60-80500-25-17207_60-80500-25-17207 SALE OF SCRAP METAL.pdf.PDF

GSD/SPD (Rev. 12/2025)

Invitation to Bid – Price Agreement

ITB Number: 60-80500-25-17207 ITB Title: Sale of Scrap Metal

Bid Responses Due:

Date: March 16, 2026 Time: 2:00pm Late submission of Bids Cannot be Accepted.

If you have questions regarding this ITB please contact: Gerry Escobedo, Procurement Specialist Telephone No.: 505-470-7534 Email: Gerardo.Escobedo@gsd.nm.gov

Commodity Code(s): 57050

Formal Sealed Bid Opening, to occur immediately following the due date and time. See Page 2 for link

Formal, sealed Bid Opening in person at the following location:

State Purchasing Division 1100 St. Francis Drive, 2nd Floor, Room 2004, Santa Fe New Mexico

If you are an individual with a disability and you require accommodations such as a hearing interpreter to attend our bid openings, please contact State Purchasing (505) 827-0472 at least five (5) working days prior to the scheduled bid opening.

Bidder MUST complete as applicable and sign the following in order for Bid to be valid (type or print clearly):

NM Vendor ID# (if applicable):_____________________ Remit Address: ________________________________ Company Name: _________________________________ ____________________________________________ DBA (if applicable): ______________________________ ____________________________________________ Sales Email: _____________________________________ Sales Phone No.: _______________________________ NM Tax Payer Identification Number:____________________ Federal Tax ID#: _____________________________

Payment terms: Net 30 F.O.B. Destination (unless otherwise indicated in the specifications) Delivery: As stated in specifications

Bids may be submitted electronically through eProNM at the following site:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico or may be submitted in a sealed envelope with the bid number and opening date clearly indicated on the bottom left hand side of the front of the envelope.

Failure to label bid envelope will necessitate the premature opening of the bid in order to identify the bid number.

Please see Bid Submission Instructions on page 2.

Bids are subject to the “Terms and Conditions,” shown on the attached pages of this document, and any additional bidding instructions or requirements. The Terms and Conditions shall not be modified or supplemented.

NOTE: if you decide not to bid, do not return this document.

A business eligible for a New Mexico/Native American Resident Preference (Preference) must obtain a Preference certificate from the NM Taxation & Revenue Department. In order for the appropriate Preference to be applied to this solicitation, the expenditure for this solicitation cannot involve federal funds, and Bidder must submit a copy of its Preference certificate along with its response to the solicitation. Applicable Preferences will be applied to monetary values only, in accordance with §13-1-21 NMSA 1978, not percentage discounts or other non-monetary values. Additionally, only one submitted Preference will be applied per solicitation, not multiple.

Applications are available for download at: http://www.tax.newmexico.gov/Businesses/in-state-veteran-preference-certification.aspx

Technical Online Bidding Questions:

(505) 795-1894 or (800) 233-1121 or you can contact the Procurement Specialist.

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico http://www.tax.newmexico.gov/Businesses/in-state-veteran-preference-certification.aspx

State of New Mexico General Services Department

Purchasing Division ITB Price Agreement #: 60-80500-25-17207

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Bidder Instructions for Invitation to Bid (ITB) Viewing ITB:

1. Bidders can access active procurements at the following sites:

• https://www.generalservices.state.nm.us/statepurchasing/active-procurements.aspx

• https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico

2. Complete bid documents as required by the ITB Specifications, and submit any required documentation, supporting materials, certificates, etc. in addition to the bid documents.

Submitting Bids:

Complete bid documents as required by the ITB Specifications, and submit any required documentation, supporting materials, certificates, etc. in addition to the bid documents.

• Electronic submissions through eProNM at the following site:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico

• Bids will be time-stamped in the system when Bidder clicks “OK” after “Review and Submit.”

Such electronic submissions will be considered sealed bids in accordance with statute.

• If an amendment is processed after bid is submitted, Bidders must resubmit their bid in order for it to be considered fully submitted. Note: It is the responsibility of the Bidder to ensure bids are correct and accurate before submission. By bidding electronically, you acknowledge any and all amendments and it is your responsibility to ensure your bid corresponds with any amendments.

It is the Bidder’s responsibility to ensure all documents are completely uploaded and submitted electronically via the eProNM system by the deadline set forth in this ITB. The eProNM system will automatically cease uploading data at the date and time of the deadline. Please ensure that you, as the Bidder, allow adequate time for large uploads and to fully complete your submittal by the deadline. A submission that is not both: (1) fully complete; and (2) received, via the eProNM system by the deadline, will be deemed late. Further, a submission that is not fully complete and received via the eProNM system by the deadline because the response was captured, blocked, filtered, quarantined or otherwise prevented from reaching the proper destination server by any anti-virus or other security software will be deemed late. In accordance with statute and rule, NO LATE BID CAN

BE ACCEPTED.

Bid Opening:

Sealed bids will be publicly opened online via Microsoft Teams. Bids are subject to the “Terms and Conditions,” shown on the subsequent pages of this document, and any additional bidding instructions or requirements. NOTE: if you decide not to bid, do not return this ITB document.

