650-24-109 SOW.pdf

A/E Scope of Work

650-24-109 Demolish Deficient Building

4 May 2023

Rev1 – 2 June 2023

A/E SCOPE OF WORK

VA Providence HealthCare System Rhode Island

Demolish Deficient Buildings

PROJECT 650-24-109

1. GENERAL:

The Department of Veterans Affairs, Providence HealthCare System located at 830 Chalkstone

Avenue, Providence, RI is seeking professional Architect/Engineer (A/E) firms to evaluate existing conditions of buildings and trailers, identify all existing utilities, prepare demolition and rehabilitation design. These services shall include but not limited to investigation services, site surveys, acquiring field data, and verifying as-built conditions to assure accurate development of design and bidding documents, site visits prior and during design, design development, any local/state permitting, bidding documents, construction documents, specifications, cost estimates, construction period services and site visits.

Project Background

The Providence HealthCare System Facility Management and Service (FMS) Department’s has determined that there are several buildings and trailers throughout campus with multiple deficiencies and have reached the end of their useful life. Buildings are more expensive to repair than to demo and rebuild. Trailers are temporary structures; subsequent projects will be relocating the tenants into permanent buildings.

Individual demolition/construction plans will be generated to be ready to perform phasing demolition and rehabilitation of the following (6) six buildings and trailers 2, 14, T-32, T-33, T-35, T-36, and restoration of all respective sites.

BUILDING BUILDING

TYPE

LEASED/

OWNED

YEAR

BUILT

SF STORIES

2 Masonry/block Owned 1948 7,054 2 + Basement

14 Masonry/block Owned 1948 5,558 1 + Basement

T-32 Trailer Owned 2004 4,306 1

T-33 Trailer Owned 2008 2,835 1

T-35 Trailer Leased 2008 2,835 1

T-36 Trailer Owned 2008 2,835 1 Table 1 – Buildings and Trailers information

2. PROJECT SCOPE OF WORK:

Prior to any full-scale demolition an existing condition survey, utility survey, hazardous material, GPR, shall be performed by the Architect/Engineer professional.

The A/E shall provide all engineering services necessary for the design of this project – i.e., phasing, demolition, civil/site, structural, architectural, landscape, electrical, mechanical, plumbing, permitting, abatement, and environmental. A/E shall be responsible for performing a complete site topographical and underground utility survey of existing pre-construction conditions at each building as part of this requirement.

The project shall be designed to be phased minimizing the impact to the Medical Center and such that individual buildings and trailers can be demolished when required. Prior to submission of Schematic design, the A/E shall meet with the COR to discuss proposed phasing requirements for the project. This phasing must be specific for each building and trailer, requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The A/E shall be responsible for documenting the phasing requirements.

Specifics

A/E shall provide demolition and restoration plans for the Providence facility of each individual building and trailer. Currently buildings and trailers are constrained for the main hospital. The design shall include but not limited to demolition of existing building and trailers, landscaping, surface restoration, and drainage. All utilities, engineering support facilities, duct and utility chases will be a part of this contract.

This project shall provide a well-throughout restoration plan with stormwater management, surfaced parking restoration (bituminous pavement) and/or landscaping (loam and seed) where buildings and trailers are to be razed. The A/E shall prepare all necessary environmental permits (if required) i.e., Rhode Island Department of Environmental Management (RIDEM), and Narragansett Bay

Commissioning (NBC) for the construction contractor to purchase during construction for this project.

The following specific items shall be included in the design but not limited to:

Site and Topography Survey

• A/E shall be performing a complete site GIS topographical survey of existing conditions at each building and trailer site as part of this requirement.

• Prepare a topographic and utility survey of the project site to the extent needed for the development of design documents.

• Fully investigate existing interior spaces to determine utility locations, HVAC, plumbing, fire sprinklers, mechanical and electrical connections and other information that may impact the project design.

