612501 SP.pdf

Massachusetts Department Of Transportation Highway Division Proposal No. 612501-118550

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DOCUMENT A00801

SPECIAL PROVISIONS

DISTRICT 6

Scheduled and Emergency Elevator Inspection, Service and Repairs at Various Locations

Labor participation goals for this Project shall be 15.3% for minorities and 6.9% for women for each job category. The goals are applicable to both Contractor’s and Subcontractor’s on-site construction workforce. Refer to Document 00820 for details.

SCOPE OF WORK

The work under this contract consists of performing Inspection duties on elevators at various multiple locations throughout the City of Boston. This includes East Boston, South Boston, and Charlestown, as listed herein.

Work may also include undertaking related elevator repairs and any additional maintenance work as directed by the Engineer.

Monthly Inspection: Shall be completed on all elevator car doors, hoistway doors, safety edges, electric eyes, brakes and all safety devices.

Semi Annual Inspection: Shall be performed at 6-month intervals. This will include all the items inspected on a monthly basis (as above) as well as any hoist, counterweight and compensation ropes, traveling cables and hoistway wiring.

Annual Inspection: Includes all the requirements of the Monthly and Semi-Annual Inspections (as above) as well as an examination of all hoist motors and motor-generator sets, gear teeth, and the testing of all speed governors and safety devices.

Once each year, when due, the Contractor shall furnish all labor and equipment, including test weights when required, to perform an Annual Re-Certification test of all elevators with the Department of Public Safety.

The Contractor shall obtain all permits and pay all fees as required to obtain the necessary permits; including all costs for re-testing of any elevators which fail the initial Annual Re- Certification test.

No work shall be performed under this contract until specifically authorized and directed by the Engineer. Furthermore, this contract does not assign to the Contractor complete maintenance or repair of all the facilities listed in these Special Provisions. MassDOT reserves the right to perform such work as it deems best with its own forces, and/or to enter into special contracts for the maintenance of specific items.

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SCOPE OF WORK (Continued)

All work under this Contract shall be done in conformance with the 2022 Standard Specifications for Highways and Bridges, the Supplemental Specifications contained in this book, the 2017 Construction Standard Details, the Traffic Management Plans and Detail Drawings, MassDOT Work Zone Safety Temporary Traffic Control, the 1990 Standard Drawings for Signs and Supports; the 2015 Overhead Signal Structure and Foundation Standard Drawings, the 2009 Manual on Uniform Traffic Control Devices (MUTCD) with Massachusetts Amendments; the 1968 Standard Drawings for Traffic Signals and Highway Lighting; The American Standard for Nursery Stock; The Latest Edition of the State Building, Electrical And Plumbing Codes; The Latest Edition of Architectural Access Board Handicap Codes, and sections, the Plans and these Special Provisions.

SUBSECTION 7.05 INSURANCE REQUIREMENTS

B. Public Liability Insurance

The insurance requirements set forth in this section are in addition to the requirements of the Standard Specifications and supersede all other requirements.

Paragraphs 1 and 2

The Massachusetts Department of Transportation and applicable railroads shall be named as additional insureds.

COVID 19 GUIDELINES AND PROCEDURES

Per Subsection 5.09 – Inspection of the Work - the Contractor is required to provide assistance to the Engineer to make a complete and detailed inspection of the work. That assistance includes furnishing equipment to perform the inspection, therefore the Contractor will be required to provide CDC compliant Personal Protective Equipment (PPE) to Department personnel field staff. The CDC compliant PPE shall consist of face masks, gloves and eye protection.

All costs associated with compliance with this provision are considered to be incidental to the contract cost and therefore the Contractor will not be entitled to any additional compensation.

CONTRACTOR QUESTIONS AND ADDENDUM ACKNOWLEDGEMENTS

Prospective bidders are required to submit all questions to the Construction Contracts Engineer by 3:00 P.M. on the Tuesday of the previous week before the scheduled bid opening date. Any questions received after this time will not be considered for review by the Department.

Contractors should email questions and addendum acknowledgements to the following email address massdotspecifications@dot.state.ma.us The MassDOT project file number and municipality is to be placed in the subject line.

mailto:MassDOTSpecifications@dot.state.ma.us

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SECTION 7.00: LEGAL RELATIONS AND RESPONSIBILITY TO PUBLIC

Subsection 7.03: Permits and Licenses (page I.47) Replace Subsection 7.03 in its entirety with the following:

The Contractor shall procure all required permits and licenses, pay all charges, fees and taxes and shall give all notices necessary and incidental to the due and lawful prosecution of the work.

The cost thereof shall be included in the prices bid for the various items listed in the Proposal.

Copies of all required permits and licenses shall be filed with the Engineer prior to the beginning of work.

For overweight vehicles in excess of 130,000 lbs., the Contractor shall provide a copy of each overweight vehicle permit to the Engineer prior to arrival or delivery of the vehicle to a project site. This requirement is for all Contractors, their subcontractors, equipment suppliers and material suppliers.

The Contractor's attention is directed to the provisions of General Laws, Chapter 90, Section 9 as amended, in which it is provided that earth-moving motor vehicles which exceed certain dimensions or weight limits as specified in said Act, and which are used exclusively for building, repair and maintenance of highways, may be operated without registration for a distance not exceeding 300 yd on any way adjacent to any highway or toll road being constructed, relocated or improved provided a permit, authorizing such use, to be issued by the Commissioner of Public Works or by the Board or officer having charge of such way, has been procured by the Contractor.

