SOL-623-10-000004.pdf

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

623-10-000004

4. TYPE OF SOLICITATION 5. DATE ISSUED

06/04/2010

6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and __ opies f furnishin_________________ c or g th supplies or s vices in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depositore er y located in until local time _______________________ (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

AREA CODE NUMBER EXT.

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCR TIONIPPAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICES/COSTS 6-9 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE 41

F DELIVERIES OR PERFORMANCE

G CONTRACT ADMINISTRATION DATA L I ICES TO

E R A

NSTR., CONDS., AND NOT OFFERORS

H SPECIAL CONTRACT REQUIREMENTS M VALUATION FACTORS FO WARD

K

REPRESENTATIONS, CER TIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

(See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM (4 copies unless otherwise specified)

10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BYCODE CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

11. TABLE OF CONTENTS

STANDARD FORM 33

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror)

AWARD (To be completed by Government)

1 N/A 155

X N/A

Regional Acquisition & Assistance Office USAID/East Africa P.O. Box 629, Village Market 00621, Nairobi Kenya

SEE INSTRUCTIONS IN SECTION L.

See Sec. L.

See Section L. 1600 HRS,KENYA JULY 12TH 2010

Marcelline Ochola + 254-20-862 2000 2462 mochola@usaid.gov

See Attached Table of Contents

X 1 X 66-87

X 10-38

X 39-40

X 42-47 X 48-52

X 53-65

X 88-89

X 90-101

X 102-121

X 122-125

SOL-623-10-000004/RFP/TRANSITION INITIATIVE FOR SOMALIA (TIS)

Table of Contents

SECTION A – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 ..................................................... 6 PURPOSE

B.2 ............................................... 6 CONTRACT TYPE

B.3 ....................................... 6 SUPPLIES AND SERVICES

B.4 ............. 6 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.5 .............................................. 7 PRICE SCHEDULE

B.6 ............... 7 APPROVALS (To be determined at time of award)

B.7 ............................................... 8 INDIRECT COST

B.8 ........................................... 9 COST REIMBURSABLE

B.9 .............................. 9 CEILING ON INDIRECT COST RATES

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 ......................... 39 AIDAR 752.7009 MARKING (JAN 1993)

D.2 ................................ 39 BRANDING AND MARKING POLICY

D.3 ................ 39 REQUIRED BRANDING STRATEGY AND MARKING PLAN

SECTION E - INSPECTION AND ACCEPTANCE

E.1 .. 41 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 .................................. 41 INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 .. 42 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 ............................... 42 PERIOD OF PERFORMANCE (CPFF)

F.3 ....................................... 42 PLACE OF PERFORMANCE

F.4 ...................................... 42 PERFORMANCE STANDARDS

F.5 ........................ 42 REPORTS AND DELIVERABLES OR OUTPUTS

F.6 ................................ 45 PERFORMANCE MONITORING PLAN

F.7 .............................................. 46 KEY PERSONNEL

F.8 ......................... 46 ENVIRONMENTAL COMPLIANCE REPORTING

SECTION G - CONTRACT ADMINISTRATION DATA

G.1. ........ 48 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.2 .......................... 49 ADMINISTRATIVE CONTRACTING OFFICE

G.3 ............................ 49 CONTRACTING OFFICER'S AUTHORITY

G.4 ...... 49 CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COTR)

G.5. ................ 50 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID

G.6 ................................................... 51 INVOICES

G.7 .............................................. 52 PAYING OFFICE

G.8 .......................... 52 ACCOUNTING AND APPROPRIATION DATA

G.9 ...................... 52 CONTRACTOR’S PRIMARY POINT OF CONTACT

PART I - CONTRACT CLAUSES

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 .. 53 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 .... 53 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997)

H.3 53 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES

(JAN ...................................................... 53 2002)

H.4 ........................... 54 DEFENSE BASE ACT (DBA) INSURANCE

H.5

MEDICAL EVACUATION (MEDEVAC) SERVICES 752.228-7070 (APRIL

2006)

H.6 ................................. 55 AUTHORIZED GEOGRAPHIC CODE

H.7 ........................................... 55 LOGISTIC SUPPORT

H.8 ..................................... 55 CONSENT TO SUBCONTRACT

H.9 ...................................... 55 LANGUAGE REQUIREMENTS

H.10 .......... 55 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

H.11 ................................. 56 REPORTING OF FOREIGN TAXES

H.12 ...... 57 USAID DISABILITY POLICY - ACQUISITION (DECEMBER 2004)

H.13 .............................. 57 TITLE TO AND CARE OF PROPERTY

H.14 ................ 57 PERSONNEL COMPENSATION 752.7007 (JULY 2007)

H.15

ORGANIZATIONAL CONFLICT OF INTEREST: PRECLUSION FROM

FURNISHING CERTAIN SERVICES AND RESTRICTION ON USE OF

INFORMATION

H.16 ......................... 58 INFORMATION TECHNOLOGY REQUIREMENT

H.17 ............. 58 MANAGEMENT OF INFORMATION TECHNOLOGY RESOURCES

H.18

HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12) (SEPT

2006)

H.19

INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION REQUIREMENTS

752.7032 (JAN 1990)

H.20 60 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES

H.21

EMPLOYMENT COSTS OF THIRD COUNTRY NATIONALS AND COOPERATING

COUNTRY NATIONALS.