Please join Bid Opening from your computer, tablet or smartphone: https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2IyZTlhMjEtYWZlYS00Nzc4LThjOWQtMGI3MWQxMWNlMzhk%40thread.v2/0?conte xt=%7b%22Tid%22%3a%2204aa6bf4-d436-426f-bfa4-04b7a70e60ff%22%2c%22Oid%22%3a%2251de2250- 9e0b-4237-b5ee-d3e9e1e586fc%22%7d

Meeting ID: 210 089 867 732 Passcode: 4W2kXN Download Teams | Join on the web

Or call in (audio only) +1 505-312-4308,,45609571# United States, Albuquerque Phone Conference ID: 456 095 71# https://www.generalservices.state.nm.us/statepurchasing/active-procurements.aspx https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2IyZTlhMjEtYWZlYS00Nzc4LThjOWQtMGI3MWQxMWNlMzhk%40thread.v2/0?context=%7b%22Tid%22%3a%2204aa6bf4-d436-426f-bfa4-04b7a70e60ff%22%2c%22Oid%22%3a%2251de2250-9e0b-4237-b5ee-d3e9e1e586fc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2IyZTlhMjEtYWZlYS00Nzc4LThjOWQtMGI3MWQxMWNlMzhk%40thread.v2/0?context=%7b%22Tid%22%3a%2204aa6bf4-d436-426f-bfa4-04b7a70e60ff%22%2c%22Oid%22%3a%2251de2250-9e0b-4237-b5ee-d3e9e1e586fc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2IyZTlhMjEtYWZlYS00Nzc4LThjOWQtMGI3MWQxMWNlMzhk%40thread.v2/0?context=%7b%22Tid%22%3a%2204aa6bf4-d436-426f-bfa4-04b7a70e60ff%22%2c%22Oid%22%3a%2251de2250-9e0b-4237-b5ee-d3e9e1e586fc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2IyZTlhMjEtYWZlYS00Nzc4LThjOWQtMGI3MWQxMWNlMzhk%40thread.v2/0?context=%7b%22Tid%22%3a%2204aa6bf4-d436-426f-bfa4-04b7a70e60ff%22%2c%22Oid%22%3a%2251de2250-9e0b-4237-b5ee-d3e9e1e586fc%22%7d https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/microsoft-teams/join-a-meeting tel:+15053124308,,45609571

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Terms and Conditions (Unless otherwise specified)

1. General: When the State Purchasing Agent or his/her designee issues a purchase document in response to the bid, a binding contract is created.

2. Variation in Quantity: No variation in the quantity of any item called for by this order will be accepted unless such variation has been caused by conditions of loading, shipping, packing or allowances in manufacturing process and then only to the extent, if any, specified in this order.

3. Assignment:

a. Neither the order, nor any interest therein, nor any claim thereunder, shall be assigned or transferred by the Contractor, except as set forth in Subparagraph 3b or as expressly authorized in writing by the State Purchasing Agent or his/her designee. No such assignment or transfer shall relieve the Contractor from the obligations and liabilities under this order.

b. Contractor agrees that any and all claims for overcharge resulting from antitrust violations which are borne by the State as to goods, services, and materials purchased in connection with this bid are hereby assigned to the State.

4. State Furnished Property: State furnished property shall be returned to the State upon request in the same condition as received except for ordinary wear, tear and modifications ordered hereunder.

5. Discounts: Prompt payment discounts will not be considered in computing the low bid.

6. Inspection: Final inspection and acceptance will be made at the destination. Supplies rejected at the destination for nonconformance with specifications shall be removed at the Contractor's risk and expense, promptly after notice of rejection.

7. Inspection of Plant: The State Purchasing Agent or his/her designee may inspect, at any reasonable time, the part of the Contractor's, or any subcontractor's plant or place of business, which is related to the performance of this contract.

8. Commercial Warranty: The Contractor agrees that the supplies or services furnished under this order shall be covered by the most favorable commercial warranties the Contractor gives for such to any customer for such supplies or services.

The rights and remedies provided herein shall extend to the State and are in addition to and do not limit any rights afforded to the State by any other clause of this order. Contractor agrees not to disclaim warranties of fitness for a particular purpose of merchantability.

9. Taxes: The unit price shall exclude all state taxes.

10. Packing, Shipping and Invoicing:

a. The State's purchasing document number and the Contractor's name, user's name and location shall be shown on each packing and delivery ticket, package, bill of lading and other correspondence in connection with the shipments.

The user's count will be accepted by the Contractor as final and conclusive on all shipments not accompanied by a packing ticket.

b. The Contractor's invoice shall be submitted duly certified and shall contain the following information: order number, description of supplies or services, quantities, unit price and extended totals. Separate invoices shall be rendered for each and every complete shipment.

c. Invoices must be submitted to the using agency and NOT the State Purchasing Agent.

11. Default: The State reserves the right to cancel all or any part of this order without cost to the State, if the Contractor fails to meet the provisions of this order and, except as otherwise provided herein, to hold the Contractor liable for any excess cost occasioned by the State due to the Contractor's default. The Contractor shall not be liable for any excess costs if failure to perform the order arises out of causes beyond the control and without the fault or negligence of the Contractor, such causes include but are not restricted to, acts of God or the public enemy, acts of the State or Federal Government, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, unusually severe weather and

Purchasing Division

Page-4 defaults of subcontractors due to any of the above, unless the State shall determine that the supplies or services to be furnished by the subcontractor were obtainable from other sources in sufficient time to permit the Contractor to meet the required delivery scheduled. The rights of the State provided in this paragraph shall not be exclusive and are in addition to any other rights now being provided by law or under this order.

12. Non-Collusion: In signing this bid the Contractor certifies he/she has not, either directly or indirectly, entered into action in restraint of free competitive bidding in connection with this offer submitted to the State Purchasing Agent or his/her designee.

13. Nondiscrimination: Contractor doing business with the State of New Mexico must be in compliance with the Federal Civil Rights Act of 1964 and Title VII of the Act (Rev. 1979) and the Americans with Disabilities Act of 1990 (Public Law 101-336).

14. The Procurement Code: Sections 13-1-28 through 13-1-199 NMSA 1978, imposes civil and criminal penalties for its violation. In addition the New Mexico criminal statutes impose felony penalties for bribes, gratuities and kickbacks.

