6230 Sole Source Memo.pdf
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- Solicitation number
- S-44300-00016110
- Issued by
- Oregon
About this file
This is a Sole Source Determination Memo issued by the Oregon Department of Human Services, Office of Contracts and Procurement, on behalf of the Oregon Health Authority and Oregon State Hospital Laboratory. The procurement concerns the MilliporeSigma Water Solutions AFS (Analyzer Feed System) 24 CLRW Water System, which purifies water for specimen analysis, calibrates waterflow for various tests, and operates in tandem with laboratory testing equipment. The scope includes purchase, installation, repair visits, spare parts, annual preventative maintenance visits, system checks, replacement of worn parts, software and firmware updates, and all consumable parts and supplies required to maintain and operate the system. The agency intends to issue purchase orders, contracts, or utilize the SPOTS Card for ongoing purchases of maintenance, repair, parts, and supplies over a ten-year contract period with a potential five percent annual increase. The estimated total contract value is $100,000 over ten years. No specific bidder meetings, site visits, or response deadlines are detailed in the memo; however, protests to this sole source determination are due within seven calendar days after the first notice posting on OregonBuys.
The prospective vendor is EMD Millipore Corporation, doing business as MilliporeSigma, located at 3050 Spruce Street, St. Louis, Missouri. The justification for the sole source determination is based on the agency's prior purchase of a Siemens Atellica CI1900 analyzer, for which MilliporeSigma is the recommended and only approved water system provider due to proprietary technology and compatibility requirements. Additionally, some supplies are available only directly from MilliporeSigma, and purchasing through this vendor is projected to generate approximately $3,000 annually in cost savings compared to alternative vendors. The brand name specification is approved under ORS 279B.215 and ORS 413.033, and the procurement authority is established under OHA OAR 137-047-0275 and ORS 413.033.
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SOLE-SOURCE DETERMINATION MEMO
FOR SUPPLIES AND SERVICES
Date: 2/25/2026 Sole source number: 6230 | S-44300-00016110
To: Kirk N. Rhoades, Designated Procurement Officer ODHS | OHA Office of Contracts & Procurement
Requestor: Sharon Laddusaw Agency/division: Oregon Health Authority/Oregon State Hospital herein after referred to as “Agency” Program/office: Laboratory Contract specialist: Andria Otjen
Agency Sole source rule: Sole source authority:
OHA OAR 137-047-0275 ORS 413.033
Estimated total contract value: $100,000 over 10 years (plus potential 5% increase/year)
Description of goods or services: MilliporeSigma Water Solutions AFS (Analyzer Feed System) 24® CLRW Water System Complete AFS 24 Water System.
Scope includes purchase, installation, repair visits, spare parts, annual preventative maintenance visits, including checks of the system, replacement of worn parts, software and firmware updates, all consumable parts/supplies that are required to maintain and use the Millipore Sigma Analyzer Feed System (AFS) 24 CLRW Water System. System is used to purify water for specimen analysis, calibrate waterflow required for various tests and is programmable to operate in tandem with other laboratory testing equipment.
1. Background: This sole source justification applies to the purchase of:
a) MilliporeSigma Water Solutions AFS (Analyzer Feed System) 24® CLRW Water System Complete AFS 24 Water System including installation, repair visits, spare parts, annual preventative maintenance visit, including checks of the system, replacement of worn parts, software and firmware updates, all consumable parts/supplies that are required to maintain and use the Millipore Sigma Analyzer Feed System (AFS) 24 CLRW Water System.
b) Agency will use Purchase Orders, Contracts, or SPOTS Card to purchase maintenance, repair, parts and supplies for the MilliporeSigma Water Solutions AFS (Analyzer Feed System) 24® CLRW Water System Complete AFS 24 Water System.
c) Equipment requires annual preventative maintenance, annual checkups, and consumable supplies.
d) Agency purchased a Siemens Atellica CI1900 analyzer. The recommended water system for the Siemens system is the MilliporeSigma AFS 24 system.
e) Agency intends to issue a Purchase Order or Contract for purchases, maintenance, repair, parts, supplies and all other required services or supplies.
Agency may use SPOTS card for purchases if needed.
2. Prospective contractor/vendor:
Legal entity name: EMD Millipore Corporation DBA: MilliporeSigma (V00024939) Address: 3050 Spruce St., St. Louis, MO 63103 Contact person: James Haines Phone: 206-310-9139 Email: Jim.haines@milliporesigma.com
Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on OregonBuys. Protests must be sent via mail, fax, email, or hand carried to the following address: Protests via telephone will not be accepted.
