61-IFB24003 Residential Halls Maintenance and Repairs.pdf

STATE OF NORTH CAROLINA

North Carolina Central University

INVITATION FOR BIDS(IFB)

FOR

RESIDENTIAL HALLS MAINTENANCE AND REPAIRS

Invitation for Bid #: 61-IFB24003

Date of Issue: March 22, 2024

Bid Opening Date: April 10, 200 at 2:00 PM EST Local Time

Direct all inquiries concerning this IFB to:

Bernell Bright

Purchasing Manager

Email: bbright3-t@nccu.edu

Phone: 919-530-6877

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Invitation for Bid #

61-IFB24003

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

Vendor Name

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a vendor number, register at https://vendor.ncgov.com/vendor/login

Sealed, mailed responses ONLY will be accepted for this solicitation.

https://vendor.ncgov.com/vendor/login

Bid Number: 61-IFB24003 Vendor: __________________________________________

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Refer ALL Inquiries regarding this IFB to:

Bernell Bright, Purchasing Manager

Phone: 919 530-5063

Email: bbright3-t@nccu.edu

Invitation for Bid: # 61-IFB24003

Bids will be publicly opened:

April 10, at 2:00 PM EST Local Time

North Carolina Central University

1801 Fayetteville Street Shepard Administration Bldg., RM 103

Durham, NC 27707

Using Agency: North Carolina Central

University

Commodity No. and Description:

721015 – Building Maintenance and Repairs

Requisition No.: TBA

EXECUTION

In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

▪ this bid is submitted competitively and without collusion (G.S. 143-54),

▪ none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

▪ it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

▪ it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any

Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans, specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is not aware that any such gift has been offered, accepted, or promised by any employees of your organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS

AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK

North Carolina Central University

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Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids shall not be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS: P.O. BOX: ZIP:

CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR: FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE*: DATE: EMAIL:

VALIDITY PERIOD

Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this IFB.

ACCEPTANCE OF BIDS

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on

The attached certification, by ____________________________________________________________________.

(Authorized Representative of North Carolina Central University)

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1.0 PURPOSE AND BACKGROUND

North Carolina Central University (the “State”) invites bids from qualified contractors to provide Residential Halls Maintenance and Repair services for the North Carolina Central University campus. The state is seeking a contractor whose combination of experience and expertise will provide timely and cost-effective Services to the state.

The University/State reserves the right to award-to multiple vendors and/or separate awards to different vendors for one or more-line items.

The intent of this solicitation is to award an Agency Specific Contract.

1.1 CONTRACT TERM

Contract Terms: May 6, 2024 - May 14, 2024

• Childley - Floors 1 & 2

• Childley - Floors 3 & 4

Contract Term: May 6, 2024 - June 15, 2024:

• Ruffin Hall

• New Resident (Res) II

Contract Term: June 16, 2024 - July 25, 2024:

• Martha Street Apartments

• Eagle Landing

• Annie Day

• McLean

• Rush

• Eagle Landing

CONTRACT TERM DATES ARE SUBJECT TO CHANGE WITHIN A TEN (10) DAY WINDOW FOR EACH TIMELINE AT THE

DISCRETION OF THE UNIVERSITY.

Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.

2.0 GENERAL INFORMATION

2.1 INVITATION FOR BID DOCUMENT

This IFB is comprised of the base IFB document, any attachments, and any addenda released before Contract award, which are incorporated herein by reference.

2.2 E-PROCUREMENT FEE

ATTENTION: This is NOT an E-Procurement solicitation. The paragraph entitled ELECTRONIC PROCUREMENT of the North Carolina General Contract Terms and Conditions does not apply to this solicitation.

General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.

http://eprocurement.nc.gov/

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2.2 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS

It shall be the Vendor’s responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all relevant exhibits and attachments, and any other components made a part of this IFB and comply with all requirements and specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that may be issued in connection with this IFB.

If Vendors have questions or issues regarding any component of this IFB, those must be submitted as questions in accordance with the instructions in the BID QUESTIONS Section. If the State determines that any changes will be made as a result of the questions asked, then such decisions will be communicated in the form of an IFB addendum. The State may also elect to leave open the possibility for later negotiation of specific provisions of the Contract that have been addressed during the question-and-answer period, prior to contract award.

Other than through the process of negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate or consider any additional or modified terms and conditions submitted with Vendor’s bid or otherwise. This applies to any language appearing in or attached to the document as part of the Vendor’s bid that purports to vary any terms and conditions or Vendors’ instructions herein or to render the bid non-binding or subject to further negotiation. Vendor’s bid shall constitute a firm offer that shall be held open for the period required herein (“Validity Period” above).

The State may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this IFB Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon during negotiations and incorporated by way of a

Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient grounds to reject Vendor’s bid as nonresponsive.