H.22

SOURCE, ORIGIN AND NATIONALITY REQUIREMENTS, AIDAR 752.225-70

(FEB 1997)

H.23

NON EXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY

RESOURCES

H.24 SUBCONTRACTING PLAN AND THE SF 294 – SUBCONTRACTING REPORT FOR

INDIVIDUAL CONTRACTS AND SF 295 – SUMMARY CONTRACTING REPORT62

H.25 ...................................... 62 GRANTS UNDER CONTRACT

H.26 63 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS

(JAN 2004)

H.27 .................................. 65 DISCLOSURE OF INFORMATION

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 .. 66 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 ...... 69 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.3 .............................. 69 52.216-8 FIXED FEE (MAR 1997)

I.4

52.229-8 TAXES--FOREIGN COST-REIMBURSEMENT CONTRACTS (MAR

1990)

I.5 ........ 70 52.204-7 CENTRAL CONTRACTOR REGISTRATION (APR 2008)

I.6 ....... 72 52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB2009)

I.7 ........................ 74 52.232-25 PROMPT PAYMENT (OCT 2003)

I.8

PROHIBITION ON THE USE OF FEDERAL FUNDS TO PROMOTE, SUPPORT,

OR ADVOCATE THE LEGALIZATION OR PRACTICE OF PROSTITUTION (MAY

2007)

I.9 ... 79 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT

(DEC 2008)

I.10 . 82 52.232-25 PROMPT PAYMENT (OCT 2003) ALTERNATE I (FEB 2002)

I.11 ....... 87 RESPONSIBILITY OF THE ARCHITECT-ENGINEER (APR 1984)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS

K.1.

NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

K.2

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (FEB

2009)

K.3 ................... 94 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.4 ................ 94 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.5 .... 95 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS

(DEC 2008)

K.6 97 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION

(OCT 2008)

K.7

52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING PRACTICE CHANGES

(APR 2005)

K.8 100 COMPLIANCE WITH VETERANS EMPLOYMENT REPORTING REQUIREMENTS

K.9. ................................................. 100 SIGNATURE

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1

NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

L.2

52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION

(JAN 2004)

L.3 ...................... 107 52.216-1 TYPE OF CONTRACT (APR 1984)

L.4 .................... 107 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.5 .......................... 107 GENERAL INSTRUCTIONS TO OFFERORS

L.6 ..................................... 109 DELIVERY INSTRUCTIONS

L.7

INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

(CPFF)

L.8 ..... 117 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL

SECTION M - EVALUATION FACTORS FOR AWARD

M.1

NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

M.2 ....................................... 122 GENERAL INFORMATION

M.3 ............................. 122 TECHNICAL EVALUATION CRITERIA

M.4 ................................. 124 PRICE/BUSINESS EVALUATION

M.5 ........................ 124 DETERMINATION OF COMPETITIVE RANGE

M.6 .......................................... 125 SOURCE SELECTION

TIS SOMALIA RFP ATTACHMENTS

J.1:IDENTIFICATION OF PRINCIPAL GEOGRAPHIC CODE NUMBERS

J.2:USAID FORM 1420-17- CONTRACTOR BIOGRAPHICAL DATA SHEET

J.3:SF LLL – DISCLOSURE OF LOBBYING ACTIVITIES

J.4:SMALL BUSINESS SUBCONTRACTING PLAN TEMPLATE

J.5:OPERATIONAL SECURITY (General Information)

J.6:ILLUSTRATIVE CASE STUDY FOR TIS RFP

J.7:PAST PERFORMANCE MATRIX (To be included in the Technical

Proposal) J.8:BUDGET Templates (Bidder to label as TAB C.1)

J.9:Indir. Cost Ceil. rate(s) (Bidder to label as TAB C.2) RFP Section B.8 ................ 151 CEILING ON INDIRECT COST RATES J.10:List of Equipment (Bidder to label as TAB C.3) J.11:Other Direct Costs (Bidder to label as TAB C.4) J.12:International Travel (Bidder to label as TAB C.5) J.13: Proposed Subcontractors – (Bidder to label as TAB C.6)

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this Contract is to provide USAID with a quick response mechanism in support of the Transition Initiative for Somalia (TIS) as described in detail in Section C, Statement of Work whose goal is to omote stability in Somalia. pr

B.2 CONTRACT TYPE

This is a Cost Plus Fixed Fee Level of Effort (CPFF LOE) contract. For the consideration set forth below, the Contractor shall provide for and accomplish the performance objectives and deliverables described in Section C and the additional requirements of Section F in accordance with the performance standards specified herein.

