carries out classification actions using CAJE software system.

E. Prepares salary range determinations for US and TCN personal service contracts.

F. Manages personal services contract negotiations and prepares employment contracts, amendments and personnel actions as needed.

G. Assists employees in matters relating to employee benefits.

H. Initiates personnel actions and provides career development and performance counseling services for Mission FSN employees.

I. Manages the Mission FSN performance management/employee evaluation program for Juba.

J. Coordinates the Agency’s awards program and the Post awards program in Juba.

K. Prepares required staffing reports for AID/W use, ensuring the accuracy and completeness of required data.

12. POSITION ELEMENTS:

Desired Qualifications:

A. Education: Minimum requirement Bachelor’s degree in human resources management, public administration or related subject. Ten years’ professional Human Resources management experience (in addition to other professional experience requirements) may be substituted for the degree requirement.

B. Prior work experience: previous, progressively responsible human resources management experience of at least seven years; and at least three years supervisory experience in a cross-cultural setting.

C. Post-Entry training: as required to ensure familiarity with USAID regulations and procedures.

D. Language Proficiency: Fluent English reading and writing ability; knowledge of Arabic a plus.

E. Knowledge: USAID/US Government regulations/procedures as appropriate for carrying out the duties and responsibilities of the position. Familiarity with Computer Assisted Job Evaluation (CAJE) software required, certification preferred.

F. Abilities and Skills: Must be able to work with minimal supervision; must have outstanding communications skills and the ability to negotiate effectively in order to meet required objectives. The nature of the position requires the incumbent to work extensively with sensitive personal information which must be treated with discretion, maintaining confidentiality. Theoretical and practical knowledge of the principles of customer service are essential.

Supervision received:

A. The incumbent works with minimal day-to-day supervision except in the most general terms. The scope and flexibility of duties require a great deal of initiative in planning and implementing daily work and in defining innovative approaches to improve the functions for which the incumbent is responsible.

B. Available Guidelines: ADS, FAM/FAH, and Mission Orders.

C. Exercise of Judgment: Independent exercise of judgment is an essential part of this position.

D. Authority to make commitments: incumbent can commit staff and available resources in the accomplishment of work objectives. Incumbent may not make financial commitments on behalf of the US Government.

E. Nature, levels, and purpose of contacts: The incumbent maintains extensive contacts with senior-level officials of the Embassy and with USAID partners; deals extensively with USAID staff and contractors/grantees and with various areas of the private sector.

F. Supervision Exercised: Directly supervises as many as two FSN HR Specialists/Assistants.

G. Time required to achieve full-performance level: immediate.

H. Period of Performance: The personal service contract will be for six months, with possibility of extension. Extensions will be contingent on the need for continued services, satisfactory performance, and availability of funds.

I. Logistical Support: Assignments of U.S. or TCN personnel to Juba are designated as “unaccompanied” meaning that no dependents may accompany the employee to post. Current post danger pay for Juba is 25%. Current post differential pay is 25% and cost of living allowance is 25 %. Please note that all allowances are subject to change. FICA and federal income tax will be withheld by USAID. In addition, employees will be limited authorized shipment of household effects (HHE), standard airfreight (250 lb. for the employee), and limited shipment of consumables. Shipment of a POV is not currently authorized.

USAID/Sudan will provide the contractor with suitable housing and office space and equipment, consistent with mission standards and requirements. The Contractor will have post privileges, such as check cashing, medical care, and in-coming and out-going personal mail service in accordance with DOS rules and regulations.

K. Estimated Start Date: The target start date for this position is as soon as possible, but not later than June 1, 2010. Within 15 days after written notice from the Contracting Officer that all clearances have been received or, unless another date is specified by the Contracting Officer in writing, the Contractor shall proceed to Juba to perform the above services.

L. Other Requirements: This position is open to U.S. Citizens and Third- Country Nationals. The selected candidate must obtain a “secret” security clearance (if eligible) or security authorization for employment, and required medical clearance.

13. QUALIFICATIONS / SELECTION CRITERIA

Applicants are encouraged to provide a cover letter addressing how they meet the requirements of each of the criteria below. Applicants should provide this information in the same sequence as indicated below. Candidates will be evaluated and ranked based on the following selection criteria (which are described in detail, above):

Education (15 points)

Prior Relevant and Overseas Work Experience (30 points)

Knowledge (25 points) Skills and Abilities (20 points) Language (10 Points)

14. ADMINISTRATIVE REQUIREMENTS AND LOGISTICAL SUPPORT:

As a matter of policy, and as appropriate, a PSC recruited off-shore is normally authorized the following benefits and allowances:

A. BENEFITS

Employer's FICA and Medicare Contribution* Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Salary increase Eligibility for Worker's Compensation Annual & Sick Leave

Shipment and storage of household effects

Access to Embassy medical facilities, and pouch mail service B. ALLOWANCES [if applicable, as found in the Standardized Regulations (Government Civilian Foreign Areas) Sections cited below]

(1) Temporary Lodging Allowance (Section 120)

(2) Living Quarters Allowance (Section 130)

(3) Post Allowance (Section 220)

(4) Supplemental Post Allowance (Section 230)

(5) Separate Maintenance Allowance (Section 260)

(6) Educational Allowance (Section 270)

(7) Educational Travel (Section 280)

(8) Post Differential (Chapter 500)

(9) Payments during Evacuation/Authorized Departure (Section 600)

(10) Danger Pay (Section 650)

(11) Sunday Pay

C. SECURITY AND MEDICAL CLEARANCE

The Contractor will be required to obtain a class one (1) medical clearance from State M/MED prior to departure to post. Also, at least a temporary security clearance or employment authorization must be obtained prior to travel to post of duty. Until and unless a final adjudication of a secret clearance is received, the contractor shall:

· have no access to classified or administratively controlled materials,

· travel to post by himself/herself only, and

· be authorized no entitlements other than those normally authorized for short-term (less than a year) employees at post.

