DF_Consolidation Redacted - SASI.pdf

CUI

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The salient characteristics of the three contracts/orders contemplated for consolidation are provided in the tables below.

is a Firm-Fixed Price (FFP) contract with the objective to procure a

Centurion Secure Vault Series modular, panel-based SCIF for a residential location in . This requirement was originally posted as a small business set-aside to

General Services Administration (GSA) Multiple Award Schedule (MAS) Category 332311P on January 7, 2022 with quote deadline of January 18, 2022. There were no quotes received.

The contracting office withdrew the small business set-aside and resolicited to GSA MAS Category 332311P unrestricted. The solicitation was posted on January 24, 2022 with a deadline of January 31, 2022; the contracting office received no quotes. At this time, the contracting office reviewed the Acquisition Plan and revised the solicitation to solicit on SAM.gov as a small business set-aside and received three quotes. Centurion was the awardee using a Lowest Price Technical Acceptable (LPTA) evaluation method.

Requirement Title: Modular SCIF Contract / Order Number:

Delivery Date: March 17, 2022 Lifecycle Value:

Contractor Name: BSNB, LLC d.b.a Centurion Secure Global Contractor Business Size: Small Disadvantaged Business Method of Acquisition: Small Business Set-aside Vehicle: Open Market on SAM.gov

Requirement Title: Warehouse Modular SCIF Contract / Order Number:

Period of Performance: September 14, 2022 – November 22, 2026 Lifecycle Value:

Contractor Name: BSNB, LLC d.b.a Centurion Secure Global Contractor Business Size: Small Disadvantaged Business Method of Acquisition: Sole Source

Requirement Title: Residential Modular SCIF Contract / Order Number:

Period of Performance: April 13, 2023 - June 21, 2027 Lifecycle Value:

Contractor Name: BSNB, LLC d.b.a Centurion Secure Global Contractor Business Size: Small Disadvantaged Business Method of Acquisition: Sole Source

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People who are Blind or Severely Disabled (AbilityOne), the DISA Market Research Repository, personal knowledge of procuring products and services of this nature, contact with knowledgeable persons in industry, acquisition history, and existing DISA-wide and DoD Multiple Award Contract (MAC) vehicles and other Government-wide Acquisition Contracts. Additionally, a Sources Sought Notice was posted.

a. Sources Sought Notice: A Sources Sought/Notice of Intent to Sole Source (NOI) was posted on November 4, 2024 and closed on November 12, 2024. The NOI yielded one response from BHPE, LLC (BHPE). However, the vendor did not provide a capabilities statement. After research of the company using its website, the Government identified that BHPE offers a variety of goods and services, primarily operating under North American Industry Classification System 336413 - Other Aircraft Parts and Auxiliary Equipment Manufacturing. BHPE did not provide any information as to its ability to provide Centurion Secure Vault Series SCIF components or the ability to knowledgably assemble or disassemble those types of SCIFs. Furthermore, BHPE did not provide any information on its ability to transport or store SCIFs. The Government determined that BHPE is not capable of meeting the requirements of this effort.

b. Contact with knowledgeable persons in Government/Industry: On November 4, 2024, the Government held a meeting with Centurion Chief Executive Officer, Nicholas Bruno, and Project Manager, Joe Woddell, to gain a better understanding of the specifications of the modular SCIFs currently owned and deployed by , , and . Centurion supplied and installed the existing SCIFs. The primary focus points in the meeting were proprietorship of the SCIF design, possible resellers, reaccreditation of existing and new SCIFs, warranties, shelf life of existing SCIFs, replacement components, transportation and storage of SCIFs, their current capabilities to support a contract vehicle and the ability to deploy SCIFs nationwide.

The result of this conversation was that Centurion worked exclusively with its manufacturer to design the specific panels used to build the Centurion Secure Vault Series modular SCIFs. No other vendor can purchase these specific panels, due to the proprietary nature. Furthermore, Centurion is the only vendor with access to purchase replacement parts for the SCIFs, should they be needed due to damage. Centurion explained that while it does have a partnership with a reseller on GSA, they are still the ultimate sole supplier of the Centurion Secure Vault Series modular SCIFs. In the past, the Government did receive responses to competitive solicitations posted to GSA MAS for these needs. Pursuit of competing the requirement with the reseller would not further competition or increase small business participation as Centurion is a SDB and is still the sole supplier of the products and service. Centurion also explained that only Centurion installers have the knowledge to disassemble and reassemble, as well as reaccredit the current SCIFs the Government previously procured; just as Centurion personnel would not have the specific knowledge to assemble or disassemble another vendor’s modular SCIFs. Centurion also guarantees accreditation on all its SCIFs, and that guarantee would not extend to a different vendor should they perform the reassembly and accreditation. Finally, Centurion

P a g e | 5 explained to the Government it has appropriate personnel and supply chain capacity for providing multiple, concurrent installations and has the capability to not only provide SCIFs nationwide, but also overseas.

c. Personal Knowledge: has been personally involved in conducting market research and procuring residential modular SCIFs for over the past several years. Most recently, he led the team in acquiring three Centurion Secure Vault Series modular SCIFs in 2022.

d. Review of catalogs and/or other generally available product literature: In November 2024, the Contracting Officer, Robin Schuster, reviewed the websites of four contractors that provide panel based modular SCIFs: Centurion, SCIF Solutions, Inc., Strategic Solutions Unlimited, Inc. (SSUI), and Squadron Defense Group (SDG). All four provided SCIF solutions that met or exceeded Intelligence Community Directive (ICD) 705 standards. The solutions by Centurion and SDG both meet Transient Electromagnetic Pulse Emanation Standards (TEMPEST) standards with their base offering. Centurion, SSUI, and SDG provide sound transmission class (STC), radio frequency (RF), and electromagnetic interference (EMI) protection. SCIF Solutions, Inc. did not address STC, RF, or EMI protection for its Retrofit SCIF. Centurion indicated that it exceeds the TEMPEST standard, the only one to indicate such. SCIF Solutions, Inc. has an option for TEMPEST, and SSUI did not address TEMPEST on its website. Only Centurion and SSUI indicate an integrated Heating, Ventilation, and Air Conditioning (HVAC) and Electrical system with its SCIF solution. Finally, only Centurion indicated customization of panel height. Based on these findings, it was further determined that Centurion is the only vendor capable of meeting the standards of ICD 705, TEMPEST, STC 50 rating, HVAC system integration, and customized panel height as required.

e. Consideration of DISA Premier Contract Vehicles.

i. ENCORE III: A scope determination of ENCORE III was conducted.

ENCORE III offers the full spectrum of information technology (IT) services and a wider reach of services to implement, operate, maintain/sustain, incrementally develop, and ultimately retire IT capabilities. SASI does not include the procurement of IT services, therefore, SASI does not fit the intent, purpose, or scope of the ENCORE III vehicle. Additionally, the sole source vendor, Centurion, does not have an ENCORE III contract. As a result, ENCORE III was not considered a viable option for this consolidated requirement.

ii. Systems Engineering, Technology & Innovation (SETI): A scope determination of SETI was conducted. However, the SASI requirement does not include research and development nor engineering support. Therefore, SASI does not fit the intent, purpose, or scope of the SETI vehicle.

Additionally, the sole source vendor, Centurion, does not have a SETI

P a g e | 7 evaluation, and award; and contract administration (e.g., reviews, and documentation). Additionally, managing multiple, separate contracts and purchase orders could negatively impact the mission as it could lead to increases in the time needed to identify, prevent, mitigate, and remediate services when necessary. The status quo will result in duplicative efforts resulting in increased costs, redundancies, and inefficiencies. Using multiple contracts and purchase orders would also result in a larger administrative burden.

Awarding multiple, stand-alone contracts would limit DISA’s flexibility and capacity to meet customer needs in a timely manner, while reducing DISA’s ability to respond to emerging requirements. The Procurement Action Lead Time (PALT) for each stand-alone contract/purchase order is 116 days, for Simplified Acquisition Procedures Commercial Products and Services $250,000 - $7,500,000. The PALT for stand-alone orders requires over twice the amount of time as issuing an order off an established single-award IDIQ. Therefore, this alternative of awarding multiple, stand-alone contracts was not pursued.

The Government determined consolidating this requirement by awarding a single-award IDIQ is beneficial as it reduces the procurement action lead time and allows for more flexibility to meeting the mission partner’s requirements. Additional benefits of this consolidation include: (a) improved performance and quality control, and reduction in contract/order management/administration, (b) quality improvements that will enhance performance or efficiency, (c) reduction of acquisition cycle times and associated resources, and (d) consistent terms and conditions, are detailed below.

a. Improved Performance and Quality Control, and Reduction in Contract/Order

Management/Administration.

A consolidated requirement will lead to improved performance and higher quality of work given that technical elements of the current contract/orders are duplicative in nature. SCIFs and support services are currently performed under separate purchase orders at different locations, for a few mission partners. Consolidation provides the ability for these mission partners to all have access to the issuing office for orders against the DITCO-NCR issued single-award IDIQ. Consolidating the requirements will enable a more standardized, integrated approach by having only one Contract Specialist (CS) and one Contracting Officer (KO) responsible for coordination, logistics, and administering of all task orders. Using one CS and one KO will implement best practices, streamline efforts, and leverage its unique skill sets to implement continuous improvement strategies seamlessly and efficiently throughout the life of the effort.

Additionally, managing task orders within one contract, versus multiple, stand-alone contracts/purchase orders will allow DISA to implement processes more effectively and monitor the quality of performance for services being rendered more efficiently during post award administration. Utilizing a single, consolidated contract will improve quality as the Government will have increased availability to provide more