SSN FSMS 622573543_CLEAN.pdf

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SOURCES SOUGHT NOTICE

Tracking Number: 622573543

The Defense Information Systems Agency (DISA) is seeking sources for a Financial Systems Modernization and Sustainment (FSMS) contract, to include Financial Accounting Management Information Systems (FAMIS), DISA Integrated Management and Execution System (DIMES), Budget Execution Reporting System (BERT), and DISA Financial Management System (DFMS) programs, for DISA Business Systems.

CONTRACTING OFFICE ADDRESS:

DISA/DITCO-NCR

P.O. BOX 549 FORT MEADE MD 20755

INTRODUCTION:

This is a SOURCES SOUGHT NOTICE to determine the availability and technical capability of large and small businesses (including the following subsets, Small Disadvantaged Businesses, HUBZone Firms; Certified 8(a), Service-Disabled Veteran-Owned Small Businesses and Woman Owned Small Business) to provide the required services.

Department of War (DoW) focuses on financial systems modernization and rationalization through large-scale cost savings initiatives, including workforce reductions and process streamlining, driven by economic pressures and need for greater agility, speed, and better data for decision making, moving away from legacy systems to improve performance, accountability, and long-term competitiveness. DoW modernization and rationalization goals include:

• Speed and Agility

• Data-Driven Decisions

• Process Efficiency

The DISA Business Systems Program Management Office (PMO) is seeking information for potential sources for financial systems modernization and rationalization, sustainment, including the full lifecycle range of Financial Systems Operation, Maintenance, and Sustainment support for DISA Business Applications. Operations and Maintenance (O&M) and Sustainment shall include designing, developing, configuring, testing, migrating, operating/maintaining, and securing financial systems. This effort also encompasses supporting ongoing operations and implementing upgrades with Government provided hardware and software.

Additional tasks include identification and cataloging of lower-level requirements, based on the Government providing, general, high-level requirements. This requirement also contains tasks which include the creation of scenarios, developing and delivering engineering architectures, providing studies to transition the system to prevalent cloud environments, performing work to sustain the system under the series 800, Risk Management Framework (RMF) documentation, published by the National Institute of Standards and Technology (NIST), practicing configuration management and delivering baselined software code, and sustaining the operational system.

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The anticipated Period of Performance is:

• Transition-In Period: 21 November 2026 – 20 December 2026

• Base Period: 21 December 2026 – 20 December 2027

• Option Period 1: 21 December 2027 – 20 December 2028

• Option Period 2: 21 December 2028 – 20 December 2029

• Option Period 3: 21 December 2029 – 20 December 2030

• Option Period 4: 21 December 2030 – 20 December 2031

Place of Performance:

The primary place of performance for unclassified work will be at the contractor facility and all classified work will be at approved government facilities with periodic travel to DISA facilities at 6914 Cooper Avenue, Fort Meade, MD 20755-7090, DITCO Scott, Scott AFB, IL 62225;

Data Center Columbus, Columbus, OH 43213; Data Center San Antonio, San Antonio, TX 78226., the DISA Financial Management Liaison Office (FMLO), Pensacola, FL and other locations (to include the designated DISA datacenters deployment location(s) and the User locations). Travel in and around the primary place of performance is required throughout the period of performance. Additional travel to CONUS locations may also be required.

DISCLAIMER:

THIS SOURCES SOUGHT NOTICE IS FOR INFORMATIONAL PURPOSES ONLY. THIS

IS NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION

AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT.

RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER

NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS NOTICE. NO

FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

NOTICE. ANY INFORMATION SUBMITTED BY RESPONDENTS IS STRICTLY

VOLUNTARY.

CONTRACT/PROGRAM BACKGROUND:

The Defense Information Systems Agency (DISA), a Combat Support Agency, engineers and provides command and control capabilities and enterprise infrastructure to continuously operate and assure a global net-centric enterprise. DISA directly supports joint warfighters, national level leaders, and other mission and coalition partners across the full spectrum of operations. The Business Systems Program Management Office (SD2) Division of DISA develops and sustains systems for use by mission partners both internal and external to DISA. As such, each has requirements to validate, and implement software associated with these systems. The SD2 portfolio includes complex business systems necessary for DISA to deliver capability to the warfighter. The PEO for Business Systems Portfolio develops and integrates Agency business systems solutions, which includes systems that address key areas such as personnel management, financial management, telecommunications services, contract management, and customer relations among other support services to the DISA mission.

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The FSMS requirement is a new requirement. However, portions of this requirement are currently being executed under the following various requirements.

Budget Reporting and Execution System (BERT)

BERT is an online management information system used by the Defense Information Systems Agency (DISA) J8 Office of the Chief Financial Officer (OCFO), and Accounting Integration Team (CFA33) to provide a standardized method for cost accounting management and workload/revenue generation, to include reporting and querying capabilities. BERT utilizes commercial-off-the-shelf (COTS) software and is installed on multiple DISA-accredited devices residing at a DISA datacenter.