Underground Utility Survey

• Subsurface Utility Survey – Existing utility systems within project area to be mapped under this

Work Element include water, natural gas, telephone, fiber optics, cable television, electrical, fire sprinkler, storm drainage, steam, and sanitary sewers. The A/E shall engage a qualified licensed

Subsurface Utility Engineering (Consultant) Firm, to provide utility designating, locating, and mapping services. The firm shall perform work in accordance with ASCE C-I 38-02 Standard:

Standard Guidelines for the Collection and Depiction of Existing Subsurface Utility Data. The final report shall accurately display the location of underground utilities at the appropriate quality levels in the project area and be signed and sealed by a licensed professional engineer.

The level of quality of the locate information provided shall be based on the sound judgment of the subsurface utility engineer in charge of the project, based on relative congestion of utilities and potential conflict areas. All utility information shall be surveyed, compiled as a distinct layer in AutoCAD 2020 and/or later format, and submitted to the A/E for inclusion on the project design drawings.

• The A/E is to conduct GPR investigations in the project area to locate underground utilities such as, telephone, electric, gas, water, fiber optics, cable, storm drain, sewer, and other communication lines. The investigation shall attempt to identify the location, depth, and the type of utility that is detected.

• The A/E is to conduct GPR or geophysical studies to identify and delineate voids under the surface of the ground. The Consultant shall utilize electromagnetic induction technology in conjunction with the GPR to help locate metallic pipes, live electrical currents, or signals from live communications wires. The Consultant may offer to provide other proven, non-invasive, underground locating services for consideration by the VA.

Environmental Permitting

• The A/E shall investigate and obtain requirements for any environmental permits required for the demolition of the buildings and associated work.

• The A/E shall prepare all necessary documentation to obtain Rhode Island Department of

Environmental and Management (RIDEM), Narragansett Bay Commissioning (NBC) and any other local permits.

• The A/E shall perform any required testing, sampling, etcetera, required by any environmental and local agency. The design shall include all reports, testing, testing equipment, drainage, structural, civil, environmental, contract drawings, specifications, and necessary elements to create a fully functional design.

• A/E shall conduct design reviews with RIDEM, NBC and any other local/state agency as necessary to obtain these permits as part of their design services.

• Provide analysis of stormwater runoff and environmental requirements for proposed restoration areas. Design shall comply with all requirements of NEPA, RIDEM, NBC and other applicable environmental controls.

• The design shall be in accordance with the requirements and standards of:

▪ Rhode Island Department of Environmental Management.

▪ Narragansett Bay Commissioning.

Hazardous Material Survey

• The A/E firm shall perform a hazardous material field exploration in all buildings and trailers surrounding areas by a licensed industrial hygienist and laboratory testing program to obtain information on all existing hazardous material.

• Conduct a preliminary field investigation.

• Conduct hazardous materials in buildings inspection survey.

• Conduct hazardous materials buildings investigations and laboratory testing.

• Conducting a field exploration and laboratory-testing program to supplement the available information.

• Preparing an abatement plan (if required) and report of the results of the hazardous material exploration, laboratory testing program, discussion of the hazardous issue and recommendations for each building and trailer (if required).

General Requirements

• A/E shall prepare complete demolition plans with phasing for buildings and trailers 2, 14, T-32, T-33, T-35, T-36, and restoration of all these sites.

• Provide curbs, matching existing profiles (if required).

• Restoration landscaping shall be incorporated into the design.

• Provide main cover sheet showing the overall project highlighting each individual building and/or trailer.

• Provide demo and restoration plan per individual building and/or trailer.

• Prepare designs and construction documents for all architectural design and for all engineering necessary for a completed project, to include but not necessarily be limited to the following disciplines:

o Architecture/Demolition o Civil/Site Engineering o Landscape Architect o Licensed Site Professional - Preferred o Industrial Hygienist o MEP o Fire Protection Engineering o CAD Tech o Cost Estimating

• Prepare construction cost estimates.

• Prepare project submittal registers.

• Prepare project design schedules.

• Meet with VAMC staff to make progress presentations, to discuss design approach, and to respond to inquiries during the design phase of the project.

• Provide an evaluation of the construction cost of the apparent low bidder or best qualified proposer.