B.3 SUPPLIES AND SERVICES

For the consideration set forth below, the Contractor shall, during the period specified in Section F. of this contract, provide the following services and deliver the following reports and other deliverables:

(a) Services The contractor shall provide the total workdays of “key” personnel, and a staffing structure for “non-key” personnel/consultants, to perform the Statement of Work and accomplish the contract goal, tasks and deliverables.

(b) Reports and Other Deliverables The Contractor shall deliver services, reports and other deliverables as specified in Section C and F of this contract.

B.4 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.4.1 The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is $________________. The fixed fee, if any, is $____________. The total estimated cost plus fixed fee, if any, is $_______________.

B.4.2 Within the estimated cost plus fixed fee (if any) specified in paragraph B.3.1 above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $_____. The Contractor shall not exceed the aforesaid obligated amount nor will the Government be responsible for costs incurred should the Contractor do . so

B.4.3 Funds obligated hereunder are anticipated to be sufficient through ________________.

(Section B3 to be determined at time of award).

B.5 PRICE SCHEDULE

CONTRACT LINE ITEM NUMBERS (CLINs):

CLIN # Description Year 1 ($) Year 2 ($) Year 3 ($) Year 4 ($) Year 5 ($) Ceiling Price ($)

0001 Project Mgt. Cost

Total Estimated Cost

0003 Total Fixed Fee

Grants under Contract

7,000,000 7,000,000 7,000,000 7,000,000 7,000,000 35,000,000

Total Est. cost + Fixed Fee

NOTES:

1. The above budget is the consolidated (Prime’s and subcontractors’, any proposed) et. if budg

2. Prime offeror must submit the completed Attachment J.8 containing this, above, and Summary budget.

B.6 APPROVALS (To be determined at time of award)

The use of contract funds is approved for the following (A, B, C, D & E) below:

A. (TBD) International Travel trips included in the successful bidder’s technical and cost proposal accepted by USAID. However, consistent with AIDAR 752.7032 International Travel Approval and Notification, the contractor is required to provide (in advance) an itinerary for each of the above international trips, showing the name of the traveler, purpose of the trip, origin/destination (and intervening stops), and dates of travel, before travel is undertaken. Each Notification must state that travel proposed to be undertaken is included in the bidder’s technical and cost proposal accepted by USAID (it is part of___________ approved international travel trips).

B. Project Non-Expandable Property (NXP) specifically identified in the detailed budget accepted by USAID (if separate Source /Origin / Nationality approval is required; the request must be submitted to the Contracting Officer in advance.

C. (TBD) project vehicles specifically requested for funding in the detailed budget accepted by USAID. However prior to purchase of any of the (TBD) vehicles, the contractor is required to obtain the Contracting Officer’s final approval and, additionally, obtain separate Source/Origin/Nationality approval if purchase of project vehicle is envisioned from Geo Country Code other than “000”.

D. Subcontracting with:

E.

Six day work week authorized with no premium pay.

B.7 INDIRECT COST

The contract clause entitled “Allowable Cost and Payment (DEC 2002)”, FAR Subpart 52.216-7, specifies that the indirect cost rates shall be established for each of the Contractor’s accounting periods which apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

1/ 1/ 1/

2/ 2/ 2/

3/ 3/ 3/

1/Base of Application:

Type of Rate:

Period:

2/Base of Application:

Type of Rate: Provisional Period:

3/Base of Application:

Type of Rate: Provisional Period:

B.8 COST REIMBURSABLE

Allowable costs shall be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.

B.9 CEILING ON INDIRECT COST RATES

(a) For each of the contractor's accounting periods during the term of this contract, the parties agree as follows:

(1) The distribution base for establishment of final overhead rates is ____________________.

(2) The distribution base for establishment of final G&A rates is

[The offeror having Government approved rates agreement is to complete, subject to negotiations of the ceiling rates]

(b) The contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the contracting officer.