• Contract Number: GS00Q14OADU204/HC104723F4058

• Contract Vehicle: GSA OASIS

• Incumbent and their size: Deloitte Consulting, LLP, Large Business

• Method of previous acquisition: Fair Opportunity

• Period of Performance: 24-AUG-23 to 23 -AUG-28

DISA Financial Management System (DFMS)

DFMS provides DISA with automated support to facilitate Agency financial management and planning for the Appropriated Funds. DFMS provides workflow automation tools to the DISA Financial community that supports decisions regarding reallocation of resources and evaluation of budget performance. In order to meet DISA's transactional and reporting needs within available resources the DFMS system bridges the gap to meet Agency requirements. DFMS includes both GOTS and COTS components and software, installed on multiple DISA-accredited devices residing at a DISA datacenter.

• Contract Number: HC104719D2029/ HC104725F2000

• Contract Vehicle: DISA’s System Engineering Technology & Innovation (SETI) ID/IQ

• Incumbent and their size: Innovation Evolution Technologies JV, LLC, Small Business

• Method of previous acquisition: Small Business Set-Aside

• Period of Performance: 13-DEC-24 to 12-DEC-29

DISA Integrated Management and Execution System (DIMES)

DIMES is a modernized tool customized specifically per the DISA J8 Office of the Chief Financial Officer (OCFO) requirements, to provide a centralized, standardized method for handling existing financial capabilities. DIMES is hosted via a DISA-accredited cloud capability.

• Contract Number: HHSN316201200018W/ HC104720F0089

• Contract Vehicle: National Institutes of Health (NIH) Information Technology Acquisition and

Assessment Center (NITAAC) Government-Wide Acquisition Contract (GWAC), Chief Information Officer-Solutions and Partners 3 (CIO-SP3)

• Incumbent and their size: Deloitte Consulting, LLP, Large Business

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• Period of performance: 1-JUN-2025 to 31-DEC-2029

Financial Accounting and Management Information System (FAMIS)

FAMIS is the core financial accounting system for the DISA Defense Working Capital Fund (DWCF) and General Fund (GF) Business Areas. FAMIS addresses Federal, DOD, DISA DWCF and GF requirements by: (1) Recording financial transactions from both direct entry and via automated batch interfaces with both internal and external critical feeder systems: (2) Providing the ability to inquire on a specific item (e.g., receivable document, customer account, payable document, vendor account, general ledger account, or directorate budget); and (3) Producing monthly financial statements in a variety of formats for internal and external distribution. An additional Business Area has been implemented in production for United States Space Force (USSF) Working Capital Fund (WCF), beginning FY26. The FAMIS system utilizes the Oracle E-Business platform, installed on multiple DISA-accredited devices residing at DISA datacenters.

• Contract Number: HC104718D2005/HC102820F2000

• Contract Vehicle: DISA’s System Engineering Technology & Innovation (SETI) ID/IQ

• Incumbent and their size: Deloitte Consulting, LLP, Large Business

• Period of performance: 21-DEC-2021 to 20-DEC-2026

Brief description of the current program/effort:

The objective of the current project is to evolve and rationalize DISA’s existing FSMS capabilities, customize or create new software baselines, and provide sustainment services.

DISA is entering a phase of continued development, modernization, and enhancement throughout its business processes and systems environment. In an effort to drive continued growth and financial management transformation for DISA’s Financial Systems, DISA maintains current financial systems sustainment of operations, while pursuing development, enhancements, and modernization, and emphasis on achieving streamlined business process refinement and consolidation, through analysis of the current state, “as-is” and rationalization of the future “to-be” state. Future work for FSMS applications will include a combination of innovative efforts focused on continued operations, training, and infrastructure management;

cloud-hosting; digital workforce (robotics and artificial intelligence) to improve automation;

business process re-engineering and improvements; and a focus on delivering critical high-priority Office of the Secretary of War (OSW) Comptroller mandates which have a direct and lasting effect on FSMS financial systems accounting, operation and sustainment, budgeting, and reporting.

Anticipated Award Time Frame: Contract award NLT November 2026.

REQUIRED CAPABILITIES:

• Capability Area 1: Experience with Defense Working Capital Funds (DWCF) and General Funds (GF) Processes Implementations and Enhancements.

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i. Describe your organization’s experience working with Commercial off-the-shelf (COTS) /

Government off-the-shelf (GOTS) / and Oracle E-Business Suite (EBS) capabilities and the required configurations / customizations needed (based on customer needs, part of Continuous Integration, Continuous Development efforts, and as required by updates in Department of Treasury and Department of War policies) to integrate those with specific DWCF and GF processes to include Contract approval transactions, Invoices, and Purchase Orders. Describe your organization’s experience with Financial Improvement and Audit Readiness (FIAR) with respect to Department of War (DoW) / DWCF and GF agencies. Also describe your organization’s experience with the Budget to Report (B2R), Procure-to-Pay (P2P) and Order to Cash (O2C) processes under the Business Enterprise Architecture (BEA).

