60-C0018-26-CP027_Sole Source Request Letter.pdf.PDF

STATE OF NEW MEXICO

County of Luna

700 South Silver Avenue · Post Office Box 551 · Deming, New Mexico 88031

Telephone (575) 546-0494 Facsimile (575) 544-4293 lunacountynm.us

Request for Sole-Source String Pinsetters through QubicaAMF

This request is submitted for approval to Sole Source the bowling equipment needed for the String Pinsetters upgrade project for Starmax Luna County. The project consists of upgrading existing QubicaAMF 82-90XL free fall Pinsetters to the QubicaAMF EDGE String Pinsetters while maintaining USBC Certification. After much research and numerous conversations with available vendors and after evaluating possible available alternatives, it has been determined that

QubicaAMF is the only vendor capable of meeting the operational, technical and operational system requirements without incurring substantial additional costs and need for major changes in the current bowling alley infrastructure. The justification for Sole Source procurement is as follows.

Compatibility with Existing Infrastructure

EDGE string pinsetters are specifically made to fit in the footprint of all QubicaAMF legacy machines. The proposed EDGE equipment would not require any modifications to our entertainment center and will work with all of the existing electrical components that are in place. QubicaAMF EDGE pinsetters are fully compatible with current lane beds, pin decks and ball return systems and would require no underground work. Competing manufacturers require significant structural modifications to the backend footprint, the underground lane beds, ball return systems and electrical components.

Required Point of Sale Integration

Starmax currently utilizes Square as our Point of Sale for all operations related to the Bar, Restaurant and Party Reservation system. QubicaAMF fully integrates with Square giving us the ability to integrate and run the bowling software, party reservation system software and bar and restaurant software concurrently. This integration is imperative to our daily operations and revenue accountability as it ensures a single, unified system of records and lane usage. Use of non-integrated equipment would require having an additional Point of Sale system in our center that would not carry the ability to communicate with our bar, restaurant and party reservation software causing logistical and operational inefficiencies.

Christie Ann Harvey Chair, District 3

Chris A. Brice County Manager

Ray J. Trejo Commissioner, District 1

Colette M. Chandler Commissioner, District 2

STATE OF NEW MEXICO

County of Luna

Procuring equipment from another manufacturer would necessitate significant structural changes, replacements of systems already in place and would halt operations in our bowling alley for a significant amount of time. The time and additional financial obligations will be very costly, both from revenue and expenditure standpoints.

In closing, based on the factors outlined above relating to compatibility with existing infrastructure and operational continuity, it has been determined that QubicaAMF is the only vendor capable of providing the required equipment and system integration appropriate for our entertainment complex without substantial modifications and additional costs. Approval of this request would allow for the modernization of our Starmax Entertainment Complex bowling alley in a fiscally responsible manner while minimizing downtime and unnecessary cost while maintaining our USBC certification.