(c) Reimbursement for indirect costs shall be at final negotiated rates, but not in excess of the following ceiling rates for each fiscal year:

Indir Cost Type FY 10 FY 11 FY 12 FY 13 FY 14

1. _____________ _____ _____ _____ _____ _____

2. _____________ _____ _____ _____ _____ _____

3. _____________ _____ _____ _____ _____ _____

[Prime offeror must submit the completed Attachment J.9]

(d) The government shall not be obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the contract. This advance understanding shall not change any monetary ceiling, cost limitation, or obligation established in the contract.

[END SECTION B]

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF

WORK

TRANSITION INITIATIVE SOMALIA PROGRAM (TIS)

I. PURPOSE

The objective of this Contract is to provide USAID with a quick response mechanism in support of the Transition Initiative for Somalia (TIS). This new effort responds to the Administration’s effort to seek creative and flexible programs to address the needs in Somalia, which is considered one of the highest foreign policy priorities on the continent. TIS will complement and enhance the rest of the USAID Somalia portfolio by supporting the government and people of Somalia by promoting stabilizing influences, i.e. tangible evidence of peace dividends in vulnerable (conflict-prone) communities through the implementation of small activities and grants.

The Contractor will provide and support, through offices in Kenya and Somalia, a management team that will award, implement, monitor, and evaluate Grants under Contract; will procure and distribute in-kind resources; will conduct rolling assessments of the political situation, country context, program objectives, and monitoring and evaluation approach; and will maintain and use the USAID TIS Activity Database.

The Contractor will also provide short-term technical assistance, training and direct distribution of goods and services. Grants under contract will be primarily in-kind. Program activities will be incrementally funded over a multi-year period, subject to availability of funds. The period of performance will be five years.

The contractor will coordinate closely with other TIS implementing partners, including, but not limited to the International Organization for Migration (IOM). TIS is designed to respond quickly to changing events on the ground in Somalia and will require great flexibility in implementation.

II. BACKGROUND

In 2010 observers mark 19 years of conflict which has taken a toll on present and future generations of Somalis, who have grown up in a war-torn society without the benefits of regular schooling, and the fundamental benefits of peace and security. The protracted conflict in Somalia has resulted in one of the worst failed states in the world.

This conflict, which has been fueled recently by the influx of terrorist organizations from outside of Somalia, is increasingly spreading beyond the borders of the country and is negatively affecting the stability of neighboring countries. Somali pirates are taking advantage of the lack of governance and are directly targeting commercial ships, creating terror on the high seas. Furthermore, economic crisis and drought in Somalia is contributing to the instability. These factors have resulted in increased international concern for humanitarian conditions, restricted access to vulnerable populations and security implications with far-reaching impacts. These factors have for years negatively impacted the Somali people and their livelihoods, resulting in on-going population displacement, acute and growing malnutrition, and the onset of extreme socio-economic and security phenomena such as the growing problem of piracy and militant extremism in the area. Beyond the ongoing humanitarian effort, there is increasingly a need to respond on a more direct basis, by engaging with government and international partners to reinforce a reliable system of government service-delivery, and improve the basic community and livelihood conditions of affected Somalis.

The creation of Somalia’s Transitional Federal Government (TFG) was heralded with much optimism and hope that the creation of the country’s first functioning government since 1991 would be crucial to improving prospects for peace as well as socio-economic conditions for all Somalis. The arrival of the TFG was followed by a few weeks of relative calm in the capital, and was accompanied by payment of some key civil servant salaries, in particular for soldiers and police. But in the aftermath of the election, Somalia has increasingly faced the violent threat of extremist groups in a fight for power and ideology, resulting in diminished control, and a cessation of any government services, particularly in south and central Somalia.

Somali society has proven to be resilient in the face of these daunting challenges. The Somali private sector has led the economic recovery – building schools, medical facilities, and establishing one of the most sophisticated telecommunication networks in Africa. While Somaliland and Puntland struggle with the tensions of the transition from peace-building to state-building, both regions illustrate the capacity of Somalis to build viable political and administrative arrangements that provide relative peace and security.

In order to support the return of stability and adequate government service delivery, it is required to improve the technical capacity of regional governance institutions to take control over state and administrative matters including service delivery to its citizens in areas from financial management, to critical social services such as access to health and education, to basic community facilities and toward a prioritized response to community needs. As an essential complement to improvements in government service delivery, it is also important to support local communities with access to livelihoods, income-generation and basic community infrastructure to ease hardship and encourage an increasingly productive role in governance issues.

Perhaps no single other investment can have a greater impact on stability than improving the economic opportunities for the Somalia.

There is the unfortunate assumption that in conflict-prone or transition countries it is too early to speak of improving economic infrastructure. It is in fact the most critical time to work to expand business and livelihoods opportunities in order to build confidence in a peace process and in emerging governing institutions. The growth of piracy and extremist activities highlight how the dangers of hopelessness can lead to a large pool of disenfranchised people, usually youth, recruited into criminal and violent activities.