15. Items: All bid items are to be NEW and of most current production, unless otherwise specified.

16. Payment for Purchases: Except as otherwise agreed to: late payment charges may be assessed against the user state agency in the amount and under the conditions set forth in Section 13-1-158 NMSA 1978.

17. Workers' Compensation: The Contractor agrees to comply with state laws and rules pertaining to Workers' Compensation benefits for its employees. If the Contractor fails to comply with Workers' Compensation Act and applicable rules when required to do so, this Agreement may be terminated by the contracting agency.

18. Submission of Bid: Bids may be submitted electronically through eProNM at the following site:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico or may be submitted in a sealed envelope with the bid number and opening date clearly indicated on the bottom left hand side of the front of the envelope.

Failure to label bid envelope will necessitate the premature opening of the bid in order to identify the bid number.

19. Contractor Personnel: Personnel proposed in the Contractor’s written bid to the Procuring Agency are considered material to any work performed under this Price Agreement. Once a Purchase Order or contract has been executed, no changes of personnel will be made by the Contractor without prior written consent of the Procuring Agency. Replacement of any Contractor personnel, if approved, shall be with personnel of equal ability, experience, and qualifications. The Contractor will be responsible for any expenses incurred in familiarizing the replacement personnel to insure their being productive to the project immediately upon receiving assignments. Approval of replacement personnel shall not be unreasonably withheld. The Procuring Agency shall retain the right to request the removal of any of the Contractor’s personnel at any time.

20. Subcontracting: The Contractor shall not subcontract any portion of the Price Agreement without the prior written approval of the Procuring Agency. No such subcontracting shall relieve the Contractor from its obligations and liabilities under this Price Agreement, nor shall any subcontracting obligate payment from the Agency.

21. Records and Audit: The Contractor shall maintain detailed time and expenditure records that indicate the date, time, nature, and cost of services rendered during this Price Agreement’s term and effect, and retain them for a period of three

(3) years from the date of final payment under this Price Agreement. The records shall be subject to inspection by the Agency, State Purchasing Division, Department of Finance and Administration, and for Information Technology contracts, State Chief Information Officer. The Agency shall have the right to audit billings, both before and after payment. Payment for services under this Price Agreement shall not foreclose the right of the Agency to recover excessive or illegal payments.

22. Subcontracts: The foregoing requirements for Contractor Personnel, Subcontracting, and Audit shall be inserted into all subcontracts from the prime contractor to the subcontractor.

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Important Bidding Information

All Bidders must notify the State Purchasing Agent or his/her designee if any employee(s) of the requesting agency or the office of the State Purchasing Agent have a financial interest in the Bidder. Financial interest is defined as:

A. holding a position in a business as officer, director, trustee or partner or holding any position in management; or

B. ownership of more than five percent interest in a business.

____ No financial interest ____ Yes financial interest

If yes, specify the employee’s name: ________________and financial interest: ________________________

Bid tabulations will be posted to our website approximately two (2) weeks after bid opening date. To access go to https://www.generalservices.state.nm.us/statepurchasing/active-procurements.aspx, and filter by Bid Tab.

Failure of Bidder to complete bidding documents, in accordance with all instructions provided, is cause for this office to reject their bid.

Brand names and numbers are for reference only; equivalents will be considered. If bidding “equivalent” bidders must be prepared to furnish “complete data” upon request, preferably with bid, to avoid delay in award.

Specifications on the bid are not to exclude any bidder or manufacture. Where a brand name or equal is indicated, it is for the purpose of describing the standard of quality, performance and characteristics desired and is not intended to restrict competition. “No substitute” specifications may be authorized ONLY if required to match existing equipment.

If any Bidder is of the opinion that the specifications as written preclude her/him from submitting a bid on this ITB, it is requested that his/her opinion be made known to the State Purchasing Agent or his/her designee, in writing, at least seven

(7) days prior to the bid opening date.

Bidders must, upon request of the State Purchasing Agent or his/her designee, provide information and date to prove that the financial resources, production of service facilities, service reputation and experience are adequate to make satisfactory delivery of the materials and/or services. The State Purchasing Agent or his/her designee reserves the right to require a Bidder to furnish a Performance Bond prior to award, where the Bidder is unable to furnish the required information or data, or for other reasons which would insure proper performance by the Bidder.

Unless otherwise indicated in the bid specifications, samples of the items, when required, shall be free of expense to the State of New Mexico. Samples not destroyed or mutilated in testing will be returned upon request, at Bidders expense.

Each sample must be labeled to clearly show the bid number and item number that it pertains to. Unsolicited bid samples or descriptive literature, which is submitted at the Bidder’s risk, will not be returned.

Awards

Determination of Lowest Bidder – Following determination of product acceptability, if any is required, bids will be evaluated to determine which Bidder offers the lowest cost to the State in accordance with the specifications and terms & conditions set forth in the Invitation to Bid. The State Purchasing Agent reserves the right to award this Invitation to Bid in total; by groups of items; on the basis of individual items; any combination of these which could result in a multiple award; or as otherwise specified in bid specifications; whichever, in his/her judgment, best serves the interest of the State of New Mexico.

The New Mexico State Purchasing Agent or his/her designee reserves the right to accept and/or reject any and all bids, to waive technical irregularities, and to award to the Bidder whose bid is deemed to be in the best interest of the State of New Mexico.

https://www.generalservices.state.nm.us/statepurchasing/active-procurements.aspx

Purchasing Division

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Special Notice – To preclude any possible errors and/or misinterpretations, bid prices must be affixed legibly in ink or typewritten. Corrections or changes must be signed or initialed by Bidder prior to the scheduled bid opening; failure to do so will be just cause for rejection of bid.

Bids may be withdrawn upon receipt of written request, prior to scheduled bid opening for the purpose of making any corrections and/or changes; such corrections must be properly identified and signed or initialed by Bidder. Resubmittal must be prior to scheduled bid opening for consideration.

