60550_2027_0003 Upper L1 Ramp Repair FS1 Spec.pdf

CITY OF MILLEDGEVILLE, GEORGIA

INVITATION TO BID

BID #60550-2027-0003

Upper L1 Ramp Concrete Repair, Fire Station 1

201 W Thomas Street, Milledgeville, GA

For all questions about this BID contact:

Jacque Huley, CPPB, Procurement Manager/Deputy Clerk

(478) 414-4009 phone

(478) 414-4418 fax jhuley@milledgevillega.us

Deadline:

Friday, October 16, 2026 @ 3:30 p.m.

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1.0 INTRODUCTION

The Invitation for Bid is intended to provide interested vendors with sufficient information to guide them through the development of their proposed bid to repair the L1 Upper Ramp Concrete at Fire Station 1, 201 W. Thomas Street, Milledgeville, GA 31061.

In responding to this bid, it is important that all vendors follow the prescribed format so that each vendor will be providing comparable data to that submitted by other vendors and thus be assured of fair and objective treatment in the City’s review and evaluation process.

1.2 Schedule of Events

This Invitation for Bid will be governed by the following schedule:

DATES

Release of Bid Wednesday, September 23, 2026 Deadline for written questions Thursday, October 8, 2026 Answers to written questions Friday, October 9, 2026 Proposals due Friday, October 16, 2026, at 3:30 PM

1.3 Restrictions on Communications with Staff

All questions about this bid must be submitted in the following format:

Company Name

1. Question Citation of relevant section of the bid

Questions must be in writing to the Procurement Manager/Deputy Clerk:

Address: Jacque H. Huley, CPPB

Procurement Manager/Deputy Clerk City of Milledgeville P. O. Box 1900, Milledgeville, GA 31059 127 E. Hancock Street, Milledgeville, GA 31061

E-mail: jhuley@milledgevillega.us Fax: 478.414.4418

No questions other than written will be accepted. No response other than written will be binding upon the City of Milledgeville. Questions will be combined into one list of questions and responses and will be sent to all vendors who have received the bid document.

2.0 COMPANY BACKGROUND & EXPERIENCE

2.1 Experience

The vendor will provide a list of all clients for whom similar services, as detailed in this

Bid #60550-2027-0003 Upper L1 Ramp Repair FS1 Page 3 bid, have been provided during the past 5 years. The list must include:

• Dates of service

• Name of contact person

• Title of contact person

• Phone number of contact person

The vendor will also disclose any services terminated by the client(s) and the reason(s) for termination.

Failure to provide this information will disqualify the bid submission.

3.0 BID

3.1 Packaging of Bid

Submissions must be by the following method:

Hard copies in a sealed package containing two (2) signed copies. The sealed package must be labeled as follows:

(Vendor Name)

BID #60550-2027-0003

Upper L1 Ramp Concrete Repair Fire Station 1, 201 W Thomas Street, Milledgeville, GA 31061

Vendor response to this bid must consist of the following documents:

• Bid Sheet.

• Documented experience including Letters from three (3) references or list of three references.

3.2 Submission of Bid

The original and two (2) copies of the bid response must be delivered no later than 3:30 P.M. on Friday, October 16, 2026.

Proposals must be submitted to:

City of Milledgeville 127 E. Hancock Street Milledgeville, GA 31061 Attention: Mrs. Jacque Huley, CPPB, Procurement Manager/Deputy Clerk

Any proposal received after the due date and time will not be evaluated.

3.3 Rejection of Bid/Cancellation of Bid

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The City of Milledgeville reserves the right to reject any or all bids, to waive any irregularity or informality in a bid, and to accept or reject any item or combination of items, when to do so would be to the advantage of the City. It is also within the right of the City to reject bids that do not contain all elements and information requested in this document. The City reserves the right to cancel this bid at any time.

4.0 TERMS AND CONDITIONS

4.1 Bid Amendments

The City of Milledgeville reserves the right to amend this bid prior to the proposal due date. All amendments and additional information will be sent to all vendors who have received the bid document.

4.2 Bid Withdrawal

A submitted proposal may be withdrawn prior to the due date by a written request to the Purchasing Coordinator. A request to withdraw a proposal must be signed by an authorized individual.

4.3 Bid Costs

The cost for developing the bid or the submission of the bid is the sole responsibility of the vendor. The City of Milledgeville will not provide reimbursement for such costs.

4.4 Responsibilities of Prime Contractor

The successful vendor will be considered as the prime contractor and will be required to assume total responsibility of services offered in the proposal whether or not the company is the manufacturer, producer, value added reseller, author, or supplier of the items. The City of Milledgeville will consider the successful vendor to be the sole point of contact with regard to all contractual matters, including performance or service unless otherwise stated.