LOCATION OF WORK

FUNDING LOCATION CODE DESCRIPTION

MHS Emergency Response Station 2 100 Massport Haul Road S. Boston

ERS2 Passenger, Hydraulic 3 floors, 2,500 lb Capacity

MHS Highway Control Center 50 Massport Haul Road S. Boston

HOC Passenger, Hydraulic 2 floors, 4,000 lb Capacity

MHS Ventilation Building No. 6 2 FID Kennedy Avenue S. Boston

VB6 Passenger, Electric 5 floors, 6,000 lb Capacity

MHS Ventilation Building No. 7 Passenger, Hydraulic, 50 Harborside Drive E. Boston

VB7 3 floors, 3000 lb Capacity

MHS Emergency Response Station 1 E. Boston

ERS1 Passenger, Hydraulic, 4 Harborside Drive 3 floors, 3,000 lb Capacity

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LOCATION OF WORK (Continued)

FUNDING LOCATION CODE DESCRIPTION

MHS Vent Building # 1 55 Dorchester Street Boston

VB1 Passenger/ Freight, Electric 4 floors 10,000 lb capacity

MHS Vent Building #3 500 Atlantic Ave.

Boston

VB3 Freight, Hydraulic 3 floors 12,000 lb capacity

MHS Vent Building #4 (VE I) 136 Blackstone Street Boston

VB4 VE1 Passenger/Freight, Electric, 4 floors, 10,000 lb capacity

MHS Vent Building #5 Passenger/Freight, Electric 300 Massport Haul Road Boston

VB5 Passenger/Freight, Electric 4 floors, 10,000 lb Capacity

MHS Vent Building #8 42 Accolon Way Boston

VB8 Passenger/Freight, Hydraulic 4 floors, 10,000 lb Capacity

MHS

Emergency Response Station #4 136 Blackstone Street Boston

ERS4 Passenger, Hydraulic 2 floors, 2,500 lb Capacity

MHS I-90 Toll Plaza 4-C Harborside Drive Boston

I-90 TP Passenger, Hydraulic 3 floors 3,000 lb capacity

MHS ET Toll Plaza 4-B Harborside Drive Boston

ET TP Passenger, Hydraulic 3 floors, 3,000 lb capacity

MHS Air Intake Structure 257 Congress Street Boston

AIS Passenger/Freight, Electric 3 floors, 4,000lb capacity

MHS CANA Pump Station Chelsea Street Boston

CANA Passenger, Electric 5 floors, 1,200 lb capacity

MHS District #6 Admin Bldg 185 Kneeland Street Boston

P1 P2 F1

(2) Passengers, Electric 10 floors, 3,500 lb capacity Freight, Electric 10 floors, 10,000 lb capacity

NFA Fore River Bridge Fore River, Weymounth, Noth Weymounth, MA 02191

FRBQE

FRBWE

Pinion outside hoist Elevators, 1200# capacity

NFA Chelsea Street Bridge 581-607 Chelsea St, Boston, MA 02128

CSBNE

CSBSE

CSE

(2) Passengers, Electric Traction Elevators

Hydraulic 2 floors, 2500 lb capacity

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WORK SCHEDULE

The normal work schedule shall consist of 8 hours worked five (5) days a week. The work, unless otherwise directed by the Engineer, shall be scheduled for the usual shift that the facilities are open, typically 7:30 A.M. to 4:00 P.M. Monday through Friday. If required by the Engineer, hours may include work at night at no additional compensation.

NORTHERN LONG-EARED BAT PROTECTION

The U.S. Fish and Wildlife Service has listed the northern long-eared bat as threatened under the Endangered Species Act (ESA) and the following requirements exist to protect the bat and its habitat. This project has been reviewed by MassDOT Highway Division’s Environmental Services Section, and has been determined to have “No Effect” to the northern long-eared bat.

No time of year restrictions are required for the project at this time. If additional cutting is proposed by the Contractor that is outside the scope of this contract, additional review is required by the MassDOT Highway Division’s Environmental Services Section, and time of year restrictions may apply to such tree cutting.

CONTRACTOR/SUBCONTRACTOR CERTIFICATION – CONTRACT COMPLIANCE

(Revision 03-23-10)

Pursuant to 23 C.F.R. § 633.101 et seq., the Federal Highway Administration requires each contractor to “insert in each subcontract, except as excluded by law or regulation, the required contract provisions contained in Form FHWA–1273 and further requires their inclusion in any lower tier subcontract that may in turn be made. The required contract provisions of Form FHWA–1273 shall not be incorporated by reference in any case. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the requirements contained in the provisions of Form FHWA–1273.” The prime contractor shall therefore comply with the reporting and certification requirements provided in MassDOT’s CONTRACTOR/SUBCONTRACTOR CERTIFICATION Form (DOT-DIST-192) certifying compliance with 23 C.F.R. § 633.101 for each subcontract agreement entered into by the contractor. The contractor shall provide a fully executed original copy of said CONTRACTOR/SUBCONTRACTOR CERTIFICATION Form to MassDOT upon execution of any subcontract agreement. Failure to comply with the reporting and certification requirement of the CONTRACTOR/SUBCONTRACTOR CERTIFICATION Form may result in action against the prequalification status of the prime contractor with MassDOT.