After bid opening, no modifications on bid prices or other provisions of bid shall be permitted. A low Bidder alleging a material mistake of fact after bids have been opened may be permitted to withdraw the bid upon written request prior to award at the discretion of the State Purchasing Agent or his/her designee.

F.O.B. Destination – Means goods are to be delivered to the destination designated by the user which is the point at which the user accepts ownership or title of the goods. Laws of New Mexico specifically prohibit acceptance of ownership of goods in transit. Any exception to F.O.B. Destination may cause bid to be declared nonresponsive.

If you are an individual with a disability and you require accommodations such as a hearing interpreter to attend our bid openings, please contact State Purchasing (505) 827-0472 at least five (5) working days prior to the scheduled bid opening.

New Mexico Employees Health Coverage

A. If Contractor has, or grows to, six (6) or more employees who work, or who are expected to work, an average of at least 20 hours per week over a six (6) month period during the term of the contract, Contractor certifies, by signing this agreement, to have in place, and agrees to maintain for the term of the contract, health insurance for its New Mexico Employees and offer that health insurance to its New Mexico Employees if the expected annual value in the aggregate of any and all contracts between Contractor and the State exceeds $250,000 dollars.

B. Contractor agrees to maintain a record of the number of its New Mexico Employees who have (a) accepted health insurance; (b) declined health insurance due to other health insurance coverage already in place; or (c) declined health insurance for other reasons. These records are subject to review and audit by a representative of the state.

C. Contractor agrees to advise all of its New Mexico Employees of the availability of State publicly financed health care coverage programs by providing each of its New Mexico Employees with, as a minimum, the following web site link to additional information: https://www.bewellnm.com/

D. For purposes of this Paragraph, the following terms have the following meanings:

(1) “New Mexico Employee” means any resident of the State of New Mexico employed by Contractor who performs the majority of the employee’s work for Contractor within the State of New Mexico, regardless of the location of Contractor’s office or offices; and

(2) “offer” means to make available, without unreasonable restriction, enrollment in one or more health coverage plans and to actively seek and encourage participation in order to achieve the goals of Executive Order 2007-049. This could include State publicly financed public health coverage programs such as Insure New Mexico!

https://www.bewellnm.com/

Purchasing Division

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Department Price Agreement

Article I – Statement of Work Under the terms and conditions of this Price Agreement, the using agency may issue orders for items and/or services described herein.

The terms and conditions of this Price Agreement shall form a part of each order issued hereunder.

The items and/or services to be ordered shall be listed under Article IX – Price Schedule. All orders issued hereunder will bear both an order number and this Price Agreement number. It is understood that no guarantee or warranty is made or implied by either the New Mexico State Purchasing Agent or the user that any order for any definite quantity will be issued under this Price Agreement. The Contractor is required to accept the order and furnish the items and/or services in accordance with the articles contained hereunder for the quantity of each order issued.

Article II –Term The term of this Price Agreement for issuance of orders shall be as indicated in specifications.

Article III –Specifications Items and/or services furnished hereunder shall conform to the requirements of specifications and/or drawings applicable to items listed under Article IX - Price Schedule. Orders issued against this schedule will show the applicable price agreement item(s), number(s), and price(s); however they may not describe the item(s) fully.

Article IV – Shipping and Billing Instructions Contractor shall ship in accordance with the instructions of this form. Shipment shall be made only against specific orders which the user may place with the contractor during the term indicated in Article II – Term. The Contractor shall enclose a packing list with each shipment listing the order number, price agreement number and the commercial parts number (if any) for each item. Delivery shall be made as indicated on page 1. If Contractor is unable to meet stated delivery the State Purchasing Agent must be notified.

Article V – Termination The Agency may terminate this Agreement for convenience or cause. The Contractor may only terminate this Agreement based upon the Agency’s uncured, material breach of this Agreement. Contractor shall give Agency written notice of termination at least thirty (30) days prior to the intended date of termination, which notice shall (i) identify all the Agency’s material breaches of this Agreement upon which the termination is based and (ii) state what the Agency must do to cure such material breaches. Contractor’s notice of termination shall only be effective (i) if the Agency does not cure all material breaches within the thirty (30) day notice period or (ii) in the case of material breaches that cannot be cured within thirty (30) days, the Agency does not, within the thirty (30) day notice period, notify the Contractor of its intent to cure and begin with due diligence to cure the material breach. Termination of this Contract, however, shall not affect any outstanding orders. This provision is not exclusive and shall not waive other rights and remedies afforded either party in the event of breach of contract or default. In such instances the contract may be cancelled effective immediately.

Article VI – Amendment This Price Agreement may be amended by mutual agreement of the New Mexico State Purchasing Agent or his/her designee and the Contractor upon written notice by either party to the other. An amendment to this Price Agreement shall not affect any outstanding orders issued prior to the effective date of the amendment as mutually agreed upon, and as published by the New Mexico State Purchasing Agent or his/her designee. Amendments affecting price adjustments and/or the extension of a price agreement expiration date are not allowed unless specifically provided for in the bid and price agreement specifications.

Article VII – Issuance or Orders Only written signed orders are valid under this Price Agreement.

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Article VIII – Packing (if applicable) Packing shall be in conformance with standard commercial practices.

Article IX – Price Schedule Prices as listed in the price schedule hereto attached are firm.

IMPORTANT: NO ADDITIONAL TERMS AND/OR CONDITIONS WILL BE ACCEPTED

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Specifications:

To establish a Price Agreement for the sale of recyclable materials to include but not limited to: aluminum, brass, iron, electric scraps, electronic motors, tin, precious metals, copper, lead, steel, wire, fiber optic cables, insulated wire, stainless steel, lead acid batteries, appliances, cardboard, plastics at various locations throughout New Mexico Department of Transportation (NMDOT).

