60-U6940-26-CP211_sole-source-Pocket Nurse FY27.pdf.PDF

STATE OF NEW MEXICO

SOLE SOURCE REQUEST AND DETERMINATION FORM

A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without Protest and subsequently approved in writing by the State Purchasing Agent.

The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency.

I. Name of Agency: Eastern New Mexico University - Roswell Agency Chief Procurement Officer: Michelle T Williams Telephone Number: 575-624-7007 Agency Contact for this request: Purchasing Email Address roswell.purchasing@enmu.edu

II. Name of prospective Contractor: Pocket Nurse

SHARE Vendor Number (must be active):

Address of prospective Contractor: 610 Frankfort Road, Monaca, PA 15061

Contact Name, Telephone Number and Email Address: Region #1 800-225-1600 cs@pocketnurse.com Amount of prospective contract before tax: $35,000.00 Estimated tax amount (tax is subject to change): Exempt

III. Term of prospective contract: June 30, 2027

IV.

Note: Please refer to §13-1-150 for contract term limits.

If this is an amendment request to an existing contract, include current sole source posting number issued by SPD:

V. If this is a Sole Source for new or existing IT software licensing subscription(s), Agency is required to upload the Contractor’s draft Service Level Agreement (SLA) with the Sole Source online submission.

VI. Agency is required to provide the detailed scope of work (or amendment) for this sole source. Scope of work must match the scope included in the services determination and Horizons declination.

Custom tote bags for nursing students that contain supplies needed for skills, simulation, and clinical for the entirety of the nursing program. Each tote bag includes the following:

mailto:roswell.purchasing@enmu.edu

Item Number Description Qty per Kit 01-12-828-HNTRGRN Pocket Nurse® Health Tote 1

01-77-6600-BLU Badge Holder Retractable with Belt Clip 2 02-73-1001 Pocket Nurse® Disp. Penlight with Pupil Gauge 1 02-92-2500 Pocket Nurse® Pain Scale Assessment Card 1 03-75-1500 Pocket Nurse® Personal Protect Kit Latex Free 1

05-01-3660-3IN-EA Elastic Bandage w/Self Closure 5YD 1 05-01-5270-1IN-EA Tape Plastic Transpore 10YD Clear 1 05-05-4310-6IN-EA Tongue Depressor Sterile Sr Wood 2

05-41-11 Ostomy Wafer with SurFit 4x4IN 2.25IN Flange Latex Free 1 05-41-1513 Ostomy Pouch Drainable 12IN 2 Piece System Sur-Fit 1 05-41-9500 Ostomy Closure Tail 1 05-46-9001 Enteral Feeding Valve Lopez 1

05-49-4911-14FR Gastric Sump Tube 48IN Sterile 1 05-51-1444 Pocket Nurse® Dressing Change Tray Saline and Stretch Gauze 1 05-51-1501 Combine Pad ABD 5x9IN Non Sterile 2

05-51-4100-3IN-EA Bandage Gauze Conforming 4.1YD Sterile 2 05-51-4272 Gauze Sponge Surgical 10s 12Ply 4x4IN Sterile 1 05-51-7522 ORMD Central Line Dressing Tray with ChloraPrep 1

05-59-50 Pocket Nurse® Irrigation Tray with Bulb Syringe 1 05-59-55 Pocket Nurse® Irrigation Tray with Piston Syringe 1

05-76-6220-BLU Gait Belt Plastic Buckle 2x60IN Nylon 1 05-87-2002-14FR Pocket Nurse® Closed Insert Foley Tray NS and LF 1

05-PK-1104 Prep Pad Alcohol Medium Sterile 1 05-PK-4305 Applicator Cotton Tipped 2s 6IN Sterile Wood 5

06-26-3057-EA Safety IV Catheter 20Gx1IN ProtectIV® 3 06-54-3374 Interlink Microbore Ext Set 7.6IN 1 06-54-4262 ORMD IV Start Kit Custom with CHGPrep and Gloves 2

2026 Sole Source Form

06-54-8402 Clearlink Primary Solution Set Mini Drip 76IN 60 Drops/mL 1 06-82-0696-EA Hypodermic Needle 18Gx1IN 3 06-82-1022-EA Needle Blunt Fill with Filter 18Gx1.5IN Monoject 2 06-82-2112-EA Hypodermic Needle 22Gx1.5IN Monoject® 3

06-82-2995 Syringe Only Luer-Lok 10mL 1 06-82-5058-EA Hypodermic Needle 25Gx5/8IN Monoject® 3 06-82-6956-EA Insulin Syringe PA 1mL 28Gx.5IN 2

06-82-7051 Port Access Needle Set w/ Y Injection 20Gx20MM 8IN Tubing 1 06-82-9603-EA Syringe Only Luer-Lok 5mL 2 06-82-9628-EA Syringe Only Luer-Lok 1mL 3

