610842 Road Resurfacing - 2026.pdf

Putnam County Board of County Commissioners BID No: 26-19 BID Name: Road Resurfacing - 2026

SPECIFICATIONS

FOR

BOARD OF COUNTY COMMISSIONERS

PUTNAM COUNTY, FLORIDA

BID No: BID 26-19

BID Due: October 14, 2026 @ 2:00pm EST

Table of Contents

1.0 General Terms and Conditions

2.0 Contract Term

Tentative Contract Term: October 27, 2026 – March 10, 2027

3.0 Schedule

Tentative Dates Scheduled

4.0 Proposal Instructions

5.0 Scope of Work Specifications

QUALIFICATION OF BIDDERS

PROJECT PLAN NARRATIVE

GENERAL REQUIREMENTS

2. TEMPORARY FACILITIES AND CONTROL

3. CONTRACT CLOSEOUT

4. TREE AND BRUSH TRIMMING

5. MILLING EXISTING ASPHALT PAVEMENT

6. SUBGRADE AND BASE

7. SUPERPAVE ASPHALTIC CONCRETE

8. ASPHALT GENERAL CONSTRUCTION REQUIREMENTS

9. THERMOPLASTIC PAVEMENT MARKINGS

10. COSTS INCLUDED IN PAYMENT ITEMS

11. OSHA Standards for the Construction Industry

12. DRIVEWAY INGRESS AND EGRESS MAINTENANCE

13. OBSTRUCTIONS IN RIGHT-OF-WAY

14. INLETS, JUNCTION BOXES, AND MITERED END SECTIONS

15. PIPE CULVERTS

PRELIMINARY MATTERS

7.0 Required Forms

PROPOSAL COVER SHEET

STATEMENT OF BIDDER’S QUALIFICATIONS

IRS W-9

NON-DISCRIMINATION IN EMPLOYMENT POLICY

Acknowledgement of Addenda Public Entity Crimes

DRUG-FREE WORK PLACE CERTIFICATE

Hold Harmless and Indemnification Agreement References Legal Issues

EXHIBIT “A” - PAYMENT BOND

EXHIBIT “B” - PERFORMANCE BOND

SAMPLE AGREEMENT FOR CONTRACTOR SERVICES

CALL FOR BIDS

The Putnam County Board of County Commissioners is requesting sealed bids from qualified contractors for Road Resurfacing Project - 2026.

The work shall consist of, but not be limited to replacement of storm pipes and structures, reconstruction of roadway, construction of new roadway, and milling existing pavement of designated roads and resurfacing of existing paved roads, approximately a total of 9.42 miles on three (3) roads in various locations of Putnam County.

Base Bid The Base Bid portion of this project will consist of milling of existing pavement where indicated and resurfacing with superpave asphaltic concrete Type FC-12.5. Project also includes replacement of pipes and storm structures, full reconstruction of portions of roadway, and paving of exist dirt road. Putnam County will retain ownership of the millings and the contractor will be responsible for hauling to County designated dirt roadways within 7 miles of the project. Striping on all roadways to match existing and to be thermoplastic.

Ancillary activities includes traffic control program, tack coating of asphalt, feathering asphalt to connected driveways and roadways, thermoplastic pavement striping as needed, tree trimming as needed, and other incidentals necessary to complete the work.

Contractors may bid on one or more project locations. Any discount for bundled pricing or winning more than one project area will be considered. The County reserves the right to award to one or more bidders who best meet the need of the County. The County will evaluate bid price per project location as well as collective.

Bid Documents, Construction Specifications and Drawings are available online at:

http://bids.putnam-fl.com/bids

Deadline for receipt of sealed bids has been set for 2:00 p.m., Wednesday, October 14, 2026. To be considered responsive, bidders shall deliver before 2:00 p.m. EST. on 10/14/2026 one (1) original hard copy, one (1) duplicate copy and provide one (1) USB drive that contains “all” of your documentation included in the original bid in a pdf format. Sealed bids may be deliver in person or by courier mail to Putnam County Procurement Department c/o Leigh Doran, 2509 Crill Avenue, Ste 200, Palatka, Florida, 32177. Only sealed bids received on or before the aforestated time and date will be considered. Vendor must indicate the bid number and description on the outside envelope.

There will be a mandatory pre-bid meeting held at 2:00 p.m., Monday, September 21, 2026, in the conference room at 2509 Crill Avenue, Suite 200, Palatka, Florida, 32177.

http://bids.putnam-fl.com/bids

This bid requires a payment and performance bond by any Contractor awarded work.

Questions concerning the specifications may also be emailed to Leigh Doran, Procurement Supervisor at Leigh.Doran@putnam-fl.gov. Answers to questions received will be posted online with the bid documents.

Questions must be received at least 7 days prior to bid opening.

The Putnam County Board of County Commissioners reserves the right to accept or reject any or all bids and to waive any informalities. Putnam County complies with all federal statutes relating to non-discrimination. Putnam County is an equal opportunity employer. Failure to follow the Bid Protest procedures prescribed by the Putnam County Purchasing Ordinance shall constitute a waiver of your protest and any resulting claims.

PUBLISH: September 11, 2026 Bid No. 26 – 19

1.0 General Terms and Conditions

All Companies submitting a response to this solicitation understand and agree that the affirmative act of submitting a response constitutes acceptance and agreement to the General Terms and Conditions. Proposers are responsible for adhering to the General Terms and Conditions. Lack of knowledge by the Proposer will in no way be cause for relief from responsibility.

