60-66700-25-EM115_Approved Emergency ProcurementBurns McDonnell.pdf.PDF

2022 Emergency Form

STATE OF NEW MEXICO

EMERGENCY DETERMINATION FORM

The emergency procurement method (NMSA 1978, Section 13-1-127) may only be used when the service, construction or item of tangible personal property procured:

1. is needed immediately to:

a. control a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event; or

b. plan or prepare for the response to a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event; and

2. cannot be acquired through normal procurement methods.

a. The agency entering into an emergency procurement should employ a competitive process to the extent practicable under circumstances.

The purchase or lease of heavy road equipment is not allowed under the emergency procurement statute.

The state purchasing agent or a central purchasing office that makes an emergency procurement shall outline its determination of the basis for the procurement and its selection of the contractor in writing and include the writing in the procurement file. (That writing can be made on this form.)

Promptly thereafter:

• the state purchasing agent shall post notice of the procurement on its website; or

• the central purchasing office shall post notice of the procurement on its website, if it maintains one, and shall transmit the notice to the state purchasing agent for posting on the state purchasing agent's website.

NOTE: the state purchasing agent or a central purchasing office that makes an emergency procurement to plan or prepare for the response to a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event shall account for the money spent in making the procurement and report on that accounting to the legislative finance committee and the department of finance and administration within sixty days after the end of the fiscal year in which the procurement was made.

I. Name of Agency: New Mexico Environment Department Agency Chief Procurement Officer: Charlette Probst Telephone Number: (505) 500-9779

II. Name of Contractor: Burns & McDonnell Address of Contractor: 9191 S. Jamaica St., 324E, Englewood CO 80112

Amount of prospective contract: Not to exceed $20,000,000 Term of prospective contract: 6 months

Docusign Envelope ID: 8EE50E41-2392-4792-880B-4B32BDB56D1C

Mark Melhoff Highlight

Mark Melhoff Highlight

Highlight

III. Thoroughly list the services (scope of work), construction or items of tangible personal property being procured:

To plan, design, and be prepared to procure equipment up to a limited notice to proceed for interim and long-term solutions for drinking water, including a permanent water treatment facility, to support the City of Las Vegas’s recovery from the Hermits Peak/Calf Canyon Fire. The project seeks to provide for a functional, compliant, and sustainable drinking water system that can be successfully transferred to and operated by the City of Las Vegas.

This authorization allows:

a. Engineering services to the Attachment-A Preliminary Engineering Scope Of Services dated 09/24/2025 to be executed by Burns and McDonnell Engineering Inc.

b. Engineering services to be executed under attached Burns and McDonnell TERMS AND CONDITIONS FOR PROFESSIONAL SERVICES (AE-4 dated 10/07/2025), with services reimbursed via accompanying Rate Sheet.

c. Completion of Services thru Preliminary Engineering Attachment-A Scope, with the remaining Detailed Design, Pre-Construction, and Construction to continue under a separate Design-Build Agreement. Execution of a Design-Build Agreement to take preliminary design forward to final design and construction is conditioned upon review and approval of the Preliminary Engineering Documents by the State of New Mexico and the City of Las Vegas.

d. State of NM retains with sole responsibility to comply with IGA Intergovernmental

Agreement No. 25-667-4000-0001 (IGA), as the IGA is not part of this agreement.

IV. Provide an explanation for the justification of the procurement including a description of the emergency condition(s) requiring use of emergency procurement and the practicable competition utilized in compliance with NMSA 1978, Section 13-1-127.

Continued post-fire flooding during heavy rainfall events has repeatedly overwhelmed the City of Las Vegas’ existing water treatment infrastructure, resulting in system failures and persistent risks to the safety of the municipal water supply. These risks are ongoing and affect the health and welfare of thousands of Las Vegas residents daily. The existing system’s unreliability poses an imminent threat, particularly to vulnerable populations who depend on consistent access to clean and safe drinking water.

The Hermit’s Peak and Calf Canyon fires of 2022 was the largest wildfire event in New Mexico’s recorded history, and caused catastrophic damage to natural infrastructure critical to the City of Las Vegas’ water supply. These fires have been followed by significant and repeated post-fire flooding, which severely impacts the City’s ability to provide safe and reliable drinking water to its residents. Despite the availability of Federal Emergency Management Agency (FEMA) funding, progress on implementing permanent solutions through the City has been either nonexistent or unacceptably slow in the years since the disaster.