2.3 IFB SCHEDULE

The table below shows the intended schedule for this IFB. The State will make every effort to adhere to this schedule.

Event Responsibility Date and Time

Issue IFB State 3/22/2024

Hold Pre-Bid Meeting/Site Visit State 3/28/2024 @ 8:00 AM EST

Submit Written Questions Vendor 4/1/2024 by 12:00 PM EST

Provide Response to Questions

(Posted as Addendum)

State 4/3/2024

Submit Bids Vendor 4/10/2024 @ 2:00 PM EST

Contract Award State TBA

***The State reserves the right to revise the schedule in its sole discretion***

2.4 SITE VISIT and PRE-BID CONFERENCE - URGE AND CAUTIONED PRE-BID CONFERENCE and SITE-VISIT

Date: March 28, 2024

Time: 8:00 AM Eastern Time

Location: Facilities Operation (Harold Seagars)

Physical Plant Conference Room – 206 Eagle Campus Drive Durham, NC 27707

Contact #: 919-530-7244

Vendor Parking: Vendors are encouraged to plan accordingly. This is a small campus, and all vendors will need to plan to utilize either the opened parking lot or parking deck on 705 East Lawson

Street, Durham, NC, or neighborhood street parking. You may contact Clayton L Riddle

(Transportation) 919-530-6084 in advance for assistance with parking. Please plan to arrive at the

Physical Plant, at 206 Eagle Campus Drive Durham, NC 27707, to sign in by 8:00 a.m.

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Instructions: Vendor representatives are URGED and CAUTIONED to attend the pre-bid conference and apprise themselves of the conditions and requirements which will affect the performance of the work called for by this IFB. A non-mandatory site visit is scheduled for this IFB Submission of a bid shall constitute sufficient evidence of Vendor’s compliance and no allowance will be made for unreported conditions which a prudent vendor would recognize as affecting the performance of the work called for in this IFB.

Vendors are cautioned that any information released to attendees during the pre-bid conference and/or site, other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this IFB, must be confirmed by written addendum before it can be considered to be a part of this IFB and any resulting contract.

Your failure to attend will not relieve the contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work or proceeding to successfully performing the work without additional expense to the State.

2.5 BID QUESTIONS

Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best bid possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the “Submit Written Questions” date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum.

Written questions shall be emailed to bbright3-t@nccu.edu by the date and time specified above. Vendors should enter “IFB # 61-

IFB24003 Questions” as the subject for the email. Question submittals should include a reference to the applicable IFB section and be submitted in the format shown below:

Reference Vendor Question

IFB Section, Page Number Vendor question …?

Questions received prior to the submission deadline date, the State’s response, and any additional terms deemed necessary by the State will be posted in the form of an addendum to the electronic Vendor Portal (eVP), https://evp.nc.gov, and shall become an Addendum to this IFB. No information, instruction or advice provided orally or informally by any State personnel, whether made in response to a question or otherwise in connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material contained in the IFB and an addendum to this IFB.

2.6 BID SUBMITTAL

IMPORTANT NOTE: This is an absolute requirement. Late bids, regardless of cause, will not be opened or considered, and will be automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended or unanticipated delay. It is the Vendor’s sole responsibility to ensure its bid has been received as described in this IFB by the specified time and date of opening. The time and date of receipt will be marked on each bid when received. Any bid or portion thereof received after the bid deadline will be rejected.

By Mail

Mailing address for delivery of bid via US Postal Service

Office Address of delivery by any other method (special delivery, overnight, or any other carrier).

BID NUMBER: 61-IFB24003

North Carolina Central University

ATT: Bernell Bright – Purchasing Manager

1801 Fayetteville St Shepard Bldg. Rm 208

Durham, NC 27707

BID NUMBER: 61-IFB24003

North Carolina Central University

ATT: Bernell Bright – Purchasing Manager

1801 Fayetteville St Shepard Bldg. Rm 208

Durham, NC 27707 mailto:bbright3-t@nccu.edu https://evp.nc.gov/

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CAUTION: For bids submitted via U.S. mail, please note that the U.S. Postal Service generally does not deliver mail to a specified street address but to the State’s Mail Service Center. Vendors are cautioned that bids sent via U.S. Mail, including Express Mail, may not be delivered by the Mail Service Center to the agency’s purchasing office on the due date in time to meet the bid deadline.