BID DUE DATE AND TIME

To be considered responsive, bidders shall deliver before 2:00 p.m. EST. on 10/14/2026 one (1) original hard copy, one (1) duplicate copy and provide one (1) USB drive that contains “all” of your documentation included in the original bid in a pdf format. Vendor must indicate the bid number and description on the outside envelope.

PLACE FOR RECEIVING PROPOSALS

Bids may be mailed or hand delivered to:

Putnam County Board of County Commissioners c/o Leigh Doran 2509 Crill Ave, Suite 200 Palatka, Florida 32177

Sealed bids, proposals, or replies received by the County pursuant to this solicitation will remain confidential and are exempt from Florida’s Public Records Act (Ch. 119, Florida Statutes) until such time as the County provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier. Thereafter, by submitting a response to this solicitation, the proposer acknowledges that all documents and information submitted to the County, including pricing information, is considered a public record under Florida’s Public Records Act and may be disclosed to third parties upon request notwithstanding any confidentiality clauses or labels contained in such documents. Please direct any inquires to the County’s contact listed below.

BID PACKAGE

Interested bidders may obtain a BID Package from Leigh Doran, Procurement Supervisor for Putnam County Board of County Commissioners by any of the following methods.

mailto:Leigh.Doran@putnam-fl.gov

By email: Leigh.Doran@putnam-fl.gov

By download, available at: https://apps.putnam-fl.com/bocc/callForBidsViewer/

Walk-in Pick Up:

Putnam County Board of County Commissioners c/o Leigh Doran 2509 Crill Ave, Suite 200 Palatka, Florida 32177

BID AWARD PROCESS

The basis for bid award, if awarded, is to the lowest and best proposal for solicited services which meets or exceeds the conditions of the bid specifications and the County is not bound to accept the lowest bid if that bid is contrary to the best interest of the County.

POSTING OF RECOMMENDATION OF AWARD: The County’s recommendation of award will be posted to https://apps.putnam-fl.com/bocc/callForBidsViewer/

PROTEST OF INTENDED DECISION

A Notice of Intended Decision to recommend or reject proposals will be posted to https://apps.putnam-fl.com/bocc/callForBidsViewer/ . In the event an unsuccessful firm desires to protest the County’s notice of intended decision to award or reject a proposal, that Firm shall be required to comply with Putnam County’s Protest Procedure, a copy of which is available from the Deputy County Administrator. Failure to follow the Bid Protest procedures prescribed by the Putnam County Purchasing Ordinance shall constitute a waiver of your protest and any resulting claims.

APPLICABLE LAW

The bidder shall comply with all federal, state, County and local laws, rules, ordinances and regulations (“Laws”) applicable to the Bidder’s response to the solicitation, the contract executed in connection with the solicitation, and the provision of services under the solicitation and the contract.

Venue The contract, when entered into and any disputes hereunder, shall be construed in accordance with the laws of the State of Florida and enforced in the courts of the State of Florida. County and firm hereby agree that venue shall be in Putnam County, FL.

ASSIGNMENT

If awarded, neither the resulting contract nor any of the Contractor’s rights, duties, or obligations under the contract may be assigned or subcontracted by the Contractor without the written consent of Putnam County

BOCC.

AWARD

The County reserves the right to reject any portion or all proposals, to resolicit proposals or not and to waive informalities as deemed in the best interest of the County. The County reserves the right to issue to proposers Request for Information (RFI’s), to solicit best and final offers from all finalist firms and or to negotiate a satisfactory award of any portion(s) of this BID with the lowest, responsive proposer. The issuance of a purchase order constitutes a binding contract.

https://apps.putnam-fl.com/bocc/callForBidsViewer/

COMPLIANCE WITH SPECIFICATIONS

When formal specifications are referenced in the solicitation, insertion of brand names or makes and model numbers by the Proposer will be understood to mean that the product offered fully complies with such specifications unless the Proposer specifically states otherwise.

CONE OF SILENCE

From the time the public advertisement of this solicitation takes place until the solicitation is awarded and approved by the Board of Commissioners, a vendor shall not contact any other County personnel or members of the County’s Board of Commissioners, or Administrative staff either directly or indirectly, to discuss the selection process or in an attempt to further their interest in being selected. Failure to abide by the Cone of Silence policy is grounds for disqualification from this solicitation process and vendor will not receive further consideration in reference to this solicitation.

CONFLICT OF INTEREST

Any award hereunder is subject to Chapter 112 Florida Statutes concerning conflict of interest. All Proposers must disclose the name of any County employee or Commissioner who owns, directly or indirectly, an interest of 5% or more in the Proposer's firm or any of its branches or dealerships.

COOPERATIVE PURCHASE AGREEMENT

The County has reviewed purchasing agreements and state term contracts available under Florida Statutes Section 287.056, With the consent and agreement of the successful Respondent(s)/Bidder(s), purchases may be made under this RFP/Bid Solicitation by other State of Florida Counties, Political Subdivisions, District School Boards, and any other state agencies within the State of Florida. Such purchases shall be governed by the same terms and conditions stated in the proposal/bid solicitation document and resulting agreement, for the same price and for the same effective time period. If the period of time is not defined within the RFP/Bid solicitation document or resulting agreement, the prices and all terms and conditions shall be firm for one hundred and twenty (120) days from date of contract execution. Each State of Florida agency allowed by the successful Respondent(s)/Bidder(s) to use the resulting agreement shall do so independent of any other State of Florida agency. Each state agency shall be responsible for its own purchases and shall be liable only for goods or services ordered, received and accepted. No other state agency receives any liability by virtue of this RFP/Bid and subsequent agreement. This cooperative purchase agreement in no way restricts or interferes with the right of any State of Florida agency to re-bid any or all items or services.

