619A4-21-104 Scope of Work.pdf

REPLACE ROOF AND INSTALL FALL

PROTECTION FOR BUILDING 65, 83,

88, 97, 120 Project No. 619A4-21-104

Veterans Health Administration

Central Alabama Veterans Health Care System

East Campus

2400 Hospital Road

Tuskegee, AL 36083

The Department of Veterans Affairs (VA) may contract with an Architect/Engineer (A/E) for any portion of a design:

Schematics, Design Development, Construction Documents, or a combination of these. This document does not relieve the A/E firms of their professional responsibility to produce a correct, complete, and fully coordinated set of construction documents.

SUPPLEMENT B

Project Title: 619A4-21-104, REPLACE ROOF AND INSTALL FALL PROTECTION FOR BUILDING 65, 83, 88, 97, 120

I. A/E SCOPE OF SERVICES:

1. The AE shall provide all labor, equipment, materials and incidentals to deliver Professional (PE)

Architectural/Engineering services to verify existing conditions, design and prepare contract working drawings and specifications for Project No. 619A4-21-104 “Replace Roof and Install Fall Protection for Building 65, 83, 88, 97, 120”. This project will replace, repair and correct roof deficiencies including but not limit to the items identified in the 2016 VISN 7 Facilities Condition Assessments

(FCA) for Central Alabama Veterans Health Care Systems-East (CAVHCS-East).

2. The scope of work of this project is the development of construction documents (drawings and specifications, etc) for various buildings. This project will replace the roof and correct lighting protection in Building 65, 83, 88, and 97. This will also install fall protection in Building 65, 83, 88, 97, and 120. The project shall include replacing gutters that show evidence of leaking and sagging.

Deteriorated wood fascia and trim work will be repaired. Project will be inclusive of upgrading/repairing the roof insulation in all targeted buildings. Project will deem necessary to meet the minimum code insulation level of R-30.

3. Professional (PE) Architect/Engineer services to include phasing recommendations, planning, consultation and visits, investigation visits before design, design work, preparation of contract drawings and specifications for construction bidding, constructability reviews at each design review, design for accessibility for maintenance and operation of all systems, perform energy savings review

& analysis, preparation of cost estimates including contractor bid analysis and recommendations, and participation in any pre-bid and pre-construction conferences. In addition, provide construction period services for demolition, construction, inspection, and commissioning services of all work for this project.

4. All designs will be done according to VA specifications, Design Guides, VA HVAC Design Manual for

New, Replacement, Addition, and Renovation of Existing VA Facilities, Infection Control guidelines and all applicable codes. The design will be structured so as to require minimum interruption of space function during construction. All work shall meet the most current edition of NFPA/Life Safety

Code and comply with all applicable building codes.

5. Hazardous materials investigations. Some of the areas to be affected by this work may contain asbestos. However, there are inactive and undocumented systems crisscrossing the facility which may contain asbestos or other hazardous materials. If hazardous materials are discovered, the services of CAVHCS Industrial Hygienist will be required.

6. Removal/containment of any hazardous materials will be addressed in the design documents. Any hazardous material work will be reviewed by CAVHCS Industrial Hygienist.

7. Life safety and infection control will be considered during all phases of design. Final construction documents will detail measures to be taken by the contractor to assure life safety and infection control. A preconstruction risk assessment will be completed and included in project submissions.

8. Plans for phasing construction to minimize impact on the medical center will be incorporated into the construction documents. Items to be addressed may include timing of entrance and exit of the facilities, road closures, limited lane closures, working after normal working hours, and limited parking closures, etc. Plan construction to include impacts on the medical center such as providing alternate facilities entrance and exit, parking or temporary access points.

9. The project design shall be completed in accordance with this Supplement B and all appropriate

Department of Veterans Affairs (VA) standards, specifications, and other Criteria. The A/E shall retrieve all VA design information and standards from the VA Office of Construction & Facilities

Management Internet site http://www.cfm.va.gov technical library. VA design standards and all national, state and local codes adopted and used by the VA shall be incorporated in the design of this project and reflected in the construction cost estimate.

