Deputy Executive Officer Solicitation Announcement.doc

SOLICITATION NUMBER:

USAID/Sudan 650-SU-10-EXO-01

ISSUANCE DATE:

July 8, 2010

CLOSING DATE:

August 5, 2010, 4:30pm Sudan Time Ladies and Gentlemen:

SUBJECT: Solicitation for Personal Services Contractor (PSC) for Deputy Executive Officer, Juba, Sudan.

The United States Government, represented by U.S. Agency for International Development (USAID/Sudan), is seeking applications from qualified U.S. Citizens interested in providing Personal Services Contract (PSC) as described in this solicitation.

Submissions shall be in accordance with this solicitation at the place and time specified.

Interested applicants MUST submit the following materials:

· Most current Curriculum vitae or resume

· Complete and hand-signed federal form OF-612

· Three references, who are not family members or relatives, with telephones and e-mail contacts

· Covering letter highlighting applicant’s reason for applying and supplemental documents specifically addressing the four (4) Quality Ranking Factors (QRFs) shown in the solicitation

USAID/Sudan reserves the right to obtain from previous employers relevant information concerning the applicant’s past performance and may consider such information in its evaluation.

Late, incomplete or unsigned applications shall not be considered.

Applications must be e-mailed to:

Ms. Sawsan Abdelmouti (sabelmouti@usaid.gov), Human Resources Specialist, USAID/Sudan.

Applicants should retain for their records copies of all enclosures which may accompany their applications.

Sincerely, R. Douglass Arbuckle Deputy Mission Director/Contracting Officer

ATTACHMENT TO POSITION ANNOUNCEMENT

USPSC DEPUTY EXECUTIVE OFFICER

USAID/SUDAN - JUBA

1.

SOLICITATION No:

USAID/Sudan 650-SU-10-EXO-O1 2.

ISSUANCE DATE:

July 8, 2010 3.

CLOSING DATE/TIME SPECIFIED:

August 5, 2010; 4:30 pm Sudan Local Time 4.

POSITION TITLE:

Deputy Executive Officer 5.

MARKET VALUE:

GS-14 ($84,697-$110,104)

6.

PERIOD OF PERFORMANCE:

One (1) year, with possibility of extensions up to a maximum of five years.

7.

PLACE OF PERFORMANCE:

Juba, Sudan

8. AREA OF CONSIDERATION:

U.S. Citizens 9.

SUPERVISOR:

Supervisory Executive Officer (Juba)

10. STATEMENT OF WORK:

Serving under the general direction of the Supervisory Executive Officer, the incumbent will be part of the Mission’s management team. The Executive Office in Juba oversees the provision of a full range of ICASS services as the Alternate Service Provider for US Government Agencies in Juba.

Juba is currently the regional capital for Southern Sudan. In January, 2011, the people of Southern Sudan will vote in an historic referendum which will determine whether Southern Sudan remains a part of Sudan or opts for independence. The candidate selected for this position will serve in Juba during this exciting and critical time, and will likely have the chance to assist in the establishment of a new USAID Mission and a new U.S. Embassy.

The Deputy Executive Officer for USAID/Sudan in Juba reports to the Supervisory Executive Officer, and plays a key role in the supervision and provision of administrative management services to all US Government agencies in Juba.

11. MAJOR DUTIES AND RESPONSIBILITIES

The specific duties of the Deputy Executive Officer may include, but are not limited to, the following activities in collaboration with the Supervisory Executive Officer:

A.

Working with the Supervisory Executive Officer, plans, directs, and administers the management program of the Mission. Supervises the Executive Office/ICASS staff and directs the management planning and services activities within the Mission's management and administrative complex.

B .

Develops, interprets and assures implementation of administrative management policies, regulations and procedures and maintains a constant awareness of and assures compliance with cooperating country statutory regulatory requirements affecting administrative management services of the Mission and its employees.

C.

Establishes effective working relationships with the Government of Southern Sudan (GOSS), the business community, and with other U.S. Government agencies, voluntary agencies, nongovernmental organizations (NGOs), other institutions, and contractors operating within Southern Sudan.

D.

Provides direct oversight and appropriate supervision of Mission management information systems.

E.

Procures goods, services, supplies, facilities, and equipment for administrative operation of the Mission.

F.

May be required to serve on several boards and committees, including but not limited to the Interagency Housing Board, the Joint Country Awards Committee, and the Post Employment Committee. In addition, the D/EXO will serve as the recording secretary for the Post ICASS Council when the Council is established

G.