DEFINITIONS

County or Putnam County BOCC refers to The Putnam County Board of County Commissioners.

Firm, vendor, business, proposer, contractor or bidder in this document refers to respondents to this request for proposal.

ELIGIBLE BIDDERS

Eligible bidders are defined as those bidders who are not excluded from bidding according to the Federal Government’s Excluded Parties List (www.epls.gov) or by Section 287.133, Florida Statute.

LOCAL PREFERENCE

Putnam County Ordinance 2018-20 regarding local preference will apply unless its application is prohibited by state or federal law in a particular situation, or its application is prohibited by the project’s funding source. A copy of this ordinance is available upon request.

http://www.epls.gov/

PAYMENT

Payment will be made by the County after the services have been received, and found to comply with the specifications, and have been properly invoiced.

PERSONNEL

Contractor agrees each of its employees will be properly qualified and will use reasonable care in the performance of services. The county reserves the right to have personnel removed upon the County’s written notice, Contractor shall immediately provide qualified replacement. Contractor’s employees are expected to adhere to all County policies and procedures.

PUBLIC RECORDS

To the extent that CONTRACTOR meets the definition of “contractor” under Section 119.0701, Florida Statutes, in addition to other contract requirements provided by law, CONTRACTOR must comply with public records laws, including the following provisions of Section 119.0701, Florida Statutes:

(a) Keep and maintain public records required by COUNTY to perform the service.

(b) Upon request from COUNTY's custodian of public records, provide COUNTY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, F.S., or as otherwise provided by law.

(c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the CONTRACTOR does not transfer the records to COUNTY.

(d) Upon completion of the contract, transfer, at no cost, to COUNTY all public records in possession of the CONTRACTOR or keep and maintain public records required by COUNTY to perform the service.

If the CONTRACTOR transfers all public records to COUNTY upon completion of the contract, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the contract, the CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to COUNTY, upon request from COUNTY's custodian of public records, in a format that is compatible with the information technology systems of COUNTY.

(e) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER

119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS

RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT

PUTNAM COUNTY ATTORNEY

2509 CRILL AVENUE

PALATKA, FL 32177

PR-REQUESTS@PUTNAM-FL.COM

(386)329-1903

(f) THE CONTRACTOR ACKNOWLEDGES THAT PUTNAM COUNTY BOCC CANNOT AND

WILL NOT PROVIDE LEGAL ADVICE OR BUSINESS ADVICE TO CONTRACTOR WITH

RESPECT TO ITS OBLIGATIONS PURSUANT TO THIS SECTION RELATED TO PUBLIC

RECORDS. THE CONTRACTOR FURTHER ACKNOWLEDGES THAT IT WILL NOT RELY ON

PUTNAM COUNTY BOCC OR ITS COUNSEL TO PROVIDE SUCH BUSINESS OR LEGAL

ADVICE, AND THAT CONTRACTOR HAS BEEN ADVISED TO SEEK PROFESSIONAL

ADVICE WITH REGARD TO PUBLIC RECORDS MATTERS ADDRESSED BY THIS

AGREEMENT. THE CONTRACTOR ACKNOWLEDGES THAT ITS FAILURE TO COMPLY

WITH FLORIDA LAW AND THIS AGREEMENT WITH RESPECT TO PUBLIC RECORDS

mailto:PR-REQUESTS@PUTNAM-FL.COM

SHALL CONSTITUTE A MATERIAL BREACH OF THIS AGREEMENT AND GROUNDS FOR

TERMINATION.

PUBLIC ENTITY CRIME

Contractor selection will be in accordance with the Public Entity Crimes statute, Section 287.133, Florida Statutes which states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a BID/RFP/RFQ on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes for Category Two ($35,000) for a period of 36 months from the date of being placed on the convicted vendor list. A completed Public Entity Crime Form must be returned in the BID response.

RESPONSE MATERIALS

Any material submitted in response to this invitation to respond becomes the property of the County upon delivery to the Office of the Procurement & Budget Supervisor and may be appended to any formal document which would further define or expand the contractual relationship between the County and the successful proposer. Additionally, any material or documentation submitted in response to this solicitation will be a public document pursuant to Section 119.07, Florida Statutes. This includes material which the responding bidder or proposer might consider to be confidential or a trade secret. Any claim of confidentiality is waived upon submission effective after public opening pursuant to Section 119.07, Florida Statutes.

SAFETY STANDARDS

All manufactured items and fabricated assemblies shall comply with applicable requirements of the Occupational Safety and Health Act (OSHA), Federal EPA, Florida DER and any standards otherwise stipulated in the solicitation.

SAFETY REQUIREMENTS

The Contractor by submitting a proposal response agrees that it shall be solely responsible for supervising its employees, that it shall comply with all rules, regulations, orders, standards and interpretations promulgated pursuant to Occupational Safety and Health Act of 1970, including but not limited to training, recordkeeping, providing personal protective equipment, lockout/tag out procedures, Material Safety Data Sheets and labeling as required by the right to know standard, 29 CFR 1910.1200.

