19JA8026Q0042 - Amendment 0001.pdf

1BAMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 2

2. MODIFICATION NO.

3. EFFECTIVE DATE

See Item 16C

4. REQUISITION/PURCHASE REQ. NO.

PR16156928 / PR16130121

5. PROJECT NO.

6. ISSUED BY CODE 7. ADMINISTERED BY CODE

Procurement/Contracting Office U.S. Embassy Tokyo

1-10-5 Akasaka Minato-ku, Tokyo 107-8420

See Item 6.

8. NAME AND ADDRESS OF CONTRACTOR 9a. AMENDMENT OF SOLICITATION NO.

19JA8026Q0042

9b. DATED

8/10/2026 10a. MODIFICATION OF CONTRACT/PURCHASE ORDER NO.

10b. DATED

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [ ] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning __one___ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or

(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/PURCHASE ORDERS.

IT MODIFIES THE CONTRACT/PURCHASE ORDER AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

E. IMPORTANT: Contractor [ ]is not, [ ]is required to sign this document and return one copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION

The purpose of this amendment is:

To provide the Qs&As. See the following page.

To revise subsection 1.2.1.1(5) JLTC YOKOHAMA BUILDING SYSTEM INVENTORY on pages 14 and 15 of the RFQ

To add pages 7 through 11 of Attachment A - Samples of Scheduled and Unscheduled Work Orders. See the attached documents.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME OF CONTRACTING OFFICER

Christopher G. Staff

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

August 25, 2026

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.24

Request for Quotations (RFQ) No. 19JA8026Q0042 Amendment 0001

August 25, 2026

Questions-and-Answers (Qs&As)

Request for Quotations No. 19JA8026Q0042 Building Maintenance Services for the Japanese Language Training Center (JLTC) in Yokohama, Japan

Question Answer

Q1 Please advise whether the JLTC can share the model number of each equipment. They are motorized main gate, Fan Coil Unit of the Residence as well as School Building, In-Line Circulation pump, etc.

A1 All available information is limited to what is provided under subsection 1.2.1.1(5) on pages 14 through 15of the RFQ.

Q2 Please advise whether the JLTC can share the vendor list of each facility where possible.

A2 All available information is limited to what is provided under subsection 1.2.1.1(5) on pages 14 through 15of the RFQ.

Q3 Can the track record of each equipment be disclosed?

A3 No information available.

Q4 Please instruct the treatment of spare parts. Does the contactor need to store some spare parts such as air-con filters, etc.?

A4 The Contractor does not need to store any parts. All materials will be provided by the U.S. Government.

Q5 Please specify the manufacturer's recommendation described in 1.2.1.1. (3) Duties and Responsibilities, a. Preventive Maintenance and Inspection (PMI).

A5 All tasks following manufacturer recommendations will be stated in each Work Order when issued. See the attached revised Attachment A - Samples of Scheduled and Unscheduled Work Orders.

�End of Qs&As-

Embassy of the United States of America

Tokyo, Japan

Amendment No. 0001 Page 14 of 72

System Equipment Qty Remarks / Location Frequency Access Control

NABCO Motorized Main Gate and Pedestrian gate

1 Swing open / close gate Quarterly (functional & safety check), Semi-Annual lubrication

Electrical Distribution and Control Panel 2 By 1F kitchen Annual inspection (NFPA 70B/NETA) Electrical Cubicle Substation 1 Ground Annual full inspection/testing (NETA MTS /

NFPA 70B)

Electrical Disconnection Switch 1 In cubicle substation Annual inspection Electrical VCB, 7.2kV 600A 1 In cubicle substation Annual inspection & operation test Electrical Transformer 2 In cubicle substation Annual inspection; oil/insulation check per

OEM

Electrical Switchboard 1 In cubicle substation Annual inspection/cleaning Electrical Capacitor 1 In cubicle substation Annual inspection Electrical Distribution and Control Panel 5 1F, 2F, 3F, and outside Annual inspection