To address this continued public health emergency, the State of New Mexico (through a coordinated effort by the Department of Finance and Administration, Department of Homeland Security and Emergency Management, and the New Mexico Environment Department (NMED)) entered into an IGA with the City of Las Vegas. The IGA enables the State to assume responsibility for planning, designing, procuring, constructing, and delivering both temporary and permanent water treatment facilities, and to bring these projects to closure in an expedited and coordinated manner. As set forth in the IGA, the City acknowledges that the State must take over implementation of these critical projects due to ongoing threats to public health and the City’s inability to do so in a timely and effective way.

The IGA was finalized in June and calls for immediate mobilization by the State to mitigate these public health threats. Given the urgency of the situation and the daily risk to residents, there is insufficient time to initiate and complete a traditional, non-emergency procurement process.

Immediately after the IGA was executed, NMED procured project management services from the Plexos Group LLC to implement the IGA. Plexos is on-site, has reviewed all prior planning work done by the City of Las Vegas, and is currently performing source-water and treated-water sampling and analysis to finalize required treatment methodologies for a new water treatment plant. Additional activities such as storm water run-off planning are currently underway.

With that support, we have determined that a fully qualified design-build (“D/B”) firm is needed to deliver the new water treatment plant. Due to New Mexico law, Plexos is prohibited from either performing the permanent design work directly or subcontracting a qualified general contractor to build the plant. The option of creating a joint-venture to obtain D/B services was fully explored. Under New Mexico law, all joint-venture partners must be fully licensed to perform all scopes (design and construction). This requirement is prohibitive of Plexos’ entry into a joint venture for D/B services.

The option of GSA to State Purchasing Agreement was also explored. Qualified firms that are on a GSA schedule could have their GSA schedules adopted by the State of New Mexico via a State Price Agreement. Industry-leading firms were gauged for interest, and their GSA schedules researched to ensure compliance. This proved to be a non-viable option for numerous reasons. Most firms did not have applicable GSA schedules for this scope of work, while other firms simply refused to work from a GSA schedule.

Additionally, many firms are getting away from GSA contract vehicles and letting them lapse due to lack of a strong business case to continue performing under them.

Therefore, emergency procurement is necessary for NMED to immediately engage a qualified contractor to plan and design interim and long-term solutions to stabilize and secure the City’s water supply. The existing system’s unreliability poses an imminent threat, particularly to vulnerable populations who depend on consistent access to clean and safe drinking water. Given the urgency of need for the residents of the City of Las Vegas and the State of New Mexico, an Emergency Procurement is needed. This emergency procurement is essential to expedite the design and construction of the new system to protect public health and welfare, prevent further degradation of critical infrastructure, and fulfill the State’s obligation under the IGA to act without delay.

V. Describe what measures are being taken to minimize the duration and effect of this particular emergency procurement (for example: is the emergency only in place until a competitive process can be completed, etc.).

While this emergency procurement is necessary to immediately mobilize the effort to implement the above defined scope, it is limited to planning and design and preconstruction services. Equipment Procurement Awards and Project Construction require a separate procurement vehicle.

VI. Describe what measures the Agency will take in the future to prevent/mitigate use of an emergency procurement under similar circumstances.

NMED is establishing a new bureau to focus on emergency responses. This will help the Department proactively coordinate with local governments, the Department of Homeland Security and Emergency Management, the Department of Finance and Administration, and federal agencies such as FEMA at the earliest stages of disaster response and recovery. By initiating planning discussions and technical assessments promptly after a disaster, NMED can help identify potential infrastructure vulnerabilities before they escalate into public health emergencies. NMED will work with communities to develop and update comprehensive emergency response and continuity-of-operations plans for drinking water and wastewater systems, with an emphasis on identifying interim treatment solutions and pre-approved contractor pools that can be activated quickly but within standard procurement processes.

