6100055100 Addendum #2.docx

SOLICITATION ADDENDUM

To All Suppliers:

The Commonwealth of Pennsylvania defines a solicitation “Addendum” as an addition to or amendment of the original terms, conditions, specifications, or instructions of a procurement solicitation (e.g., Invitation for Bids or Request for Proposals).

List any and all changes:

A revised Attachment E - Best Value Determination Form dated June 1, 2022 has been uploaded into SRM. This revised Attachment E dated June 1, 2022 replaces the previous Best Value Determination file.

Q1. Can companies from outside USA can apply for this?

A1. Please refer to the Statement of Work, Part IV-3. Bid Submission, Part IV-4. Tasks, and Part IV-5. Contract Requirements for Lots 1 & 2.

Q2. Whether we need to come over there for meetings?

A2. Please refer to the Statement of Work, Part IV-3. Bid Submission, Part IV-4. Tasks, and Part IV-5. Contract Requirements for Lots 1 & 2.

Q3. Can we perform the tasks outside USA?

A3. Please refer to the Statement of Work, Part IV-3. Bid Submission, Part IV-4. Tasks, and Part IV-5-. Contract Requirements for Lots 1 & 2.

Q4. Can we submit the proposals via email?

A4. The Commonwealth cannot accept any responses to the solicitation through email. Please refer to “1. Cover Letter” located on PA - eMarketplace (state.pa.us).

Q5. With regard to awarding to small businesses only, can we bid for this event if registered in SAM.gov as a small business, can we bid for this (IFB) event?

A5. Please refer to page 3 of the Statement of Work. Only DGS-Certified Small Businesses are eligible for to submit a bid and received an award. The small business requirements and certification process can be found on the following site: https://www.dgs.pa.gov/Small%20Business%20Contracting%20Program/Pages/default.aspx. Small Business Self-Certification through the Commonwealth can be completed by visiting the General Services’ Bureau of Diversity, Inclusion & Small Business Opportunities (BDISBO) website at: BDISBO Certification (prismcompliance.com).

Q6. Are there any in-state vendor preferences?

A6. The Commonwealth does not have in-state vendor preferences.

Q7. Are there any particular certification requirements?

A7. Please refer to the Statement of Work.

Q8. Is there any incumbent vendor?

A8. Please refer to the multiple contracts awarded under the current Contract #4400016808 at: PA - eMarketplace (state.pa.us). Select Contract Number in the Search by dropdown, enter contract number 4400016808 in the box next to it and click Search to view all associated contracts awarded. To view the details of a contract, click on the underlined contract #. By clicking on the “O” (View Overview) or “C” (View Contract File) further information will be displayed.

Q9. What is the volume?

A9. The Commonwealth spends approximately $995,887 per year for the services.

Q10. Can we respond to only the transcription part of the bid excluding the court reporting services?

A10. Please refer to the Statement of Work, IV-1. General Information, IV-3. Bid Submission, and Attachment A – County Listing – Service Location.

Q11. Is the awarded contractor expected to fulfill all separate work types under Lot I and Lot II? Or will different contractors be chosen to provide stenographer services while another is chosen for transcription services, etc.?

A11. Please refer to A10.

Q12. What other methods are utilized for delivery of audio and what percentage of audio is delivered by means other than electronically?

A12. The Commonwealth does not have data regarding the delivery of audio transcripts.

Q13. What percentage of transcripts are expected to be mailed rather than delivered electronically?

A13. The Commonwealth does not have this data.

Q14. Is proof of Licensing/Credentials only required for stenographers or will this information need to be provided for all employees completing any work for the vendor?

A14. Please refer to the Statement of Work, Part IV-2. Criteria for Qualification.

Q15. What are the expected/estimated annual volumes of each service the contractor is expected to fulfill?

A15. The Commonwealth does not have this data.

Q16. It is stated that standard, legal, and medical transcripts could be requested. What percentage is expected of each type of transcript?

A16. The Commonwealth does not have this data.

Q17. How often is delivery via CDs and/or DVDs expected?

A17. The Commonwealth does not have this data.

Q18. What is the estimated percentage of transcripts requiring priority, expedited, and next-day delivery?

A18. The Commonwealth does not have this data.

Q19. Can sample templates be provided for each transcript type?

A19. Please refer to the Statement of Work, Part IV-4. Tasks.

Q20. How are hand-delivered copies bound? Are they single copies or multiples?

A20. The Commonwealth does not have this data.

Q21. How often are contractors asked to sell copies?

A21. The Commonwealth does not have this data.

Q22. Are individual boards and counties billed/invoiced separately?

A22. The Commonwealth does not have this data.

Q23. If you have a current vendor, who is it, and what is your current rate of pay per requested unit? If you do not have a current vendor, please state how you are currently managing your records system.

A23. Please refer to A8.

Q24. In Section IV-3. Bid Submission, with regards to the price list, the IFB states, “Bidders are to submit their current standard price list covering all categories of service for which they are bidding in accordance with the SOW and delivery times as specified in IV-4 Tasks, Lot 1 – Stenographic Court Reporting Services…”. Section IV-4. Tasks – H. Deliver of Transcripts has the following delivery items listed, Standard, Priority, Expedited and Next Day. Since some Commonwealth Agencies use other timeframes for deliver, 3 days or 7 days, are we allowed to submit prices for those particular timeframes?

A24. Suppliers need to offer a price list in accordance with the SOW; however, they can add additional turnaround times as well.

Type of Solicitation: Electronic Bid (SRM) - Review the Questions section of your solicitation response to ensure you have responded, as required, to any questions relevant to solicitation addenda issued subsequent to the initial advertisement of the solicitation opportunity.

Except as clarified and amended by this Addendum, the terms, conditions, specifications, and instructions of the solicitation and any previous solicitation addenda, remain as originally written.

Respectfully,

BOP-1305

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