Develops and prescribes appropriate internal Mission management systems and policies, including Mission Orders and Mission Notices. Plans and directs continuous evaluation of the organization, staffing and services of the Mission and the ICASS operation. Assures optimal use of material and human resources.

H.

Analyzes Mission management requirements and works with the Controller in the development of the administration and technical support budgets.

I.

Provides overall direction for the Mission's general services functions, which include leasing and maintenance of housing and office space, warehousing, personal property acquisition, disposition and disposal of expendable and non-expendable supplies and equipment. Serves as the Property Management Officer, which includes Information Technology (computer) equipment. Serves as the CTO for the labor force contract, which provides most general services support to the mission.

J.

Administers the Mission's security program under the guidance of the U.S. Embassy Regional Security Officer and serves as unit Security Officer for the Mission and Information Systems Security Officer.

K.

Performs other duties as assigned by the Supervisory Executive Officer.

12.

POSITION ELEMENTS

Supervision Received: - Incumbent works under the general guidance of and reports directly to the Supervisory Executive Officer, USAID/Sudan (Juba). Supervision is of a general nature, with the expectation that the incumbent would seek advice and consultation from his/her supervisor for discussions concerning policies, priorities, or goals. Operates with a high degree of independence.

Available Guidelines: Automated Directives Systems (ADS) , Office of Management and Budget Circulars, policy issuances governing administration of activity, Mission Orders, USAID policies and strategies, FAM/FAH, DSSR, and other appropriate available information.

Exercise of Judgment: Exercises a high degree of sound and unbiased professional judgment during the conduct of regular responsibilities. Independent judgment must be exercised on a broad range of management issues and when meeting with GOSS and other counterparts, USAID partners, customers, etc. The incumbent is expected to have a thorough understanding of Agency ethical standards.

Authority to Make Commitments: Incumbent has the authority to make commitments of a non-financial nature. Incumbent may have authority to make financial commitments if appropriate warranty authority is obtained. Commitments must be in adherence to pre-established USAID policies.

Nature, Level and Purpose of Contacts: Develops and maintains working relationships at senior levels in the GOSS and private sector, with USAID partners and with appropriate offices in regional support Missions and USAID/Washington.

Supervision Exercised: Shares supervisory responsibilities for the EXO and ICASS operations in Juba with the Supervisory Executive Officer.

Interpersonal Skills: The Contractor must exercise discretion and tact in a variety of stressful situations and when dealing with customers and employees to resolve challenges that arise during the course of the work, for which there often is not a clear solution.

Time required to Perform a Full Range of Duties: Immediately. The incumbent is expected to be skilled in program/project management and coordination so that s/he can be able to carry out the duties and responsibilities from day one.

Period of Performance: The personal service contract will be for one (1) year, with possibility of extension. Extensions will be contingent on the need for continued services, satisfactory performance, and availability of funds.

Reports: Upon request or as scheduled, the Contractor will submit periodic status and/or other reports related to major activities or projects that fall under the incumbent’s responsibility.

9. QUALIFICATIONS / SELECTION CRITERIA

Applicants are encouraged to provide a cover letter addressing how they meet the requirements of each of the criteria below. Applicants should provide this information in the same sequence as indicated below. Candidates will be evaluated and ranked based on the following selection criteria:

Education (15 points)

Possession of a Master’s degree or equivalent from national or international university in management, administration, public administration or related field is required. Directly related professional experience of at least five years (in addition to other experience requirements) may be substituted for the degree.

Prior Relevant and Overseas Work Experience (30 points)

Minimum of seven years of administrative management experience is required. At least five years of professional experience must be in a developing country, preferably with a U.S.Government agency. Experience working in countries in conflict or post-conflict situations is desired.

Knowledge (25 points) Knowledge of development assistance principles and USAID activities, policies, regulations, procedures, and documentation. Demonstrated understanding of USAID programming policies, regulations, budgeting, and documentation. Familiarity with USAID systems, including acquisition and assistance, management, human resource management, activity design, and implementation.