TAXES

The County does not pay federal, excise or state sales taxes. The applicable tax exemption numbers are:

Florida Sales Tax: 85-8013889128C-1 Federal Identification Number: 59-6000816 Any and all taxes and licenses imposed by Federal, State and local governments on the services to be provided by the Contractor under the terms of the agreement are the sole responsibility of the Contractor.

WITHDRAWAL OF PROPOSAL

Proposal may be withdrawn by written or telegraphic notice prior to solicitation public opening. Withdrawals received after the time set for opening of solicitation will not be considered.

2.0 Contract Term

If awarded, the successful bidder will enter into a contract with the County based on the solicitation specifications and the results.

Putnam County BOCC has the option and reserves the right to extend the contract beyond the initial contract term of October 27, 2026 – March 10, 2027 by mutual consent of the parties.

Tentative Contract Term: October 27, 2026 – March 10, 2027

3.0 Schedule

The following schedule is a general guideline for issuance and recommendation of award of this BID and issuance of the contract. The County may change the dates of any events of this BID and the issuance of the Contract.

Tentative Dates Scheduled Issue BID Friday, September 11, 2026 Mandatory Pre-Bid Meeting Monday, September 21, 2026 Written questions due by 2:00 pm Tuesday, October 6, 2026 *submit via email leigh.doran@putnam-fl.gov Proposals Due by 2:00 pm Wednesday, October 14, 2026 Public Opening of Proposals Wednesday. October 14, 2026 Intent to Award* Monday, October 19, 2026 Protest Period Oct. 19, 2026 – Oct. 22, 2026

*The Bid Award in contingent upon acceptance and approval by the Putnam County Board of County Commissioners of the recommended Intent to Award. The recommendation of the Intent to Award is scheduled to be presented at the board meeting on October 27, 2026.

Preconstruction Conference Tuesday, November 10, 2026 Project Completion Date Wednesday, March 10, 2027*

*(120 Days from Pre Construction Meeting/Receipt of Notice to Proceed)

Americans with Disabilities Act of 1990 If special accommodations are required in order to attend any Public Meeting, Pre-Bid Conference, Tour of Grounds, etc., contact the Procurement Supervisor via email at Leigh.Doran@putnam-fl.gov or at 386-329- 0376.

PRE-BID MEETING

The county will conduct a mandatory pre-bid meeting at 2:00 p.m. on Monday, September 21, 2026 at the Government Complex located at 2509 Crill Ave., Suite 200, Palatka, FL 32177.

Attendance at the pre-bid meeting is a mandatory requirement to be considered a ‘Responsive Bidder’.

PUBLIC BID OPENING

The County will conduct a Public bid/proposal opening on Wednesday, October 14, 2026. The meeting will be held at the Government Complex located at 2509 Crill Avenue, Suite 200, Palatka, FL 32177 immediately mailto:Leigh.Doran@putnam-fl.

following the bid close at 2:00pm EST. The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.

4.0 Proposal Instructions

BOND (S)

BID BOND - Each Bid must be accompanied by a Bid Bond payable to the COUNTY for five percent (5%) of the total amount of the BID. As soon as the BID prices have been compared, the COUNTY will return the BONDS of all except the three lowest responsible BIDDERS. When the Agreement is executed, the Bonds of the two remaining unsuccessful BIDDERS will be returned. The BID BOND of the successful BIDDER will be retained until the payment BOND and the performance BOND have been executed and approved, after which it will be returned. A certified check may be used in lieu of a BID BOND.

PERFORMANCE BOND in the amount of 100% of the CONTRACT PRICE, from a corporate surety approved by the COUNTY will be required from the awarded vendor.

PAYMENT BOND in the amount of 100% of the CONTRACT PRICE, from a corporate surety approved by the COUNTY will be required from the awarded vendor.

Attorneys-in-fact who sign BID BONDS, payment BONDS or performance BONDS must file with each BOND a current certified copy of their power of attorney.

If the successful bidder fails to execute and deliver the Agreement and furnish the required Bond(s) within ten

(10) days of the Notice of Award, the County may annul the Notice of Award and the Bid Bond of that Bidder will be forfeited.

These bonds shall remain in effect at least until one year after the date of final payment, except as otherwise provided by law. CONTRACTOR shall also furnish such other bonds as are required by the Supplementary Conditions. The expense of these Bonds shall be borne by the CONTRACTOR. If at any time a surety on any such Bond is declared bankrupt or loses its right to do business in the state in which the Work is to be performed or is removed from the list of Surety Companies accepted on Federal Bonds, the CONTRACTOR shall within ten (10) days after notice from the Owner to do so, substitute an acceptable Bond (or Bonds) in such form and sum and signed by such other surety or sureties as may be satisfactory to the Owner. The premiums on such Bond shall be paid by the CONTRACTOR. No further payment shall be deemed due nor shall be made until the new surety or sureties shall have furnished an acceptable Bond to the Owner.

Pursuant to Section 255-05, Florida Statutes, the Payment and Performance Bonds must be recorded by the awarded Contractor prior to submission to Public Works.

ERRORS AND OMMISSIONS

Bidders are expected to comply with the true intent of these bid specifications taken as a whole and shall not avail themselves of any errors or omissions to the detriment of the services. Should any bidder suspect any error, omission, or discrepancy in the specifications or instructions, the bidder shall immediately notify the Director of General Services in writing who will issue written instructions to be followed. Bidders are responsible for the contents of their proposal and for satisfying the requirements set forth in the bid specifications. Bidders must satisfy themselves of the accuracy of the estimated quantities in the BID Schedule by examination of the site and a review of the drawings and specifications including addenda. After BIDS have been submitted, the bidder shall not assert that there was a misunderstanding concerning the quantities of work or of the nature of the work to be done.