• Capability Area 2: Budget Planning, Execution and Reporting.

i. Describe your organization’s experience with supporting GOTS or COTS systems that are used for the Planning, Programming, Budgeting and Execution (PPBE) process as well as reporting, to include resource allocation and reallocation, budget formulation, budget exhibit generation, funding distribution, funding changes, program planning and execution, and reporting.

ii. Describe your experience with Department of War structure, for both Defense Working Capital Fund (DWCF) and General Fund (GF) functions as well as your technical and functional experience with government systems like Budget Execution Reporting Tool (BERT).

iii. Also describe your organization’s experience with the Budget to Report (B2R) process under the Business Enterprise Architecture.

• Capability Area 3: DISA Financial Management. The DISA Financial Management System (DFMS) provides DISA with automated support to facilitate Agency financial management and planning for the appropriated funds, reallocation of resources, and evaluation of budget performance. The modules support budget formulation, budget exhibit generation, funds distribution, funding changes, program planning and execution. DFMS is used by DISA for planning, managing, and reporting fiscal resources. Describe and provide an example of your organization’s experience handling and maintaining financial processes and functions, utilizing an application like DFMS

• Capability Area 4: DISA Integrated Management and Execution System (DIMES) is a modernized tool customized specifically per of the DISA J8 Office of the Chief Financial Officer (OCFO) requirements, to provide centralized, standardized method for handling existing financial capabilities. DIMES supports service order information, which is sent to fulfillment, financial, and contracting systems for action. These consuming systems manage key configuration, billing and contracting information for the requested service. Describe and provide your organization’s technical, functional, and business processes experience with an application like DIMES.

• Capability Area 5: Financial Systems Analysis and Rationalization. Describe your organization’s experience conducting an analysis of a defense agency’s financial system

Page 6 of 7 Pages portfolio, cataloguing functional capabilities, and rationalizing those systems against the agency’s financial accounting and Planning, Programming, Budget, and Execution (PPBE) missions, to produce an actionable roadmap that reduces the system footprint in alignment with Secretary of War‘s guidance. Reference DoW CIO Business Systems Rationalization Playbook.

Also note experience conducting rationalization activities which align or bring systems in compliance with the Business Enterprise Architecture (BEA).

SPECIAL REQUIREMENTS:

• All personnel performing must be U.S. citizens with a Secret security clearance.

• The overall Facility Clearance Level (FCL) must be at the Secret level or higher. Please provide your current FCL.

SOURCES SOUGHT:

The anticipated North American Industry Classification System Code (NAICS) for this requirement is 541512 with the corresponding size standard of $34 Million. This Sources Sought Notice is requesting responses to the following criteria from small businesses that can provide the required services under the NAICS Code.

• To assist DISA in making a determination regarding the level of participation by small business in any subsequent procurement that may result from this Sources Sought, you are also encouraged to provide information regarding your plans to use joint venturing (JV) or partnering to meet each of the requirements areas contained herein. This includes responses from qualified and capable Small Businesses, Small Disadvantaged Businesses, Service Disabled-Veteran Owned Small Businesses, Women-owned Small Businesses, HUBZone Small Businesses, and 8(a) companies. You should provide information on how you would envision your company's areas of expertise and those of any proposed JV/partner would be combined to meet the specific requirements contained in this announcement.

• In order to make a determination for a small business set-aside, two or more qualified and capable small businesses must submit responses that demonstrate their qualifications.

Responses must demonstrate the company’s ability to perform in accordance with the Limitations on Subcontracting clause (FAR 52.219-14).

SUBMISSION DETAILS:

Responses should include:

1) Information requested above under Required Capabilities;

2) Business name and address;

3) Name of company representative and their business title;

4) Type of Business;

5) Cage Code;

6) Contract vehicles that would be available to the Government for the procurement of the product and service, to include ENCORE II, SETI, General Service Administration (GSA), GSA MOBIS, NIH, NASA SEWP, Federal Supply Schedules (FSS), or any other Government Agency contract vehicle. (This information is for market research only and does not preclude your company from responding to this notice.)

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Vendors who wish to respond to this should send responses via email NLT Monday, February 2, 2026, at 10:00am Eastern Standard Time (EST) to Keiana Clarke (keiana.d.clarke.civ@mail.mil) and Quinton Smith (quinton.a.smith.civ@mail.mil). Interested businesses should submit a brief capabilities statement package addressing the specific questions/inquiries/special requirements above, demonstrating the ability to perform the services listed under Required Capabilities. There is an eight-page limit, not including a cover page.

Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. All submissions become Government property and will not be returned. All government and contractor personnel reviewing submitted responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as pursuant to 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.

For information on DISA’s requirements, you can find current information on our home page:

www.disa.mil – that includes current forecast and the current acquisition strategies. If there is no information regarding the requirement you may be inquiring about, then there is no additional publicly available information. Please continue to review www.disa.mil.

mailto:keiana.d.clarke.civ@mail.mil mailto:quinton.a.smith.civ@mail.mil http://www.disa.mil/ http://www.disa.mil/