If the contractor fails to receive a secret clearance or employment authorization, the contract will be immediately terminated.

D. FEDERAL TAXES USPSCs are not exempt from payment of Federal Income taxes. FICA, and Medicare.

E. LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can be found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Optional Form 612

2. Contractor Employee Biographical Data Sheet (AID 1420-17)

3. Contractor Physical Examination (DS-1843 and DS-1622)

4. Questionnaire for Sensitive Positions (for National Security)SF-86), or

5. Questionnaire for Non-Sensitive Positions (SF-85)

6. Finger Print Card (FD-258) (available from the requirement office)

Forms in 3-6 should not be submitted unless specifically instructed to do so by the Contracting Officer.

F. CONTRACT INFORMATION BULLETINS (CIBs and AAPDs) PERTAINING TO PSCs

AAPD 06-12

Homeland Security Presidential Directive-12 (HSPD-12)

Implementation (2006)

AAPD 06-11

Home Leave and Revised General Provision 5, Leave and

Holidays (August 2006)

AAPD

06-10 PSC Updated Medical Expense Payment Responsibility

(October 2006)

AAPD 06-07

AIDAR, Appendix D: Contract budget, salary determination and salary increase

AAPD 06-03

Updated Contractor Salary Approval Threshold

Policy/Procedures

AAPD 06-01

Medical Evacuation Update

AAPD 05-10

Calculation of Vacation Leave for U.S. Personal Services

Contractor’s (USPSC)

AAPD 05-08

Personal Service Contracts (PSCs) Annual Health Insurance

Costs

AAPD 05-02

Clarification of Policy for Personal Services Contracts with Anticipated Contract Performance periods Exceeding Five (5) Years

AAPD 04-15

Cash Awards for USPSCs and TCNPSCs

CIB 01-07

Clarification of the Extension/Renewal Policy Regarding Personal

Services Contracts

CIB 01-10

Revision of Medical Clearance Process - Personal Services Contracts ("PSC") with U.S. Citizens

CIB 00-08

Revision of Competitive Process - Personal Services Services Contracts ("PSCs") with U.S. Citizen

CIB 00-3

FICA & Medicare Tax Rates for Personal Services Contracts (PSCs)

CIB 99-7

Contractual Coverage for Medical Evacuation (MEDEVAC) Services

CIB 98-25

Defense Base Act (DBA) Coverage and DBA Waiver List

CIB 98-24

Use of Compensatory (Comp) Time by PSCs

CIB 98-23

Guidance Regarding Classified Contract Security and Contractor Personnel Security Requirements

CIB 98-16

Annual Salary Increase for USPSCs

CIB 98-14

Change in Required Application Form for USPSCs

CIB 97-16

Class Justification for Use of Other Than Full & Open Competition for Personal Services Contracts with U.S. Citizens Contracted with Locally with CCNs and TCNs Subject to the Local Compensation Plan, and for Overseas Contracts of $250,000 or Less

CIB 97-3

New USAID Contractor Employee Physical Examination

CIB 96-23

Unauthorized Provision in Personal Services Contract

CIB 96-19

U. S. Personal Services Contract (USPSC) - Leave

CIB 96-8

Determining a Market Value for PSCs Hired Under Appendix D, Handbook 14

CIB 94-9

Sunday Pay for U.S. Personal Services Contractors (PSCs)

CIB 93-17

Financial Disclosure Requirements Under a Personal Services Contract (PSC)

15. INSTRUCTIONS TO APPLICANTS:

Qualified applicants are requested to submit an Application for Federal Employment (SF-171) or Optional Application for Federal Employment (OF612) and a Resume containing the following information:

1) Personal Information: Full name, mailing address (with zip code), email address, day and evening phone numbers, social security number, country of citizenship, highest federal civilian grade held (also give job series and dates held);

2) Education: high school, name, city and state, date of diploma or GED; colleges and universities, name, city and state, majors, type and year of any degrees received (if no degree, show total credits earned and indicate whether semester or quarter hours);

3) Work Experience: provide the following information for your paid and non paid work experience related to the job for which you are applying (do not send job descriptions); job title (include series and grade if federal job), duties, and accomplishments, employer’s name and address, supervisor’s name and phone number, starting and ending dates (month and year), hours per week, salary. Indicate if we may contact your current supervisor;

4) Other Qualifications: Other pertinent information related to the qualifications required for the position, as noted above including job-related training courses (title & year), job-related skills; for example, other languages, computer software/hardware, tools, machinery, typing speed, job-related certificates and licenses (current only), job-related honors, awards, and special accomplishments, for example, publications, memberships in professional or honor societies, leadership, activities, public speaking and performance awards (give dates but do not send documents unless requested).

5) Applicants are required to provide three references with complete contact information including email address and telephone numbers.

Interested candidates should send above via the internet to the attention of Sudan Contracting Officer, at one of the addresses indicated below. To ensure that the application is considered for the intended position, please reference the solicitation number and title of position on your application and as the subject line in any cover letter. Applications must be received by the closing date and time specified in the cover letter.

Any questions regarding this solicitation should be submitted via e-mail to the Contracting Officer (darbuckle@usaid.gov) with a copy to Ms. Sawsan Abdelmouti (sabdelmouti@usaid.gov).

NOTE: FINALIZATION OF THIS RECRUITMENT IS CONTINGENT ON THE MISSION’S ABILITY TO OBTAIN FINAL APPROVAL FOR THE POSITION AND ON FUNDS AVAILABILITY.

PAGE