All Vendors are urged to take the possibility of delay into account when submitting bids by U.S. Postal Service, courier, or other delivery service. Attempts to submit a bid via facsimile (FAX) machine, telephone, or email in response to this IFB shall NOT be accepted.

a) Submit a signed, original executed bid response, one [1] bound, tabbed copy of the original complete bid. Include un-redacted copy and, if required, a redacted (Proprietary and Confidential Information Excluded) copy on flash drive of your bid simultaneously to the address identified in the table above.

b) Submit your bid in a sealed package. Clearly mark each package with: (1) Vendor name; (2) the IFB number; and (3) the due date. Address the package(s) for delivery as shown in the table above. If Vendor is submitting more than one (1) bid, each bid shall be submitted in separate sealed envelopes and marked accordingly. For delivery purposes, separate sealed envelopes from a single Vendor may be included in the same outer package. Bids are subject to rejection unless submitted with the information above included on the outside of the sealed bid package.

c) Copies of bid files must be provided in electronic version on a USB flash drive. On a searchable Adobe Acrobat PDF format.

File contents shall NOT be password protected but shall be in .PDF or .XLS format and shall be capable of being copied to other sources.

d) If confidential and proprietary information is included in the bid, also submit one (1) signed, REDACTED copy of the bid. Such information may include trade secrets defined by N.C. Gen. Stat. § 66-152 and other information exempted from the Public

Records Act pursuant to N.C. Gen. Stat. §132- 1.2. Vendor may designate information, Products, Services, or appropriate portions of its response as confidential, consistent with and to the extent permitted under the statutes and rules set forth above. By so redacting any page, or portion of a page, the Vendor warrants that it has formed a good faith opinion, having received such necessary or proper review by counsel and other knowledgeable advisors, that the portions determined to be confidential and proprietary and redacted as such, meet the requirements of the Rules and Statutes set forth above. However, under no circumstances shall price information be designated as confidential.

If the Vendor does not provide a redacted version of the bid with its bid submission, the Department may release an unredacted version if a record request is received1.

Failure to submit a bid in strict accordance with these instructions shall constitute sufficient cause to reject a Vendor’s bids(s).

Vendors are strongly encouraged to allow sufficient time to upload bids.

Critical updated information may be included in Addenda to this IFB. It is important that all Vendors responding to this IFB periodically check the State’s eVP website for any Addenda that may be issued prior to the bid opening date. All Vendors shall be deemed to have read and understood all information in this IFB and all Addenda thereto.

2.7 BID CONTENTS

Vendors shall populate all attachments of this IFB that require the Vendor to provide information and include an authorized signature where requested. Failure to provide all required items, or Vendor’s submission of incomplete items, may result in the

State rejecting Vendor’s bid, in the State’s sole discretion.

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Vendor IFB responses shall include the following items and attachments, which shall be arranged in the following order:

a) Cover Letter, which must include all of the following: (i) a statement that confirms that the Vendor has read the IFB in its entirety, including all links, and all Addenda released in conjunction with the IFB; (ii) a statement that the Vendor agrees to perform in accordance with the scope of work, requirements, and specifications contained herein; and (iii) Vendor’s agreement to comply with all instructions, terms and conditions, and attachments.

b) Title Page: Include the company name, address, phone number and authorized representative along with the Bid Number.

c) Completed and signed version of all EXECUTION PAGES, along with the body of the IFB.

d) Signed receipt pages of any addenda released in conjunction with this IFB, if required to be returned.

e) Vendor’s Response.

f) Completed version of ATTACHMENT A: PRICING

g) Completed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION

h) Completed version of ATTACHMENT E: CUSTOMER REFERENCE FORM

i) Completed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR

j) Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION

k) Completed and signed version of ATTACHMENT H: ACKNOWLEDGMENT OF COVID-19 VACCINATION AND TESTING POLICY (if applicable)

l) Completed and signed version of CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS and

OMB STANDARD FORM LLL

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS

3.1 METHOD OF AWARD

North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts, as supplemented by the additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all award decisions shall be in the State’s best interest.

All responsive bids will be reviewed, and an award or awards will be based on the responsive bid(s) offering the lowest price that meets the specifications provided herein, to include any required verifications set out here in such as but not limited to past performance, references, and financial documents.

While the intent of this IFB is to award a Contract(s) to [a single Vendor], the State reserves the right to make separate awards to different Vendors for one or more-line items, to not award one or more line items, or to cancel this IFB in its entirety without awarding a Contract, if it is considered to be most advantageous to the State to do so.

The State reserves the right to waive any minor informality or technicality in bids received.

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION

While this IFB is under evaluation, the responding Vendor, including any subcontractors and suppliers, is prohibited from engaging in conversations intended to influence the outcome of the evaluation. See the Paragraph 29 of the Instructions to Vendors entitled

COMMUNICATIONS BY VENDORS.

