60-C0018-26-CP240_Sole Source Procurement Justification Form - Used Olympic Shower Trailers.pdf.PDF
PDF 161 KB Posted
- Attached to
- USED OLYMPIC SHOWER TRAILERS
- Solicitation number
- 60-C0018-26-CP240
- Issued by
- Luna County, New Mexico
About this file
This is a Sole Source Procurement Justification Form submitted by Luna County, New Mexico, for the acquisition of used Olympic fiberglass shower trailers. The county seeks to procure two 30-foot by 8-foot shower trailers—one propane-powered and one electric-powered—for emergency use at the county detention facility. The trailers would address temporary capacity gaps during plumbing emergencies or facility renovations, and could also serve emergency situations such as weather-related events that leave travelers stranded. Each trailer accommodates 19 persons showering simultaneously. Luna County conducted research on available shower trailer options and determined that all alternatives identified were unavailable locally, required extended lead times of several months, and were priced beyond the county's budget constraints. The county previously utilized similar trailers in 2019 during an asylum event in Deming and has identified a local vendor, Busy Bee LLC in Deming, New Mexico, who has trailers available at a reasonable price point.
The sole source justification indicates that the local vendor is prepared to sell the trailers at a cost deemed reasonable and acceptable by the county, with a quote accompanying the procurement form. Luna County Budget and Procurement Director Joanne C. Hethcox serves as the contact for this procurement and can be reached at 575-545-3342 or jhethcox@lunacounty.gov. Any party wishing to protest the sole source award must submit a written protest within fifteen calendar days of posting or by July 20, 2026. The procurement form is processed through Luna County's Business Office to determine whether sole source criteria are met, though completion of the form does not guarantee approval.
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Text version
STATE OF NEW MEXICO
County of Luna
700 South Silver Avenue · Post Office Box 551 · Deming, New Mexico 88031-0551
Telephone (575) 546-0494 Facsimile (575) 544-4293 www.lunacountynm.us
“SOLE SOURCE” PROCUREMENT JUSITIFCATION
Department Name :
1. Name of product or service: Used Fiberglass Shower Trailers
2. Name of product manufacturer: Olympic
3. Name of “sole” product supplier or service provider: Busy Bee LLC, Deming, NM
4. Describe in general terms the product/service you are requesting and the intended application. – Two 30’ x 8’ shower trailers, one is propane and one is electric. Trailers are used in good working condition and would purchase them for emergency situations.
Trailers could be used in the event there is a plumbing issue at our detention facility and immediate repair is unavailable or for a weather-related events that cause travelers to be stranded without accommodations.
5. Describe the unique features/capabilities/characteristics that distinguish it from other products/services. Shower trailers provide the availability for 19 persons to shower at one time.
Christie Ann Harvey Commissioner, District 3
Chris A. Brice County Manager
Ray J. Trejo
Commissioner, District 1
Colette M. Chandler Commissioner, District 2
Sole source purchases are goods and services available from only one vendor. There may be just one vendor because of patents or copyrights or simply because the vendor is the only one which supplies the good or service. Using Department must provide a written explanation as to why only this particular product/service is acceptable and why no other will be suitable or acceptable to meet the need. A quote must accompany this form.
http://www.lunacountynm.us/
STATE OF NEW MEXICO
County of Luna
6. How did you determine there was only one source for the product or service? Provide information on the research that was performed to locate suppliers for this product(s) or service(s). We have been looking for these trailers at a reasonable cost to ensure we are adequately taking care of our detainee population during a plumbing incident or renovations to our detention center. All trailers we have researched are not local, are not available for several months and are priced at a point that is unattainable.
7. What product supplier or service provider has your Department used until now to satisfy similar requirements? This has recently become a situation that warrants looking into.
These trailers were used back in 2019 during the asylum event in Deming/Luna County.
The local vendor has no further use for them and is ready to sell at a reasonable price for both.
(Attach Quote and Use Additional Sheets As Necessary)
**This form is used by the Business Office to determine if “Sole Source” procurement criteria are met. Completing this form does not guarantee approval of this type of procurement.
Contact: Joanne C. Hethcox, Luna County Budget and Procurement Director 575-545-3342;
jhethcox@lunacounty.gov
Any party wishing to protest the award of this sole source procurement shall submit such in writing to the contact above within fifteen calendar days of this posting, or no later than July 20, 2026.
mailto:jhethcox@lunacounty.gov
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