III. OBJECTIVES

The overall objective of the program is to promote stability by: (a) Increasing the technical capacity, at the national and regional levels, of relevant government and non-governmental entities supporting the peaceful political processes through short-term and long-term technical assistance and on-the-job training from off-shore experts, with a focus on members of the Somali Diaspora; (b) Supporting local government and communities, and increasing cash availability at the community level through the implementation of community-driven, basic infrastructure improvement projects; and (c)Supporting employment-creation, income-generation and vocational training initiatives provided through local government offices, agencies, private sector, and NGOs.

Overall, this program will serve as a catalyst for stability in Somalia by first encouraging greater engagement between communities and government, while also strengthening government capacity with the aim of improving government response to community needs. USAID, through the implementing partners, will work towards this end by increasing the involvement of community members in determining priority needs at the community/local level and creating opportunities for improved government to community engagement and collaboration.

Community-driven, quick-impact programs in targeted areas of the country should increase economic opportunities in the short term, build confidence in the peace process, and contribute to the development of a more comprehensive recovery plan. Support to quick-impact, results-based activities can demonstrate the positive impact of the political reconciliation process as well as provide short term employment to community members.

The TIS will address, jointly, the critical components of government service delivery and community priorities as a basis for improving governance capacities, addressing priority community needs, and promoting stabilization of conflict-affected communities. The program will ensure implementation in a flexible manner, achieving access at the community level first in the more stable areas, while addressing technical capacity needs through the Diaspora.

While the program will be implemented throughout Somalia (including Somaliland and Puntland), the geographic focus of the Contractor will be determined in coordination with and at the direction of USAID, taking into account other TIS implementing partners (including IOM), and the political context.

The TIS will include, but not be limited to three interrelated components:

1. Capacity-building to the Central/Regional Governments and priority institutions Support will be initially through regional ministries of Planning and International cooperation in order to understand the government’s priority needs. Experts in vocational training, engineering, small-business development, rural or water engineering, and other areas may be identified and recruited in order to assist central and local authorities, as well as communities in their infrastructure and development planning.

It is anticipated that component one will be approximately 20% of the total estimated cost of Grants under contract.

Result 1: Improved capacity of the regional/local governance institutions and other entities supporting peaceful political processes and development increased through technical and material assistance.

At a minimum, the following activities will be undertaken:

- Support to local, regional, and national governing institutions with rehabilitated premises and town-hall facilities from which to operate and basic equipment and materials (desks, cabinets, stationery, computer equipment and generator).

- Provide technical assistance and support to launch and manage participatory planning processes and engage communities and private sector bodies in cost-sharing agreements and public-private partnerships.

At a minimum, the following indicators will be tracked:

- Number of sub-national Governments receiving USG assistance to increase their annual own-source revenues.

- Number of Reconstructed National Governing Institutions and

Systems that receive USG assistance to incorporate principles that support democracy and government legitimacy.

- Number of Local Mechanisms supported with USG assistance for citizens to engage their sub-national Government.

- Number of Local non-Governmental and public sector associations supported with USG assistance.

2. Light infrastructure development Positive interaction with communities is a critical element to promoting stability in war-affected societies. These interactions are generated in the form of quick-impact projects that are driven by the communities, primarily in response to local light infrastructure activities with the aim of demonstrating government response to community needs and demands. Projects will likely concentrate on repair/rehabilitation and/or construction of existing infrastructure, and the provision of necessary materials and equipment to achieve this.

TIS will facilitate a consultative process in order to identify and prioritize rehabilitation/construction projects with the communities.

This process will seek to build confidence and trust between government and community in order to validate community and peace building efforts.

It is anticipated that component two will be approximately 30% of the tal estimated cost of Grants under contract. to

Result 2: Greater community cohesion and relationship to governance institutions, and an increased sense of positive change. A corollary benefit will be increased cash availability at the community level, through the implementation of community-driven, basic infrastructure improvement projects.

At a minimum, the following activities will be undertaken:

- Community meetings and dialogue to determine projects;

- Rehabilitation of health clinics, local markets, and government and public buildings. Additionally, projects could include road repairs, water supply and sanitation, and irrigation system projects.

- Community organizing for sports activities and/or rehabilitation of facilities.

At a minimum, the following indicators will be tracked:

- Number of USG-supported activities that demonstrate the positive impact of a peace process through the demonstration of tangible, practical benefits.

- Number of people from ‘at-risk’ groups reached through USG-supported conflict mitigation activities.

