60-H6901-26-CP253_061826 Rasband Dairy SS.pdf.PDF
PDF 295 KB Posted
- Solicitation number
- 60-H6901-26-CP253
- Issued by
- New Mexico
About this file
This is a Proposed Sole Source Purchase Form submitted by the University of New Mexico Hospital (UNMH) to procure dairy products and related food service items from Rasband Dairy. The request, submitted by Judi Stallings, Director of Auxiliary Services on June 16, 2026, seeks to establish a one-year contract beginning July 1, 2026 through June 30, 2027, with the option to renew subject to New Mexico Statutes Section 13-1-150. The procurement covers dairy products, milk products, cream products, beverage-related dairy items, and associated food service products necessary to support UNMH's food services, coffee shop operations, patient meal services, and other hospital food service functions. The proposed vendor, Rasband Dairy located at 7116 Isleta Boulevard SW in Albuquerque, New Mexico, will provide product sourcing, order fulfillment, inventory support, scheduled deliveries, and customer service. The form was approved by Jeffrey Gilmore on June 18, 2026.
The estimated contract value ranges from $60,000 to $100,000 annually. UNMH justifies the sole source procurement based on Rasband Dairy's established service relationship, compatibility with existing operations, demonstrated reliability, local delivery capabilities, and responsive customer service. The vendor has developed extensive operational knowledge of UNMH's food service requirements and maintains familiarity with ordering patterns, delivery schedules, and inventory needs. UNMH's due diligence analysis focused on reviewing historical purchasing records, vendor performance data, and product availability rather than contacting alternative vendors. The form notes that transitioning to another supplier would require substantial operational changes including new ordering processes, product evaluations, inventory management modifications, and staff coordination activities that could result in service disruptions and increased administrative costs. The procurement may support multiple purchase orders and contract addenda to extend the term pursuant to New Mexico's multi-term contract provisions.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
UNM Proposed Sole Source Form – Rev 04/07/2021
Proposed Sole Source Purchase Form Pursuant to New Mexico Procurement law, the UNM Purchasing Department will post your completed form on the UNM Sunshine
Portal and the State of New Mexico Procurement website for 30 days prior to purchase of the goods/services.
I. GENERAL INFORMATION. PLEASE PROVIDE THE FOLLOWING:
Date of Request: June 16, 2026 Requisition Number (If Applicable): n/a Request Submitted by: Judi Stallings Title: Director Department: Auxiliary Services Email: JStallings@salud.unm.edu Phone 505-272-9778
Proposed Vendor: Rasband Dairy Amount: $60,000 - $100,000 Vendor Address:
7116 Isleta Blvd. SW
Albuquerque, NM 87105
Term of
Purchase:
Initial Term of One (1) year term (July 1, 2026 – June
30, 2027), with the option to renew subject to NMSA
1978, Section 13-1-150
Buyer Team - See Commodity list at http://purchase.unm.edu/department-information/comm-code-listing.pdf Provide a basic description of goods/services to be provided:
The University of New Mexico Hospital (“UNMH”) seeks to procure dairy products, milk products, cream products, beverage-related dairy items, and related food service products from Rasband Dairy. Services include product sourcing, order fulfillment, inventory support, scheduled deliveries, customer service, and ongoing supply of products necessary to support UNMH Food Services, Coffee Shop operations, patient meal services, and other food service functions throughout the hospital system.
Due to UNMH’s anticipated market changes, this Sole Source may support multiple purchase orders and multiple contracts/contract addenda for implementation of additional functionality, additional license(s) and support fees, and to extend the Term of an Agreement pursuant to NMSA 1978, Section 13-1-150 (“Multi-Term Contract”).
Why is this purchase needed?
Rasband Dairy provides essential dairy products and related food service items required to support daily food service operations at UNMH. These products are utilized in patient meal preparation, retail food service operations, employee food service areas, and Coffee Shop operations.
Rasband Dairy has an established service relationship with UNMH and has consistently demonstrated the ability to provide reliable product availability, responsive customer service, inventory support, and timely deliveries necessary to support ongoing operations. Failure to maintain a reliable source for these products may result in disruptions to food service operations, inventory shortages, delays in product delivery, and interruptions that could negatively impact patients, staff, and visitors.
II. BASIS FOR SOLE SOURCE PROCUREMENT. CHOOSE APPLICABLE BOX(ES) AND
PROVIDE ADDITIONAL INFORMATION, AS REQUESTED:
☐ Proprietary item, technology or service only available from the proposed vendor. (Check box and describe proprietary component)
Not Applicable mailto:JStallings@salud.unm.edu http://purchase.unm.edu/department-information/comm-code-listing.pdf
☒ Compatibility requirement with existing item, technology or service. (Check box and describe compatibility requirement)
Rasband Dairy has an established service relationship with UNMH and maintains delivery schedules, ordering processes, inventory support, and customer service practices that align with the operational requirements of
UNMH Food Services and Coffee Shop Operations. Continued utilization of Rasband Dairy supports operational efficiency, minimizes disruptions associated with transitioning suppliers, and promotes continuity of service. The vendor's familiarity with UNMH ordering patterns, inventory requirements, delivery expectations, and operational needs contributes to reliable performance and reduces the administrative burden associated with onboarding and managing a new supplier.