3. PROJECT FUNDS LIMITATION:

The approved Estimated Construction Cost (ECC) shall not exceed $1,000,000.

The A/E shall complete the design of the project such that the estimated construction value of the work is not more than $1,000,000. This cost does not include construction management, contingency, portable equipment, impact costs or any portion of the design costs. A detailed cost analysis shall be provided as a deliverable document of this contract to ensure meeting the cost goal. The final construction cost estimate determined at the completion of construction documents will represent the most probable “low bid”.

4. PROPOSED SCHEDULE:

Start Design: As indicated in the Notice to Proceed (NTP).

Field Investigation and Reports due: 90 calendar days after NTP.

30% Design Documents due: 180 calendar days after NTP.

60% Construction Documents: 240 calendar days after NTP.

100% Construction Documents: 330 calendar days after NTP.

Final Construction Documents: 360 calendar days after NTP.

5. COST ESTIMATING REQUIREMENTS:

a. The A/E shall develop a detailed construction cost estimate, which will be developed simultaneously with each stage of the design and shall be submitted at each stage of the review process. The construction cost estimate shall reflect the expected construction cost and construction time for all work as soon as that work is identified, and a reasonable approximation of the required details can be arrived at.

b. The cost estimate shall be broken down into labor, material and equipment costs for work required by the major disciplines, i.e., Architectural, Structural, Mechanical, Plumbing, Fire Protection, and Electrical. The work grouped under each major discipline shall be placed into the appropriate VA Master Construction Specification Division using MasterFormat 2004 (MF04).

c. Each sub-component of an assembly must be identified separately, and each component of that sub-assembly's cost must be listed in R. S. Mean’s format. In addition to the printed copy, the

A/E shall submit the estimate in Excel electronic spreadsheet format on CD ROM.

d. As construction costs for the Providence, Rhode Island, areas are substantially different from other areas, particularly Boston, the A/E is required to confirm each section with appropriate data-bases, manufacturers, sub-contractors, and general contractors to insure that the various sections are accurate. Also, as the various factors involved in construction estimating can change rapidly, it is required that the A/E develop the estimate using an Excel spreadsheet that can easily accommodate these changes. The A/E will determine actual local overhead and profit mark-ups. These factors shall be presented in the following manner: The overhead and profit will be carried in separate columns together with each line-item (by means of embedded formula in the spreadsheet version and therefore adjustable as the need arises) and therefore will carry across to the totals column to be included in the "Grand Total". Therefore, the

"Grand Total” number should reflect the anticipated low bid from a qualified general contractor.

e. The construction cost estimate for this project shall be prepared in conformance with the VA

Manual for Preparation of Cost Estimates for Hospital Projects and VA Program Guide PG-18-

15.

6. PLANNING INFORMATION/STANDARDS:

a. General Codes and Standards: The applicable portions of Government criteria in conjunction with industry standards shall govern the design and preparation of contract drawings, specifications, cost estimate, and design analysis. The design shall also satisfy applicable State of

Rhode Island criteria. Particular emphasis is placed on the following documents that establish minimum requirements. This includes but is not limited to the following:

1. International Building Code (latest edition)

2. National Fire Protection Association 101 Life Safety Code, (latest edition)

3. International Mechanical Code (latest edition)

4. International Plumbing Code (latest edition)

5. National Standard Plumbing Code (latest edition)

6. The National Electrical Code (latest edition)

7. Guidelines for Design and Construction of Health Care Facilities, latest edition published by the Facilities Guidelines Institute (FGI), American Society of

Healthcare Engineering (ASHE)