Terms:

The term of this Agreement shall be for one (1) year from the date of award, with the option to extend for a period of three

(3) additional years, on a year-by-year basis, by mutual agreement of all parties and approval of the New Mexico State Purchasing Director at the same price, terms, and conditions. This agreement shall not exceed four (4) years.

Multi-Source Award:

Pursuant to 13-1-69 Multiple Source Award, NMDOT holds the right to award an indefinite quantity contract for similar services to more than one bidder.

Scope:

Successful bidders will be required to remove all aluminum, brass, iron, electric scraps, electronic motors, tin, precious metals, copper, lead, steel, wire, fiber optic cables, insulated wire, stainless steel, lead acid batteries, appliances, cardboard, plastics, as designated by the department's designee or accept Deliveries by NMDOT-identified vehicles. In the event the successful bidder fails to remove all scrap metals within thirty (30) days after notification by the Department of Transportation, the work order will be given to another awarded supplier.

Bids shall only be accepted from licensed, bonded, and registered supplier(s) with a minimum of two (2) years’ experience in the recycling/scrap metal business. Must submit a Business License showing issuance on or before 2023. A Performance Bond in the amount of $5,000.00 will be submitted to the user agency by the awarded supplier(s) prior to the removal of any scrap metals from the using District. Performance Bond will serve as a guarantee for the removal of all scrap aluminum, brass, iron, electric scraps, electronic motors, tin, precious metals, copper, lead, steel, wire, fiber optic cables, insulated wire, stainless steel, lead acid batteries, appliances, cardboard, plastics from the District or General Office scrap piles and payment to user agency for scrap metals, which are picked up by awarded supplier(s). The cost of the performance Bond will be provided by the supplier(s) at no additional cost to the Agency.

Awarded supplier must provide all necessary insurance for his/her employees, at the work site, including but not limited to Workman’s Compensation. Supplier shall provide a copy of proof of such insurance to the NMDOT procuring District.

Awarded Supplier(s) must provide both payment and weight tickets. Each weight ticket must indicate the pickup location and list the gross, tare, and net weights to the Department for all salvage material picked up or dropped off within 15 business days of removal of scrap. In extenuating circumstances, the department’s designee reserves the right to allow in writing the supplier(s) to remove scrap aluminum, brass, iron, electric scraps, electronic motors, tin, precious metals, copper, lead, steel, wire, fiber optic cables, insulated wire, stainless steel, lead acid batteries, appliances, cardboard, plastics and provide payment within a maximum of 30 days. Supplier(s) will not be allowed to pick up aluminum, brass, iron, electric scraps, electronic motors, tin, precious metals, copper, lead, steel, wire, fiber optic cables, insulated wire, stainless steel, lead acid batteries, appliances, cardboard, plastics, if in default status of payment to the Department.

The Department reserves the right to segregate aluminum, brass, iron, electric scraps, electronic motors, tin, precious metals, copper, lead, steel, wire, fiber optic cables, insulated wire, stainless steel, lead acid batteries, appliances, cardboard, plastics for sale to other State Agencies, Municipalities, Non-Profit Organizations. This Price Agreement is for “Scrap” (non-usable) materials such as scrap - aluminum, brass, iron, electric scraps, electronic motors, tin, precious metals, copper, lead, steel, wire, fiber optic cables, insulated wire, stainless steel, lead acid batteries, appliances, cardboard, plastics. The Department reserves the right to decide which items are “scrap” and which are not.

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Awarded Supplier(s) will be allowed to leave equipment on site. However, the New Mexico Department of Transportation assumes absolutely no responsibility or liability for damaged, stolen, or missing items or equipment.

By bidding on this Agreement, the successful supplier(s) hereby agree to be bound by all terms and conditions of this Agreement. Supplier(s) will not be allowed to pick and/or choose the scrap aluminum, brass, iron, electric scraps, electronic motors, tin, precious metals, copper, lead, steel, wire, fiber optic cables, insulated wire, stainless steel, lead acid batteries, appliances, cardboard, plastics to be salvaged. Suppliers(s) will be required to remove all metals, which may include obsolete passenger vehicles, pickup trucks, heavy-duty trucks, trailers, bus bodies, and off-road metals, water tanks, and fuel tanks from all designated salvage areas within the time indicated in this agreement. Prior approval must be obtained from the department for any delay(s) in the removal of metals. Metals not removed within the specified time will be just caused to the cancellation of the award to said supplier(s). Specified time will be given to the contractor at the time the order is placed.

Contractor Note:

No person shall act as a Contractor without a license issued by the Construction Industries Division classified to cover the type of work to be undertaken. No bid on a Contract shall be submitted unless the Contractor has a valid license issued by the Construction Industries Division to bid and perform the type of work to be undertaken, 60-13-12, NMSA 1978.

A copy of the contractor’s license must be submitted with the bid

Supplier(s) shall be considered an independent contractor and not an employee of the state of New Mexico.

Supplier(s) are to provide all necessary insurance for their employees at the worksite, including, but not limited to, Worker’s Compensation.

Hold Harmless Clause:

Supplier(s) shall indemnify and hold harmless the State, its officers, and employees, against liability, claims, damages, losses, or expenses arising out of bodily injury to persons or damage to property caused by, or resulting from, supplier's and/or its employees, own negligent act(s) or omission(s) while supplier(s), and/or its employees perform(s) or fails to perform its obligations and duties under the terms and conditions of this agreement. This save harmless and indemnification clause is subject to the immunities, provisions, and limitations of the Tort Claims Act (41-4-1, ET SEQ., N.M.S.A. 1978 COMP.) and Section 56-7-1 N.M.S.A. 1978 COMP., and any Amendments. It is specifically agreed between the parties executing this agreement that it is not intended by any to the provisions of any part of the agreement to create the public or any member hereof a third party beneficiary or to authorize anyone not a party to the agreement to maintain a suit(s) for wrongful death(s), bodily and/or personal injury(ies) to person(s), damage(s) to property(ies) and/or other claim(s) whatsoever pursuant to the provisions of this agreement.