EQUIPMENT/MATERIALS/LABOR

IT WILL BE THE RESPONSIBILITY OF THE SUCCESSFUL PROPOSER TO SUPPLY ALL

MATERIALS, TOOLS, NECESSARY LABOR, ETC. FOR THE WORK TO BE PERFORMED AS

SPECIFIED.

INSURANCE

The “awarded” contractor shall furnish a current Certificate of Insurance to the County’s Procurement & Budget Supervisor prior to contract award / commencement of the work, as well as a copy of your GL policy endorsement (on the ISO Endorsement Schedule format attached) that ensures the County will be provided 30 days written notice if your policy lapses for any reason. This certificate must include the Bid Number and be effective for the term of the contract and any extension thereof. All insurance companies named on the certificate shall be licensed to do business in the State of Florida and have a minimum A.M. Best rating of A-.

All policies must be written on a primary basis, non-contributory with any other insurance coverages or self-insurance of the County. Contractor shall obtain and maintain the minimum insurance coverages set forth below. All policies shall be occurrence form policies and shall name County as an additional insured, with the premiums thereon fully paid by Contractor on or before their due date. By requiring such minimum insurance, County shall not be deemed or construed to have assessed the risk that may be applicable to Contractor under this contract. Contractor shall assess its own risks and, if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The insurance coverages stated below do not replace any surety bonds as required by contract.

Minimum Insurance Requirements Schedule Policy: Workers Compensation Coverage: WC Statutory Limits

Policy: Automobile Liability Coverage: $1,000,000 Combined Single Limit Each Accident

Policy: Commercial General Liability Insurance:

Coverage: $1,000,000 Each Occurrence $ 100,000 Fire Damage (Any One Fire) $ 5,000 Medical Payments (Any One Person) $1,000,000 Personal and Adv Injury $2,000,000 General Aggregate $2,000,000 Products – Comp/OP Aggregate

LIQUIDATED DAMAGES: TIME IS OF THE ESSENSE

Each BIDDER is reminded that time is of the essence of this Agreement, and failure to complete the Work on time shall constitute a material breach of the Agreement, the basis for a determination of the default of the CONTRACTOR, and termination of the Agreement for cause. If the Contract/Bid Documents so indicate, an amount determined for liquidated damages at the rate specified shall be assessed against the successful BIDDER not complying with a stated delivery time or performance time.

MANDATORY REQUIREMENTS FOR RESPONSIVE BIDDERS

This section of the BID provides proposers with instructions concerning required information that must be submitted as part of their proposal. Failure to provide any of the required information or required documents or failure to arrange the proposal in accordance with these instructions may result in the proposal being rejected.

QUESTIONS

Questions concerning this Invitation to BID shall be directed to: Leigh Doran by email at:

Leigh.Doran@putnam-fl.gov and to no other person or department at the County.

5.0 Scope of Work Specifications

The County (‘Putnam County BOCC’ or the ‘County’) is seeking sealed bids from qualified contractors for Road Resurfacing Project – 2026

Before submitting a Bid, each Bidder should (a) examine the Bidding Documents thoroughly, (b) visit the site to become familiar with local conditions that may in any manner affect cost, progress or performance of the work,

(c) be familiar with federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the Work, and (d) study and carefully correlate Bidder’s observations with the Bidding Documents.

QUALIFICATION OF BIDDERS

Bidders must have successfully constructed, as a Prime Contractor or subcontractor, at least two (2) projects of the type construction proposed for this project, and must have been in business as a Contractor for at least three

(3) years and worked under the same company name for a minimum of two (2) years.

Each BIDDER shall be properly licensed, registered, and/or certified, as necessary or otherwise appropriate, by the State of Florida, Putnam County, and/or any municipality in Putnam County, for each category of work specified in this bid.

The COUNTY may make such investigations as deemed necessary to determine the ability of the BIDDER to perform the WORK, and the BIDDER shall furnish to the COUNTY all such information and data for this purpose as the COUNTY may request. The County reserves the right to reject any BID if the evidence submitted by, or investigation of, such BIDDER fails to satisfy the COUNTY that such BIDDER is properly qualified to carry out the obligations of the Agreement and to complete the WORK contemplated therein.

This bid requires a payment and performance bond by any Contractor awarded work.

PROJECT PLAN NARRATIVE

The work shall consist of, but not be limited to replacement of storm pipes and structures, reconstruction of roadway, construction of new roadway, and milling existing pavement of designated roads and resurfacing of existing paved roads, approximately a total of 9.42 miles on three (3) roads in various locations of Putnam County.

Base Bid The Base Bid portion of this project will consist of replacement of storm pipes and structures, reconstruction of roadway, construction of dirt to pave roadway, milling of existing pavement where indicated and resurfacing with superpave asphaltic concrete Type FC-12.5. Project also includes replacement of pipes and storm structures, full reconstruction of portions of roadway, and paving of exist dirt road. Putnam County will retain ownership of the millings and the contractor will be responsible for hauling to County designated dirt roadways within 7 miles of the project. Striping on all roadways to match existing and to be thermoplastic.