8. Architectural Barriers Act Accessibility Standards (ABAAS) and the VA Barrier

Free Design Guide (PG 18-13) revised 6/1/2018, a supplement to ABAAS

9. United States National CAD Standard and VHA National CAD Standard

Application Guide

10. VHA Program Guide 18-1, Master Construction Specifications

11. VHA Program Guide 18-3, Design and Construction Procedures

12. VHA Program Guide 18-4, Standard Details and CAD Standards

13. VHA Program Guide 18-10, VA Design Manuals

14. VHA Program Guide 18-12, VA Design Guides

15. VHA Program Guide 18-14, Room Finishes, Door and Hardware Schedules

16. VHA Program Guide 18-15, A/E Submission requirements, Volume C

17. VA Manual for Preparation of Cost Estimates and Related Documents

18. Physical Security Design Manual for VA Facilities, Mission Critical Facilities

19. Sustainable Design and Energy Reduction Manual (VA Facilities)

20. VHA Handbook 1330.01, Health Care Services for Women Veterans

21. VA Seismic Design Requirements H-18-8

22. Providence VAMC Design & Construction Standards

23. 2013 edition of ANSI/ASHRAE/ASHE Standard 170: Ventilation of Health Care

Facilities is included as Part 4 of the 2014 FGI Guidelines.

24. VA’s Space Planning Criteria Chapter 275 Magnetic Resonance Imaging

b. All contract work shall be performed in accordance with contract documents and procedures outlined in PG-18-15, Volume C, A/E Submission Instructions for Minor and NRM Construction

Projects http://www.cfm.va.gov/TIL/. The Master Specification and all other VA Technical

Information can be found at this web link. Check the Technical Information Library (TIL) for most current specifications. Incorporate the latest specifications from the TIL.

c. The A/E shall obtain all data necessary to prepare the design documents required. The A/E shall confirm all existing conditions and field verify the as-built drawings provided by the VA. The

A/E is wholly responsible for both the accuracy and the level of completeness of the final product and failure to verify information is not acceptable. Information (drawings and other documentation) provided to the A/E by the VA or any other government source shall be used for reference only.

d. NEPA Compliance: Complete the VA’s NEPA (National Policy Environmental Act) checklist to evaluate whether the environmental attributes of Veterans Health Administration (VHA) construction, real property transfer, enhanced use and similar projects will have a significant impact on the environment. Conduct additional environmental reviews as required by the results of this initial evaluation. Ensure the project complies with NEPA requirements in accordance with

VA practices and policies.

e. NPDES Compliance: The NPDES storm water program requires construction site operators engaged in clearing, grading, and excavating activities that disturb 1 acre or more, including smaller sites in a larger common plan of development or sale, to obtain coverage under an NPDES permit for their storm water discharges. Rhode Island is authorized to implement the Storm water

NPDES permitting program. Operators of regulated construction sites are required to develop and implement storm water pollution prevention plans and to obtain permit coverage from the State of

Rhode Island. Comply with Rhode Island Pollution Discharge Elimination System (RIPDES)

Storm Water Discharge Associated with Construction Activity:

1. For any construction project that will disturb greater than one (1) acre (including but not limited to, clearing, grading, excavation, and filling) but less than five (5) acres requires the submission of a Notice of Intent (NOI) in accordance with Part III.A.9 & 10 of the RIPDES

Regulations. The proper forms can be found by following the below link and clicking on

“Notice of Intent” in the Table of Contents:

http://www.dem.ri.gov/pubs/regs/regs/water/ripdesca.pdf

2. For any construction project that will disturb an area equal to or greater than five (5) acres, authorization to discharge will only be granted upon notification from the RIDEM after review of the NOI and Storm Water Pollution Prevention Plan.

f. Storm Water Control: Comply with Title IV, Subtitle C, Section 438 of the Energy Independence and Security Act of 2007: This act provides that "the sponsor of any development or redevelopment project involving a Federal facility with a footprint that exceeds 5,000 square feet shall use site planning, design, construction, and maintenance strategies for the property to maintain or restore, to the maximum extent technically feasible, the predevelopment hydrology of http://www.cfm.va.gov/TIL/ http://cfpub.epa.gov/npdes/stormwater/authorizationstatus.cfm http://cfpub.epa.gov/npdes/stormwater/authorizationstatus.cfm http://cfpub.epa.gov/npdes/stormwater/authorizationstatus.cfm http://www.dem.ri.gov/pubs/regs/regs/water/ripdesca.pdf the property with regard to the temperature, rate, volume, and duration of flow. Consider the storm water generated by the project and design the project to Natural Ground Cover (i.e. Forest like) conditions. Documentation required by the A/E to meet these conditions include:

• A site evaluation and soils analysis

• Calculations for the 95th percentile rainfall event

• Site design and storm water management practices incorporated into the design.

