600-26-4-5664-0823 SOW Bldg 126 Heat Exchanger Tube Bundle.pdf
PDF 205 KB Posted
- Solicitation number
- 36C26226Q1250
About this file
This is a Statement of Work (SOW) for the procurement of a heat exchanger tube bundle replacement at the VA Long Beach Medical Center (Tibor Rubin VA Medical Center) in Long Beach, California.
The Government requires the supply and delivery of one new Armstrong D60703 Double Wall Tube Bundle with a gasket kit, or an approved brand-name-or-equal product, for the existing Building 126 domestic hot water heat exchanger system (Model DF8120DW). The tube bundle must be fully compatible with the existing heat exchanger without requiring modifications to the shell, piping connections, mounting configuration, or associated equipment. This is a supply-only procurement; installation, system shutdown, startup, piping modifications, and commissioning are excluded from the Contractor's scope. The delivered equipment must be new only—used, refurbished, remanufactured, or salvaged items are not acceptable. The Contractor must provide all manufacturer-required gasket kits, seals, and standard replacement hardware, along with manufacturer data sheets, installation instructions, warranty information, and operation and maintenance literature. For any proposed equal product, the Contractor must submit comprehensive technical documentation including dimensional drawings, materials of construction, pressure and temperature ratings, and a compatibility statement confirming fitment with the existing Armstrong heat exchanger.
Delivery shall be Free on Board (FOB) Destination to 5901 E. 7th Street, Long Beach, CA 90822, with the Contractor responsible for all transportation, freight, packaging, handling, and delivery costs. The Contractor must coordinate delivery with the VA Point of Contact at least 72 hours prior to delivery during normal VA receiving hours. The tube bundle must be packaged to prevent damage during transport, handling, and storage. The period of performance is 90 days. The Government will inspect and accept the delivered item at destination and reserves the right to reject any proposed equal product that does not clearly demonstrate compatibility. The Contractor shall provide the standard manufacturer's warranty covering defects in materials and workmanship for a minimum of one year from the date of Government acceptance, or the standard manufacturer warranty, whichever is greater. The Contractor is responsible for replacing or correcting any item damaged in shipment or found nonconforming at no additional cost to the Government.
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| File | Type | Posted |
|---|---|---|
| 36C26226Q1250_1.docx | DOCX document |
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Text version
STATEMENT OF WORK
Procurement of Heat Exchanger Tube Bundle Building 126 Domestic Hot Water System
Facility VA Long Beach Medical Center Requirement Title Tube Bundle for B-126 Hot Water System Requesting Service Engineering Service Delivery Location 5901 E. 7th St, Long Beach, CA 90822 Point of Contact Benjamin Kampen, benjamin.kampen@va.gov, 562-
721-8521
1.0 General Information
1.1 Title of Requirement
Procurement of Double Wall Tube Bundle for Building 126 Domestic Hot Water Heat Exchanger System.
1.2 Background
One of two existing hot water tube bundle serving Building 126 domestic hot water system has failed.
Replacement of the tube bundle is required to restore heat transfer efficiency, maintain reliable domestic hot water service, and support patient care operations.
2.0 Scope of Work
The Contractor shall provide and deliver one (1) new Armstrong D60703 Double Wall Tube Bundle, or approved brand-name-or-equal product, for the existing Building 126 hot water heat exchanger system Model: DF8120DW.
This is a supply-only procurement. Installation, system shutdown, system startup, piping modifications, and commissioning are not included.
3.0 Salient Characteristics / Minimum Technical Requirements
The supplied equipment shall meet the following minimum requirements:
• Item Description: Double wall tube bundle with heat exchanger gasket kit.
• Manufacturer / Model: Armstrong D60703, or brand-name-or-equal.
• Compatibility: Fully compatible with the existing Armstrong domestic hot water heat exchanger Model:
DF8120DW serving Building 126.
• Application: Domestic hot water heat exchanger tube bundle suitable for healthcare facility utility service.
• Construction: Double wall tube bundle suitable for potable/domestic hot water service.
• Fitment: Direct replacement for the existing tube bundle without requiring modification to the existing heat exchanger shell, piping connections, mounting configuration, controls, or associated equipment.
• Gaskets, Seals and Hardware: Contractor shall provide all manufacturer-required gasket kits, seals, and standard replacement hardware required for tube bundle replacement.
• Condition: New equipment only. Used, refurbished, remanufactured, or salvaged equipment shall not be accepted.
• Code Compliance: Equipment shall comply with applicable industry standards for domestic hot water heat exchanger components and shall be suitable for use in a healthcare facility utility system. Equipment and associated materials shall also comply with applicable VA Master Construction Specifications to the extent mailto:benjamin.kampen@va.gov applicable to domestic hot water, potable water service, heat exchanger components, and related mechanical utility systems.
• Documentation: Contractor shall provide manufacturer data sheets, installation instructions, warranty information, and operation and maintenance literature.
4.0 Brand Name or Equal Requirements
If the Contractor proposes an equal product instead of Armstrong D60703, the proposed product shall meet or exceed all salient characteristics listed in this Statement of Work. The Contractor shall provide sufficient technical documentation for the Government to determine technical acceptability.
At minimum, equal-product submissions shall include:
• Manufacturer name and model number.
• Product data sheet and technical literature.
• Dimensional drawings.
• Materials of construction.
• Pressure and temperature ratings.
• Compatibility statement confirming fitment with the existing Armstrong heat exchanger.
• Warranty information.
• Confirmation that the product is a direct replacement requiring no modification to existing VA equipment.
The Government reserves the right to reject any proposed equal product that does not clearly demonstrate compatibility with the existing heat exchanger and the minimum technical requirements of this Statement of Work.
5.0 Deliverables
Deliverable Description Quantity 1 Armstrong D60703 Double
Wall Tube Bundle with gasket kit, seals and hardware, or approved equal
1 EA
2 Manufacturer product data sheet
1 set
3 Installation / replacement instructions
1 set
4 Warranty documentation 1 set 5 Packing slip / bill of lading 1 set
6.0 Delivery Requirements
6.1 Delivery Location
Deliver to: Department of Veterans Affairs, Tibor Rubin VA Medical Center, 5901 E. 7th St, Long Beach, CA 90822
6.2 Delivery Terms
Delivery shall be Free on Board (FOB) Destination. The Contractor shall be responsible for all transportation, freight, packaging, handling, and delivery costs unless otherwise stated in the contract.
6.3 Delivery Coordination
The Contractor shall coordinate delivery with the VA Point of Contact at least 72 hours prior to delivery. Deliveries shall occur during normal VA receiving hours unless otherwise approved by the Government.
6.4 Packaging
The tube bundle shall be packaged to prevent damage during transport, handling, and storage. The Contractor shall ensure the item is protected from impact, contamination, moisture, and deformation.
7.0 Inspection and Acceptance
Inspection and acceptance shall occur at destination by the Government. The Government will inspect the delivered item for:
• Correct manufacturer and model number or approved equal.
• Correct quantity.
• Visible shipping damage.
• Inclusion of required gasket kit, hardware and documentation.
• Compliance with Statement of Work requirements.
• Compatibility documentation, if an equal product is proposed.
Acceptance shall not waive the Government’s rights regarding latent defects or equipment compatibility issues.
8.0 Warranty
The Contractor shall provide the standard manufacturer’s warranty for the supplied tube bundle and related components. Warranty coverage shall begin upon Government acceptance unless otherwise stated in the contract.
Minimum requested warranty: one year from date of Government acceptance, or the standard manufacturer warranty, whichever is greater. Warranty shall cover defects in materials and workmanship.
9.0 Contractor Responsibilities
• Provide one new Armstrong D60703 Double Wall Tube Bundle with gasket kit or approved equal.
• Ensure the supplied item is compatible with the existing VA heat exchanger.
• Provide all required manufacturer documentation.
• Package and ship the item to prevent damage.
• Coordinate delivery with the VA Point of Contact.
• Replace or correct any item damaged in shipment or found nonconforming at no additional cost to the
Government.
• Provide warranty support for the delivered item.
10.0 Government Responsibilities
• Provide delivery location and receiving point of contact.
• Inspect delivered supplies at destination.
• Confirm acceptability of the delivered item.
• Perform or separately arrange installation, if required.
• Notify the Contractor of visible damage, missing documentation, or nonconforming supplies.
11.0 Period of Performance
• 90 Days
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