Each Vendor submitting a bid to this IFB, including its employees, agents, subcontractors, suppliers, subsidiaries and affiliates, is prohibited from having any communications with any person inside or outside the using agency; issuing agency; other government agency office or body (including the purchaser named above, any department secretary, agency head, members of the General Assembly and Governor’s office); or private entity, if the communication refers to the content of Vendor’s bid or qualifications, the content of another Vendor’s proposal, another Vendor’s qualifications or ability to perform a resulting contract, and/or the transmittal of any other communication of information that could be reasonably considered to have the effect of directly or indirectly influencing the evaluation of proposals, the award of a contract, or both.

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Any Vendor not in compliance with this provision shall be disqualified from evaluation and award. A Vendor’s proposal may be disqualified if its subcontractor and/or supplier engage in any of the foregoing communications during the time that the procurement is active (i.e., the issuance date of the procurement until the date of contract award or cancellation of the procurement). Only those discussions, communications or transmittals of information authorized or initiated by the issuing agency for this IFB or inquiries directed to the purchaser named in this IFB regarding requirements of the IFB (prior to proposal submission) or the status of the award (after submission) are excepted from this provision.

2.8 BID EVALUATION PROCESS

Only responsive submissions will be evaluated.

The State will conduct an evaluation of responsive Bids, as follows:

Bids will be received according to the method stated in the Bid Submittal section above.

All bids must be received by the issuing agency not later than the date and time specified in the IFB SCHEDULE Section above, unless modified by Addendum. Vendors are cautioned that this is a request for offers, not an offer or request to contract, and the State reserves the unqualified right to reject any and all offers at any time if such rejection is deemed to be in the best interest of the State.

At the date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum, the bids from each responding Vendor will be opened publicly and all offers (except those that have been previously withdrawn, or voided bids) will be tabulated. The tabulation shall be made public at the time it is created. When negotiations after receipt of bids is authorized pursuant to G.S. 143-49 and 01 NCAC 05B.0503, only the names of offerors and the Goods and Services offered shall be tabulated at the time of opening. Cost and price shall be available for public inspection at the time of the award.

Interested parties are cautioned that these costs and their components are subject to further evaluation for completeness and correctness and therefore may not be an exact indicator of a vendor’s pricing position.

At their option, the evaluators may request oral presentations or discussions with any or all Vendors for clarification or to amplify the materials presented in any part of the bid. Vendors are cautioned, however, that the evaluators are not required to request presentations or other clarification—and often do not. Therefore, all bids should be complete and reflect the most favorable terms available from the Vendor. Prices bid cannot be altered or modified as part of a clarification.

Bids will generally be evaluated, based on completeness, content, cost, and responsibility of the Vendor to supply the requested Goods and Services. Specific evaluation criteria are listed in Section 3.1 METHOD OF AWARD.

Upon completion of the evaluation process, the State will make Award(s) based on the evaluation and post the award(s) to the State’s eVP website under the IFB number for this solicitation. Award of a Contract to one Vendor does not mean that the other bids lacked merit, but that, all factors considered, the selected bid was deemed most advantageous and represented the best value to the State.

The State reserves the right to negotiate with one or more Vendors, or to reject all original offers and negotiate with one or more sources of supply that may be capable of satisfying the requirement, and in either case to require Vendor to submit a

Best and Final Offer (BAFO) based on discussions and negotiations with the State.

2.9 PERFORMANCE OUTSIDE THE UNITED STATES

Vendor shall complete ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR. In addition to any other evaluation criteria identified in this IFB, the State may also consider, for purposes of evaluating proposed or actual contract performance outside of the United States, how that performance may affect the following factors to ensure that any award will be in the best interest of the State:

a) Total cost to the State

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b) Level of quality provided by the Vendor.

c) Process and performance capability across multiple jurisdictions

d) Protection of the State’s information and intellectual property

e) Availability of pertinent skills

f) Ability to understand the State’s business requirements and internal operational culture.

g) Particular risk factors such as the security of the State’s information technology

h) Relations with citizens and employees

i) Contract enforcement jurisdictional issues

2.10 INTERPRETATION OF TERMS AND PHRASES

This IFB serves two functions: (1) to advise potential Vendors of the parameters of the solution being sought by the State; and (2) to provide (together with other specified documents) the terms of the Contract resulting from this procurement. The use of phrases such as “shall,” “must,” and “requirements” are intended to create enforceable contract conditions. In determining whether bids should be evaluated or rejected, the State will take into consideration the degree to which Vendors have proposed or failed to propose solutions that will satisfy the State’s needs as described in the IFB. Except as specifically stated in the IFB, no one requirement shall automatically disqualify a Vendor from consideration. However, failure to comply with any single requirement may result in the State exercising its discretion to reject a bid in its entirety.

3 REQUIREMENTS

This Section lists the requirements related to this IFB. By submitting a bid, the Vendor agrees to meet all stated requirements in this Section as well as any other specifications, requirements, and terms and conditions stated in this IFB. If a Vendor is unclear about a requirement or specification or believes a change to a requirement would allow for the State to receive a better bid, the

Vendor is urged to submit these items in the form of a question during the question-and-answer period in accordance with the Bid

Questions Section above.

