6221 Perrin Dr bid form 20250826.PDF

6221 Perrin Drive and 6211 Breeze Hill Road – Drainage Improvement Project August 26, 2025

Bidder: __________________________

Bid Form – Oldham County Fiscal Court 100 W. Jefferson Street, Suite 4

LaGrange, Kentucky 40031

Attn: Patrick Meador, Oldham County Treasurer

6221 Perrin Drive and 6211 Breeze Hill Road Drainage Improvement Project

Construction Services

Contractor:

Address:

City, State, Zip:

Phone Number:

Total Not to Exceed Bid Price: $

(Signature) Title Date

(E-mail Address)

Oldham County Fiscal Court is accepting bids for construction services for the improvement of the storm sewer system at 6221 Perrin Drive and 6211 Breeze Hill Road, Crestwood, KY. The scope of this project includes land grading and the installation and connection of storm sewer components (pipes, catch basins, and concrete swales) to the existing storm sewer. Construction guidance is attached.

Scope-of-Work and Schedule

The bidder shall include the following aspects into their lump sum bid:

1) Conduct construction activities to remove, replace, and install new storm sewer to the existing storm sewer. For bidding purposes, the bidder shall include the following in the total cost:

a. Remove existing modified drop box inlet and 8 LF of paved flume. Construct

KYTC drop box inlet (DBI) type 4 – modified with 8 LF of paved flume. DBI to be cast with 2-LF of 24-inch RCP pipe into back wall (bell end exposed) (See

Detail 1 in attached construction guidance and recently constructed DBI at 6229

Perrin Dr).

b. Remove 35-LF of existing 2-foot flat bottom paved ditch. Reconstruct 35-LF of

2-foot flat bottom paved ditch. Match to existing ditch dimensions. (See Detail 2 in attached construction guidance).

c. Excavate and construct 145-LF of 2-foot flat bottom paved ditch. Match to existing ditch dimensions. Tie-in paved ditch into existing earthen ditches. (See

Detail 2 in attached construction guidance).

d. Excavate and construct 105-LF of 2-foot flat bottom paved ditch with energy dissipaters. Match to existing ditch dimensions (See Detail 2 and 3 in attached construction guidance).

e. Where the 2-foot flat bottom ditch makes a 90-degree turn (1 location), construct

10-LF of 1-foot vertical concrete wall ditch extension to prevent stormwater from exiting ditch.

f. Ditches shall be constructed such that there is a constant slope for each linear segment and so that the top edge of the ditch ties into the natural topography.

g. Provide appropriate Maintenance of Traffic (MOT).

h. Utilize appropriate Erosion Protection and Sediment Control (EPSC) Best

Management Practices (BMPs) during construction.

2) For work conducted outside of the county right-of-way or drainage easements, the

Oldham County Engineering Department will acquire the required temporary construction right-of-entry.

3) Schedule of Operations:

a. In order to minimize impact on the property owners, mobilization onto the project location and land disturbance by the contractor shall not occur until all material is acquired by the contractor.

b. The contractor shall coordinate the start date with the Oldham County Engineer, who will coordinate with the property owners at 6219 Perrin Drive, 6221 Perrin

Drive, 6211 Breeze Hill Road, and 6213 Breeze Hill Road. The Oldham County

Engineer will provide a Notice-To-Proceed (NTP) for land-disturbance activities to the contractor based on this coordination.

c. All work shall be completed by the contractor within 30 days of commencing land-disturbing activities. Consideration will be given in the event of excessive weather that prohibits work. The contractor will be charged liquidated damages in the amount of $500.00/day for each calendar day past the completion date that the work is not complete.

d. In consideration of aforementioned scheduling requirements and intent of award noted below, all work shall be completed on or before Friday, November 21, 2025.

Bids shall be a lump sum price, which shall be used to determine the lowest bid.

Administrative Procedures

To be considered for this project, the Office of the County Treasurer must receive the complete bid package using this form by Friday, September 12, 2025, 12:00 pm (EST).

Bids will be opened on Tuesday, September 16, 2025 during the scheduled public Fiscal

Court meeting. Oldham County Fiscal Court intends to award the project to the lowest responsible, responsive bidder on Tuesday, September 16, 2025 contingent on review of bids received.

All bidders and their employees, assigns, subcontractors, etc. must be fully covered by

Workers Compensation. A certificate of liability insurance with workers compensation coverage must be provided to the Oldham County Engineer’s office prior to award of the bid.

All bids must be signed.

Successful bidders must be in good standing with the Kentucky Secretary of State, the

Kentucky Revenue Cabinet, and must not be debarred or excluded from Federal work.

IRS Form W-9 must be provided to the Oldham County Engineer’s office prior to award of the bid.

Bids shall remain unaltered unless bidder is directed otherwise by amendment. It is the bidder’s responsibility to receive and respond to any and all amendments.

All items/components of the project must be included in the bid.

Oldham County Fiscal Court reserves the right to waive any irregularities and/or reject any or all bids.

Bidder shall provide a certificate of insurance and bonding as detailed in the attached pages prior to Notice to Proceed.

Project Overview 6221 Perrin Drive and 6211 Breeze Hill Road

Remove and construct drop box inlet and 8-LF of paved flume (Detail #1).

Remove and construct 35-LF of 2-foot flat bottom paved ditch (Detail #2).

Linear grading and construct 145-LF of 2-foot flat bottom paved ditch (Detail #2).

Linear grading and construct 105-LF of 2-foot flat bottom paved ditch with energy dissipaters (Detail #2 and #3).

Tie existing earthen ditch into paved ditch at property line.

10-LF of vertical concrete wall.

Tie existing earthen ditch into top of paved ditch.

Ex. 24”

RCP

Match existing DBI at 6229 Perrin Dr

Existing drop box with flume at 6221 Perrin Dr

Planned drop box with flume (located at 6229 Perrin Dr)

Remove 35-LF of existing 2-foot flat bottom paved ditch.

Reconstruct 35-LF of 2-foot flat bottom paved ditch. Match to existing flume dimensions.

Linear grading and construct 145-LF of 2-foot flat bottom paved ditch (Detail #2).

Linear grading and construct 105-LF of 2-foot flat bottom paved ditch with energy dissipaters (Detail #2 and #3).

Detail #3 – Energy Dissipaters