3. Livelihoods, income generation and job creation Job creation and employment opportunities are critical to stability in Somalia. In addition to the light infrastructure development projects that act to provide immediate employment, small-scale activities will be supported in conjunction with NGOs, the private sector, and in conjunction with appropriate local and/or national authorities, to increase and strengthen livelihood opportunities. The identification and selection process will be the same flexible mechanism described earlier through consultative and technical assessment with the project stakeholders, including local government. These projects will be identified and implemented in partnership with local NGOs with experience in micro-grant, livelihood and/or vocational training project provision as well as through local government initiatives.

It is anticipated that component three will be approximately 50% of the total estimated cost of Grants under contract.

Result 3: Productive employment and income generation projects provide citizens with meaningful opportunities to work towards community velopment, thereby reducing frustration and possible spoiler factors. de

At a minimum, the following activities will be undertaken:

- Providing skills training, employment and entrepreneurial opportunities for targeted communities.

- Quick employment through rehabilitation of roads, community centers, clinics, etc.

- Rural livelihoods, livestock and agricultural support initiatives could also be considered to further - income generating opportunities.

At a minimum, the following indicators will be tracked:

- Number of persons whose livelihood opportunities are improved as a result of USG-funded workforce development programs.

- Number of temporary employment opportunities provided from vulnerable populations through labor intensive projects.

IV. USAID PRESENCE AND DECISION MAKING

The COTR conducts political analysis and provides day-to-day consultation with and direction to the implementation of the program in close collaboration with appropriate USAID and other USG offices. This integrated approach is important for dealing with the stress of rapidly implementing a complex and politically delicate program in an uncertain environment while maintaining programmatic flexibility. Regular re-examination of programmatic goals and objectives, roles and responsibilities, lines of communication, policies and procedures at scheduled strategic planning/team building events provides a formal process for strengthening team skills and program focus.

The COTR will determine the types or range of organizations or grantees that will be assisted and will base these decisions on United States foreign policy interests. The Contractor assists potential grantees with grant design and development. Therefore, in close consultation with the COTR these activities are jointly designed by grantees and Contractor staff. In addition, Contractor field personnel will meet on a regular basis with USAID staff to share ideas about grant design, development, and implementation, and receive needed approvals per communication protocols that will be put in place at the beginning of the program.

The Contractor is prohibited from (1) awarding grants for any other offices other than USAID Somalia and (2) from taking direction from any other sources other than USAID Somalia without written direction from e COTR or Contracting Officer (CO). th

V. STATEMENT OF WORK

a) OVERALL CONTRACTOR REQUIREMENTS Implementing partners are critical to the success of USAID programs.

They are expected to overcome the challenges posed by the “war torn” or otherwise unstable countries in which USAID operates. Thus, while referred to in this SOW as a “program”, this initiative is better understood as a specialized, tactical tool or instrument that will provide strategically targeted support to transitional activities.

The Contractor shall provide and support a team that will work in very close coordination and at the direction of COTR to design, implement, monitor, and evaluate grants under contract; procure and distribute in-kind resources; conduct rolling assessments of the political situation, country context, program objectives, implementation and impact; and, maintain and use the USAID TIS Activity Database. Grants under contract will be both cash and in-kind (as permitted through law, regulation, waivers, etc). Program activities will be incrementally funded over a multi-year period, subject to availability of funds.

The Contractor will be expected to provide varying amounts of funds on short notice for operations and grants. The Contractor is responsible for implementing the program by managing all administrative, logistical, procurement, recruitment, human resources, and financial aspects, and by providing all required personnel, equipment (office equipment, vehicles, and communications) and facilities to meet program commitments as described in this statement of work.

The fluid situation requires that the Contractor be prepared to expand, diminish, or change operations with as little notice as a few days.

The Contractor must be able to assure adequate capital investment and flexibility in order to award and implement grants in areas of opportunity. This contract will be incrementally funded within the established contract ceiling. The Contractor should not assume that it will receive any funding beyond what is currently obligated to the contract.

b) CONTRACTOR REQUIREMENTS (All Phases) The following are overall responsibilities of the Contractor over the course of Contract implementation.

Implement and Manage Activities from a Transition Activities Pool (TAP)

The contractor is responsible for managing the TAP to execute activities that further program objectives. Rapid, targeted, and politically-relevant activities in countries that are emerging from crisis, like Somalia, cannot be planned months in advance. Therefore, the type of the activity will depend on a number of factors. Examples of activities include: Short-term Technical Assistance (STTA) to the Office of the President; short-term employment; community-based activities targeted at reducing violence; reintegration of ex-combatants including life skills and vocational training; providing logistics support to the parliament, distributing radios to support awareness of current political events; and assisting local governments in providing basic services (water, sanitation, drainage).

All program resources will be channeled into a TAP that will support program objectives by providing funding for these kinds of activities.