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SECTION 9.00: MEASUREMENT AND PAYMENT

SUBSECTION 9.03: Payment for Extra Work (page I.83) Replace Subsection 9.03B in its entirety with the following:

B. Payment for work or materials for which no price is contained in the Contract.

If the Engineer directs, the Contractor shall submit promptly in writing to the Engineer an offer to do the required work on a lump sum or unit price basis, as specified by the Engineer. The stated price, either lump sum or unit price, shall be divided so as to show that it is the sum of:

(1) The estimated cost of direct labor, materials, and the use of equipment, plus 10 percent of this total for overhead;

(2) Plus 13 percent of direct labor, for the actual costs of Federal Insurance

Contribution Act (FICA), Federal Unemployment Tax Act (FUTA), State Unemployment Tax Act (SUTA) including workforce training and Massachusetts Employer Medical Assistance Contribution, Earned Sick Time (EST) Law (940 CMR 33.00), and Paid Family and Medical Leave (PFML) Act (458 CMR 2.00);

or, as an alternative to the above 13 percent, the Contractor may elect to use actual rates for FICA, FUTA, SUTA, EST and PFML provided the actual rates are supported with verifiable documentation and shall be subject to review by Audit Operations;

(3) Plus the actual cost of Workmen’s Compensation and Liability Insurance, Health, Welfare and Pension benefits, and such additional fringe benefits which the Contractor is required to pay as a result of Union Labor Agreements and/or is required by authorized governmental agencies;

(4) Plus subcontractor or a Public or Private Utility costs;

(5) Plus 10 percent of the total of (1), (2), (3) and (4);

(6) Plus the estimated proportionate cost of surety bonds (The Contractor shall provide evidence of revised bonds according to Subsection 3.04).

Unless an agreed lump sum and/or unit price is obtained from above and is so stated in the Extra Work Order the Contractor shall accept as full payment for work or materials for which no price agreement is contained in the Contract an amount equal to the following:

(1) The actual cost for direct labor, material (less value of salvage, if any) and use of equipment, plus 10 percent of this total for overhead;

(2) Plus 13 percent of direct labor, for the actual costs of Federal Insurance

Contribution Act (FICA), Federal Unemployment Tax Act (FUTA), State Unemployment Tax Act (SUTA), including workforce training and Massachusetts Employer Medical Assistance Contribution, Earned Sick Time (EST) Law (940 CMR 33.00), and Paid Family and Medical Leave (PFML) Act (458 CMR 2.00);

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SECTION 9.00 (Continued) or, as an alternative to the above 13 percent, the Contractor may elect to use actual rates for FICA, FUTA, SUTA, EST and PFML provided the actual rates are supported with verifiable documentation and shall be subject to review by Audit Operations;

(3) Plus the actual cost of Workmen’s Compensation and Liability Insurance, Health, Welfare and Pension benefits, and such additional fringe benefits which the Contractor is required to pay as a result of Union Labor Agreements and/or is required by authorized governmental agencies;

(4) Plus subcontractor or a Public or Private Utility costs;

(5) Plus 10 percent of the total of (1), (2), (3) and (4);

(6) Plus the estimated proportionate cost of surety bonds (The Contractor shall provide evidence of revised bonds according to Subsection 3.04).

Costs incurred for traffic police, railroad flagging and permits will be reimbursed without markup for overhead or profit.

No payments will be made for general superintendence, the use of small hand tools, and manual equipment.

The Contractor shall, when requested by the Engineer, furnish itemized statements of the cost of the work ordered and give the Engineer access to all accounts, bills and vouchers relating thereto, and unless the Contractor shall furnish such itemized statements, access to all accounts, bills and vouchers, the Contractor shall not be entitled to payment for any items of extra work for which such information is sought by the Engineer.

SECTION 4.00: SCOPE OF WORK

SUBSECTION 4.04: Changed Conditions (page I.20, 21) Replace the third, fourth, fifth and sixth paragraphs with the following:

If the Contractor and the Department fail to agree on an equitable adjustment to be made under this Subsection, then the Contractor shall accept as full payment for the work in dispute an amount calculated using actual costs as provided in Subsection 9.03: Payment for Extra Work.

SUBSECTION 4.06: Increased or Decreased Contract Quantities (page I.22, 23) Replace the sixth, seventh and eighth paragraphs with the following:

To assist the Engineer in the determination of an equitable adjustment for an overrun, the Contractor shall prepare a submission and accept as full payment for work or materials an amount for an equitable adjustment in the Contract Price calculated using actual costs as provided in Subsection 9.03: Payment for Extra Work.

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SECTION 8.00: PROSECUTION AND PROGRESS

SUBSECTION 8.13: Convenience Termination (page I.78, 79) Replace Subsection 8.13B in its entirety with the following:

B. For Construction Related Costs.

Actual costs as provided in Subsection 9.03: Payment for Extra Work.

WORK ACCESS

Access to District Six Roadway work sites requires coordination. The contractor is required to complete a Access Work Request Form(Document A00816) and submit the completed form (signed by MassDot Resident Engineer) to Mr. Robert Hutcheon via email at Robert.hutcheon@dot.state.ma.us by the Wednesday of the week preceding the work. MassDOT notifications (approvals and denials) will be delivered via email by noon on Friday. All forms shall be signed by the Resident Engineer prior to submitting to Robert Hutcheon.

The contractor shall contact Mr. Bob Hutcheon, from 7:30 AM to 3:00 PM Monday through Friday ONLY at (617) 828-2171 (office) or via email at Robert.hutcheon@dot.state.ma.us, as well as the Resident Engineer one (1) week prior to the start of work. Work Access is subject to change based on MassDOT needs.