• Design calculations for each storm water management practice

• Volume of storm water managed by each storm water management practice implemented above

• Operations and maintenance protocols implemented in the design to manage storm water

7. MEETINGS:

The A/E shall attend meetings at the time and place requested by the Contracting Officer or his/her

Representative. Minutes of the meetings shall be taken by the A/E and submitted to the

Contracting Officer or his/her Representative. Meetings shall include the following:

a. Pre-Design Meeting - The A/E shall meet with the Contracting Officer and/or the

Representative (from Facilities Management Service), and, if applicable, the Using Service's

Representatives, to determine project requirements, the arrangement of the areas, and to clarify the scope of work.

b. Design Review Meetings-The A/E shall attend meetings with the Contracting Officer and/or the Representative (from Facilities Management Service), and the Using Service's

Representatives during field investigations and for review conferences as needed to advance progress of the work. As a minimum, attend one review conference after each submission of the project design documents.

8. DESIGN SITE VISITS:

The A/E shall visit the proposed project site to obtain the details and specifics of the relevant existing field conditions in order to fully complete the work of this project without omission.

Arrangements for visits to make inspections should be made by contacting Facilities Management

Service, at least 48 hours before the visit.

9. ANSWERING INQUIRIES & ISSUING AMENDMENTS:

The A/E shall provide prompt answers and recommendations to inquiries made by the

Government. In the event of error or omission, The A/E shall issue design amendments to the project documents to clarify the documents. Those amendments required to correct omissions or errors made by the A/E shall be at no additional cost to the Government.

10. QUALITY ASSURANCE/QUALITY CONTROL

The A/E is responsible for the quality of the project design. The A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. The A/E shall include all sub-consultants in the

QA/QC Plan. The plan shall include a process where a senior member of the firm verifies compliance with all elements of the firm’s QA/QC Plan.

11. DESIGN SUBMISSIONS:

The A/E shall retain file copies of all items forwarded to the Contracting Officer or his

Representative under various design review submissions. Intent of such a requirement is to save time by resolving questions over the telephone, to ensure that copies are available in the event of loss or damage to the originals during reproduction, and to facilitate rework of documents for amendments made necessary by discovery of problems during later stages of project development.

The same official of the A/E firm with whom the contract was negotiated shall sign all correspondence with the Contracting Officer or his Representative. All submissions (drawings, specifications, cost estimates, design analysis, etc.) shall be legibly identified as the percent (%) of design submission. Each submission shall incorporate the comments made by the VA at the prior review stage.

The A/E shall provide design in accordance with a 6% A/E limitation imposed by law for the preparation of contract drawings and specifications per 48 CFR, Chapter 8, and Part

836.606-73.

a. Design Analysis (Basis of Design): Provide design analysis, in letter size format, bound together, and divided into appropriate sections by design discipline. Each design analysis shall describe in detail (with all assumptions specifically identified), (1) the scope of work (as the A/E understands it) with the specific objectives of the project, (2) the applicable Federal, State and Local regulations, codes and standards, with distinction made as to which reviews, approvals and permits are required during the design stage, and which are required before, during and after the construction stage, (3) any preliminary design calculations prepared by each design discipline (architectural, structural, civil, mechanical, electrical, fire protection, and others as necessary), (4) reports of site visits, (5) meeting minutes, (6) results of assessments and evaluations of alternative designs, and (7) all other relevant data. The design analysis shall be updated through each stage of submission and must reflect any changes in the development of the scope of work due to review comments, formal changes to the contract, or any other communication (written or oral) between the VA and the A/E.

b. Drawings: Base all original drawings on standard VA guidelines. Drawings shall be done in plan view at a minimum scale of 1/8" = 1 '0", where necessary, and generally 1/4" = 1'0" or larger when possible to fit on sheet. Details shall have a minimum scale of 1/4" = 1'0", and if possible, it is preferred larger. All details, title blocks, base plans, etc., shall be drawing as

"XREFS" bound to the drawing for submission purposes and final issue only. All other usage shall be drawing from a common Master Set, daily if required, from a source maintained on the architect’s master database. The database shall be available by modem to all design disciplines and the VA. The purpose of this requirement is to insure consistency and to eliminate design conflicts by guaranteeing that common elements of the design stay common elements throughout the design life of the project.