Funding will principally be for grants under contract. There may be occasional circumstances where grants are not the most appropriate vehicle to achieve the objectives sought. In these instances, one of three other activities may be approved by the USAID Contracting Officer’s Technical Representative (COTR) to be funded from the TAP:

(1) program-related short term technical assistance (normally be limited to several months of expert services and only when the technical assistance cannot be part of a grant); and (2) direct distribution of goods and services in situations where suitable grantees may not be readily identifiable but that urgent procurement action needs to take place. Contractors will be responsible for designing, implementing, and reporting on the TAP activities under guidance from USAID. The COTR will approve each activity, changes to activities (scope or budgets within existing scope and budget), and the use of funds from the TAP.

All activities will be designed, approved, and implemented according to the relevant standard USAID procedures. These procedures are described in this SOW and Attachments. All activities shall be approved by the COTR. The use of Activity Database is required for documentation, approval, and reporting on activities from the TAP. All activities are to be implemented within the timeframe authorized by the COTR during activity approval. The contractor will: execute the activities according to the qualities and quantities approved in the activity clearance form; monitor the activities for technical and programmatic soundness; and evaluate them against their individual goals and the goal of the program.

In order to ensure a complete understanding of the relationship, the roles and responsibilities, and the processes for activity making, including grant making, the contractor will be required to submit an Activities Manual for COTR concurrence and for CO approval. This manual should be based on the FAR, ADS, AIDAR, and the information provided in this Scope of Work (and attachments), as well as on the contractor’s corporate practices.

i. Grants Under Contract

• The vast majority of program activities will be implemented through in-kind grants. The contractor shall be required to develop well-managed and transparent systems for proposal submission, review and selection, and grant award, management and oversight Pursuant to ADS 302.3.4.8.(the USAID Automated Directive System).

For in-kind grants, the Contractor will procure commodities and services for grantees. The Contractor will ensure that procurements include delivery to the grantee, inspection (the Contractor will use a best-value system of procurement to ensure quality and cost control), requisite field demonstrations where applicable, training on use of the commodity, warrantee/maintenance agreements, and monitoring of commodity use. Direct cash grants under the grants-under-contract requirements will also be utilized. All small grants remaining active close to contract’s terminal date must be fully Closed-Out no later than six weeks before the prime contract’s expiration date.

• The majority of small grant recipients will be local entities.

Subject to compliance with ADS 302.3.5.6a , the grantees under the small grants program can include a wide range of governmental and non-governmental organizations, including local faith-based groups; youth associations; cooperatives; associations; informal groups; Non- Governmental Organizations (NGOs); local, regional, and national governments; Private Voluntary Organizations (PVOs); U.S.

Organizations; student groups; media; international organizations;

private sector; and coalitions of these entities.

• The COTR and the Contractor shall work closely as a team, jointly discussing areas of grant concentration (geographic and type) as well as programmatic approaches. Activities will be designed in accordance with U.S. Government policy. The Contractor, in coordination with USAID, may be required to involve various stakeholders (public, private, local community) in the process of grant identification, development, implementation and support.

ii. Grant Making Procedures

• Contractor program staff play a critical role in actively identifying grantees, developing grant activities with the grantee, entering grant information in the TIS Activity Database, monitoring and evaluating the grantee deliverables, and ensuring that the database is updated with grant information as implementation progresses. Overall grant focus, type of grantees, and final grant approvals, however, remain the responsibility of the COTR.

• The Contractor will review all grant proposals before submitting them for final clearance to the COTR to ensure they are consistent with all USAID policies and procedures in line with the Contractor’s approved tivity Manual as well as with USAID program objectives. Ac

• The Contractor will seek approval of activities through the TIS Activity Database; implement in-kind grants according to the time frame authorized under the grant, unless otherwise approved by the COTR;

execute in-kind grants according to the qualities and quantities approved in the grant clearance form; monitor grants for technical and programmatic soundness; and evaluate grants according to whether the activity has met the activity objectives and if/how it contributed towards the relevant USAID Country Objective and the goal of the program.

• In general for program integrity, in-kind grants are preferred in grant implementation and should be considered to be implemented in-kind unless an other than in-kind grant is approved by the COTR in advance, subject to approval thresholds. Other than in-kind grants, the program will include simplified grants, fixed obligation grants, and standard grants. It is recognized that other than in-kind grants may sometimes be more effective and efficient than in-kind grants depending on the situation, the grantee, the grant amount and grant type. The type of grant being proposed should be discussed with the COTR and documented the TIS Activity Database. in

• Although there is no standard approach to developing a grant, prototype grants typically involve some or all of the following: a participatory process with the potential grantee in its design, implementation and monitoring; a grantee contribution (e.g. in materials, land, labor); a media component to amplify the results, reaching the largest audience possible; tangible, visible impact or benefits; in-kind procurements (e.g., office equipment, printing materials, conference/seminar venues, agricultural equipment, technical specialists, or building supplies), or cash advance; near-term, high-impact; catalytic in design and impact; non-partisan grantee and purpose; and consideration for any sanctions that may pertain. The Contractor will request the necessary waivers for procurement of any restricted commodities.