A. To schedule each instance of Work, the Contractor shall adhere to the procedure outlined in the "Access/Work Control Program". The Contractor shall utilize the “Access Work Request" form provided on Document A00816.

B. If so directed, the Contractor's personnel shall report to the Highway Operations Center (HOC) and MassDOT personnel will escort the Contractor’s personnel to the individual locations of work.

PROTECTION OF WORK

The Contractor shall protect, at his own expense, his own materials and work from any cause and shall protect materials and work of others from direct and consequential damage, including floods and fires due to his operations. Any such damage, during the construction period, shall be repaired by the Contractor using artisans skilled in the various trades involved at no extra expense to the Owner.

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CONTRACTOR NOTIFICATION

Scheduled Work

The Contractor will be notified of scheduled work by either a written or electronic Work Order.

The work order will identify the location and a detailed scope of work for the assignment. This work shall be scheduled and commence on site within forty-eight (48) hours of notification by the Department.

MassDOT may also direct that scheduled or routine assignments shall commence on a particular date and time. If the Contractor has not reported and started work within 4 hours the time expected, a non-response damage will be assessed to the contractor.

Emergency Work

Since it may be necessary for the Contractor to respond to emergency situations where immediate response is necessary, the Contractor is required to provide to MassDOT the name(s) and telephone number(s) of a person or persons who can be contacted 24 hours a day for the contract's duration. and who has the authority to provide whatever labor, materials, and equipment that may be necessary to address the emergency.

The Contractor will be notified of emergency work that REQUIRES IMMEDIATE ATTENTION by verbal and written/electronic Work Order. The work order will identify the location of the work, the scope of the work and details the Engineer’s expectations. The Work Order will also identify lane closure(s) required.

The Contractor will be required to commence this emergency work on site:

A. For a failed elevator:

1. During normal business hours, the Contractor shall respond within ninety (90) minutes.

2. Outside normal business hours, the Contractor shall respond within one hundred and twenty (120) minutes.

B. For trapped passengers or other potentially injurious emergencies as determined by MassDOT:

1. During normal business hours, the Contractor shall respond with thirty (30) minutes.

2. Outside normal business hours, the Contractor shall respond within sixty (60) minutes.

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NON-RESPONSE DAMAGES

(Supplementing Subsection 8.11)

Scheduled Work

If after notification, the Contractor has not started scheduled work on site within 48 hours of the notification, a non-response damage will be assessed to the Contractor. Contract payments will be reduced by two hundred dollars ($200.00) for each day or portion of a day that the work is delayed, excluding Saturdays, Sundays, and Holidays, unless the work was scheduled to be performed on one of these days.

The non-response damage for scheduled work can be waived at the discretion of the Engineer when it is deemed that the weather, traffic or other environmental conditions prohibit the performance of the scheduled work.

Emergency Work

If after notification, the Contractor has not started emergency work on site within the period specified under Contractor Notification-Emergency work, a non-response damage will be assessed to the Contractor. Contract payments will be reduced by two hundred dollars ($200.00) for each time that is a failure to respond.

NON-BID-ITEMS

For work not covered by the various Items in this contract, it is the intent to pay for such related work as a NON-BID ITEM, when it is required by the Engineer. The payment for such work is outlined in the following sections: (The Contractor will not bid on these Items).

A. Payment for Materials

MassDOT reserves the right to supply any required materials or parts for which there is no pay Item.

The transportation of materials and/or parts supplied by MassDOT will be included for payment under ITEM 109.501 and NON-BID ITEM.

Payments for the installation of materials and/or parts for which there are not specific Contract Items will be made under ITEM 109.50.

In the event that MassDOT does not supply materials or parts, the Contractor will provide material and will be paid his actual material or supplies cost that are required to repair a facility or location plus 10 percent.

Any arrangements for the purchase of materials will be considered incidental. Delivery charges will be incidental to the material charges. State and Federal taxes if billed will not be reimbursed by MassDOT. Materials shall not be ordered until approved by the Engineer and a minimum of two competitive prices must be submitted to the Engineer. A third competitive price may be requested by the Engineer.

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SUPPLEMENTAL BOND REQUIREMENTS FOR NON-BID ITEMS

(Supplementing Subsection 3.04)

The Contractor will be paid for additional artisans, equipment rental, materials, engineering services and specialty services required to perform the work plus (10%) percent, plus actual increased bond premium.

The Contractor shall be required to furnish certified paid receipts for additional artisans, equipment rental, materials, engineering services and specialty services that are required to perform the work prior to payment by the Department. Increased bond premium for additional artisans, equipment rental, materials, engineering services and specialty services will be paid after a certified paid receipt is submitted showing payment of the increased bond.

HOLIDAY WORK RESTRICTIONS

(Supplementing Subsection 7.09)

The District Highway Director (DHD) may authorize work to continue during these specified time periods if it is determined by the District that the work will not negatively impact the traveling public. DHD may allow work in those areas on a case by case basis and where work is behind barrier and will not impact traffic

Below are the holiday work restrictions:

New Years Day (Federal Holiday) No work on major arterial roadways from 5:00 AM on the day before until the normal start of business on the next subsequent business day. No work on local roadways on the holiday without permission by the DHD and the local police chief.

Martin Luther King's Birthday (Federal Holiday) No work restrictions due to traffic concerns, however work on local roadways requires permission by the DHD and local police chief.

President's Day (Federal Holiday) No work restrictions due to traffic concerns, however work on local roadways requires permission by the DHD and local police chief.