Drawings shall be independent for architectural, mechanical, electrical, structural, civil, and any other design disciplines for the project, and shall show, on separate views required demolition and reconstruction details for each function.

Drawings shall be prepared in accordance with United States National CAD Standard and

VHA Program Guide 18-3, VHA National CAD Standard Application Guide. Electronic version of drawings shall be submitted using IBM compatible "AutoCAD" 2020 and in

Portable Document Format (.pdf). More recent AutoCAD releases are acceptable, with downwards compatibility to the 2014 release. Final drawings shall be plotted in ink on 30" x

42" standard bond sheets. Sepias are not acceptable as original drawings. Final drawings submitted by the USACE shall be originals, shall be the result of field investigation as described above, and shall not be direct takeoffs or tracings of any drawing provided as information.

Final drawings shall bear the VA title block and nomenclature as are the sample sheets supplied by the VA. All drawings in a project set shall be on the same type and size sheets.

All drawings are required to show existing conditions as of the date of the design submission.

All contract drawings shall be produced with a view to the use of half-size reductions.

Pertinent criteria to assure this result are as follows:

1. Drawings shall provide uniform photographic quality.

2. Minimum lettering height shall be not less than 3/32 inch.

3. Legends and symbols as well as size, spacing and location of notes, dimensions, etc.

shall be such as to produce legible half-size reproductions.

4. No lettering, shading or marking on the reverse side is acceptable.

5. Clearly distinguish between new work and existing work.

6. Graphic scales shall be provided on all drawings.

c. Specifications: Provide complete project specifications, to include all sections of CSI

Divisions 1-50 that, in the opinion of the A/E, are necessary to properly and adequately construct the project by a construction contractor. Specifications shall be based on the VA

Master Construction Specifications using the current 6-digit Master Format numbering system.

Specifications shall be prepared in MS Word, IBM compatible format. Review and edit the applicable sections of the specifications as to completeness, relevance, and correctness. Delete references to industry standards and to other specification sections that do not apply to this project. Provide proper cross-references to other specifications that apply to the work. The intent is to provide specifications that are suitable for the project intention and detailed enough to enable the contractor to perform the work in the best and most cost-effective manner possible. It is equally important that the A/E “edit out" portions of the specifications that add additional cost to the project without additional value or quality. Not every portion of the master specification is appropriate to this particular project. Where choice of items is referenced in the specification section, consult with VAMC Facilities Management Service for direction on which option to select. The construction contractor shall not be provided options or choices to select from but must be provided the specific selection. Obtain from VAMC

Providence Facilities Management Service the name and type of specialty materials and equipment that are required for use on the project. All materials shown in the specifications shall, if named specifically by brand or production name, carry the statement "or approved equal" and shall include specific material performance requirements that must be satisfied.

Exception may occur due to previously purchased or installed items interacting with new construction. In this situation, items used should be the same as existing or matched accordingly. The VA shall provide information on such items. Specify construction in detail in all the specification sections. Tolerances, and workmanship, shall not be allowed to default to

"common industry/construction practices”, or any similar vague standard. The legal precedence of the specifications over the drawings shall not be used to resolve design ambiguities between the drawings or notes necessary for clarity. Any contradiction, ambiguity, or statements subject to various interpretations shall be immediately corrected to reflect a single clear intention.