The contractor agrees to comply with State Laws and Rules pertaining to the workers’ compensation insurance coverage for its employees. If a contractor fails to comply with the workers' compensation act and applicable rules when required to do so, the contract may be cancelled effectively immediately.

All activities within the district patrol yard or general office campus boundaries shall be conducted at the discretion of the Department’s designee. The supplier shall contact the Department designee, providing a minimum of two (2) weeks’ notice when scheduling removal dates. The supplier shall not deviate from the agreed-upon removal date without prior approval from the Department’s designee.

Prior to the removal of any material, the supplier (s) must meet with the Department's designee in order to ascertain what material is to be removed. The supplier (s) will restrict their activities within the department's working hours. Each location's working hours may differ; the supplier (s) must coordinate with the respective designee.

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The department reserves the right to segregate metals for sales to other state agencies, municipalities and non-profit organizations. The price agreement does include “scrap” (non-usable) metals, in which the using agency reserves the right to decide which “scrap” metals are to be removed.

By bidding on this Invitation to Bid, the successful supplier (s) will not be allowed to pick and choose the items to be salvaged. The supplier (s) will be required to remove all items, which may include but are not limited to passenger vehicles, pick-up trucks, heavy-duty trucks, bus bodies, and off-road materials from all designated salvage areas within the specified times indicated in the previous paragraph of this Invitation to Bid. Prior approval must be obtained by the procuring Department's designee for any delay(s) in the removal of items. Items not removed within the specified time will be just caused to the cancellation of the award and said supplier (s) for the location and any other locations awarded to said supplier.

Method of Award:

The award of this Price Agreement may be issued to multiple suppliers due to the number of locations located throughout the State of New Mexico and will be granted to the bidder(s) offering the highest price per U.S. ton of scrap metals.

Whether quantity is sufficient for pickup will be determined by the department's designee. Arrangements may be made to pick up metals on a set schedule (quarterly, semi-annually, yearly) during the life of this Agreement.

In order to be considered for award, the vendor must bid on all items for the location(s) that they are bidding on.

Pursuant to the Procurement Code, Sections 13-1-153 and 13-1-154, the State reserves the right to issue multiple awards to obtain the items listed. Multiple awards are recommended to ensure availability and timely delivery.

The New Mexico Department of Transportation does not guarantee any salvage material quantities.

Prior to the removal of any material, the Contractor must meet with the Department’s designee in order to ascertain what material is to be removed. The Contractor will restrict his activities within the department's working hours. Hours may vary depending on location. For any questions or to schedule pick up of scrap metal, supplier(s) are to call the Department's designee phone numbers.

Certified scale receipts will be provided by the supplier to the Department’s designee at no additional cost to the Department for each load prior to approval for pick-up of the next load.

Supplier is required to provide a quarterly report to the New Mexico Department of Transportation identifying all activity for sale of scrap metal and aluminum. Reports shall be submitted to the District contact established at time of service request. See Attachment A for Sample Report.

District’s complex and patrol locations and phone numbers are as follows:

District 1:

1. F.O.B.- Deming District Office, 2912 E. Pine St, Deming, NM 88030 Department Designee: Melissa Torres – (575) 740-6089

2. F.O.B.- Deming Patrol Yard, 2912 E. Pine St, Deming, NM 88030 Department Designee: Jose Porras – (575) 740-0933

3. F.O.B.- Bataan Memorial, Las Cruces, NM 88011

Department Designee: Rigo Gutierrez – (575) 313-4531

4. F.O.B.- Anthony Patrol Yard, 3200 Anthony Dr., Anthony, NM 88021

Department Designee: David Madrid – (575) 202-2127

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5. F.O.B.- Hatch Patrol Yard, 660 N. Franklin Rd., Hatch, NM 87937 Department Designee: Ray Candelaria – (575) 339-3635

6. F.O.B.- Silver City Patrol Yard, 5274 NM 152, Hanover, NM 88041

Department Designee: Edward Misquez – (575) 313-0716

7. F.O.B.- Cliff Patrol Yard, US 180, 3 Miles NW of Cliff MM 81.7 Department Designee: Regan Carrillo – (575) 956-5289

8. F.O.B.- Lordsburg Patrol Yard, I-10, 1 Mile East of Lordsburg, NM 88045

Department Designee: Edward Misquez – (575) 313-0716

9. F.O.B.- Animas Patrol Yard, NM 338, 1 Mile East of Animas, MM 14.9

Department Designee: Leo Rodriguez – (575) 494-6070

10. F.O.B.- Hachita Patrol Yard, NM 113, MM 9.0, Hachita, NM 88040

Department Designee: Leo Rodriguez – (575) 494-6070

11. F.O.B.- Williamsburg Patrol Yard, 611 N. Michigan St., Williamsburg, NM 87942

Department Designee: Johnathan Terrazas – (575) 494-0770

12. F.O.B.- Hillsboro Patrol Yard, NM 152 MP 47.92, West of Hillsboro, Hillsboro, NM 88042

Department Designee: Johnathan Terrazas – (575) 494-0770

13. F.O.B.- Winston Patrol, NM 52 MM 28.4, Winston, NM 87943

Department Designee: Christopher Castillo – (575) 313-0202

14. F.O.B.- Socorro Patrol Yard, 2399 State Rd. 1 Socorro, NM 87801

Department Designee: Jaime Alvarado – (575) 517-0259

15. F.O.B.- Magdalena Patrol Yard, US 60 MP 112.625, Magdalena, NM 87801

Department Designee: Jason Henderson – (575) 418-8323

District 2:

1. F.O.B.- Roswell Patrol Yard, 4505 W. Second Street, Roswell, NM, 88201 Department Designee: Moises Garcia – (575) 500-2507

District 3:

1. F.O.B.- Albuquerque District Office, 7500 Pan American Freeway, NE, Albuquerque, NM 87109 Department Designee: Robert Young- (505) 259-9609.