Certified by: Date: _______________

Agency Chief Procurement Officer

Agency Approval by: Date: _______________

Cabinet Secretary/Governmental Entity Head or Designee

10/8/2025

10/8/2025

Mark Melhoff FY26 Stamp

EP Stamp

Attachment A

PRELIMINARY ENGINEERING SCOPE OF SERVICES

The Preliminary Engineering scope of work stipulated below includes preliminary design and preconstruction services in preparations for the construction of a new water treatment plant in Las

Vegas, New Mexico for the New Mexico Environmental Department (NMED) (State) on behalf of the City of Las Vegas, New Mexico (Owner). Should any of the scope items change this will be considered supplemental services and require an amendment:

► Project Planning & Management

► Raw & Finished Water Quality Analysis

► Alternatives Analysis

► Regulatory Compliance

► Conceptual Design

► 30% Design

The Preliminary Engineering scope of work is assumed to include only services related to the new water treatment plant and new water treatment plant site. If services are required for raw or finished water infrastructure (i.e. pipelines off the site, reservoirs, intakes, etc.), the scope can be amended accordingly.

Task Series 100 – Project Planning & Management Task 101 – Develop Project Management Plan:

Design-Builder (DB) will develop a Project Management Plan to include the following:

► Project overview and goals

► Summary of the scope of work

► Project Organization (Team & Roles)

► Project Schedule

► Quality Assurance/Control Plan

Task 102 – Project Kickoff and Progress Meetings:

This task includes a kickoff meeting and virtual progress meetings for the duration of this phase.

During the Project Kickoff meeting the project team will discuss the following:

► Define project goals, including design criteria

► Discuss scope of work

► Establish a project schedule

► Identify key project issues

► Identify key personnel who are to provide input on the project, and

► Get initial input on design items.

Virtual progress meetings will occur bi-weekly. Meetings will be attended by DB’s design-build manager, design manager, and process lead or process engineer.

Task 103 – Site Evaluation and Visit:

DB will visit the existing WTP and the proposed site for the new WTP to observe existing operations and site topography/constraints.

Task 104 –Project Management:

DB will review project status, review project schedule, review project deliverables and align resources. The task also includes internal weekly progress meetings.

Task 105 –Review Existing Documents/Reports:

DB will review data, information, and reports provided by the State/Owner to understand the work completed up to this point.

Task Series 200 – Raw & Finished Water Quality Analysis Task 201 – Analyze Provided Water Quality Data:

The State/Owner will provide available raw water quality data and finished water quality from the existing WTP. DB will utilize the existing data provided by the State/Owner to determine if additional data is required for analysis of the raw water source. If additional sampling is required, a sampling plan will be prepared which identifies constituents to be tested, frequency, and location.

The State/Owner will be responsible for sampling, establishing outside laboratory contracts, and obtaining analytical reports. DB will review reports as they are received and compile data.

DB will analyze provided raw and finished water quality data to inform the unit process selections for the new WTP.

Task 202 – Develop Preliminary Finished Water Goals:

DB will develop preliminary finished water goals based on the water quality data analysis. Goals will consider existing finished water quality, regulatory requirements, and direction/feedback from the State/Owner, and will guide unit process selection, piloting requirements, and design criteria development. Finished water goals will be discussed during a progress meeting to obtain feedback from the State/Owner prior to incorporation in the final TM.

Task 203 – Raw and Finished Water Quality Criteria TM:

DB will provide a summary of the water quality evaluation and finished water goals and prepare a

Draft Technical Memorandum for State/Owner Review. Questions and comments on the draft memorandum will be incorporated into the final memorandum, as appropriate.

Task Series 300 – Alternatives Analysis Task 301 – Define Treatment Train Alternatives:

DB will develop up to three (3) conceptual primary or liquid stream treatment train alternatives to treat the water. The process trains will be used for discussion at the Alternatives Analysis and Paired

Comparison Workshop. Conceptual exhibits will be prepared with process and residuals train descriptions and figures, tables of design criteria, and finished water goals, and will be provided for review by the State/Owner prior to the workshop.

Task 302 – Alternatives Analysis:

DB will utilize the process trains identified in Task 301 to perform and alternatives analysis. A draft list of evaluation criteria, weights, and rankings will be prepared for discussion at the Alternatives

Analysis Workshop. This will be included in the TM for this task series and issued for review prior to the workshop.

Task 303 – Alternatives Analysis and Design Criteria TM:

DB will provide a summary of the alternatives analysis and paired comparison process/outcomes and prepare a Draft Technical Memorandum for State/Owner Review. Following the review, DB will conduct the Alternatives Analysis Workshop. Questions, comments, and discussion from the

Alternatives Analysis and Paired Comparison Workshop and State/Owner comments from the draft memorandum will be incorporated into the final memorandum.