4.1 PRICING

Bid price shall constitute the total cost to the State for complete performance in accordance with the requirements and specifications herein, including all applicable charges for handling, transportation, administrative and other similar fees. Complete

ATTACHMENT A: PRICING FORM and include in Vendor’s response. The pricing provided in ATTACHMENT A, or resulting from any negotiations, is incorporated herein and shall become part of any resulting Contract.

4.2 FINANCIAL STABILITY

As a condition of contract award, the Vendor must certify that it has the financial capacity to perform and to continue to perform its obligations under the Contract; that Vendor has no constructive or actual knowledge of an actual or potential legal proceeding being brought against Vendor that could materially adversely affect performance of this Contract; and that entering into this

Contract is not prohibited by any contract, or order by any court of competent jurisdiction.

Each Vendor shall certify it is financially stable by completing ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION. The

State is requiring this certification to minimize potential issues from contracting with a Vendor that is financially unstable. From the date of the Certification to the expiration of the Contract, the Vendor shall notify the State within thirty (30) days of any occurrence or condition that materially alters the truth of any statement made in this Certification.

4.3 HUB PARTICIPATION

Pursuant to North Carolina General Statute G.S. 143-48, it is State policy to encourage and promote the use of small, minority, physically handicapped, and women contractors in purchasing Goods and Services. As such, this IFB will serve to identify those

Vendors that are minority owned or have a strategic plan to support the State’s Historically Underutilized Business program by meeting or exceeding the goal of 10% utilization of diverse firms as 1st or 2nd tier subcontractors. Vendor shall complete

ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION.

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4.4 REFERENCES

Vendors shall provide at least three (3) references, using ATTACHMENT E: CUSTOMER REFERENCE FORM, for which your company has supplied the exact services offered. The state contacts these users to determine quality level of the offered equipment; as, but not limited to used satisfaction with vendor performance. Information obtained shall be considered in the evaluation of the bid.

4.5 BACKGROUND CHECKS

Any personnel or agent of Vendor performing Services under any Contract arising from this IFB may be required to undergo a background check at the expense of the Vendor, if so, requested by the State.

4.6 PERSONNEL

The vendor warrants that qualified personnel shall provide Services under this Contract in a professional manner. “Professional manner” means that the personnel performing the Services will possess the skill and competence consistent with the prevailing business standards in the industry. Vendor will serve as the prime contractor under this Contract and shall be responsible for the performance and payment of all subcontractors(s) that may be approved by the State. Names of any third-party Vendors or subcontractors of Vendor may appear for purposes of convenience in Contract documents; and shall not limit Vendor’s obligations hereunder. Vendor will retain executive representation for functional and technical expertise as needed in order to incorporate any work by third party subcontractor(s).

Should the Vendor’s bid result in an award, the Vendor shall be required to agree that it will not substitute key personnel assigned to the performance of the Contract without prior written approval by the Contract Lead. Vendor shall further agree that it will notify the Contract Lead of any desired substitution, including the name(s) and references of Vendor’s recommended substitute personnel. The State will approve or disapprove the requested substitution in a timely manner. The State may, in its sole discretion, terminate the Services of any person providing Services under this Contract. Upon such termination, the State may request acceptable substitute personnel or terminate the contract Services provided by such personnel.

4.7 VENDOR’S REPRESENTATIONS

If Vendor’s bid results in an award, Vendor agrees that it will not enter any agreement with a third party that may abridge any rights of the State under the Contract. If any Services, deliverables, functions, or responsibilities not specifically described in this solicitation are required for Vendor’s proper performance, provision and delivery of the Service and deliverables under a resulting

Contract, or are an inherent part of or necessary sub-task included within such Service, they will be deemed to be implied by and included within the scope of the Contract to the same extent and in the same manner as if specifically described in the Contract.

Unless otherwise expressly provided herein, Vendor will furnish all of its own necessary management, supervision, labor, facilities, furniture, computer and telecommunications equipment, software, supplies, and materials necessary for the Vendor to provide and deliver the Services and/or other Deliverables.

4.8 AGENCY INSURANCE REQUIREMENTS MODIFICATION

A. Default Insurance Coverage from the General Terms and Conditions applicable to this Solicitation:

☐ Small Purchases

☒ Contract value in excess of the Small Purchase threshold, but up to $1,000,000.00

☐ Contract value in excess of $1,000,000.00

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5.0 SPECIFICATIONS AND SCOPE OF WORK

5.1 SPECIFICATIONS

5.1.A ANNIE DAY SPECS

North Carolina Central University (NCCU) is seeking bids from qualified contractors for the purpose of establishing an Agency Specific Contract for labor and materials required routine and maintenance in the residential hall during the summer of 2024 on one-time basis. The qualified contractor(s) will provide the necessary carpentry, in each student’s room/suite and gain bathrooms for the University.

Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.

Scope of Work

Special instruction

Parts pricing will be based on amounts in the bid. The bid will be awarded based on the total price given. Addendum will for at discrepancies in the amount found. A walk through will be conducted on Thursday, March 28, 2024, starting at 11:00 AM for Annie Day. A sample of each room type will be view and room floor place will be provided.

General Scope Summary

This contract is for repairs to doors and frames, furniture, check to see if HVAC units are working, limited painting and general carpentry work. The work will involve:

HVAC –PTAC & FAN COIL UNIT’S

• Hand check air flow and report if it appears to be low or not cooling.

General Services

• Report main suite entrance doors and frames need to be replaced,

• Install or replace peep holes.

• Window Hardware (Balances, shoes, and Locks).

• Report any damaged window blinds.

• Make scree repair -Window Screen repair kits.

• The bathroom ceiling needs a full patch and

• Patch walls and ceilings

• Replace Ceiling Tiles

Ver: 07/2023 12

• Furniture o Dresser drawer repair - track/slides & Screws, Drawer knobs o Replace knobs and handles.

o Report Bed frames needed.

o Chairs- tighten and glue together. Report any that is beyond repair.

o Desk- tighten and glue together Report any that is beyond repair.

o Report any mattresses that are damaged.

• Replace mission or damage floor tiles.

• Replace personal cabinet locks.

Bathrooms o Replace tower bars.

o Replace toilet holders.

o Replace shower rod & brackets.

o Repair ceilings o Reset toilet.

ANNIE DAY SHEPARD FLOOR PLAN

Ver: 07/2023 13

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5.1.B – CHIDLEY HALL 1st and 2nd Floor SPECS

North Carolina Central University (NCCU) is seeking bids from qualified contractors for the purpose of establishing an Agency Specific Contract for labor and materials required routine and maintenance in the residential hall during the summer of 2024 on one-time basis. The qualified contractor(s) will provide the necessary carpentry, bulb replacement, replacing electrical cover plates, verifying status of HVAC conditioning, spot painting, and minor plumbing repairs in each student’s room/suite and gain bathrooms for the University.

Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.

Scope of Work

Special instruction

Ver: 07/2023 18

Parts pricing will be based on amounts in the bid. The bid will be awarded based on the total price given. Addendum will for at discrepancies in the amount found. A walk through will be conducted on Thursday, March 28, 2024, starting at 10:00 AM for Chidley Hall. A sample of each room type will be view and room floor place will be provided.

General Scope Summary

This contract is for repairs to doors and frames, furniture, faucets, lighting fixtures; replacement of bulbs, toilets & wax seals; verifying that HVAC units are working, limited painting and general carpentry work. The work will involve:

Plumbing

Contracted plumbers to perform routine maintenance tasks. These tasks include:

Check for All Rooms

• Checking drains for dirt, debris, hair, and grease. Clean as needed. (All)

• Checking for clogged drains for toilets, sinks, tub/shower combo, shower stalls, and floor drains and clear as needed (All)

• Check for leaks at wax seals and replace as needed.

• Checking all toilets for leaks, cracks, stability, fill-valves, toilet flappers, supply lines and overall proper operation of unit

• Checking all faucets for stability, leaks, and proper operation

• Checking all shower values and port shut-off valves attached to fixture. Repair or replace shower valve cartridges.

Inspect and Report

• Inspecting all plumbing pipes, fittings, and P-traps for leaks and reporting to the plumbing lead person.

• Checking water pressure levels at all fixtures visually. If pressure appears to be low report to plumbing lead person.

• Checking water temperatures for showers and sinks for preferred hot water of temperature of 130 degrees report to plumbing lead person any water temperatures below 120 degrees or higher that135 degrees.

Ver: 07/2023 19

• Checking for silent leaks (water stains on walls and ceilings) and report to plumbing lead person

• Checking drainage and sewer for leaks and water damage on floors, walls, and ceilings report to plumbing lead person.

• Inspecting the system’s water heaters and expansion tanks. Report to plumbing lead person if there are any problems.

When the selected contractor performs these tasks, they should look for small problems to solve. NCCU plumbing dept. uses plumbing inspections and routine maintenance to find these small problems and fix them, so they do not grow larger. If a problem is excessive and very demanding, management should be made aware of such findings before making repairs.

ELECTRICAL

• Check all receptacles for 120 vac power & check cover plates for tightness, secure or replace as needed.

• Check/Test all GFCI receptacles, for 120 vac power & check cover plates for tightness, secure or replace as needed.