Ancillary activities includes traffic control program, tack coating of asphalt, feathering asphalt to connected driveways and roadways, thermoplastic pavement striping as needed, tree trimming as needed, and other incidentals necessary to complete the work. Designated sites include:

Base Bid Locations District Road Names From To Approx.

Width (ft) Approx.

Length (Mile)

Existing Pavement

1 Georgetown Denver

Union Ave CR309 20 6.07 asphalt

2 East Bannerville Bardin Rd Songbird Rd 20/22 3.05 asphalt, chipseal

3 Walton Rd US 17 End 20/varies 0.3 asphalt, dirt Total Miles 9.42

6.0 Technical Specifications

TECHNICAL SPECIFICATIONS

BID NO. 26-19

PROJECT: COUNTYWIDE RESURFACING 2026

GENERAL REQUIREMENTS

1.1. The plans and specifications are an integral part of the Contract Documents and as such will not stand alone if used independently. The Plans and Specifications establish minimum standards of quality for this project. They do not purport to cover all details entering into the design and construction.

1.2. These specifications will provide a basis for the furnishing of all materials, equipment, labor, transportation, testing and other goods and services necessary to construct County owned and maintained roads, to the extent described in the scope of work and change orders.

1.3. Unless otherwise specified in the Special Conditions or Technical Specifications, all applicable portions of the Florida Department of Transportation Standard Specifications for Road and Bridge Construction, including Supplements, Current Edition, and Roadway and Traffic Design Standards, Current Edition are hereby incorporated into and become a part of this set of Specifications, insofar as they apply to the proposed work. In addition to the applicable sections of the Florida Department of Transportation Standard Specification for Road and Bridge Construction, and Supplements therein, and Roadway and Traffic Design Standards, and any other part or parts that have been omitted from this list of FDOT Standards that apply to the proposed work shall be adhered to. Any special instructions related to these specifications and deviations from them are contained in the Special Conditions and/or these Technical Specifications and shall apply. Any references in FDOT Specifications or any other specifications or documents referred to in this contract are modified as follows: No adjustments shall be made in payment for Bituminous materials, material thickness or density, or any other adjustments which may be specified in any referenced document.

2. TEMPORARY FACILITIES AND CONTROL

2.1. Noise Control

The CONTRACTOR shall provide adequate protection against objectionable noise levels caused by the operation of construction equipment.

2.2. Temporary Drainage and Water Control

The CONTRACTOR shall, as required, provide temporary drainage during construction. If needed, a temporary drainage plan shall be prepared and submitted for approval by the County's Public Works Director prior to construction. The CONTRACTOR shall provide for satisfactory disposal of surplus water and shall submit a plan to the ENGINEER for his review prior to initiation and implementation of the plan. Prior written approval shall be obtained from the proper authorities for the use of public or private lands or facilities for such disposal.

2.3. Pollution, Siltation and Erosion Control

Prevention, control, and abatement of erosion and water pollution shall conform to the applicable provisions of F.D.O.T. Specifications, Section 104.

3. CONTRACT CLOSEOUT

3.1. If the County discovers any defective work or material prior to the final acceptance, or if the County has a reasonable doubt as to the integrity of any part of the completed work prior to final acceptance, then the County will not allow payment for such defective or questioned work until the Contractor has remedied the defect and removed any causes of doubt.

3.2. When the Contractor has furnished the County with all submittals required by the Contract, such as invoices, materials certifications, etc., and the Engineer has determined that any punchlist items have been corrected, the County will release the retainage for that portion of the contract. No partial release of retainage will be approved.

4. TREE AND BRUSH TRIMMING

4.1. Provide trimming of tree limbs and brush at least 5 ft from edge of travel way and as needed to provide clear, unobstructed operation of equipment. All trimmed material shall be removed from the site and properly disposed.

4.2. The cost for this work will be considered as having been included in the roadway’s lump sum bid price, completed and accepted.

5. MILLING EXISTING ASPHALT PAVEMENT

5.1. Milling shall be performed in accordance with Section 327 of the Florida Department of Transportation Standard Specifications, current edition, to the depth specified in the contract documents. Should circumstances require a change in the milling depth, the Engineer shall be immediately notified. The Engineer or his representative may make field adjustments.

5.2. Putnam County will take ownership of the milled material and shall be hauled to and dumped at designated dirt roads which will be less than 7 miles from the project area.

6. SUBGRADE AND BASE

6.1. Existing dirt roadbed may be used for subgrade as much as practicable. Subgrade shall be tested and stabilized as needed to meet the required bearing value as specified in the plans.

6.2. Limerock Base shall be in accordance with Sections 285 and 911 of the Florida Department of Transportation Standard Specifications for Road and Bridge Construction, current edition. Other optional base materials may be approved at the discretion of the Engineer.

6.3. Roadway base shall be placed at the grade and slopes indicated in the plans and details. Prior to priming and placement of asphalt, the base cross slopes must be verified by the County Inspector and approved by the Engineer. Cross slopes must meet an averaged deviation of no more than (-)0.5% to (+)1.5%. Written approval by way of a signed inspection form will be required prior to full payment for base installation and prior to proceeding with priming and paving.

6.4. Cross slope will be measured with a minimum 4 feet level with a digital slope measuring device. Slope will be measured perpendicular to the centerline at a frequency of one measurement approximately every 100 feet and reported to the nearest 0.1%. Corrections to bring the cross slope to the acceptable range should be made by scarifying and removing or by adding rock as required, then recompact the entire area.