2. F.O.B.- Belen Patrol Yard, 22 General E. Baca Rd., Belen, NM 87002

3. F.O.B.- Bernalillo Patrol, 040 Oak St., Bernalillo, NM 87004

4. F.O.B.- North Urban Patrol, 8501 Volcano NW, Albuquerque, NM 87105

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5. F.O.B.- South Urban Patrol, 3520 Broadway SE, Albuquerque, NM 87102

6. F.O.B.- Tijeras Patrol, 77 North Zamora Rd., Tijeras, NM 87059

7. F.O.B.- Hilltop Patrol, 3393 Pan American Freeway NE, Albuquerque, NM 87107

District 4:

1. F.O.B.- Las Vegas District Complex, South Highway 85, Las Vegas, New Mexico Department Designee: Mike Barela (505) 652-8545

2. F.O.B.- Springer Patrol Yard, Frontage Road, approximately 3 miles south of Springer, NM

Department Designee: Contact: Robert Chavez (575) 643-9300

3. F.O.B.- Tucumcari Patrol, East US Highway 54, 3.0 miles north of Junction I-40 Department Designee: Lloyd Ashcraft (575) 403-5146

District 5:

1. F.O.B- District Five Complex, located at 7315 Cerrillos Road, Santa Fe, NM 87507

Department Designee: Richard Fernandez (505) 469-7490

2. F.O.B- Clines Comers Patrol Yard, NM 285 MM 250.0

3. F.O.B- Estancia Patrol Yard, located at NM 41 MM 253.0

4. F.O.B- Moriarty Patrol Yard, located at NM 41 MM 27.4

5. F.O.B- Mountainair Patrol Yard, located at NM 55 MM 62.9

6. F.O.B- Encino Patrol Yard, located at US 60 MM 253.0

7. F.O.B- Santa Fe Patrol Yard, NM 599 & I-25 East Frontage Road, Santa Fe, NM 8750

8. F.O.B- Cuyamunge Patrol Yard, US 84 MM 177.6, Santa Fe, NM 87501

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9. F.O.B- Cerrillos Patrol Yard, 3146 NM 14, Cerrillos, NM 87010

10. F.O.B- Los Alamos Patrol Yard, SR 502 MM 6.0., Los Alamos, NM 87544

Department Designee: Corey Gonzales (505) 660-8685

11. F.O.B- Farmington Patrol Yard, US 64 MM 47.4 Department Designee: Jason Dougles (505) 699-9143

12. F.O.B- Bloomfield Patrol Yard, NM 44 MM 1.7

13. F.O.B- Shiprock Patrol Yard, US 666 mm 92.0, Shiprock, NM 87420

Department Designee: Jason Dougles (505) 699-9143

14. F.O.B- Questa Patrol Yard, NM 522 MM 21.3

Department Designee: Fernando Gurule (505) 795-4228

15. F.O.B- Tres Piedras Patrol Yard, US 285 MM 384.0

16. F.O.B- Taos Patrol Yard, US 64 MM 249.0

17. F.O.B- Penasco Patrol Yard, NM 75 MM 15.9

18. F.O.B- Ojo Caliente Patrol Yard, US 285 MM 242.8

19. F.O.B- Chama Patrol Yard, US 84 MM 160.8

20. F.O.B- Tierra Amarilla Patrol Yard, US 84 MM 173.0

21. F.O.B- Gallina Patrol Yard, NM 96 MM 19.9

22. F.O.B- Alcalde Patrol Yard, NM 68 MM 7.3

23. F.O.B- Dulce Patrol Yard, US 64 MM 135.5

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District 6:

1. F.O.B- District Six Complex, 1919 Pinon Dr. Milan, NM 87021 Department Designee: Purchasing Supervisor (505) 240-5202

2. F.O.B- Grants Patrol Yard- NM 568 MM 1.0 Milan, NM 87021

Department Designee: Rick Madrid (505) 287-5084

3. F.O.B- Mesita Patrol Yard- ¼ Mile South of I-40 Exit 117 Mesita, NM 87026

Department Designee: Thomas Vallo (505) 552-6809

4. F.O.B- Cuba Patrol Yard- 6070 North US 550, MP 61Cuba, NM 87013

Department Designee: Manuel Lucero (575) 289-3387

5. F.O.B- San Ysidro Patrol Yard- US 550, MP 23.5 San Ysidro, NM 87053

Department Designee: Troy Witt (575) 834-7422

6. F.O.B- TOW Patrol Yard- NM 122, MP 3.5, NM 87323

Department Designee: Supervisor (505) 862-7945

7. F.O.B- Ramah Patrol Yard- NM 53, MP 32.2, 3233 Ramah, NM 87321

Department Designee: Robert Unkestine (505) 783-4225

8. F.O.B- Datil Patrol Yard- US 60, MP 78 Datil, NM 87821

Department Designee: Mark Craig (575) 772-5540

9. F.O.B- Quemado Patrol Yard- US 60, MP 33.2-, NM 87829

Department Designee: Joseph Clark (575) 773-4575

10. F.O.B- Fence Lake Patrol Yard- NM 36 MP 39.7 Fence Lake, NM 87315

Department Designee: Calvert Kaamasee (505) 788-2211

11. F.O.B- Buffalo Springs Patrol Yard-US 491 MP 32 Tohatchi, NM 87325

Department Designee: Carlos Long (505) 732-4221

12. F.O.B- Reserve Patrol Yard- NM 12, MP 0.5, Reserve, NM 87830

Department Designee: Harvey Radvillas (575) 533-6393

13. F.O.B- Gallup Patrol Yard- 1700 Hasler Valley Road Gallup, NM 87301

Department Designee: Stephen Martinez (505) 863-5257

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General Office:

1. F.O.B- 1320 Alta Vista Street, Santa Fe NM 87505 Department Designee: Aaron Turner (505) 469-6018

Escalation Clause:

In the event of a product cost increase, an escalation request will be submitted for review to the NMDOT on an individual basis. This measure is not intended to allow any increase in profit margin, but is solely intended to allow compensation for actual cost increases directly related to bid items.

To facilitate prompt consideration, all requests for price increase must include all information listed below:

1. Price Agreement Item Number

2. Current Item Price

3. Proposed New Price

4. Percentage of Increase

5. Mill/Supplier Notification of price increase indicating percentage of increase including justification for increase.

The NMDOT upon review of an escalation request may require additional supporting documentation prior to providing a written recommendation to the General Services Department’s (GSD), State Purchasing Division.

Final determination on the approval or disapproval of the escalation request will be made by GSD’s, State Purchasing Division.

Note: If a roll-off bin is provided at a location (s) in Santa Fe, NM, the delivery fee may be deducted from the final weight when the roll-off bin is picked up. Items in these locations can vary from filing cabinets to scrapped equipment.

New Mexico Department of Transportation is compiled into 6 Districts and the General Office.

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Items’ Submission Instructions:

Submission process only - Contact the help line directly at: (505) 795-1894, (505) 670-1561, (505) 469-1092,

(505) 469-2248 or (800) 233-1121, or you can contact the buyer listed on the ITB (this document) front page.

Items are located in the eProcurement System:

Online Submission for Items:

1. Bidders are required to download the ITB PDF or Excel Items Spreadsheet from the Buyer Attachments’ page;

2. Bidders are required to enter bid prices into the ITB PDF or Excel spreadsheet.

3. Upload the completed ITB PDF or Excel spreadsheet into the Supplier Attachments’ page.

W9 Submission:

All vendors must submit a valid, signed W-9 Form with their bid submission. The form may be either:

• The official Federal IRS Form W-9, or

• A substitute W-9 Form provided by the State of New Mexico, provided it contains all required information and certifications.

The form must be signed and dated within the current calendar year. The signature must be a wet (handwritten) signature, or a digitally verified signature utilizing a secure, third-party electronic signature platform (e.g., DocuSign), accompanied by a verifiable signature receipt.

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If State Purchasing finds that the W9 form needs correction or clarification, the vendor will have three (3) business days to correct the error and/or provide clarification. If State Purchasing does not receive the correct form within three (3) business days, the bidder will be disqualified.

Items:

Item Approx.

Qty.

UOM Article and Description Unit

Price

1 1 EA 1 Roll of bin delivered to 1120 Cerrillos Road, Santa Fe NM – 8 yards $ _______ 2 1 EA 1 Roll of bin delivered to 1120 Cerrillos Road, Santa Fe NM 12 yard $ _______

3 1 EA 1 Roll of bin delivered to 1120 Cerrillos Road, Santa Fe NM – 20 yards $ _______ 4 1 EA 1 Roll of bin delivered to 1120 Cerrillos Road, – 30 yards $ _______ 5 1 EA 1 Roll of bin delivered to 7613 Cerrillos Road, Santa Fe NM – 8 yards $ _______ 6 1 EA 1 Roll of bin delivered to 7613 Cerrillos Road, Santa Fe NM 12 yard $ _______ 7 1 EA 1 Roll of bin delivered to 7613 Cerrillos Road, Santa Fe NM – 20 yards $ _______ 8 1 EA 1 Roll of bin delivered to 7613 Cerrillos Road, – 30 yards $ _______ 9 1 EA 1 Roll of bin delivered to 7613 Cerrillos Road, Santa Fe NM – 8 yards $ _______

SCRAP TAKEN TO VENDOR - COST

10 1 Ton Sales of Steel Scrap delivered to supplier in Alamogordo, NM $ _______ 11 1 Ton Sales of Steel Scrap delivered to supplier in Albuquerque, NM $ _______ 12 1 Ton Sales of Steel Scrap delivered to supplier in Anthony, NM $ _______ 13 1 Ton Sales of Steel Scrap delivered to suppliers in Artesia, NM $ _______ 14 1 Ton Sales of Steel Scrap delivered to supplier in Clovis, NM $ _______ 15 1 Ton Sales of Steel Scrap delivered to supplier in Espanola, NM $ _______ 16 1 Ton Sales of Steel Scrap delivered to supplier in Hobbs, NM $ _______ 17 1 Ton Sales of Steel Scrap delivered to supplier in Las Vegas, NM $ _______ 18 1 Ton Sales of Steel Scrap delivered to supplier in Roswell, NM $ _______ 19 1 Ton Sale of Steel Scrap delivered to supplier Santa Fe, NM $ _______ 20 1 Ton Sales of Aluminum Scrap delivered to supplier in Alamogordo, NM $ _______ 21 1 Ton Sales of Aluminum Scrap delivered to supplier in Albuquerque, NM $ _______ 22 1 Ton Sales of Aluminum Scrap delivered to supplier in Anthony, NM $ _______ 23 1 Ton Sales of Aluminum Scrap delivered to suppliers in Artesia, NM $ _______ 24 1 Ton Sales of Aluminum Scrap delivered to supplier in Clovis, NM $ _______ 25 1…