Task 304 – Alternatives Analysis Workshop:

DB will conduct an Alternatives Analysis Workshop to be held with the State/Owner. The results/outcomes of tasks in this Task Series will be presented by the DB and reviewed in detail with the State/Owner. The goal of this workshop will be to:

► Review treatment train alternatives, ► Confirm final list of evaluation criteria for ranking trains, ► Confirm ranking of the evaluation criteria, ► Confirm weighted ranking of evaluation criteria versus each train

► Review cost to benefit ratio of each alternative

► Select treatment train to advance into Preliminary Design

Workshop will be attended by the DB’s design-build manager, design manager, and a process engineer. Feedback and decisions made at the workshop will be documented by the DB for incorporation into future tasks/phases of the project.

Task Series 400 – Regulatory Compliance Task 401 – Evaluate Permitting & Pilot Requirements:

DB will evaluate and determine permitting and pilot requirements to obtain State approval for the treatment train selected in Task Series 300. A preliminary timeline for permitting approval will be developed. Results will be discussed and documented in a progress meeting.

Task 402 – NMED Correspondence:

DB will correspond with NMED to gain insight on the piloting and overall permitting approach for the project. This task includes time for email & phone correspondence and documentation of conversations/responses to questions. DB will also prepare for, attend, and document two (2) virtual planning meetings with NMED.

Task Series 500 – Conceptual Design Task 501 – Conceptual Design Drawings:

Drawings will be provided by DB at the conceptual design level. The Conceptual Drawings will include the following:

► Site Plan

► Site Architectural Concept Drawing

► Building Layout

► Process Flow Diagram

► Hydraulic Profile

Task 502 – Basis of Design Report:

DB will develop a Basis of Design Report (BODR) that will include the following information for the selected treatment train:

► Project background and goals

► Summary of alternatives evaluation, selected alternative, and justification for selection

► Outline of overall treatment process design, included associated design criteria and applicable design standards/codes

► Conceptual Drawings as outlined in task 501

► Permitting Matrix

► Preliminary engineer’s opinion of probable cost for the project

Task 503 – Topographical Survey

DB will subcontract with a licensed surveyor to conduct field surveys to provide a topographic map for detailed design. The survey will show property boundaries and easements necessary for the project, as well as the location of utilities and surface features that are likely to affect the project.

Task 504 – Geotechnical Investigation

DB will subcontract with a licensed geotechnical firm to conduct soil borings and laboratory tests at key locations to determine subsurface conditions. The geotechnical firm will provide a geotechnical report with recommendations for the foundation and design of a new building, basins, site paving, etc.

Task 505 – Conceptual Cost Opinion

DB will prepare a conceptual opinion of potential cost for the project. This cost opinion will be submitted along with the design documents for review and comment by the State/Owner. The cost opinion will be based on recent bid tabulation information, historical cost data, and discussions with local suppliers and contractors. Costs developed at this stage to be AACE Class 5.

Estimates, schedules, forecasts, and projections prepared by DB relating to loads, interest rates and other financial analysis parameters, construction costs and schedules, operation and maintenance costs, equipment characteristics and performance, and operating results are opinions based on DB’s experience, qualifications, and judgment as a professional. Since DB has no control over weather, cost and availability of labor, cost and availability of material and equipment, cost of fuel or other utilities, labor productivity, construction contractor’s procedures and methods, unavoidable delays, construction contractor’s methods of determining prices, economic conditions, government regulations and laws (including the interpretation thereof), competitive bidding or market conditions, and other factors affecting such estimates or projections, DB does not guarantee that actual rates, costs, quantities, performance, schedules, etc., will not vary significantly from estimates and projections prepared by DB.

Task 506 – BODR Review Workshop:

DB will conduct a BODR Review Workshop to be held with the State/Owner. The Conceptual

Drawings and BODR will be presented by the DB and reviewed for approval and authorization by the State/Owner.

Workshop will be attended by the DB’s design-build manager, design manager, and process lead or process engineer. Feedback and decisions made at the workshop will be documented by the DB for incorporation into future 30% engineering design of the project, as appropriate.