Prior to final selection, vendors may be required to submit additional information that the City of Milledgeville may deem necessary to determine the vendor’s qualifications.

4.5 Firm Price

Mark-up Price offered by the vendors will be firm and not subject to increase during the term of any agreement between the City of Milledgeville and the successful vendor.

4.6 Execution of Agreement

Upon evaluation and acceptance of a bid, successful bidder will have to complete vendor application documentation before purchase order will be executed. Only after purchase order has been signed by the City Manager can delivery begin. In the event that the successful vendor fails, neglects or refuses to execute the purchase order within ten (10) days after the mailing of said purchase order, the City of Milledgeville may at its option terminate and cancel its action in awarding the bid and the purchase

Bid #60550-2027-0003 Upper L1 Ramp Repair FS1 Page 5 order shall become null and void and of no effect. Incorporated by reference into the purchase order will be all of the information presented in or with this bid and the vendor’s response thereto, and all written communications between the City of Milledgeville, its agents, and the successful vendor whose bid response is accepted.

4.7 Insurance

Vendor shall purchase and maintain such insurance as is appropriate for the service being performed and as will provide protection from claims which may arise out of or result from vendor’s performance of the service and other obligations under this agreement, whether it is to be performed by vendor, any subcontractor or supplier, or by anyone directly or indirectly employed by them to perform any of the service, or by anyone for whose acts any of them may be liable. Before commencement of product delivery, vendor shall deliver to the city certificates of insurance and other evidence of insurance which city may reasonably request.

4.8 Exemption from Federal Excise & Sales Tax

The City of Milledgeville is exempt from federal excise tax and sales tax. Delivered price shall be exclusive of such taxes.

4.9 Statement of Time

Time, when stated as a number of days, shall include Saturdays, Sundays, and legal holidays.

4.10 Conflict of Interest

If a vendor has any existing client relationship that involves the City of Milledgeville, the vendor must disclose each relationship.

5.0 SPECIFICATIONS/SCOPE OF WORK

Milledgeville Fire Rescue Services

Service Station 1 – Upper L1 Ramp Concrete Replacement

Project Location:

201 West Thomas Street

Milledgeville, GA 31061

Project Overview

The Contractor shall furnish all labor, materials, equipment, supervision, permits (if required), and incidentals necessary to demolish and replace the existing deteriorated concrete pad located at the Upper L1 Ramp of Milledgeville Fire Rescue Service Station 1.

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Because this is an active emergency response facility, the Contractor shall coordinate all work to minimize disruptions to Fire Rescue operations and maintain safe access throughout the duration of the project.

Scope of Work

The Contractor shall perform the following work:

1. Conduct a mandatory pre-bid site visit to inspect existing conditions prior to submitting a price proposal. The Contractor shall verify field dimensions, evaluate the existing pavement and subgrade conditions, and determine whether the proposed concrete section will adequately support the operational loading of the

Fire Department's ladder truck. Any concerns shall be identified prior to bid submission.

2. Demolish and remove approximately 40 feet x 40 feet of existing degraded concrete pavement.

3. Properly dispose of all demolished materials in accordance with applicable federal, state, and local regulations.

4. Protect the existing fire station building, adjacent pavement, utilities, landscaping, and other improvements from damage during demolition and construction. The Contractor shall be responsible for repairing any damage caused by construction activities at no additional cost to the Owner.

5. Excavate and prepare the subgrade to accommodate a 6-inch-thick reinforced concrete slab. The subgrade shall be compacted to industry standards and capable of supporting emergency vehicle traffic.

6. Install reinforcing steel (rebar) and securely dowel/tie the new slab into the existing concrete pavement to provide structural continuity.

7. Install new concrete pavement with a minimum thickness of 6 inches, finished to provide proper drainage and a durable driving surface suitable for heavy emergency apparatus.

8. Provide a smooth, continuous transition between the new concrete pavement and the existing asphalt (blacktop) leading to West Thomas Street. The finished surface shall eliminate abrupt elevation changes that could impact emergency vehicle operations.

9. Saw-cut all joints as required and provide expansion/control joints in accordance with accepted concrete construction practices.

10. Restore disturbed areas to original condition upon completion of the work.

Concrete Requirements

The Contractor shall provide pricing for the following:

• Base Bid: 6-inch reinforced concrete pavement.

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• Alternate Line Item: Additional cost to provide fiber-reinforced concrete in lieu of standard concrete reinforcement. This shall be listed as a separate line item in the proposal.