10. All projects shall be designed to achieve an energy consumption level that is at least 30% below the level achieved under ASHRAE Standard 90.1-2019, if life-cycle cost effective. Use Appendix G of

ASHRAE Standard 90.1-2019 to document the energy savings.

11. Should the 30% reduction in energy consumption prove not to be life-cycle cost effective, then the

A/E shall evaluate alternative designs at 5% successive decrements in order to identify the most energy-efficient design that is life-cycle cost effective.

12. The following parameters shall be used for performing the analysis:

• 20 year life-cycle period for system comparison

• Use Public domain programs such as TRACE, E-CUBE, Carrier E20-II, Energy Plus, etc.

• 3% Discount Factor

• Do not include taxes or insurance while computing costs

13. Stamp and certify each design and construction plan with one of the applicable AEE certifications or with one of the applicable LEED certifications to achieve the ASHRAE 90.1 energy standards for the

VA.

14. The A/E shall comply with the VA’s programs for Federal preservation. All documents for cultural resource management are located on the following web site: https://www.cfm.va.gov/historic. 1The

Tuskegee VAMC is distinct as the only campus constructed exclusive to serve all African American

Veterans of World War I and previous conflict. Managing these important assets entrusted to us requires striking a balance between our strong commitment to the future and a respect for the past.

CAVHCS challenge is to provide world-class health care and other benefits that Veterans have earned while avoiding unnecessary damage to our facilities that represent a unique history.

1 VA Historic Preservation Plan: Central Alabama Health Care System East Campus. 2017, Page 11.

http://www.cfm.va.gov/ https://www.cfm.va.gov/historic

15. Place the seal of the Registered Architect and Professional Engineer responsible for the design on the Construction Documents.

16. Prepare a construction cost estimate; and provide construction period services and site visits for the

CAVHCS project, at the Central Alabama Veterans Health Care System, Tuskegee, Alabama.

Table 1: Facilities Condition Assessment and General Details.

Item Building 2FCA 3Description

1 65 270101

270102

270103

58151

This is the campus laundry facility and the roof was replaced in

2007. The facility has a combination of flat roof and gable roof.

Observation indicated that the roof teaks in room 104 and might be from the vent/dormers. The gutters are sagging, with vegetation growing in them. All wood fascias and trims need to be repaired and repainted. Some gutters are missing which has created water leaks in two rooms. Recommend replacing all gutters, flashing, coping and downspouts. There are three metal awnings over the loading docks in poor condition.

2 83 58308 270127

There is ponding water at one roof drain above the pharmacy causing leaks. The report recommends replacing roof, copper coping and flashing, to correct the drainage and provide arrestor cable and warning stripping.

3 88 58410 270133

The FCA reports that the roof was replaced in year 2002 and is in good condition. However, field observation noticed leaks and the roof needs to be replaced. The FCA recommends scraping, prepping, and repainting the rusted roof vents.

4 97 57839 -Facilities reports the Built up roof was replaced in

2011. There is evidence of water stain in the interior walls at various locations. Roof needs to be replaced.

5 120 270165 270167 270169

-Provide a fall arrestor cable. The warning striping is present but touch up is required.

-Skylights at the stair tower roofs have water infiltration.

-Rusting rooftop equipment, exposed ductwork, and shrouding.

-The mechanical equipment support framing is rusted.

Scrape, prep and repaint the equipment

2 Taken from 2016 Facilities Condition Assessments.

3 Taken from 2016 Facilities Condition Assessments, Work Order History and Field Visual Inspection.

II. General

1. Completed design shall result in a cost that is within the budget limitations. To ensure this, the A/E shall set up one or more bid deduct alternatives totaling 20% or the construction cost. If the base bid cost exceeds budget and deduct alternates do not bring the project within the construction budget, the A/E shall re-design or take necessary steps to reduce the cost so that budget limitations are not exceeded.

