645_Clay Creek_RFP Advertisement.pdf

Project No. W38-2400137 1 Section 00 11 00 Western Corridor Sewer Improvements Request for Competitive Sealed Proposals

REQUEST FOR COMPETITIVE SEALED PROPOSALS

Western Corridor Sewer Improvements for

City of Cumming, GA (d/b/a Cumming Utilities Department)

General Notice

The City of Cumming, Georgia, d/b/a City of Cumming, GA (d/b/a Cumming Utilities Department) (Owner) is requesting Competitive Sealed Proposals (Bids) for the construction of the following Project:

Western Corridor Sewer Improvements Cumming Utilities Project No. 645 Garver Project No. W38-2400137

Bids for the Project will be received by the receptionist at City of Cumming, Utilities Department at City Hall, Suite 401, 100 Main Street, Cumming, GA 30040, until September 17, 2026 at 10:00 am local time.

At 10:05 am, all Bids received will be announced in the 4th Floor Conference Room. Any bid received after 10:00 am will be returned unopened.

For additional information visit the City’s procurement web page located at:

https://cummingutilities.com/about/requests-for-proposals-rfps-and-bids/

The Project consists of all labor, materials, equipment, and incidentals necessary for the construction of the Western Corridor Sewer Improvements for the City of Cumming, Georgia. The Owner will pre-purchase the pumping package and assign the associated sales contract to the selected Contractor. A Firm quotation for the pumping package is included in the Appendix. The Work generally includes construction of a new duplex submersible wastewater pumping station equipped with Xylem/Flygt pumps, a Xylem MultiSmart powered by Nexicon control system, and all associated structures, appurtenances, and supporting infrastructure.

Major elements of work include, but are not limited to: construction of gravity sanitary sewer and sanitary sewer force mains; manholes, valves, and trenchless crossings; grading and site work; access drives; site utilities (both public and private); instrumentation and controls; electrical systems; fencing; installation of a JIB crane; construction of a new electrical building; installation of a diesel-fired emergency bypass pump;

erosion and sedimentation control measures; and final site restoration and grading. The total length of new sewer infrastructure included in the Project is approximately 4,360 linear feet, consisting of approximately 2,860 linear feet of 12-inch, 10-inch, and 8-inch gravity sanitary sewer and approximately 1,500 linear feet of 8-inch sanitary sewer force main, including associated manholes, fittings, appurtenances, and system connections.

More specifically, the Work includes, but is not limited to, the following major components:

1. Gravity Sanitary Sewer

a. Provide approximately 1,760 linear feet of gravity sanitary sewer along Line A, consisting of approximately 1,400 linear feet of 10-inch PVC gravity sanitary sewer and 360 linear feet of 12-inch PVC gravity sanitary sewer, including associated manholes, fittings, and appurtenances, generally along the south side of Reedy Creek.

b. Provide approximately 1,100 linear feet of 8-inch PVC gravity sanitary sewer along Line B, including associated manholes, fittings, and appurtenances.

c. Provide trenchless gravity sewer crossings, including approximately 220 linear feet of 18-inch steel casing for 12-inch sanitary sewer, 200 linear feet of 18-inch steel casing for 10-inch sanitary sewer, and associated casing spacers, carrier pipe, and system connections.

https://cummingutilities.com/about/requests-for-proposals-rfps-and-bids/

Project No. W38-2400137 2 Section 00 11 00

2. Sanitary Sewer Pressure Force Main

a. Provide approximately 1,500 linear feet of 8‑inch sanitary sewer force main along the south side of Reedy Creek within permanent easements to be acquired by the City on private property, including all fittings, restraint systems, air release assemblies, and connection to the proposed pumping station.

b. Provide approximately 90 linear feet of 18-inch steel casing for the 8-inch force main crossing, including casing spacers and associated appurtenances.

3. Pumping Station and Appurtenances (Owner Furnished Equipment)

a. Installation only of a new duplex submersible wastewater pumping station, including Xylem/Flygt submersible pumps, guide rails, discharge piping, valves, and appurtenances.

b. Installation only of a diesel-fired emergency bypass pump and its accessories.

c. Installation of a Xylem MultiSmart control system powered by Nexicon, instrumentation, SCADA components, and control wiring.

4. Pumping Station and Appurtenances (Non-Owner Furnished Equipment)

a. Provide bypass piping, connection hardware, and an electrical building, including power distribution equipment, lighting, grounding, and utility coordination.

b. Provide a JIB crane, fencing, access gates, and site security features.

5. Site Work and Restoration

a. Clearing, grubbing, grading, excavation, backfill, and compaction required for sewer installation, pumping station construction, and ongoing maintenance and final grading of the access drive/utility easement.

b. Construction and improvement of entrance drives, including final surfacing and drainage features.

c. Installation and maintenance of erosion and sedimentation control measures throughout the duration of construction.

d. Final grading, stabilization, seeding, and restoration of all disturbed areas to pre-construction or better conditions.

All Work shall be performed in accordance with the Contract Documents, approved drawings, technical specifications, applicable permits, and local, state, and federal regulations.