Incorporate the Providence VAMC’s local specification requirements into the specification package including specifications relating to Providence data communications and cabling requirements, Wi-Fi needs, Fire wall/smoke barrier penetration permitting requirements, Hot

Work permitting requirements, Excavation permits, Critical Lift permits, Submittal template, Request of Information Template, infection control permitting requirements, fire alarm system requirements, security system (Pegasys) and camera security, HVAC digital control systems

(Metasys), Code Blue and Team 3 Nurse call systems, PA systems and other local pertinent specifications and general conditions that relate to work and construction at the Providence

VAMC.

Ensure all specification requirements are consistent with other sections and with information reflected in the drawings or the A/E may be held liable for costs incurred by the government for these and similar A/E design errors and inconsistencies in the specifications and drawings.

d. Construction Duration Schedules: The A/E shall submit with each design submission a schedule for the project indicating construction milestones and long lead items. The schedule will be in sufficient detail to accurately estimate the proper construction duration.

e. Minimum Requirements for Submissions to VAMC Providence: The cost of reproduction of all review materials is included in the contract amount. Submissions shall be made to

VAMC Providence in accordance with the requirements of VA Program Guide PG-18-15

Volume C, A/E Submission Instructions for Minor and NRM Construction Program dated

May 2006, and the following:

(1) FIELD INVESTIGATION AND REPORTS DOCUMENT

SUBMISSION. The following quantities of design review material are required:

(a) 3 copies of bound reports of field investigation findings

(b) 1 Electronic Media (CD ROM) copy of the report.

(2) CONCEPT DESIGN DOCUMENT SUBMISSION: The following quantities of design review material are required:

(a) 4 copies of Drawings – 1 full size and 3 half size (Black line on bond paper, suitably bound)

(b) 2 copies of Design Analysis

(c) 1 copy of the Construction Cost Estimate

(d) 1 Electronic Media (CD ROM) copy of the above documents

(2) SCHEMATIC DESIGN SUBMISSION (30% Design Document Submission).

The following quantities of design review material are required:

(a) 4 sets of Plans- 2 full size and 2 half size (Black line on bond paper,

(b) 1 set of Construction Cost Estimate

(c) 1 set of marked-up Sections of the VA Master Construction Specifications

(d) 2 sets of Design Analysis

(e) 1 copy of the Construction Duration Schedule

(f) 1 copy of A/E responses to VA comments of previous submission

(g) 1 Electronic Media (CD ROM) copy of the above documents

(3) CONSTRUCTION DOCUMENT SUBMISSION (60% & 100%): The following quantities of design review material are required:

(a) 4 sets of Plans- 2 full size and 2 half size (Black line on bond paper,

(b) 1 set of Construction Cost Estimate

(c) 1 set of Construction Specifications

(d) 1 set of Design Analysis

(e) 1 copy of the Construction Duration Schedule

(f) 1 copy of A/E responses to VA comments of previous submission

(g) 1 Electronic Media (CD ROM) copy of the above documents

(3) CONSTRUCTION DOCUMENT SUBMISSION (Final): Upon completion of all revisions, submit the following items:

(a) 2 Electronic Media (CD ROM) copies of the final project documents, with all project documents recorded on a single CD ROM, and each copy containing the following:

• Drawings on IBM compatible "AutoCAD" version 2020 and in

Portable Document Format (pdf)

• The final specifications in Microsoft Word format

• The final specifications assembled into a single file in Portable

Document Format (pdf)

• Final construction cost estimate in Microsoft Excel

• Final Design Analysis in a single file in Portable Document Format

(pdf)

• Construction duration schedule in Portable Document Format (pdf)

(b) 2 full size sets of Plans and 4 half size sets of Plans (Black line on bond paper, suitably bound) with seal of the design professional on each sheet.

(c) 1 set of Original Reproducible Specifications

(d) 1 copy of A/E responses to VA comments of previous submission

(e) 1 copy of documentation that demonstrates compliance with the A/E’s QA/QC

Plan

f. Requirements for Portable Document Format (pdf) Documents: Documents in

Portable Document Format (pdf) format shall be published directly from native document format to pdf format without printing and scanning. Pdf documents shall be searchable and content shall be selectable and able to be copied and inserted in other documents and or clip boards.

g. Delivery Media and Format for Final Documents

1. Format: CAD Drawings shall be prepared in accordance with VHA Program Guide 18-3, VHA National CAD Standard Application Guide. A copy of all data and files developed under this project shall be delivered to the Government in digital format. The data files should be provided on compact disk (CD ROM) in ISO 9660 format. A “Readme.txt” file must be included with the delivered digital media that includes normal transmittal information.

