610A4-23-600 - SOW Attch C - Indiana.docx

Veterans Integrated Service Network 10 Version 1.0 11500 Northlake Dr, Ste 200 Aug 1, 2022 Cincinnati, OH 45249

Project 610A4-23-600 Create Market Capital Assets Master Plan – Indiana

Attachment C – VAHCS-Specific Survey(s)

1. VA INDIANAPOLIS HCS:

a. Electrical Redundancy Study and Analysis of Options – For the Cold Spring Road Division site, conduct a study to develop and analyze options to construct a secondary site electrical feed, on-site electrical generation, or a combination of the two equivalent to at least 100 percent of the site’s present day power requirements. The purpose of the secondary feed and/or on-site generation is redundancy (i.e., backup) of the electrical service for the site in accordance with VA requirements stated in VA Physical Security and Resiliency Design Manual (PSRDM), specifically Paragraph 8.2.2 Electrical and 9.3.1 Standby Electrical System. The study shall (at the minimum) consist of three stages:

Stage One shall verify calculations of existing and future electrical capacity needs for the site based on the facility master plan, current and upcoming capital projects, electrical utility bills and other electrical consumption records to be provided by VAHCS. The A/E via on-site investigation and document review shall develop a model to account for a growth/reduction in capacity over a ten year period.

Stage Two shall determine and verify capacity of the local electric utility provider to provide a secondary feed to the site, documenting any deviations from the PSRDM requirements for circuit/substation connections and physical separation of entrance to the site. The A/E shall also evaluate the viability of on-site electrical generation to meet PSRDM requirements including building/structure siting, routing of electrical feeds and upgrades of existing electrical switchgear.

Stage Three shall consist of preparing at least two options for the VAHCS to evaluate for constructing the secondary feed, on-site generation, or a combination of the two. Options shall include cost estimates considering an appropriate life cycle of not less than 10 years, required modifications to site real property and infrastructure, projected impacts (including power outages and estimated durations) and a summary of any required changes to the electrical service contracts between the electric utility provider and VAHCS.

Due to the requirement to coordinate with the local electric utility provider and the inability at the time of writing this scope to determine utility’s availability to provide input, this redundancy study does not need to be performed within the stated period of performance for Part One of the master plan study, but must be complete no later than the beginning of Part 3, Subpart 3B. Within these parameters, the local project manager/Alternate COR and the A/E shall determine the best schedule for providing the following submittals:

(1) Stage One Submittal – A narrative presentation of facts, sufficiently complete, to demonstrate that the redundancy study concepts are fully understood, and that subsequent details, and their ultimate presentation in the final recommendations, will be based on sound architectural and engineering decisions. Conceptual drawings, data sheets and calculations will be included to show:

- Verified calculations of existing and future electrical capacity needs for the site

- Coordinated with the electric utility provider to identify relevant records and specifications to determine capacity

- Conducted preliminary research to identify relevant factors for construction of on-site generation

(2) Stage Two Submittal – A narrative presentation of facts, sufficiently complete, to demonstrate that the Stage One results are being further developed. Refined drawings, data sheets and calculations will additionally be included to show:

- Completed the capacity evaluation of electric utility provider and clearly state its suitability to act as the redundant electrical service for the site

- If a second feed from the provider is suitable, identified all relevant record drawings, diagrams, specifications, and other associated records related to the site along the potential route(s) for the secondary feed

- If a second feed from the utility is suitable, determined if the current location and capacity of site’s switchgear is appropriate, and identified alternatives if it is not

- Completed evaluation of construction of on-site generation and clearly state its suitability to act as the redundant electrical service for the site

- If on-site generation is suitable, identified all relevant record drawings, diagrams, specifications, and other associated records related to site for location of on-site generation and related infrastructure

- For any PSRDM waivers required, draft waivers shall be prepared for submission to the VHA Office of Healthcare Engineering by the VAHCS.

(3) Stage Three Submittal – A narrative presentation of facts, sufficiently complete, to demonstrate that the Stage Two results were developed to their final recommendations. Completed drawings, data sheets, calculations and cost estimates will additionally be included to show:

- Prepared at least two options for the construction of the redundant electrical service

- Provided life cycle cost comparison of the developed options over an appropriate time frame not less than ten years

- Provided copies of communications between the A/E and the electric utility provider regarding any required changes to the VAHCS electrical service contracts

The VAHCS will provide input on its preferred option and the project will be placed into one of the five-year generalized op plans (i.e., Years 6-10) for the system unless the system desires to complete the project sooner. If more than one electrical redundancy project recommended under this or an identical study is planned within a market, only one redundancy project shall be planned within any one fiscal year.

2. VA NORTHERN INDIANA HCS – FORT WAYNE VAMC:

a. No VAHCS-specific survey.

3. VA NORTHERN INDIANA HCS – MARION VAMC:

a. No VAHCS-specific survey.