Evacuation Day (Suffolk County State Holiday) No work restrictions due to traffic concerns.

Patriot's Day (State Holiday) Work restrictions will be in place for Districts 3 and 6 along the entire Boston Marathon route and any other locations that the DHD in those districts determine are warranted so as to not to impact the marathon. All other districts work restrictions will be as per DHD.

Mother’s Day No work on Western Turnpike and Metropolitan Highway System from 5:00 AM on the Friday before, until the normal start of business on the following day.

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HOLIDAY WORK RESTRICTIONS (Continued)

Memorial Day (Federal Holiday) No work on major arterial roadways from 5:00 AM on the Friday before, until the normal start of business on the following day.

Bunker Hill Day (Suffolk County State Holiday) No work restrictions due to traffic concerns.

Juneteenth No work restrictions due to traffic concerns, however work on local roadways requires permission by the DHD and local police chief.

Independence Day (Federal Holiday) No work on major arterial roadways from 5:00 AM on the day before until the normal start of business on the next subsequent business day. No work on local roadways on the holiday without permission by the DHD and the local police chief.

Labor Day (Federal Holiday) No work on major arterial roadways from 5:00 AM on the Friday before, until the normal start of business on the following day.

Columbus Day (Federal Holiday) No work on major arterials from 5:00 AM on the Friday before, until the normal start of business on the following day

Veterans' Day (Federal Holiday) No work restrictions due to traffic concerns.

Thanksgiving Day (Federal Holiday) No work on major arterials from 5:00 AM two days before until the normal start of business on the following Monday.

Christmas Day (Federal Holiday) No work on major arterial roadways from 5:00 AM on the day before until the normal start of business on the next subsequent business day.

RECORD OF CONTRACTORS PERFORMANCE – CHAPTER 149

The Engineer will provide the Division of Capital Asset Management with a written evaluation of contractor performance within 70 days of completion of the project for the prime contractor, and within 90 days of completion for the filed sub contractors. The Engineer will also provide preliminary evaluations at approximately the fifty-percent (50%) point of each contractors work, in addition to final evaluations of all contractors. Document 00438 Standard Contractor Evaluation Form - Chapter 149 is provided for the Engineer’s convenience. See https://www.mass.gov/lists/dcamm-forms-guidelines-manuals-standards-and-templates for the latest forms.

https://www.mass.gov/lists/dcamm-forms-guidelines-manuals-standards-and-templates

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SUBSECTION 8.01 SUBLETTING OR ASSIGNMENT OF CONTRACT

M.G.L Chapter 149 Vertical Construction Projects have no requirement for the prime contractor to self-perform 50% of the original total contract price. Delete the following from Subsection 8.01: “In the case such consent is given, the contractor will be permitted to sublet a portion thereof, but shall perform with his/her own organization, work amounting to not less than 50% of the original total Contract price, except that any items designated in the Contract as “specialty items” may be performed by Subcontract and the cost of any such specialty items so performed by Subcontracts may be deducted from the total cost computing the amount of work required to be performed by the Contractor with his/her own organization”. All other provisions in Subsection 8.01 apply.

CONFINED SPACE WORK

When required, the Contractor will be expected to perform work in Classified Confined Space.

All work performed within confined space shall be done by workers properly trained and currently certified for confined space entry. Confined space work activity will be classified by the Engineer as PERMITTED or NON-PERMITTED. The Contractor is required to perform all work in accordance with safety standards established by OSHA for work activity within each type of confined space. Appropriate documentation shall be provided to the Engineer for all PERMITTED work activities prior to the start of the work. Work within confined spaces shall be completed at no additional cost to MassDOT.

TESTING DEVICES, VEHICLES AND EQUIPMENT – ELECTRICAL WORK

All testing devices including, but not limited to; 1000 Volt megohmmeter, multimeter, amp-meter, ground fault indicator, optical time-domain reflectometer, optical fusion splicer, optical power source/meter, laptop computer, time-domain reflectometer and vehicles shall be provided by the Contractor.

In addition to general tools of the electrical trade, the Contractor shall provide any specialized equipment such as lifts, scaffolding, wire pullers, portable generators, pumps, or air compressors with jackhammer, etc.

QUALIFIED ELECTRICIANS, TECHNICIANS, PROGRAMMERS, AND ENGINEERS

Within one week after the Notice To Proceed of the proposed Contract, the Contractor shall submit a list of the electricians (Massachusetts Licensed), technicians, programmers, and engineers he intends to furnish under this Contract as directed by the Engineer. The Contractor must submit copies of each person’s resume, which describes relevant evidence of training, knowledge, qualifications, certifications, and current Massachusetts License. The Contractor must also submit copies of each Electrician’s current Massachusetts License.

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NOTICE TO OWNERS OF UTILITIES

Written notice shall be given by the Contractor to all public service corporations or officials owning or having charge of publicly or privately owned utilities of his/her intention to commence operations affecting such utilities at least one week in advance of the commencement of such operations and the Contractor shall at that time file a copy of such notice with the Engineer.

The District Office maintains a list of utility contact persons, addresses and telephone numbers for each town, which may be requested by the Contractor for each location of work.

Additionally, a list of public and private utilities can be found on the MassDOT website at:

https://hwy.massdot.state.ma.us/webapps/utilities/select.asp

Select District 6 on top of the webpage, select the City/Town, and then locate the utility.

The utility contact list is for guidance only and is not guaranteed to be complete or up to date.