• Check all light fixtures, bulbs & switches for good operation, power & check cover plates for tightness, secure or replace as needed. *Replace cover plates, and ballasts as needed.

• Check bathroom exhaust fans and switches for good operation, repair/replace as needed.

• Replace light bulbs.

General Services

• Report main suite entrance doors and frames need to be replaced,

• Install or replace peep holes.

• Window Hardware (Balances, shoes, and Locks)- repair or replace

• Report any damaged window blinds.

• Window Screen repair kits if needed.

• The bathroom ceiling needs a full patch and paint-

• Replace Ceiling Tiles.

Ver: 07/2023 20

• Patch wall and ceilings as needed.

• Furniture o Dresser drawer repair - track/slides & Screws, Drawer knobs- 50 each if needed.

o Report Metal Bed frames needed.

o Chairs- tighten and glue together Report any that is beyond repair.

o Desk- tighten and glue together. Report any that is beyond repair.

o Report any mattresses that are damaged.

• Bathroom accessory (Metal) o Towel bars (Metal) o Soap dish (Metal) o Toilet Paper Holder (Metal) o Closet Rods & Brackets

Chidley Hall 3rd and 4th Floor.

purpose of establishing an Agency Specific Contract for labor and materials required routine and maintenance in the residential hall during the summer of 2024 on one-time basis. The qualified contractor(s) will provide the necessary carpentry, bulb replacement, replacing electrical cover plates, verifying status of HVAC conditioning, spot painting, and minor plumbing repairs in each student’s room/suite and gain bathrooms for the University.

Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.

Scope of Work

Special instruction

Parts pricing will be based on amounts in the bid. The bid will be awarded based on the total price given. Addendum will for at discrepancies in the amount found. A walk through will be conducted on Thursday, March 28, 2024, starting at 9:00am for Chidley Hall. A sample of each room type will be view and room floor place will be provided.

General Scope Summary

This contract is for repairs to doors and frames, furniture, faucets, lighting fixtures; replacement of bulbs, toilets & wax seals; verifying that HVAC units are working, limited painting and general carpentry work. The work will involve:

Plumbing

Ver: 07/2023 21

Contracted plumbers to perform routine maintenance tasks. These tasks include:

Check for All Rooms

• Checking drains for dirt, debris, hair, and grease. Clean as needed. (All)

• Checking for clogged drains for toilets, sinks, tub/shower combo, shower stalls, and floor drains and clear as needed (All)

• Check for leak at wax seals and replace as needed.

• Checking all toilets for leaks, cracks, stability, fill-valves, toilet flappers, supply lines and overall proper operation of unit

• Checking all faucets for stability, leaks, and proper operation

• Checking all shower values and port shut-off valves attached to fixture. Repair or replace shower valve cartridges.

Inspect and Report

• Inspecting all plumbing pipes, fittings, and P-traps for leaks and report the plumbing lead person.

• Checking water pressure levels at all fixtures visually. If pressure appears to be low report to plumbing lead person.

• Checking water temperatures for showers and sinks for preferred hot water of temperature of 130 degrees report to plumbing lead person any water temperatures below 120 degrees or higher that135 degrees.

• Checking for silent leaks (water stains on walls and ceilings) and report to plumbing lead person

• Checking drainage and sewer for leaks and water damage on floors, walls, and ceilings report to plumbing lead person.

• Inspecting the system’s water heaters and expansion tanks. Report to plumbing lead person if there are any problems.

When the selected contractor performs these tasks, they should look for small problems to solve. NCCU plumbing dept. uses plumbing inspections and routine maintenance to find these

Ver: 07/2023 22

ELECTRICAL

• Check all receptacles for 120 vac power & check cover plates for tightness, secure or replace as needed.

• Check/Test all GFCI receptacles, for 120 vac power & check cover plates for tightness, secure or replace as needed.

• Check all light fixtures, bulbs & switches for good operation, power & check cover plates for tightness, secure or replace as needed. *Replace cover plates, and ballasts as needed.

• Replace light bulbs

General Services

• Report main suite entrance doors and frames need to be replaced,

• Install or replace peep holes.

• Window Hardware (Balances, shoes, and Locks)- repair or replace

• Report any damaged window blinds.

• Window Screen repair kits if needed.

• The bathroom ceiling needs a full patch and paint-

• Replace Ceiling Tiles.

• Patch wall and ceilings as needed

• Furniture o Dresser drawer repair - track/slides & Screws, Drawer knobs- 50 each if needed.

o Report Metal Bed frames needed.

o Chairs- tighten and glue together Report any that is beyond repair.

o Soap dish (Metal) o Toilet Paper Holder (Metal) o Closet Rods & Brackets

• Replace mission or damage floor tile.

• Replace ceiling tile.

• Reset toilet.