2. The project construction will be under the supervision of the COR/Project Engineer. The

Architect/Engineer shall furnish assistance during the construction period, including review of shop drawings, RFI response, submittals, site visits and serve as necessary in clearing up any problems that may arise. Bidding shall be handled by the Veterans Affairs Contracting Officer.

III. Quality Assurance/Quality Control (QA/QC):

1. To reduce construction change orders due to design errors and omissions, the A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

a. Provide an outline of the actions that your firm will take during the design process.

b. Two weeks after Receipt of the NTP: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

c. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

IV. DESIGN REVIEW AND COMPLETION SCHEDULE:

1. This design review material shall meet all requirements described for the First Working Drawing

Submission in the Office of Facilities Management website https://www.cfm.va.gov/til/aeDesSubReq.asp “A/E Submission Instruction NRM Construction

Program Volume C and the VA Directive 0100 for Metric Transition Plan.

2. The A/E shall perform the work required for working drawings by this contract within the limits of the following schedule:

a. First submission of working drawings:

i. Provide two (2) sets of drawings, specifications, and cost estimate. Provide one PDF file

(1) of drawings and any other required review materials.

ii. The contract A/E shall provide accurate written documentation of the design review meeting attendance, comments and minutes, within 5 working days of the review meeting.

https://www.cfm.va.gov/til/aeDesSubReq.asp

b. Second Submission of Working Drawings:

i. Provide two (2) sets of drawings, specifications, and cost estimate. Provide one (1) PDF file of drawings and any other required review materials.

ii. The contract A/E shall provide accurate written documentation of the design review meeting attendance, comments and minutes, within 5 working days of the review

c. Third Submission of Working Drawings:

i. Provide two (2) sets of drawings, specifications, and cost estimate. Provide one (1) PDF file of drawings and any other required review materials.

ii. The contract A/E shall provide accurate written documentation of the design review meeting attendance, comments and minutes, within 5 working days of the review

d. Final Submission of Working Drawings:

i. Provide four (4) sets of: drawings (prints) in “AutoCAD 2007 LT or newer” version, specifications, cost estimate, T-bond drawings, 1-CD copy and PDF files of all final drawings and specifications and any other contract documents.

Table 2: Design Review Completion Schedule.

Item Review 4Design Review Completion Schedule

1 25% Deliver first review material to VA not later than 30 days after NTP

2 25% Review first review material with VA 10 days after 25% submission

3 50% Deliver second review material to VA not later than 20 days after the 25% Review

4 50% Review second review material with VA 10 days after 50% submission

5 75% Deliver third review material to VA not later than 20 days after the 50% Review

6 75% Review third review material with VA 10 days after 75% submission

7 100% Deliver fourth review material to VA not later than 20 days after the 75% Review

8 100% Review fourth review material with VA 10 days after 100% submission

9 Final

Deliver final (incorporating comments from 100% Review) material to VA not later than 10 days after 100% review

The total period of performance for the design schedule is 140 days.

4 Days shown are calendar days.

3. Site Visits/Construction Period Services:

a. During the Construction Period, the A/E shall make five site visits: tentatively scheduled per the request of the COR. The A/E will render certain technical services during construction including all submittal reviews, final as-built drawings in AutoCAD format and differing site condition reviews and analysis to any and all claims.

b. Construction shall submit the “Final As-built” drawing for the in the project, after reviewing the contractor As-built drawing. Final As-Built drawing will be submitted by the design firm to VA in

AutoCAD format and Mylar.

c. Such services shall be considered as advisory and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or the duly authorized representative.

d. The A/E shall check Government furnished and/or the construction shop drawings, detail drawings, schedules, descriptive literature and samples, test reports, field investigative data and review the suitability of materials for conformity with the design concept and construction documents. The A/E shall recommend approval, disapproval, or other suitable disposition. The

A/E shall evaluate the submittals with reference to any companion submittals that constitute a system.

End of Scope of Services