Obtaining the Bidding Documents

Digital copies of the bid documents are available at www.GarverUSA.com for a fee of $25. These documents may be downloaded by selecting this project from the “Planroom” link, and by entering Quest Project Number 10253634 on the “Browse Projects” page. For assistance and free membership registration, contact QuestCDN at 952.233.1632 or info@questcdn.com. Documents can be examined at Cumming Utilities, City Hall, Suite 401, 100 Main Street, Cumming, GA 30040. Addenda to the bid package will be issued through the Garver online Plan Holders List; therefore, all prime bidders shall be responsible for downloading the bid documents from the Garver online plan room in order to be included in the Plan Holders List. Bidders must enter the addenda numbers in Article 3.01 of the Bid Form to verify receipt.

Neither Owner nor Engineer will be responsible for Bidding Documents, including addenda, if any, obtained from sources other than the designated website.

Questions must be submitted at least 96 hours prior to the date for opening of Bids and shall be directed to Ms. Jordan Johns (jnjohns@garverusa.com). See Specification 00 21 00, Article 7 for more information.

Pre-bid Conference

A mandatory pre-bid conference for the Project will be held on Thursday, August 20, 2026 at 10:00 am at Cumming Utilities, City Hall, 4th Floor Conference Room, 100 Main Street, Cumming, GA 30040.

Arrive before 10 a.m. for sign in, as the Conference Room will be closed at 10:00 a.m. to begin the meeting.

Bids will not be accepted from Bidders that do not attend the mandatory pre-bid conference.

Permits and Easements

Project No. W38-2400137 3 Section 00 11 00

All State and Local Permits for the Work have been applied for with status as follows:

1. The Georgia DOT Right-Of-Way Encroachment Permit is active and being implemented under separate contract. A copy of the permit can be found in the project documents.

2. The Land Disturbance Permit issued by the Local Issuing Authority has been applied for and is expected to be acquired before Notice To Proceed.

Regarding easements across private property, easement acquisition is in process with the status as follows:

1. Approximately four (4) known easement parcels are to be obtained across private property. The City projects acquisition within 90 days.

Instructions to Bidders

To be accepted, a bid must be accompanied by a bid security instrument payable to the Owner in an amount not less than five percent (5%) of the total base bid, in the form of either (a) a cashier's check or certified check or (b) an acceptable bidder's bond with a surety authorized to operate in the state of the project.

Performance and Payment Bonds will be required on the forms provided in the amount of one hundred per cent (100%) of the contract price from an approved surety company holding a permit from an approved surety company holding a permit from the State of Georgia to act as surety, or other surety or sureties acceptable to the Owner.

The Qualifications Statement in the Bidding Documents must be completed and submitted with the bid package.

Bids are subject to the requirements of the Georgia Environmental Finance Authority’s Supplemental General Conditions for Federally Assisted State Revolving Fund Construction Contracts. Also, the American Iron and Steel Special Conditions and Information for Federally Assisted State Revolving Fund Construction Contracts, shall be included within these bid documents.

Davis-Bacon Act wage rules shall apply. All laborers and mechanics employed by contractors and subcontractors on projects funded directly by or assisted in whole or in part by and through the Federal Government shall be paid wages at rates not less than those prevailing on projects of a character similar in the locality as determined by the Secretary of Labor in accordance with subchapter IV of Chapter 31 of Title 40, United States Code. The Department of Labor provides all pertinent information related to compliance with labor standards, including prevailing wage rates and instructions for reporting. For more information, please refer to SAM.gov | Wage Determinations.

The Owner reserves the right to adopt the most advantageous construction thereof, to reject any or all bids, and to waive formalities. No bid may be withdrawn within sixty (60) days after the date on which bids are opened.

Bids will be evaluated based on the Bidder’s responses to the requirements of this RFP. Interviews with bidders are not anticipated but may be held at the option of the evaluation committee. The Owner reserves the right to obtain clarification or additional information with any firm regarding their bid.

Discussions, negotiations, and revisions may be permitted after submission of proposals and prior to award for the purpose of obtaining best and final offers. The Owner reserves the right to select a responsive, responsible firm on basis of best value that is most advantageous to the Owner. The following table provides more specific definitions for the weighted criteria that will be evaluated based on the information provided in the Qualifications Statement submitted with the bid.

https://sam.gov/content/wage-determinations

Project No. W38-2400137 4 Section 00 11 00

Criteria Description Max Points

Score Notes

Price Proposal (80%) The Bidder submitting the lowest base price will receive the maximum allowable points.

The other bidders will receive a percentage of the allowable points accordingly.

Bidder Qualifications (20%)

The Bidder with the highest qualifications will receive the maximum allowable points. Has the bidder worked for the Cumming Utilities on similar size projects? If yes, please provide information.

For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.

This Advertisement is issued by:

Owner: City of Cumming, GA (d/b/a Cumming Utilities Department) By: Webb Hansard Title: Capital Projects Manager Date: August 4, 2026