60-M0061-25-CP503_POLYDYNE.pdf.PDF

CHARLES GRIEGO

MAYOR

GINO ROMERO

COUNCILOR

JAMES T. RUNYON

COUNCILOR

CRUZ MUÑOZ

COUNCILOR

CHRISTOPHER S. ORTIZ

COUNCILOR

GREGORY D. MARTIN

VILLAGE ADMINISTRATOR

www.loslunasnm.gov Location: 1960 Heaton Loop Mailing Address: 660 MAIN ST NW LOS LUNAS, NM 87031 (505) 839-3857

PUBLIC WORKS DEPARTMENT

Wastewater Treatment Plant Division

Date: October 15, 2025

To: State of New Mexico

General Services Department

From: Village of Los Lunas Wastewater Division

660 Main Street NW Los Lunas, NM 87031

Subject: Sole Source Justification Procurement Type: Sole Source Vendor: SNF Polydyne Inc.

Address: 1 Chemical Plant Road, Riceboro, GA 31323

I. Purpose This memorandum serves as justification for a sole-source procurement under the State of New Mexico Procurement Code (NMSA 1978, §13-1-126) for the continued purchase of sludge polymer used in the dewatering operations at the Village of Los Lunas Wastewater Treatment Plant.

II. Description of Procurement The Village of Los Lunas Wastewater Division requires a reliable supply of liquid cationic polymer for sludge conditioning and dewatering. The polymer is used in conjunction with the facility’s [centrifuge or belt filter press – specify as appropriate] to achieve optimal solids capture and sludge cake dryness while maintaining regulatory discharge standards.

The polymer product in use is manufactured and supplied exclusively by SNF Polydyne Inc.

III. Sole Source Justification

1. Technical Compatibility and Performance

• The SNF Polydyne polymer has been specifically optimized and tested for compatibility with the Village’s existing sludge characteristics, dewatering equipment, and process configuration.

http://www.loslunasnm.gov/

GINO ROMERO

COUNCILOR

JAMES T. RUNYON

COUNCILOR

CRUZ MUÑOZ

COUNCILOR

CHRISTOPHER S. ORTIZ

COUNCILOR

www.loslunasnm.gov Location: 1960 Heaton Loop Mailing Address: 660 MAIN ST NW LOS LUNAS, NM 87031 (505) 839-3857

Wastewater Treatment Plant Division

• Polymer performance is unique and non-transferable switching brands would require extensive re-testing, recalibration of feed systems, and potential process upsets.

• The current polymer has demonstrated superior solids capture efficiency, reduced polymer dosage rates, and improved dewatering consistency compared to previously tested products.

2. Operational Reliability

• Consistent performance from SNF Polydyne polymer ensures uninterrupted sludge handling and compliance with discharge and biosolids regulations.

• Deviating from this product could result in increased polymer consumption, poor sludge quality, or equipment fouling, leading to higher operating costs and potential permit violations.

3. Proprietary Product

• SNF Polydyne polymers are proprietary formulations not available through alternative manufacturers or distributors.

• The specific polymer currently used at the Los Lunas Wastewater Treatment Plant is only available directly through SNF Polydyne Inc.

4. Past Performance and Support

• SNF Polydyne has provided reliable technical and delivery support to the Village for multiple years, ensuring product availability, training, and emergency response when needed.

• The company’s technical staff is familiar with the Village’s plant operations and has assisted in optimizing polymer usage, resulting in measurable cost and efficiency improvements.

IV. Market Context and Rationale The Village of Los Lunas Wastewater Division recognizes that there are multiple polymer suppliers in the industry. However, based on the Village’s extensive operational experience and the proven effectiveness of SNF Polydyne’ s products, no further testing or market assessment has been necessary at this time. SNF Polydyne’ s polymer has consistently shown reliable performance, a stable supply, and compatibility with the Village’s specific treatment processes and equipment. Switching products would require extensive process re-testing and could jeopardize performance stability. Considering this consistent, satisfactory performance and the importance of sludge dewatering operations, it is in the Village’s best interest to continue procuring from SNF Polydyne to ensure operational consistency and regulatory compliance.

GINO ROMERO

COUNCILOR

JAMES T. RUNYON

COUNCILOR

CRUZ MUÑOZ

COUNCILOR

CHRISTOPHER S. ORTIZ

COUNCILOR

www.loslunasnm.gov Location: 1960 Heaton Loop Mailing Address: 660 MAIN ST NW LOS LUNAS, NM 87031 (505) 839-3857

Wastewater Treatment Plant Division

V. Determination Based on the information provided, SNF Polydyne Inc. is the only known source capable of providing the required polymer formulation that meets the performance, reliability, and compatibility standards for the Village of Los Lunas Wastewater Treatment Plant.

Therefore, pursuant to NMSA 1978, §13-1-126 (Sole Source Procurements) and 1.4.1.7 NMAC, it is determined that procurement through any other source is not feasible or practical at this time.

VI. Certification and Approval Prepared By:

Craig Byers Wastewater Division Superintendent Village of Los Lunas polydyneinc.com

Polydyne Inc. • 1 Chemical Plant Road • Riceboro, GA 31323 USA • Tel 800.848.7659

Emailed to: byersc@loslunasnm.gov

October 15, 2025

Mr. Craig Byers Village of Los Lunas 1960 Heaton Loop Los Lunas, NM 87031

SUBJECT: Sole Source Declaration and Price Quotation

Dear Mr. Byers, We trust this letter will serve your needs in defining Polydyne Inc. as the sole source manufacturer and supplier of the following products supplied to the Village of Los Lunas:

CLARIFLOC C-6286

This product is not substitutable or “off the shelf.” It’s molecular structure, molecular weight, and particular raw material components are unique to Polydyne’s CLARIFLOC product line.

CLARIFLOC is Polydyne’s trademark, and no other vendor is authorized to supply these products.

Polydyne Inc. is pleased to offer the Village of Los Lunas the following price quotation:

PRODUCT UNIT PRICE PACKAGE EXTENDED PRICE

CLARIFLOC C-6286 $1.76/LB. DELIVERED* (4) 2300 LB. TOTE $16,192.00

Thank you for your business! If you have any questions, please feel free to contact Brent SoRelle, District Manager, at (682) 216-5062 or by e-mail at bsorelle@polydyneinc.com. Orders may be placed online at www.polydyneinc.com or through our Customer Service Department. Your Customer Service Representative is Jonathan Jones. You can reach Mr. Jones by calling (800) 848- 7659, Ext. 8730, or by email to jonathanj@snf.com.

Best regards, Boyd Stanley Sr. Vice-President mailto:bsorelle@polydyneinc.com