Skills and Abilities (20 points)

Above average written and spoken communication skills as well as excellent interpersonal skills. Ability to establish and maintain contacts at all levels with host government officials, other donors, counterparts, grantees, contractors, partners, and customers. Has the ability to provide advice clearly and objectively and be able to interpret regulatory directives. Must demonstrate initiative and good judgment in dealing with special or unusual circumstances. Knowledge of Microsoft Office applications is required. Proven ability to work independently with minimal supervision or guidance is required. Strong interpersonal and cross-cultural management skills enabling him/her to establish and maintain strong contacts with customers both within and outside USAID. A solid grasp of the issues and alternative approaches to administration management in a developing country; Ability to establish and maintain professional and effective contacts within the Mission and the business community of the mission, other donor staff, and implementing staff.

Language (10 Points) Proficiency in spoken and written English is required. Proficiency in Arabic is highly desirable.

12. ADMINISTRATIVE REQUIREMENTS AND LOGISTICAL SUPPORT:

As a matter of policy, and as appropriate, a PSC recruited off-shore is normally authorized the following benefits and allowances:

BENEFITS

Employer's FICA and Medicare Contribution* Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Salary increase Eligibility for Worker's Compensation Annual & Sick Leave Shipment and storage of household effects [limited shipment authorized at present]

Access to Embassy medical facilities, and pouch mail service ALLOWANCES [if applicable, as found in the Standardized Regulations (Government Civilian Foreign Areas) Sections cited below]

(1) Temporary Lodging Allowance (Section 120)

(2) Living Quarters Allowance (Section 130)

(3) Post Allowance (Section 220)

(4) Supplemental Post Allowance (Section 230)

(5) Separate Maintenance Allowance (Section 260)

(6) Educational Allowance (Section 270)

(7) Educational Travel (Section 280)

(8) Post Differential (Chapter 500)

(9) Payments during Evacuation/Authorized Departure (Section 600)

(10) Danger Pay (Section 650)

(11) Sunday Pay

SECURITY AND MEDICAL CLEARANCE

The Contractor will be required to obtain a class one (1) medical clearance from State M/MED prior to departure to post. Also, at least a temporary “Secret” security clearance must be obtained prior to travel to post of duty. Until a final adjudication of a secret clearance is received, the contractor shall:

· have no access to classified or administratively controlled materials,

· travel to post by himself/herself only, and

· be authorized no entitlements other than those normally authorized for short-term (less than a year) employees at post.

If the contractor fails to receive a secret clearance, the contract will be immediately terminated.

FEDERAL TAXES USPSCs are not exempt from payment of Federal Income taxes. FICA, and Medicare.

LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can be found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Optional Form 612

2. Contractor Physical Examination (DS-1843 and DS-1622)

3. Questionnaire for Sensitive Positions (for National Security)SF-86), or

Questionnaire for Non-Sensitive Positions (SF-85)

4. Finger Print Card (FD-258) (available from the requirement office)

10. INSTRUCTIONS TO APPLICANTS:

Qualified applicants are requested to submit an Application for Federal Employment (SF-171) or Optional Application for Federal Employment (OF612) and a Resume containing the following information:

1) Personal Information: Full name, mailing address (with zip code), email address, day and evening phone numbers, social security number, country of citizenship, highest federal civilian grade held (also give job series and dates held);

2) Education: high school, name, city and state, date of diploma or GED; colleges and universities, name, city and state, majors, type and year of any degrees received (if no degree, show total credits earned and indicate whether semester or quarter hours);

3) Work Experience: provide the following information for your paid and non paid work experience related to the job for which you are applying (do not send job descriptions); job title (include series and grade if federal job), duties, and accomplishments, employer’s name and address, supervisor’s name and phone number, starting and ending dates (month and year), hours per week, salary. Indicate if we may contact your current supervisor;

4) Other Qualifications: Other pertinent information related to the qualifications required for the position, as noted above including job-related training courses (title & year), job-related skills; for example, other languages, computer software/hardware, tools, machinery, typing speed, job-related certificates and licenses (current only), job-related honors, awards, and special accomplishments, for example, publications, memberships in professional or honor societies, leadership, activities, public speaking and performance awards (give dates but do not send documents unless requested).

5) Applicants are required to provide three references with complete contact information including email address and telephone numbers.

Interested candidates should send above via the internet to the attention of Sudan Contracting Officer, at one of the addresses indicated below. To ensure that the application is considered for the intended position, please reference the solicitation number and title of position on your application and as the subject line in any cover letter. Applications must be received by the closing date and time specified in the cover letter.

Any questions regarding this solicitation should be submitted no later than January 14, 2010 via e-mail to the Contracting Officer (darbuckle@usaid.gov) with a copy to Ms. Sawsan Abdelmouti (sabdelmouti@usaid.gov).

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