Oregon Department of Human Services Office of Contracts and Procurement ATTN: Andria Otjen Address: 500 Summer St, E03 Salem, Oregon 97301 Phone: (971) 208-4125 Fax: 503-378-4324 Email: ANDRIA.OTJEN@odhsoha.oregon.gov
Agency reserves the right to purchase additional goods, services to include on-call maintenance, preventative maintenance, repair, and training for a period of 10 years.
mailto:ANDRIA.OTJEN@odhsoha.oregon.gov
3. Written findings of fact (market research):
The findings below must include factual information supporting the determination that meet the sole source requirement in statute.
Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services. Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.
For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts. N/A
Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:
Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source. Agency has purchased a Siemens Atellica CI1900 analyzer. The recommended water system for the Siemens Atellica CI1900 is the MilliporeSigma AFS 24 system. Due to proprietary technology, MilliporeSigma is the only vendor who is able to provide the required preventative maintenance, system upgrades, service and parts for their system.
or Pursuant to ORS 279B.075 (2)(b): Provide findings supporting the determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.
or Pursuant to ORS 279B.075 (2)(c): Provide findings supporting the determination that the goods or services are for use in a pilot or an experimental project.
or
Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source.
APPROVED:
By:
Signed by DPO electronically via OregonBuys Kirk N. Rhoades or acting DPO
BRAND NAME DETERMINATION:
If a brand name is involved, Agency must also satisfy the requirements of OAR 125-247- 0691 by completing Attachment 1.
ATTACHMENT 1
DETERMINATION OF BRAND NAME SPECIFICATION
Requestor: Sharon Laddusaw Agency/division: Oregon Health Authority/Oregon State Hospital, herein after referred to as “Agency” Program/office: Laboratory
Agency Brand name statute/rule: Brand name authority:
OHA ORS 279B.215 ORS 413.033
Estimated total contract value: $100,000 over 10 years (plus potential 5% increase/year)
1. Background: This sole source justification applies to the purchase of:
a) MilliporeSigma Water Solutions AFS (Analyzer Feed System) 24® CLRW Water System Complete AFS 24 Water System. Scope includes purchase, installation, repair visits, spare parts, annual preventative maintenance visit, including checks of the system, replacement of worn parts, software and firmware updates, all consumable parts and supplies that are required to maintain and use the Millipore Sigma Analyzer Feed System (AFS) 24 CLRW Water System. System is used to purify water for specimen analysis, calibrate waterflow required for various tests and is programmable to operate in tandem with other laboratory testing equipment. This brand name specifications covers all purchases, maintenance, repair, annual checkups and consumable supplies for the MilliporeSigma Water Solutions AFS (Analyzer Feed System) 24® CLRW Water System Complete AFS 24 Water System.
b) Agency has purchased a Siemens Atellica CI1900 analyzer. The recommended water system for the Siemens Atellica CI1900 is the MilliporeSigma Water Solutions AFS (Analyzer Feed System) 24® CLRW Water System Complete AFS 24 Water System.
2. Brand name to be acquired:
Legal entity name: EMD Millipore Corporation DBA: MilliporeSigma (V00024939) Address: 3050 Spruce St., St. Louis, MO 63103
Contact person: James Haines Phone: 206-310-9139 Email: Jim.haines@milliporesigma.com
3. Findings to satisfy required standards:
Use of a brand name specification is unlikely to encourage favoritism in the awarding of public contracts or substantially diminish competition for public contracts because:
or Use of a brand name specification would result in substantial cost savings to the agency or the public because: Purchasing all supplies directly through MilliporeSigma will result in a cost savings of approximately $3,000/year. This is based on the quoted pricing from MilliporeSigma and the pricing from other vendors.
or There is only one manufacturer or seller of the product of the quality, performance or functionality required; because: Some supplies for the system are only available directly from MilliporeSigma. EMD Millipore Corporation is the only approved vendor to perform and provide the required annual preventative maintenance, systems upgrades, services and parts of the MilliporeSigma Water Solutions AFS (Analyzer Feed System) 24® CLRW Water System Complete AFS 24 Water System.
or The efficient utilization of existing goods requires the acquisition of compatible goods or services because: Agency has purchased a Siemens Atellica CI1900 analyzer. The recommended water system for the new Siemens system is the MilliporeSigma Water Solutions AFS (Analyzer Feed System) 24® CLRW Water System Complete AFS 24 Water System. In order to utilize the Siemens Atellica CI1900 Agency needs to maintain MilliporeSigma Water Solutions AFS (Analyzer Feed System) 24® CLRW Water System Complete AFS 24 Water System which requires repair visits, spare parts, annual preventative maintenance visits, including checks of the system, replacement of worn parts, software and firmware updates, all consumable parts/supplies
FINDINGS
The findings are accepted, adopted, and incorporated by reference herein.
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