Town officials are shown at website http://www.mass.gov Print “Cities and Towns” in the Search box, then Select Cities and Towns link, then select the required City or required Town.

The Contractor shall also be responsible for informing the following officials in each area that he is assigned to work in as required by the Engineer:

Superintendent, Department of Public Works or Town Engineer Superintendent, Water Department Superintendent, Sewer Department Police and Fire Department Electric Department

NATIONAL GRID EMERGENCY TELEPHONE NUMBERS

GAS:

Emergency: 1-800-233-5325 New Service: 1- 877-696-4743 Customer Support: 1-800-732-3400

ELECTRIC:

Outage/ Emergency: 1-800-465-1212 New Service: 1-800-375-7405 Customer Support: 1-800-322-3223 https://hwy.massdot.state.ma.us/webapps/utilities/select.asp http://www.mass.gov/

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EVERSOURCE EMERGENCY TELEPHONE NUMBERS

GAS:

Outage/ Emergency: 800-592-2000 New Service: 866-678-2744 Customer Support: 800-592-2000

ELECTRIC:

Outage/ Emergency: 800-592-2000 or 844-726-7562 New Service: 1-888-633-3797 (1-888-need pwr) Customer Support: 1-800-340-9822

COST ESTIMATES

Where the scope of a repair task can be adequately determined and described, the Contractor, when directed by the Engineer, shall be required to submit a Cost Estimate for the repair task.

Each Cost Estimate, submitted in writing, shall include an itemized scope of work, a working schedule, including the number of working days and hours worked each day, work procedures, and a NOT-TO-EXCEED cost breakdown itemized by the following: the number and type of workers and materials. A submittal does not guarantee the Contractor will be assigned the work.

Payment will be based on actual hours worked at the contractual rates as previously described up to the maximum task amount. Completion of the task is the sole responsibility of the Contractor once the not-to-exceed amount has been reached. Should unforeseen problems develop during the course of the task completion; the Contractor will submit to the Engineer a revised scope of work with a comparison to the original scope of work along with a breakdown of the additional costs for approval by the Engineer. Approval for any increases to the agreed upon not-to-exceed cost will be dependent upon the justification of the additional work.

REPAIR REPORT

The contractor will be required to submit a signed "Daily Force Account Report" (Form CSD-

123) (See Attached-Doc A00814), for each day he is performing work under this contract.

The form should contain number and type of workmen, actual hours on jobsite for each, hours identified as regular or over time, work location, a significant description of work accomplished including square feet or linear feet of material applied and subcontractor men and accomplishments.

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ELEVATOR DOWNTIME

A. Prior to removing any elevator from service, the Contractor shall notify the Engineer or his designated representative, orally or in writing. No elevator shall be removed from service for routine maintenance without prior authorization of MassDOT.

B. When an elevator is shut down, a sign shall be placed at each opening indicating that the elevator is out of service.

C. The contractor shall ensure that repairs are expedited to minimize downtime in all cases.

No more than one elevator shall be taken out of service at a time for regular maintenance, lubrication and servicing.

The following downtime shall be the maximum allowable time for the listed repairs:

1) Major Repairs:

a. hydraulic pump motor: 2 working days to complete.

b. replace motor bearings: 3 working days to complete.

c. repacking of pistons: 1 working day to complete.

d. replacement of pumps motor: 2 working days to complete.

e. repair or replacement of control valves or pump: 2 working days to complete.

2) Minor Repairs (Completion within 1 working day):

a) hoistway limit and control switches

b) replace relays or coils

c) replace door interlocks

d) replace door gibs

e) door operator repairs (including door operator motor replacement)

f) selector repairs

3) Minor Repairs (Completion within 2 working days):

a) replace selector

b) CPU repairs

HAZARDOUS MATERIAL

There is no data available concerning the presence of PCB's or asbestos at the locations listed.

MassDOT environmental personnel will obtain samples as the work is identified, and in advance of the work to be performed by the Contractor. If PCB's or asbestos are identified, they will be abated with an abatement contractor contracted by MassDOT and all work shall cease.. All sampling and abatement reports shall be provided to the Contractor as they become available.

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REPAIR PART AVAILABILITY

The Contractor shall be required to maintain on hand a supply of spare parts that is sufficient for normal maintenance and repair of the elevators and available for express delivery in case of emergency. The Contractor's failure to make adequate provision for promptly obtaining spare parts in order to perform the Work under this Contract shall constitute a default.

These spare parts shall be new, genuine manufacturer's parts and shall include, but not necessarily be limited to the following:

• Arcing Contacts and Shunts for Contacts

• Rotating Machine Motor Brushes

• Coils (for relays and contactors)

• Relay Parts – Contacts

• Finger Board Springs

• Links Residual Strips

• Capacitors for Timing Relays

• Damping Circuit

• Electric Tubes

• Fuses

• Circuit Boards

• Lamps

• Toggle Switches (all types)

• Buttons, Hardware, & Miscellaneous

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EQUIPMENT COVERED

The equipment covered by this Contract are the elevators listed herein with all ancillary equipment necessary for the operation thereof, whether specifically itemized herein or not, except for that equipment specifically excluded herein.

