60-80500-25-EM149_80500 DOT_Approved Emergency Procurement_FY26-002_AUI Inc._12.29.2025 DFA.pdf.PDF

2022 Emergency Form

STATE OF NEW MEXICO

EMERGENCY DETERMINATION FORM

The emergency procurement method (NMSA 1978, Section 13-1-127) may only be used when the service, construction or item of tangible personal property procured:

1. is needed immediately to:

a. control a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event; or

b. plan or prepare for the response to a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event; and

2. cannot be acquired through normal procurement methods.

a. The agency entering into an emergency procurement should employ a competitive process to the extent practicable under circumstances.

The purchase or lease of heavy road equipment is not allowed under the emergency procurement statute.

The state purchasing agent or a central purchasing office that makes an emergency procurement shall outline its determination of the basis for the procurement and its selection of the contractor in writing and include the writing in the procurement file. (That writing can be made on this form.) Promptly thereafter:

• the state purchasing agent shall post notice of the procurement on its website; or

• the central purchasing office shall post notice of the procurement on its website, if it maintains one, and shall transmit the notice to the state purchasing agent for posting on the state purchasing agent's website.

NOTE: the state purchasing agent or a central purchasing office that makes an emergency procurement to plan or prepare for the response to a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event shall account for the money spent in making the procurement and report on that accounting to the legislative finance committee and the department of finance and administration within sixty days after the end of the fiscal year in which the procurement was made.

I. Name of Agency: New Mexico Department of Transportation

Agency Chief Procurement Officer: Christina Baca

Telephone Number: 505-469-8800

Docusign Envelope ID: 5A0CF008-B2AF-4EB6-9FF1-514875D1D134

II. Name of Contractor: AUI Inc.

Address of Contractor: PO Box 9825

Albuquerque, NM 87119

Amount of prospective contract: $1,517,750 plus $131,892.48 GRT for a Total Amount of

$1,649,642.48 Amount may change depending on field conditions and river flows.

Term of prospective contract: 10 Months

III. Thoroughly list the services (scope of work), construction or items of tangible personal property being procured:

The New Mexico Department of Transportation contracted a design to remediate the erosion at bridge number 1836, in Española, NM. The design calls for the placement of sandbags, rip rap and 24” concrete A-Jacks around pier number 10. In addition to this, the contractor will be required to place corrugated steel pipe in a nearby irrigation ditch to move equipment and personnel to the pier, build access roads, and divert the Rio

Grande River to access the work area, and move, excavate and remove earthen material.

IV. Provide an explanation for the justification of the procurement including a description of the emergency condition(s) requiring use of emergency procurement and the practicable competition utilized in compliance with NMSA 1978, Section 13-1-127.

An underwater inspection performed at the Oñate Street Bridge(#1836) in Española, N.M. found that the river had pulled away substantial material near pier 10. Modeling of the river erosion indicated that a substantial rain event could cause the pier foundation to be undermined, resulting in catastrophic failure of the bridge. The bridge was closed after this determination was made.

The price agreement in place for bridge repair does not have the items for dewatering , sandbag placement, or A-Jacks installation required in this remediation.

Per NMSA 1968, section 13-1-127 A.1.a, this “is needed immediately” …to control a serious threat to the public health, welfare, safety, or property caused by a flood, fire epidemic, riot, act of terrorism, equipment failure or similar event.. and 2) cannot be through normal procurement methods.

V. Describe what measures are being taken to minimize the duration and effect of this particular emergency procurement (for example: is the emergency only in place until a competitive process can be completed, etc.).

This purchase order will be only in place until this emergency is resolved. We are anticipating that this construction will be completed by mid-April 2026.

Docusign Envelope ID: 5A0CF008-B2AF-4EB6-9FF1-514875D1D134

Mark Melhoff Highlight

Mark Melhoff Highlight

Mark Melhoff Highlight

VI. Describe what measures the Agency will take in the future to prevent/mitigate use of an emergency procurement under similar circumstances.

This bridge was built in 1940; the NMDOT now designs bridge structures to have footings or piles which are to depths which would survive scour caused by a 500 year flood event.

The NMDOT will determine if adding items to the Statewide Bridge Repair Price

Agreement is warranted in light of this project. Before putting it out for bid, the

NMDOT reviews this price agreement for changes such as this.

Certified by: Date: _______________

Agency Chief Procurement Officer

Agency Approval by: Date: _______________

Cabinet Secretary/Governmental Entity Head or Designee

12/23/25

12/23/25

Mark Melhoff FY26 Stamp

Mark Melhoff EP Stamp

Form No. A-541 New Mexico Department of Transportation Rev. 02/06 REPORT OF EMERGENCY PURCHASE

Organizational Unit Address

Description of Emergency:

Signature of Requestor

PURCHASE MADE: SUPPLIER-NAME & ADDRESS AMOUNT

Purchase Doc. No. Description

No.

TOTAL AMOUNT

Signature of Authorizing Official Date

I certify that the above described situation was both unforseen and dangerous and that the emergency purchase was necessary in accordance with the provisions of Sec. 13-1-127 NMSA 1978.

Secretary Date

District 5 7315 Cerrillos Road Santa Fe NM 87502

An underwater inspection performed at the O ate Street Bridge(#1836) in Espa ola, N.M. found that the river had pulled away substantial material near pier 10. Modeling of the river erosion indicated that a substantial rain event could cause the pier foundation to be undermined, resulting in catastrophic failure of the bridge. The bridge was closed after this determination was made. The price agreement in place for bridge repair does not have the items for dewatering , sandbag placement, or A-Jacks installation required in this remediation.

Emergency Erosion Repair on Bridge Pier AUI, Inc.

PO Box 9825 Albuquerque, NM 87119 $1,649,642.48

$1,649,642.48

12/22/2025

12/23/25

Proposal

AUI INC.

Job Code: FY25072 Description: NMDOT D5 Paseo De Onate Bridge Scour Counter Measures

Proposal

Description Unit of Measure Unit Price Total PriceLine No. Quantity

Subtotal Description

1 Mobilizaiton 1.00 LS 130,000.00 130,000.00

2 Clear & Grub 1.00 AC 53,266.00 53,266.00

3 Seeding 1.00 AC 29,846.00 29,846.00

4 SWPPP and BMPs 1.00 LS 16,604.00 16,604.00

9 Water Management/Water Diversion/Dewatering 1.00 LS 722,894.00 722,894.00

4 Class D Rip Rap 98.00 TN 728.00 71,344.00

5 A-Jack Placement w/ Filter Fabric 2,284.00 EA 107.00 244,388.00

6 Geotextile Bag Placement, Incl Sand Fill 285.00 CY 363.00 103,455.00

7 Tempoary Access 1.00 LS 109,411.00 109,411.00

10 Post Construction Restoration 1.00 LS 36,542.00 36,542.00

Subtotal: 1,517,750.00

GRAND TOTAL: 1,517,750.00

Proposal Certification

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