06-93-0528 DEMO-Sodium Chloride .9PCT 10mL 2 06-93-0619 Demo Dose® Steril Water for Injection 10mL 2

06-93-2011-EA Demo Dose® Ampule Clear 2mL 1 06-93-2018 DEMO-Insulin Bundle 1 06-93-3005 DEMO-Powder 200mg mL 10mL 4 06-93-3006 DEMO-Powder Multi-Strength 2g 4 07-71-1442 Suction Catheter Kit 14FR with Saline and 2 Glove 1 07-71-2505 Yankauer Suction Handle Vented 1 07-71-4613 Tracheostomy Care Kit 14FR Latex Free 1 07-71-5032 Tracheostomy Tube Holder 19IN 1 08-56-1220 Lister Bandage Scissor 5.5IN Chrome 1 08-56-4205 Kelly Forcep 5.5IN Curved Chrome 1 12-44-4902 Obstetrical Kit Soft Package 1

VII. Provide a detailed explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the state agency reviewed available sources. (Do not use “technical jargon;” use plain English. Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.)

The ENMU–Roswell Nursing Program is requesting approval to procure nursing student tote kits from Pocket Nurse on a sole source basis for Fiscal Year 2027. Pocket Nurse specializes in standardized nursing education and clinical training kits specifically designed for nursing and allied health programs. The tote kits contain preassembled instructional and clinical training supplies aligned with the Nursing Program curriculum and are integrated into classroom, lab, and clinical instruction. Use of a standardized vendor ensures consistency in training materials and supports continuity across all nursing cohorts.

VIII. Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes their company the only source capable of providing the required professional service, general service, construction or item(s) of tangible personal property. (Please do not state the source is the “best” source or the “least costly” source. Those factors do not justify a “sole source.”)

Pocket Nurse is the only known source capable of providing the specific standardized nursing education kits required by the ENMU–Roswell Nursing Program. These kits contain a unique combination of instructional materials, simulation supplies, clinical tools, and educational resources that are integrated into the nursing curriculum and student training requirements. The Nursing Program has successfully utilized these kits for several years to ensure consistency in laboratory instruction and student learning outcomes.

IX. Provide a detailed, sufficient explanation of how the professional service, general service, construction or item(s) of tangible personal property is/are unique and how this uniqueness is substantially related to the intended purpose of the contract.

A review of alternative suppliers was conducted; however, no other vendor was identified that offers an equivalent preassembled kit with the same combination of materials and curriculum-specific configuration. While individual components may be available from other sources, no comparable package was found that provides the standardized educational resources necessary to support the program's training objectives without significant modification to existing instructional materials and course delivery.

X. Provide a narrative description of the agency’s due diligence in determining the basis for the procurement, including procedures used by the agency to conduct a review of available sources such as researching trade publications, industry newsletters and the internet;;

contacting similar service providers; and reviewing the State Purchasing Divisions’ Statewide Price Agreements. Include a list of businesses contacted (do not state that no other businesses were contacted), date of contact, method of contact (telephone, mail, e-mail, other), and documentation demonstrating an explanation of why those businesses could not or would not, under any circumstances, perform the contract; or an explanation of why the agency has determined that no businesses other than the prospective contractor can perform the contract.

The Nursing Program and Purchasing Department conducted due diligence to identify alternative sources capable of providing equivalent nursing education training kits.

Research included internet searches, review of vendor catalogs, comparison of product offerings, and review of available Statewide Price Agreements. Vendors evaluated included Medline Industries, DiaMedical USA, and Bi-Line Medical. While these vendors offer nursing, simulation, and medical training supplies, none were found to provide a comparable preassembled student training kit containing the specific combination of educational materials, clinical tools, and curriculum-aligned components required by the Nursing Program. Based on this review, Pocket Nurse remains the only known source capable of providing the standardized nursing education kits necessary to support consistent student instruction, laboratory training, and program requirements.

Agency certifies this sole source submission complies with NMSA 1978, Sections 13-1-28 through 13-1-199, the New Mexico Administrative Code (NMAC) and Governmental Conduct

Act, NMSA 1978, Sections 10-16-1 through 10-16-18.

Certified by: Date:____________________

Agency Chief Procurement Officer

Certifying Legal Sufficiency by: Date: ____________________

Agency Legal/General Counsel

Agency Approval by: Date: ____________________

Cabinet Secretary/Agency or Entity Head or Designee

APPROVED: Date:____________________

State Purchasing Agent

If this sole source is being submitted by a governmental agency or governmental entity not under the authority of the State Purchasing Agent, the State Purchasing Agent’s signature is not required. The signature line may be removed from this form or marked as N/A. Hard Copy Documentation for Courtesy Postings do not need to be submitted to SPD for approval.