A. The equipment includes, but is not limited to, the following items:

1. Machine, CPU and all associated electric and electronic components

2. Pumps, pump motors and motor windings, pump assemblies, pump feed cables, all hydraulic lines and fittings, hoses, hydraulic fluids, plunger seals and packings, operating valves, valve motors, leveling valves, and operating valves

3. Controllers, selector and dispatching equipment, all relays, solid state components, circuit boards, resistors, condensers, transformers, contacts, leads, dash pots, timing devices, computer devices, mechanical and electrical driving equipment

4. Pit buffers, hoistway limits, switches, brackets and wiring

5. Hoistway door interlocks and wiring, hoistway door hangers, bottom door guides and auxiliary door closing devices

6. Automatic car door operator, car door hanger, car door contact, car door operating mechanisms, safety edges, electric eyes and other door protective devices, load weighing equipment, ventilation fans and heaters, elevator car top selector; all elevator car wiring, car frame, bolster, pickup, strike plate, car safety mechanisms and traveling cables

7. Elevator car slides guide shoes and rollers and brackets when necessary to insure smooth and quiet operation

8. Elevator signal fixture operating stations, position indicator panels, direction arrows, gongs, chimes and wiring

9. Hoistway push buttons and operating equipment, direction arrows and position indicator panels and wiring, including all wiring to elevator cars and controllers, elevator intercom and emergency alarm system

B. The following items shall be deemed excluded equipment:

1. Hoistway doors panels, frames, gates and sills

2. Car flooring, doors, walls and removeable wall panels, signal fixture cover plates, ceilings and light fixtures unless damaged by failure of equipment or service covered by this contract

3. Hydraulic cylinder casings, and all underground hydraulic piping and connections

4. Hoistway structural steel (including elevator guide rails), concrete and/or other structural materials unless damaged by failure of covered equipment or except to the extent of damage attributable to the Contractor's breach of this Contract or negligence in connection with the Work.

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CONDITIONS FOR REPAIR AND REPLACEMENT

The Contractor shall have the responsibility to make only those replacements, adjustments and repairs that are necessary due to ordinary wear and tear or the failure of, or defect in, a component. The Contractor is not obligated to make adjustments, repairs or replacements for excluded equipment as designated in paragraph 3.B. (below), or necessitated by any causes outside of ordinary wear, unless authorized and directed by the Engineer pursuant to a written proposal submitted in accordance with the following:

1. The Contractor shall immediately notify the Engineer or his designated representative in writing immediately of the existence, nature, and extent of any necessary repairs or replacements for which the Contractor considers he is not responsible under the terms of this Contract and shall furnish to the Engineer or his designated representative a written proposal of the cost to make such necessary repairs or replacements.

2. Such proposal shall be submitted as a “not to exceed” cost and list the Contractor's hourly labor rate to perform the work, the number of hours estimated to perform the work and the cost of the materials.

3. The Contractor shall proceed to perform the repair or replacement only upon written authorization from the Engineer or his designated representative.

The Contractor shall, as a condition precedent to payment for such work, furnish the Engineer time slips showing the names of each workman employed on such work, the number of hours worked by each workman, and copies of all invoices for actual materials used in the performance of the work.

A. In the event the Contractor's proposal is accepted, the Contractor shall be paid for the actual time and materials required to perform the work; however, such payment shall not exceed the “not to exceed” amount of the original proposal submitted by the Contractor for said work.

B. In the event that MassDOT fails within a reasonable period of time after written notice by the Contractor to make necessary adjustments, repairs, or replacements whose costs are not covered by this Contract, the Contractor may, after written notice to MassDOT, exclude any affected components from this Contract, and the Contractor shall not be liable for the MassDOT's failure to take such precautions as are necessary until repairs can be completed.

C. In the event that MassDOT elects to award a separate contract to another Contractor to perform an adjustment, repair, or replacement whose costs are not covered by this Contract, the Contractor shall coordinate his Work with any such other Contractor and shall cooperate with such contractor.

Any affected components shall, upon satisfactory completion of the work under any such other contract, be included within this Contract, provided that the Contractor may exclude any such affected components, upon written notice to MassDOT, if the Contractor reasonably determines that such component is deficient or has been installed in a deficient manner.

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ROUTINE MAINTENANCE

The Contractor shall maintain the original design speed for the elevator car, in feet per minute, and the original performance times, which includes acceleration and retardation, as designed and installed by the manufacturer. The Contractor shall also perform the necessary adjustments as required to maintain the original door opening and closing time, within limits of applicable codes. Leveling and re-leveling shall be maintained +/- 1/4 inch.

A. Upon completion of any services listed below, the Contractor's employee shall return all space disrupted by maintenance work to a neat and clean condition and submit to MassDOT a copy of the service slip listing all services performed and parts replaced at each elevator being serviced under this contract, each time they have been serviced.

B. Once each year when due, the Contractor shall furnish all labor, equipment and tests, including test weights (when required by the Department of Public Safety, Commonwealth of Massachusetts) and shall obtain all permits and pay all fees to make the Annual Recertification test of the safety devices on each elevator as required by the Department of Public Safety (DPS). Copies and original certificates of inspection shall be delivered to the Engineer or his designee.

C. No more than six (6) months prior to the expiration of the contract, the Contractor shall, together with a representative of MassDOT, make a thorough maintenance inspection and test of all equipment covered under this Contract. All deficiencies found as a result of this inspection shall be corrected and all defective parts which come within the scope of this Contract shall be replaced by the Contractor within seven (7) days, provided that any malfunction shall be corrected within forty-eight (48) hours unless exempted by the Engineer in writing.

D. Regularly examine, adjust, clean, lubricate, and when conditions warrant, repair or replace any components of the elevator to guarantee original design conditions and performance characteristics.

