60-U6300-25-CP349_TouchNet 08.15.26.pdf.PDF

2021 Sole Source Form

STATE OF NEW MEXICO

SOLE SOURCE REQUEST AND DETERMINATION FORM

A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without challenge, and subsequently approved in writing by the State Purchasing Agent or, for Professional Services Agreements, the Secretary of the General Services Department. The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency and/or the Contractor.

I. Name of Agency:Northern New Mexico College

Agency Chief Procurement Officer: Josephine Velasquez

Telephone Number:505-747-2162 Agency Contact for this request: Josephine Velasquez Telephone Number & Email Addressjosephine.velasquez@nnmc.edu

II. Name of prospective Contractor: TouchNet

SHARE Vendor Number (must be active):

Address of prospective Contractor: PO Box 936565 Atlanta GA 31193-6565

Contact Name, Telephone Number and Email Address:Adam McDonald 913-913-5996 Amount of prospective contract before tax: $71446.00 Estimated tax amount (tax is subject to change):

Term of prospective contract:August 16, 2025 through August 16, 2026

Note: For terms longer than one year, Request for Policy Exemption from DFA MUST be included.

III. Agency is required to state purpose/need of purchase and thoroughly list the services (scope of work), construction or items of tangible personal property of the prospective contract (if this is an amendment request to an existing contract, include the current contract number issued by SPD):

Renewal of software subscription, including support and maintenance, for Northern New Mexico College is required to process credit/debit card payments. TouchNet Solutions is capable of interfacing with various resources, including Banner, Workday, and other ERP systems.

IV. Provide a detailed explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the state agency reviewed available sources. (Do not use “technical jargon;” use plain English. Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.)

Northern New Mexico College (NNMC) has a minimum need to acquire continued credit/debit card processing services that integrate directly into the Workday system for student and financial systems from TouchNet.

V. Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes the prospective contractor the one source capable of providing the required professional service, service, construction or item(s) of tangible personal property. (Please do not state the source is the “best” source or the “least costly” source. Those factors do not justify a “sole source.”)

VI. Provide a detailed, sufficient explanation of how the professional service, service, construction or item(s) of tangible personal property is/are unique and how this uniqueness is substantially related to the intended purpose of the contract.

TouchNet is the sole manufacturer, sole distributor, and exclusive licensor of the TouchNet Payment Gateway services that directly integrate into the Workday System.

VII. Explain why other similar professional services, services, construction or item(s) of tangible personal property cannot meet the intended purpose of the contract.

The renewal of support/maintenance/subscription of Software, technology and other intellectual property.

VIII. Provide a narrative description of the agency’s due diligence in determining the basis for the procurement, including procedures used by the agency to conduct a review of available sources such as researching trade publications, industry newsletters and the internet;;

contacting similar service providers; and reviewing the State Purchasing Divisions’ Statewide Price Agreements. Include a list of businesses contacted (do not state that no other businesses were contacted), date of contact, method of contact (telephone, mail, e-mail, other), and documentation demonstrating an explanation of why those businesses could not or would not, under any circumstances, perform the contract; or an explanation of why the agency has determined that no businesses other than the prospective contractor can perform the contract.

The associated costs of changing vendors/platforms, including the conversion of historical data, and the cost and time required to train staff, faculty, as well as the college's student base, would far exceed the college’s current state-approved budget for these services.

Certified by: Date:____________________

Agency Chief Procurement Officer

Agency Approval by: Date: ____________________

Cabinet Secretary/Agency or Entity Head or Designee

APPROVED: Date:____________________

State Purchasing Agent

If this sole source is being submitted by a governmental agency or governmental entity not under the final authority of the State Purchasing Agent, the State Purchasing Agent’s signature is not required. The signature line may be removed from this form or marked as N/A. Hard Copy Documentation for Courtesy Postings do not need to be submitted to SPD for approval.

07/15/2025

I. Name of Agency:Northern New Mexico College