☐ Renewal of support/maintenance/subscription of software, technology or other intellectual property. (Check box and describe)
Not applicable
☒ Other Basis for Sole Source: Please describe below:
Rasband Dairy provides reliable local delivery capabilities, established distribution infrastructure, responsive customer service, and demonstrated performance in meeting UNMH food service requirements. The vendor has consistently met product availability, delivery schedules, and service expectations while supporting the operational needs of UNMH. Based upon historical performance and ability to meet UNMH requirements, Rasband Dairy represents the best obtainable source for these products and services.
III. SUPPLEMENTAL DETAILS. PLEASE PROVIDE ADDITIONAL INFORMATION AS
REQUESTED BELOW:
Describe in detail the unique capabilities of the proposed vendor’s goods/service and/or personnel performing the work and why this constitutes the only source. Focus on what is unique about the goods/service and why no other vendor could meet your needs.
Rasband Dairy has developed extensive operational knowledge of UNMH's food service requirements through its longstanding service relationship with the organization. The vendor possesses familiarity with UNMH ordering patterns, delivery schedules, inventory requirements, product specifications, and service expectations.
Rasband Dairy maintains an established local distribution network capable of providing dependable deliveries and responsive service necessary to support ongoing food service operations.
The vendor's demonstrated performance, reliability, product availability, and ability to accommodate changing operational needs make it uniquely qualified to support UNMH's requirements while minimizing operational risk and service disruptions.
Describe the due diligence made to locate other possible sources including communications with other universities, communications with similar providers, web searches, yellow page searches, review of advertisements and trade publications, etc.
Describe the due diligence made to locate other possible sources including communications with other universities, communications with similar providers, web searches, yellow page searches, review of advertisements and trade publications, etc.
UNMH reviewed historical purchasing records, vendor performance, product availability, delivery capabilities, and operational requirements associated with food service operations. Based upon the vendor's established performance history, delivery reliability, local distribution capabilities, service responsiveness, and ability to consistently meet operational requirements, Rasband Dairy was determined to provide the best obtainable value for the products and services required by UNMH.
Maintaining continuity of service is critical to supporting patient meal services, retail food operations, and employee food service needs. Transitioning to an alternative supplier would require implementation of new ordering processes, product evaluations, delivery coordination, inventory management changes, and supplier qualification activities that could result in operational disruption and increased administrative costs.
List the other vendors who were contacted. Please describe the specs/qualifications/criteria that the other vendors were unable to satisfy.
No other vendors were contacted. Based upon historical performance, product availability, delivery reliability, service responsiveness, and familiarity with UNMH operational requirements, Rasband Dairy has demonstrated the ability to provide the best overall value to UNMH.
Transitioning to another supplier would require substantial operational transition efforts, including establishment of new ordering and delivery processes, product evaluations, inventory management changes, and staff coordination activities. Such changes may result in increased costs, reduced operational efficiency, supply disruptions, and impacts to food service operations relied upon by UNMH patients, staff, and visitors.
Approved: _________________________________________________ Date: _________________________ Jeffrey Gilmore (Jun 18, 2026 13:30:45 MDT) 06/18/2026 https://secure.na2.echosign.com/verifier?tx=CBJCHBCAABAA57Q0BY5cKnLmLJvPP_v8eZAEn7rAtP7y
Rasband_Food Service Products Supply and Delivery_Sole Source_SFY 07.01.2026-06.30.2 Final Audit Report 2026-06-18
Created: 2026-06-18
By: Jennifer Sanchez (jedsanchez@salud.unm.edu)
Status: Signed
Transaction ID: CBJCHBCAABAA57Q0BY5cKnLmLJvPP_v8eZAEn7rAtP7y
"Rasband_Food Service Products Supply and Delivery_Sole So urce_SFY 07.01.2026-06.30.2027" History
Document created by Jennifer Sanchez (jedsanchez@salud.unm.edu) 2026-06-18 - 6:34:13 PM GMT- IP address: 206.192.168.19
Document emailed to Jeffrey Gilmore (jcgilmore@salud.unm.edu) for signature
2026-06-18 - 6:34:44 PM GMT
Email viewed by Jeffrey Gilmore (jcgilmore@salud.unm.edu) 2026-06-18 - 7:29:05 PM GMT- IP address: 104.47.57.254
Document e-signed by Jeffrey Gilmore (jcgilmore@salud.unm.edu) Signature Date: 2026-06-18 - 7:30:45 PM GMT - Time Source: server- IP address: 206.192.168.13 - Signature Appearance Selected: DRAW
Agreement completed.
2026-06-18 - 7:30:45 PM GMT
| 2026-06-18T19:30:47+0000 | |
| Certified by Adobe Acrobat Sign |
File details come from the government source that posted it. Updated .