E. Keep the Guide Rails properly lubricated at all times except where roller guides are used, and when necessary re-new guide shoe gibs or guide rollers in order to assure smooth and quiet operation.

F. Periodically examine all safety devices, brakes, and governors, and adjust, repair, or replace as necessary.

G. Periodically examine and adjust all hoist, governor and compensating ropes and replace as required by the governing regulations and industry standards and maintain the standard for brakes/foot and creep.

H. Renew all wire ropes as often as necessary to maintain an adequate factor of performance and safety, and repair or replace conductor traveling cables as required by code and for safety.

I. Furnish new parts and lubricants obtained from or recommended by each manufacturer of the equipment being serviced.

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ROUTINE MAINTENANCE (Continued)

J. Examine, lubricate, adjust, repair and/or replace the following accessory equipment:

1. Interlocks - Retiring Cams

2. Car and Hatch Door Hangers

3. Car and Hatch Door Operators

4. Door Closers

5. Signal Systems

K. Perform all maintenance, adjustments, and inspections according to original manufacturer’s recommendations and keep current on latest techniques and requirements.

FREQUENCY OF ROUTINE INSPECTIONS AND MAINTENANCE

A table is provided herein that is entitled: “Guide To Contract Quantities – Anticipated Inspection Schedule” and it shall be followed in carrying out the performance of this Contract.

This schedule constitutes the minimum of operations and frequency of performance to be provided. The Contractor must recognize that additional services may be required in order to comply with applicable performance and safety requirements.

REPORTS

A. The Contractor shall submit monthly reports for each elevator, documenting that routine work was performed according to the operations and frequencies set forth in paragraph 2.

The report, as appropriate shall also document repairs and replacements made and shall include a list of any equipment or components in need of replacement or repair.

B. The Contractor shall submit separate reports for call back service, and repairs and replacements made other than during routine inspections.

C. The Contractor shall utilize a multi-part report form to document all work required and shall provide one part of the completed forms to the Engineer or his designated representative at the end of each day on which work is performed, when possible, but no later than one (1) week from the date on which the work is performed. The Contractor shall maintain records of all said Work.

D. Each report shall be clearly labeled to designate the location and equipment it pertains to, and the date on which the work was performed.

E. Each report shall be signed by the individual performing the work.

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OPERATION AND MAINTENANCE MANUALS

The following documentation must be submitted to the Engineer, when required, when Permanent equipment is installed before scheduling a final inspection. The Contractor shall submit two (2) sets of Operation and Maintenance Manuals. Each manual shall include the following minimum requirements:

• As-built wiring, piping schematics

• Model, serial numbers and capacities

• Maintenance and repair procedures.

• Warranty documents.

• Certified Test Reports

Paper Sizes and Quality

• All documents should preferably be produced on international A4 size (8.5 in × 11 in).

• As-built documents and other larger material should preferably be A3 size (11 in x 17 in).

Bind or contain each hard copy of the operations and maintenance manuals in white, durable, four ring hard cover binders in accordance with AS P5, not greater than 3 inch thick and, with the Project, Facility, Manual Name (Trade, Service or System Name e.g. Hydraulics Services) permanently marked on the spine and outside front cover with clear protection on the covers.

Front Cover will contain the following:

• Project Title

• The Location Name – the name of the MassDOT Depot/facility on which the works are

• undertaken (where a project spans a number of locations separate O&M Manuals are to

• be provided for each Base)

• The Manual Name – the title of the trade, service or systems covered by this Manual, e.g. - Electrical Fire Services

• The Author – the author or organization responsible for creation of the Manual e.g. Contractor and/or Sub-contractor

• The date of publication

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PERSONNEL REQUIREMENTS

A. General

1. The Contractor, and any subcontractor, shall furnish sufficiently trained, competent and Licensed Elevator Constructors to perform the Work required under this Contract.

2. The Contractor shall provide adequate contract orientation for all personnel assigned on a permanent, temporary, or call-in basis. This shall include familiarization of equipment type and the respective locations of work. All employees involved in performing the Work should be familiar with their contractual responsibilities pertaining to security, inspection guidelines, and activities around all work locations.

3. If any Contractor personnel is deemed unsatisfactory or does not perform the services to be furnished hereunder in a proper manner and satisfactory to MassDOT, or in the determination of the Engineer has taken action which constitutes a conflict of interest or which is inconsistent with the highest level of honesty, ethical conduct or public trust, or which the Engineer determines is adverse to the public interest or to the best interest of MassDOT, the Contractor shall remove any such personnel and replace them with personnel satisfactory to MassDOT within twenty-four (24) hours following the Contractor's receipt of a request for such replacement.

B. Experience and Qualifications

1. RECERTIFICATION shall be performed by a Licensed Elevator Constructor, competently supervised, who shall be qualified to keep the elevators adjusted and repaired in proper operating condition.

2. The Elevator Constructor shall be required to respond to non-routine and emergency service calls. Once the problem has been established, proper staffing shall be furnished for long term repairs.

3. The Elevator Constructor shall be responsible for and oversee all work and supervise the work of any helper (Elevator Constructor Helper).

4. The Elevator Constructor shall hold a current Massachusetts Elevator Journeyman’s license and must have at least five (5) years’ experience maintaining and repairing elevators of similar type and complexity to those covered under this Agreement.

C. Submittals Within five (5) days from MassDOT’s request to the Contractor, the Contractor shall provide to MassDOT the names of employees performing or proposed to perform…