6.5. The cost for this work will be considered as having been included in the roadway’s lump sum bid price, completed and accepted. No separate payment will be made for stored base material not spread and compacted.

7. SUPERPAVE ASPHALTIC CONCRETE

7.1. Superpave Asphalt Concrete shall be in accordance with Section 334 of the Florida Department of Transportation Standard Specifications for Road and Bridge Construction, current edition.

7.2. Asphaltic pavement job mix formula shall be derived from tests performed by a qualified testing agency paid for by the Contractor. Results of previous tests performed on aggregates from same source and using asphaltic material of same brand as used in a previous mix design may be used. If requested, submit job mix formula for review.

7.3. Contractor shall maintain a quality control program in accordance with FDOT Standard Specifications to ensure that the asphalt produced meets the job mix design, but documentation submittals are not required. The County will not provide mix verification testing.

7.4. Asphalt shall be constructed at a uniform thickness as indicated on the plans and details. The contractor shall monitor the asphalt thickness during the paving operation and adjust as necessary. At no time should the asphalt layer exceed the minimum or maximum thickness specified below:

Type SP9.5......................3/8 to 2 inches Type SP12.5....................1/2 to 3 inches

7.5. Contractor shall provide a Material Transfer Vehicle (MTV) to emplace all layers of asphalt for any road that is one half mile or longer in length. The Public Works Director has the discretion to waive this requirement on a case by case basis.

8. ASPHALT GENERAL CONSTRUCTION REQUIREMENTS

8.1. The equipment and construction methodology for placement of Hot Mix Asphalt shall be in general conformance with Section 330 of the FDOT Standard Specifications.

8.2. Minimum QC Requirements: Perform as a minimum, the following activities necessary to maintain process control and meet Specification requirements:

8.2.1. Pavement Density: Monitor the pavement temperature with an infrared temperature device so compaction is completed before the surface temperature of the pavement drops to the extent that effective compaction may not be achieved or the rollers begin to damage the pavement.

8.2.2. Mix Temperature: Determine the mix temperature at the roadway for the first five loads and one out of every five loads thereafter.

8.2.3. Mix Spread Rate: Monitor the mix spread rate at the beginning of each day’s production, and as needed to control the operations, at a minimum of once per 200 tons placed. When determining the spread rate, use, at a minimum, an average of five truckloads of mix.

8.2.4. Pavement Texture: Monitor the pavement texture to minimize pavement segregation.

8.3. Limitations of Operations.

8.3.1. Weather Limitations: Do not transport asphalt mix from the plant to the roadway unless all weather conditions are suitable for the paving operations.

8.3.2. General: Place the mixture only when the surface upon which it is to be placed has been previously prepared, is intact, firm, dry, clean, and the tack coat, with acceptable spread rate, is properly broken or cured.

8.3.3. Rain and Surface Conditions: Immediately cease transportation of asphalt mixtures from the plant when rain begins at the roadway. Do not place asphalt mixtures while rain is falling, or when there is water on the surface to be covered. Once the rain has stopped, standing water has been removed from the tacked surface to the satisfaction of the Engineer, and the temperature of the mixture caught in transit still meets the mix requirements, the Contractor may then place the mixture caught in transit.

8.4. Surface Preparation.

8.4.1. Cleaning: Before placing the mixture, clean the surface of the underlying pavement of all loose and deleterious material by the use of power brooms or blowers, supplemented by hand brooming where necessary.

8.4.2. Tack Coat: Use PG 52-28 meeting the requirements of FDOT Standard Specification 916-2, heated to a temperature from 250 to 300ºF or use an undiluted emulsion meeting the requirements of 916-3. Heat the emulsion to the temperature recommended by the tack coat manufacturer.

8.4.2.1. Do not apply tack coat when the air temperature in the shade and away from artificial heat is less than 40ºF at the location where the application is to be made or when weather conditions or the surface conditions are otherwise unfavorable.

8.4.2.2. Method of Application: Apply the tack coat with a pressure distributor except on small jobs, if approved by the Engineer, apply it by other mechanical devices or by hand methods. Heat the bituminous material to a suitable temperature as designated by the supplier.

8.4.2.3. Application Rate: Use an application rate of 0.09 gal/yd2. Control the application rate within plus or minus 0.01 gallon per square yard of the target application rate. The target application rate may be adjusted by the Engineer to meet specific field conditions.

8.4.2.4. Curing and Time of Application: When using a distributor, apply tack coat sufficiently in advance of placing bituminous mix to permit drying, but do not apply tack coat so far in advance that it might lose its adhesiveness as a result of being covered with dust or other foreign material.

8.5. Paving Equipment.

8.5.1. Asphalt Paver:

8.5.1.1. General: Provide a self-propelled asphalt paver that can be steered, and is equipped with a receiving and distribution hopper and a mechanical screed. Use a mechanical screed capable of adjustment to regulate the depth of material spread and to produce the desired cross slope.

8.5.1.2. Automatic Screed Control: For all asphalt courses placed with an asphalt paver, equip the paver with automatic longitudinal screed controls of either the skid type, traveling stringline type, or non-contact averaging ski type with a minimum length of 25 feet. On the final layer of asphalt base, overbuild, structural courses, and friction courses, use the joint matcher instead of the skid, traveling stringline, or non-contact averaging ski on all passes after the initial pass. Equip the asphalt paver with electronic cross slope controls.