Fire Protection

Fire Alarm System, Hochiki

HAG-AW1005

1 School and residence Semi-Annual testing; Annual battery load test; 5-year battery replacement

Fire Protection

Fire Alarm System 1 Combined with school fire alarm system

Semi-Annual testing; Annual battery load test

HVAC Toshiba Air-Cooled Split Heat Pump, ROA-AP801H5JZ

1 CAC house by main gate Quarterly inspection; Semi-Annual coil cleaning; Annual refrigerant check

HVAC Fan Coil Unit 7 1F-3F residence Quarterly filter cleaning; Semi-Annual coil cleaning

HVAC Hitachi Heat Pump Chiller, RHNP1500AVX

1 Outside; 200V, 150 kW, Quarterly inspection; Semi-Annual coil cleaning; Annual full performance check

HVAC In-Line Circulation Pump, Ebara

50LPD

1 Outside by heat pump chiller

Quarterly inspection; Semi-Annual mechanical check

HVAC Hitachi Power Cistern, CX-110J 1 Outside by heat pump chiller

Quarterly inspection

HVAC Chemical Feed Pump, Kurita Kurifeeder CF-1

1 Outside by heat pump chiller; with feed tank

Quarterly inspection; Annual water analysis

HVAC Fan Coil Unit 26 1F-3F school building Quarterly filter cleaning; Semi-Annual coil

HVAC Air Handling Unit, Kimuho 004U

1 3F mechanical room Monthly filter check; Quarterly full inspection

HVAC Exhaust Fan 2 3F mechanical room Semi-Annual inspection/cleaning

HVAC -

Sub

Air-Cooled Split A/C Unit, Sanyo SAP-CKD40T

1 1F server room Quarterly inspection; Semi-Annual coil

Plumbing City Water Supply 1 Direct city connection Annual inspection

Plumbing Electric Water Heater, Itomic

ESP-32F

1 With pressure reducing valve

Quarterly inspection; Annual flush/cleaning

Plumbing In-Line Circulation Pump, Ebara 1 Domestic hot water Quarterly inspection; Semi-Annual mechanical check

Plumbing City Water Supply 1 Direct city connection Annual inspection

Amendment No. 0001 Page 15 of 72

Plumbing Panasonic Electric Water Heater, Nihon Itomic E5-20B

3 1F-2F bathrooms Quarterly inspection; Annual flush/cleaning

Plumbing Sump Pump 1 Sump pit outside Quarterly operational test; Annual deep inspection

1.2.2 Hours of Performance

All work shall be performed during the hours between 08:30 and 17:30, on Monday through Friday, except for the U.S. and Japanese holidays observed by the U.S. Embassy Tokyo. Other hours, initiated by the Contractor, may be approved by the Contracting Officer's Representative. Notice must be given 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours will not be cause for a price increase.

1.2.3 Access to Government Buildings and Standards of Conduct

1.2.3 (1) General. The Contractor shall designate a representative who shall supervise the Contractor's work and be the Contractor's liaison with the U.S. Embassy/Consulate. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes. Contractor employees shall have access to the areas necessary to perform the required work, either with or without security escorts, only with specific permission by either the Contracting Officer or the COR.

1.2.3 (2) Personnel Security. The Government reserves the right to deny access to U.S owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this contract prior to their utilization. The Government shall issue identity cards to approved Contractor personnel, each of whom shall display his/her card(s) on the uniform at all times while on Government property or while on duty at private residences serviced under this contract. These identity cards are the property of the Government. The Contractor shall return all identity cards when the contract is completed, when a Contractor�s employee leaves this contract, or at the request of the Government.

1.2.3 (3) Standards of Conduct

(a) General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

(b) Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

(c) Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

SBU - CONTRACTING AND ACQUISITIONS

Attachment A - Samples of Scheduled and Unscheduled Work Orders

SAMPLE