2. Label: The external label for each digital media shall contain the following information:

a. Contract Number and date.

b. Format and version of operating system software, name and version of utility software used for preparation and copying files to media.

c. Sequence number of digital media.

d. List of file names on the digital media.

3. Quality Assurance/Quality Control: Before a file is placed on the delivery digital media the following shall be performed:

a. Remove all extraneous graphics outside of the border area and set the active parameters to a standard setting.

b. Check to ensure that all reference files are attached without device or directory specifications.

c. All digital files shall be delivered to the Government uncompressed.

d. Include all files both graphic and non-graphic required for the project (i.e. color tables, pen tables, font libraries, symbol libraries, user command files, plot configuration files, AML plot routines, etc.).

e. Make sure that all support files such as those listed above are in the same directory and that references to those files do not include device or directory specifications.

f. Include any standard sheets (i.e. abbreviation sheets, standard symbol sheets, etc.)

necessary for a complete project.

g. Document any fonts, tables, symbols, cells/blocks, line styles/types, details, reference drawings, etc., developed by the contractor, or not provided among the Government furnished materials. The contractor shall obtain Government approval before using anything other than the Government standards.

h. Each finished CADD drawing or map shall have its own separate plot file. The plot file for each finished drawing shall be provided to the Government in a specified plotter configuration.

h. Ownership: All electronic files created and reimbursed for this project shall be the property of the Department of Veterans Affairs.

Construction Services (Type C) (OPTIONAL)

The construction period service will commence with the award of the construction contract and will terminate with the acceptance of the completed construction by the VA. Services shall include the following.

• Attend a Pre-Bid meeting for the project.

• Respond to inquiries and requests for clarification during the construction contract solicitation period of the project.

• Attend a Pre-Construction meeting.

• Review and approve submittals from the construction contractor within fifteen (15) calendar days after receipt of submittal.

• Respond to inquiries and requests for clarification during the construction of the project within fifteen (15) days after receipt of request.

• Prepare supplementary construction documents and cost estimates for any construction modification or change order required.

• Make periodic visits to the project site during construction, when requested by the VA.

• Conduct a final inspection of the substantially completed project.

• Provide record drawings of the completed construction project.

The A/E shall submit a written report to the Contracting Officer or their Representative for each site visit performed. Additionally, the A/E shall maintain a record of site visits, recording thereon the date of each visit, the hours thereof, the purpose of the visit, their personnel involved, VA personnel contacted, and conversations made. The site visits made by the A/E for their own benefit or because of deficiencies in the A/E's performance shall be at no additional expense to the government.

The A/E shall be responsible for the entire design of this project, including confirmation of existing conditions, investigation for the presence of hazardous materials, and a corresponding abatement plan.

The A/E shall prepare written limitations on construction operations and include these construction limitations in the construction documents. Such limitations on construction operations shall ensure the continued safe operation of the existing hospital during construction of the project.

Prepare an infection control risk assessment in accordance with Infection Control Policies and

Procedures of this VAMC for each portion of the existing facility that is impacted by the project. Revise the risk assessment until the VAMC concurs with the results of the risk assessment. Prepare a detailed infection control plan for the construction contractor to follow, based on the results of the risk assessment. This plan shall be based on medical center infection control policies and shall be site specific for the areas involved in the project.

The design must include a construction phasing plan that minimizes any negative effects to the normal operations of the medical center. Any disruptions to existing operations of this VAMC that are proposed by the A/E must be approved by the VAMC.

Provide for Interim Life Safety Measures (ILSM) in the design of the project that are necessary if construction will occur in any of the medical facilities on campus. All facilities must continue to comply with NFPA 101, The Life Safety Code throughout the construction of the project

-END-