8.5.1.3. Screed Width: Provide an asphalt paver with a screed width greater than 8 feet when required to pave full width lanes. Do not use extendable screed strike-off devices that do not provide preliminary compaction of the mat in place of fixed screed extensions. Use a strike-off device only on irregular areas that would normally be done by hand and on shoulders 5 feet or less in width. When using the strike-off device on shoulders, instead of an adjustable screed extension, demonstrate the ability to obtain acceptable texture, density, and thickness.

8.5.2. Steel-Wheeled Rollers: Provide compaction equipment capable of meeting the density requirements described in the Specifications. When density testing is not required, and the standard rolling pattern is used, provide a tandem steel-wheeled roller weighing 5 to 15 tons for breakdown rolling. For finish rolling, use a separate roller weighing 5 to 15 tons.

8.5.3. Traffic Rollers: Provide compaction equipment capable of meeting the density requirements described in the Specifications. When density testing is not required, and the standard rolling pattern is used, provide a self-propelled, pneumatic-tired traffic roller equipped with at least seven smooth-tread, low pressure tires, equipped with pads or scrapers on each tire. Maintain the tire pressure between 50 and 55 psi or as specified by the manufacturer. Use rollers with a minimum weight of 6 tons. Do not use wobble-wheeled rollers.

8.5.4. Hand Tools: Provide the necessary hand tools such as rakes, shovels, and other similar tools, and a suitable means for keeping them clean. Do not use diesel fuel or other petroleum-based solvents contained in an open container for cleaning purposes on the paver.

8.6. Placing Mixture

8.6.1. Alignment of Edges: Place all asphalt mixtures to obtain an accurate, uniform alignment of the pavement edge. As an exception, pavement edges adjacent to curb and gutter or other true edges do not require a stringline. Control the unsupported pavement edge to ensure it will not deviate from the stringline more than plus or minus 1.5 inches.

8.7. The cost for this work will be considered as having been included in the roadway’s lump sum bid price, completed and accepted. Retainage will be withheld until all deficiencies are corrected.

9. THERMOPLASTIC PAVEMENT MARKINGS

9.1. This work item shall be done in accordance with Section 711 of the FDOT Standard Specifications for Road and Bridge Construction, current edition, and FDOT Design Standards.

9.2. Prices and payments will be full compensation for all work and materials specified in this Section including, all cleaning and preparing of surfaces, furnishing all materials, application, curing and protection of all items, protection of traffic, furnishing of all tools, machines and equipment, and all incidentals necessary to complete the work. The cost of such work shall be included in the roadway’s lump sum bid price, completed and accepted.

Retainage will be withheld until all deficiencies are corrected.

10. COSTS INCLUDED IN PAYMENT ITEMS

10.1. No separate payment shall be made for MOBILIZATION, MAINTENANCE OF TRAFFIC, clearing and grubbing, cleaning and preparing of surfaces, protection of traffic, restoration of disturbed shoulders, and other incidentals to complete the work, unless it is indicated in the bid price proposal. The cost of such work shall be included in the roadway’s lump sum bid price, completed and accepted.

11. OSHA Standards for the Construction Industry

11.1. The Contractor shall follow all appropriate Occupational Safety and Health Administration (OSHA) standards.

The Contractor shall maintain safe site conditions at all times and pay special attention to the requirements for Trench safety, follow all rules of (29 CFR part 1926). Contractor shall maintain the necessary supervision of subcontractors and strictly follow “Subpart P – Excavations”.

12. DRIVEWAY INGRESS AND EGRESS MAINTENANCE

12.1. The CONTRACTOR will be required to place commercial base material in driveway and/or access points affected by the project, where considered necessary by the ENGINEER, to provide safe, stable, and reasonable access to residences, businesses, and property. The materials to be used for driveway maintenance shall be limerock, recycled asphalt pavement, slag, stone or shellrock. The grade and quality of the material shall be that offered for commercial supply in the area. Commercial materials used in locations which have inadequate drainage or are prone to be wet, shall be of a stable character, unaffected by wet conditions. The material shall be placed in the driveway as directed by the ENGINEER. The material shall be leveled, manipulated, compacted and maintained, to the extent appropriate for the intended use of the particular driveway. The cost of this work is to be included in the roadway’s lump sum bid price, completed and accepted. As permanent driveway construction is accomplished at a particular location, previously placed commercial materials which are suitable for reuse, may be used on other driveways as directed.

13. OBSTRUCTIONS IN RIGHT-OF-WAY

13.1. Headwalls, fences, mail boxes, statues, walkways, and other obstructions placed in the right-of-way will be removed by the CONTRACTOR from the work area, as required to keep the work progressing. In the event that the owner cannot be identified or is unable or unwilling to remove said obstructions themselves, the obstruction will be posted with a Notice, in writing, by the CONTRACTOR 24 hours prior to any removal that said object will be removed. The CONTRACTOR will not be responsible for any damage to said objects that occur while being moved by the contractor, after proper notification and the approval of the ENGINEER. Any objects that are removed from within the right-of-way, except mailboxes, will be hauled away and disposed of by the contractor in a proper landfill. All mailboxes must be moved or protected during construction and replaced as close to the original location as possible, unless otherwise indicated on the plans. The CONTRACTOR will be responsible for temporary relocation of mailboxes so as to ensure that mail delivery service is not interrupted.

Damaged mailboxes will be replaced with a standard County approved mailbox at CONTRACTOR’s…