Schedule

Because Milledgeville Fire Rescue Station 1 is a fully operational emergency response facility, the Contractor shall include with the proposal:

• Estimated project start date.

• Total calendar days required to complete the work.

• Proposed construction schedule identifying major work activities.

• Estimated concrete curing time before emergency apparatus can safely utilize the new pavement.

• Any anticipated interruptions to station access and proposed mitigation measures.

Work shall be coordinated with Fire Rescue personnel to ensure emergency response capabilities remain operational throughout construction.

Quality Requirements

All materials and workmanship shall comply with the latest editions of applicable local, state, and national codes and standards, including recognized industry standards for concrete pavement construction. All work shall be performed in accordance with manufacturer recommendations and accepted construction practices.

Contractor Responsibilities

The Contractor shall:

• Verify all field dimensions prior to construction.

• Maintain a clean and safe work site at all times.

• Provide all traffic control and pedestrian safety measures required during construction.

• Remove all construction debris upon completion.

• Repair any damage caused by construction activities.

• Coordinate work with the Owner to minimize operational impacts.

Proposal Requirements

Each proposal shall include, at a minimum:

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• Lump Sum Price for the complete scope of work.

• Separate line-item price for fiber-reinforced concrete.

• Project schedule and estimated completion timeline.

• Confirmation that the proposed pavement section is designed to support the loading requirements of the Milledgeville Fire Rescue ladder truck.

• Warranty information for workmanship and materials.

• Proof of insurance and applicable licensing.

In accordance with Ordinance 0-1102-001, Local Vendor Preference Provisions may apply if a local vendor is within prescribed margin of non-local low bidder.

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BID SHEET

IFB #60550-2027-0003

UPPER L1 RAMP CONCRETE REPAIR,

FS1, 201 W THOMAS ST, MILLEDGEVILLE, GA

DESCRIPTION

COST

• BASE BID

• ALTERNATIVE (FIBER REINFORCED CONCRETE)

GRAND TOTAL

********************PRINT OR TYPE********************

COMPANY NAME : _____________________________________________________________

MAILING ADDRESS:____________________________________________________________

TELEPHONE # :____________________________ FAX # :_____________________________

EMAIL :____________________________________________________________________

SIGNATURE TYPED NAME/TITLE

Bid #60550-2027-0003 Upper L1 Ramp Repair FS1 Page 10

BID RESPONSE SIGNATURE PAGE

If the Vendor is : A SOLE OWNER OR PARTNERSHIP (Please Indicate Which):

Execute this part of the Bid:

DATE: __________________________

(Signature of Owner or Partner)

(Business Name or Bidder) (Print Name and Title)

(Address) (City) (State) (Zip) (Telephone Number)

If the Vendor is: A CORPORATION execute this part of the Bid. If not executed by the Corporation (i.e., required signatures as seen below and Corporate Seal affixed), a certified Corporate Resolution authorizing the form of execution used must be attached to and made part of this Bid Response.

DATE: _____________________________

(Corporate or Business Name of Bidder)

(Address) (City) (State) (Zip) (Telephone Number)

(Signature of President or Vice-Pres.) (Signature of Secretary, Asst. Sec., Treasurer or Asst. Treasurer)

(Print Name and Title) (Print Name and Title)

CORPORATE SEAL

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ATTACHMENT (1)

ADDENDA ACKNOWLEDGEMENT

The Bidder has examined and carefully studied the Specifications and the following Addenda, receipt of all of which is hereby acknowledged:

Addendum No. _____ dated _________ Acknowledgement _______________

Bidders must acknowledge any issued addenda. Bids which fail to acknowledge the bidder’s receipt of any addendum will result in the rejection of the bid if the addendum contained information which substantively changes the Owner’s requirements.

Bid #60550-2027-0003 Upper L1 Ramp Repair FS1 Page 12

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A.

13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with

(name of public employer) has registered with and is participating in a federal work authorization

Program or any equivalent federal work authorization program operated by the United States

Department of Homeland Security to verify information of newly hired employees in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with (name of public employer), contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor.

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor:

Name of Project:

Name of Public Employer: City of Milledgeville, Georgia

CERTIFICATION

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed this ___ day of _____________, 20___in ________________(City),_________(State).

Signature of Authorized Officer or Agent

Printed Name and Title Authorized Officer or Agent

NOTARY ACKNOWLEDGMENT

STATE OF ______________________________

COUNTY OF _____________________________

Sworn to and subscribed before me this ______ day of ______________________, 2026.

Notary Public

My Commission Expires: _______________

Notary Seal: