60-U6940-26-CP235_sole-source-AHA- FY27.pdf.PDF

STATE OF NEW MEXICO

SOLE SOURCE REQUEST AND DETERMINATION FORM

A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without Protest and subsequently approved in writing by the State Purchasing Agent.

The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency.

I. Name of Agency: Eastern New Mexico University - Roswell

Agency Chief Procurement Officer: Michelle T Williams

Telephone Number: 575-624-7007

Agency Contact for this request: Purchasing

Email Address roswell.purchasing@enmu.edu

II. Name of prospective Contractor: American Heart Association (AHA)

SHARE Vendor Number (must be active):

Address of prospective Contractor: National Center, 7272 Greenville Ave, Dallas TX 75231

Contact Name, Telephone Number and Email Address: email@heartemail.org

Amount of prospective contract before tax: $200,000

Estimated tax amount (tax is subject to change): Exempt

III. Term of prospective contract: June 30, 2027

IV.

Note: Please refer to §13-1-150 for contract term limits.

If this is an amendment request to an existing contract, include current sole source posting number issued by SPD:

V. If this is a Sole Source for new or existing IT software licensing subscription(s), Agency is required to upload the Contractor’s draft Service Level Agreement (SLA) with the Sole Source online submission.

VI. Agency is required to provide the detailed scope of work (or amendment) for this sole source. Scope of work must match the scope included in the services determination and Horizons declination.

Eastern New Mexico University–Roswell (ENMU–Roswell) seeks to purchase official American Heart

Association (AHA) training materials, certification eCards, and related instructional resources necessary to conduct AHA-approved Basic Life Support (BLS), Heart saver CPR/AED, First Aid, and other authorized AHA training courses for university employees, students, healthcare program participants, and community members.

mailto:roswell.purchasing@enmu.edu

The purpose of this procurement is to maintain compliance with American Heart Association training standards and provide nationally recognized certifications through an authorized AHA instructor employed by ENMU–

Roswell.

2. Scope of Services

The Contractor shall provide official American Heart Association training materials and certification products, including but not limited to:

A. Certification Cards

• AHA BLS Provider eCards

• AHA Heartsaver CPR/AED eCards

• AHA Heartsaver First Aid eCards

• AHA Heartsaver CPR/AED/First Aid Combined eCards

• Renewal and replacement certification cards as required

B. Training Materials

• Student workbooks and manuals

• Instructor manuals and updates

• Course videos and digital learning resources

• Skills testing materials

• Program administration materials

• Training Center support materials

• Course completion documentation resources

C. Program Support

• Access to current AHA curriculum updates

• Access to AHA electronic certification card issuance systems

• Access to required instructor and Training Center resources

• Notification of curriculum revisions and compliance requirements

2026 Sole Source Form

VII. Provide a detailed explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the state agency reviewed available sources. (Do not use “technical jargon;” use plain English. Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.)

For many years, ENMU–Roswell has maintained an employee who is an authorized AHA instructor and has successfully delivered BLS, CPR, and First Aid training to university personnel and community members. Continuation of the AHA training program ensures consistency in training standards, certification recognition, and compliance with healthcare industry and employer requirements.

The American Heart Association is the nationally recognized source for BLS, CPR, AED, and

First Aid certification programs utilized by healthcare organizations, educational institutions, emergency responders, and employers throughout the United States. AHA certification cards and training materials are proprietary and cannot be substituted with equivalent products from other vendors when AHA certification is specifically required. Successful course completion results in an official AHA certification card issued through the AHA Training Center system.

VIII. Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes their company the only source capable of providing the required professional service, general service, construction or item(s) of tangible personal property. (Please do not state the source is the “best” source or the “least costly” source. Those factors do not justify a “sole source.”)

This procurement qualifies as a sole source pursuant to the New Mexico Procurement Code because the American Heart Association maintains exclusive ownership, control, and distribution rights for its curriculum, course materials, instructor resources, and certification credentials.

AHA course completion cards and eCards may only be issued through authorized AHA Training

Centers and affiliated instructors. No other vendor is authorized to reproduce, distribute, or issue official AHA certification materials or cards.

Additionally, AHA certification cards are restricted to authorized Training Centers and instructors operating under the AHA training network. The university's instructor must utilize official AHA materials and certification systems to maintain instructor status and issue valid certifications recognized by healthcare employers, regulatory agencies, and industry partners.

IX. Provide a detailed, sufficient explanation of how the professional service, general service, construction or item(s) of tangible personal property is/are unique and how this uniqueness is substantially related to the intended purpose of the contract.

No other supplier can provide official AHA-branded certification cards, instructor materials, course rosters, or certification management services. Any alternate certification provider would result in a different certification standard and would not satisfy requirements where AHA certification is specifically requested or required.

X. Provide a narrative description of the agency’s due diligence in determining the basis for the procurement, including procedures used by the agency to conduct a review of available sources such as researching trade publications, industry newsletters and the internet;;

contacting similar service providers; and reviewing the State Purchasing Divisions’

Statewide Price Agreements. Include a list of businesses contacted (do not state that no other businesses were contacted), date of contact, method of contact (telephone, mail, e-mail, other), and documentation demonstrating an explanation of why those businesses could not or would not, under any circumstances, perform the contract; or an explanation of why the agency has determined that no businesses other than the prospective contractor can perform the contract.

ENMU–Roswell reviewed alternative CPR and First Aid certification providers, including the

American Red Cross and other training organizations. While other certification programs exist, they are separate proprietary programs and cannot provide official American Heart Association certifications. Research conducted through AHA training documentation confirms that only authorized AHA Training Centers and affiliated instructors may purchase official course materials and issue AHA certification cards.

Based on this review, no other vendor is capable of supplying official AHA certification materials and credentials required to maintain the University's existing AHA training program.

Agency certifies this sole source submission complies with NMSA 1978, Sections 13-1-28 through 13-1-199, the New Mexico Administrative Code (NMAC) and Governmental Conduct

Act, NMSA 1978, Sections 10-16-1 through 10-16-18.

Certified by: Date:____________________

Agency Chief Procurement Officer

Certifying Legal Sufficiency by: Date: ____________________

Agency Legal/General Counsel

Agency Approval by: Date: ____________________

Cabinet Secretary/Agency or Entity Head or Designee

APPROVED: Date:____________________

State Purchasing Agent

If this sole source is being submitted by a governmental agency or governmental entity not under the authority of the State Purchasing Agent, the State Purchasing Agent’s signature is not required. The signature line may be removed from this form or marked as N/A. Hard Copy

Documentation for Courtesy Postings do not need to be submitted to SPD for approval.