Ver: 07/2023 23

CHIDLEY HALL BASEMENT

Ver: 07/2023 24

Ver: 07/2023 25

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Ver: 07/2023 27

5.1.C EAGLE LANDING SPECS

purpose of establishing an Agency Specific Contract for labor and materials required routine and maintenance in the residential hall during the summer of 2024 on one-time basis. The qualified contractor(s) will provide the necessary carpentry, bulb replacement, replacing electrical cover plates, verifying status of HVAC conditioning, spot painting, and minor plumbing repairs in each student’s room/suite and gain bathrooms for the University.

Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.

Ver: 07/2023 28

Scope of Work

Special instruction

Parts pricing will be based on amounts in the bid. The bid will be awarded based on the total price given. Addendum will for at discrepancies in the amount found. A walk through will be conducted on Thursday, March 28, 2024, starting at 8:15 AM for Eagle Landing. A sample of each room type will be view and room floor place will be provided.

General Scope Summary

This contract is for repairs to doors and frames, furniture, faucets, lighting fixtures; replacement of bulbs, toilets & wax seals; verifying that HVAC units are working, limited painting and general carpentry work. The work will involve:

Plumbing

Contracted plumbers to perform routine maintenance tasks. These tasks include:

Check for All Rooms

• Checking drains for dirt, debris, hair, and grease. Clean as needed. (All)

• Checking for clogged drains for toilets, sinks, tub/shower combo, shower stalls, and floor drains and clear as needed

• Check for leaks at wax seals and replace as needed.

• Checking all toilets for leaks, cracks, stability, fill-valves, toilet flappers, supply lines and overall proper operation of unit.

• Checking all faucets for stability, leaks, and proper operation.

• Checking all shower values and port shut-off valves attached to fixture. Repair or replace shower valve cartridges.

Inspect and Report

• Inspecting all plumbing pipes, fittings, and P-traps for leaks and report the plumbing lead person.

Ver: 07/2023 29

• Checking water pressure levels at all fixtures visually. If pressure appears to be low report to plumbing lead person.

• Checking water temperatures for showers and sinks for preferred hot water of temperature of 130 degrees report to plumbing lead person any water temperatures below 120 degrees or higher that135 degrees.

• Checking for silent leaks (water stains on walls and ceilings) and report to plumbing lead person

• Checking drainage and sewer for leaks and water damage on floors, walls, and ceilings report to plumbing lead person.

• Inspecting the system’s water heaters and expansion tanks. Report to plumbing lead person if there are any problems.

When the selected contractor performs these tasks, they should look for small problems to solve. NCCU plumbing dept. uses plumbing inspections and routine maintenance to find these small problems and fix them, so they do not grow larger. If a problem is excessive and very demanding, management should be made aware of such findings before making repairs.

ELECTRICAL

• Check all receptacles for 120 vac power & check cover plates for tightness, secure or replace as needed.

• Check/Test all GFCI receptacles, for 120 vac power & check cover plates for tightness, secure or replace as needed.

• Check all light fixtures, bulbs & switches for good operation, power & check cover plates for tightness, secure or replace as needed. *Replace cover plates, and ballasts as needed.

General Services

• Report main suite entrance doors and frames need to be replaced,

• Install or replace peep holes.

Ver: 07/2023 30

• Window Hardware (Balances, shoes, and Locks)- repair or replace.

• Report any damaged window blinds.

• Window Screen repair kits

• The bathroom ceiling needs a full patch and paint- 10 each if needed.

• Replace Ceiling Tiles

• Furniture o Dresser drawer repair - track/slides & Screws, Drawer knobs-o Report Metal Bed frames needed.

o Chairs- tighten and glue together 25 each. Report any that is beyond repair.

o Desk- tighten and glue together. Report any that is beyond repair.

o Report any mattresses that are damaged.

• Bathroom accessory o Towel bars o Toilet Paper Holder o Shower Rods & Brackets-

• Replace mission or damage floor tiles.

• Repair drywall.

• Replace mirrors.

Ver: 07/2023 31

EAGLE LANDING BLUEPRINT

Ver: 07/2023 32

5.1.D EAGLESON HALL SPECS

purpose of establishing an Agency Specific Contract for labor and materials required routine and maintenance in the residential hall during the summer of 2024 on one-time basis. The qualified contractor(s) will provide the necessary carpentry, bulb replacement, replacing electrical cover plates, verifying status of HVAC conditioning, and minor plumbing repairs in each student’s room/suite and gain bathrooms for the University.

Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.

Scope of Work

Special instruction

Parts pricing will be based on amounts in the bid. The bid will be awarded based on the total price given. Addendum will for at discrepancies in the amount found. A walk through will be conducted on Tuesday Thursday, March 28, 2024, starting at 3:00 PM for Eagleson.