• For in-kind grants, the Contractor will provide technical assistance to grantees to help them with grant design and development. Therefore, these activities are jointly designed by grantees and the Contractor aff, with input and final approval from the COTR. st

• The Contractor shall ensure that grants comply with all USAID regulations and relevant U.S. assistance legislation and policies, including anti-terrorism certifications.

• The Contractor shall secure the COTR approval of all content to be developed as part of a grant, including but not limited to content of media campaigns, trainings, and other material for public dissemination (e.g., civic education and voter education). USAID will review these materials for any partisan or conflict-inducing content. Relevant clauses shall be included in grant agreements.

iii) Short-term Technical Assistance (STTA) activities

The contractor will provide short-term technical assistance on an as-needed basis to support program objectives. Recipients of short-term technical assistance can include the same types of entities identified above for small grants. It is preferred that technical assistance is provided through in-kind grants, although STTA can be provided through direct short-term consulting arrangements, as approved by USAID COTR.

The Contractor may be required to identify and arrange one or more short-term consultants of specific expertise to address contractor operational or administrative purposes. This STTA includes engineering support on behalf of the contractor. Note that in accordance with the FAR construction clauses that are part of this solicitation, the contractor is responsible for QA/QC for all in-kind construction/rehabilitation grants and must also perform due diligence on all construction/rehabilitation grants that are awarded as grants under contract.

Note that specific grant activities will likely include technical assistance viewed as directly furthering program objectives. These include any discrete technical issues for program development and implementation (e.g. election or advocacy campaign design, livelihoods/economic infrastructure, and conflict resolution). These may also include engineering support. If provided for directly by the contractor, this assistance shall be provided for only through in-kind grants to the grantee.

Engineering Support: It is anticipated that in-kind grants may include small-scale infrastructure rehabilitation projects. Since the level of effort for an engineer is not full time and since multiple engineers will be required simultaneously, it is not feasible to have one full time engineer on staff. The Contractor shall hire engineering personnel through STTA to fulfill, at a minimum, the following essential functions:

- Engineering oversight for small-scale infrastructure projects, including design review, inspection, and quality control/quality assurance.

- Procurement for in-kind grants, including determining procurement requirements, identifying the most appropriate procurement alternative, ensuring a transparent process, inspecting goods or verifying services, and monitoring the use and disposition of goods.

- Grant implementation, including ensuring compliance and adherence with grants management policies, procedures, and practices and support to grantees in these functions.

- Monitoring and evaluation of grant implementation and impact.”

Monitoring visits are also critical for overseeing work and progress on construction projects. Construction and payment schedules for contractors are established based on the description of work according to certified work plans and bills of quantity (BOQ). It is critical that the Grants Manager (GM) maintain a schedule of announced and unannounced visits to verify that construction work is carried out at the high quality that is stipulated in the contract. The GM (and independent engineer) should visit the construction site at various steps in the process – pouring of a foundation, construction of walls, installation of the roof, etc. to certify the quality of the work and to certify that specific benchmarks have been attained.

iv) Monitoring and Evaluation

(a) Introduction: Consistent monitoring and timely evaluation of grants and activities as well as the program more broadly are essential for a strategically managed, successful program. The Contractor will work closely with USAID staff to monitor, track in the database, report on, and evaluate the quality and impact of individual activities. The Contractor is also expected to work with USAID to develop a system for evaluating the overall impact of the program in Somalia.

(b) Developing an M&E System: In close consultation with USAID the

Contractor will develop a written plan for monitoring the implementation and evaluating the impact of program activities. The plan, which ultimately will be approved by the COTR, should detail the design, implementation, and management of the program’s M&E system.

The protocols for disbursement and monitoring of cash grants, referenced above, should be included as part of the M&E plan. Over the life of the program, the system should enable the overall program management team to:

Assess progress towards attainment of program activity objectives, and inform USAID country program decisions in order to keep the program on target with those objectives and the dynamic, strategic context.

Monitor the program’s performance in achieving the program outputs and outcomes identified in small grant and/or short term technical assistance activity documentation.

Meet all shared and respective reporting responsibilities.

The COTR will provide guidance to the Contractor after award on M&E tools, processes and the expectations for this program.

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