Task Series 600 – 30% Design

Task 601 – 30% Design Documents

Drawings and specifications will be provided by DB at the 30% design level. Early work packages will be discussed and defined during the 30% design. The 30% Documents will include the following, as needed:

► Specification Table of Contents

► Civil Drawings

► Architectural Drawings

► Structural Drawings

► Plumbing Drawings

► Mechanical Drawings

► Process Drawings

► Electrical Drawings

► Instrumentation and Controls Drawings

The State/Owner will be given at least one (1) week to review the drawings and specifications table of contents prior to holding the 30% Design Review Meeting. PDF documents will be provided to the State/Owner for review.

Task 602 – 30% Design Opinion of Probable Construction Cost

Based on the 30% design documents, DB will prepare an opinion of potential cost for the project.

This cost opinion will be submitted along with the design documents for review and comment by the

State/Owner. The cost opinion will be based on recent bid tabulation information, historical cost data, and discussions with local suppliers and contractors. Costs developed at this stage to be AACE

Class 3.

Estimates, schedules, forecasts, and projections prepared by DB relating to loads, interest rates and other financial analysis parameters, construction costs and schedules, operation and maintenance costs, equipment characteristics and performance, and operating results are opinions based on DB’s experience, qualifications, and judgment as a professional. Since DB has no control over weather, cost and availability of labor, cost and availability of material and equipment, cost of fuel or other utilities, labor productivity, construction contractor’s procedures and methods, unavoidable delays, construction contractor’s methods of determining prices, economic conditions, government regulations and laws (including the interpretation thereof), competitive bidding or market conditions, and other factors affecting such estimates or projections, DB does not guarantee that actual rates, costs, quantities, performance, schedules, etc., will not vary significantly from estimates and projections prepared by DB.

Task 603 – 30% Design Review Meeting

After the State/Owner has had an opportunity to review the 30% design documents, DB will conduct a 30% design review meeting. The purpose of this meeting is to provide the State/Owner and DB an opportunity to clarify State/Owner comments on the documents. Workshop will be attended by the DB’s design-build manager, design manager, and process lead or process engineer.

Comments will be incorporated into the 60% design progression and Design-Build work under separate authorization.

Clarifications and Exceptions

1. Work shall be performed under the Burns and McDonnell TERMS AND CONDITIONS

FOR PROFESSIONAL SERVICES (AE-4 dated 09/25/2025), conditions stated in State of

New Mexico Emergency Determination Form dated 09/26/2025 and reimbursed per accompanying Rate Sheet, with NM Gross-Receipt Tax billed as a separate line item unless NM Exemption Waiver is provided.

2. Cost associated with water sampling/testing and/or flow monitoring, and/or pilot testing are not included. It is our understanding that this is being performed presently by others.

3. State/Owner will provide DB water quality data necessary for this phase of the project.

4. State/Owner will provide as-builts, construction records, damage and conditional assessment reports, all as prepared for Owner during prior work by others as aid to be utilized during preparations of the Preliminary Engineering design package.

5. Documents provided upon completion will be preliminary in nature and are not intended for final design, procurement of equipment and materials, or construction. Additional design will be required.

6. Proposal does not include scope/costs for environmental assessment, if required. If needed, these services can be added via amendment to the contract.

7. Cost associated with permitting fees are not included and will be arranged and paid directly by State/Owner.

8. If on-site pilot testing is required to verify treatment process, proposal does not include costs associated with the installation, equipment rental, utilities, water testing, or water sampling.

9. Detailed design, procurement, and construction phases will proceed only with written authorization by the State and Owner confirming agreement with the DB proposed solution.

10. Detailed design, procurement, and construction phases will proceed under a separate negotiated DBIA agreement as outlined in the State of NM Emergency Determination authorizing this work.

11. State funding of project. This work scope is tendered understanding that the State will receive and pay invoices without need of additional provisions from BMcD pertaining funding source. Should future NM requirements arise dictating otherwise such efforts will be understood to be a change condition to accommodate any future obligations related to funding sources.

Las Vegas WTP Replacement Project, Las Vegas NM

Burns and McDonnell Engineering Inc.

Schedule of Hourly Professional Service Billing Rates

Position

Classification

Classification

Level

Hourly

Billing Rate

General Office *

$82.00

Technician *

$104.00

Assistant *

$126.00 8 $176.00

9 $208.00

Staff *

$237.00

11 $260.00

Senior

$296.00

13 $318.00

Associate

$327.00 15 $329.00 16 $331.00

17 $335.00

NOTES:

1. Position classifications listed above refer to the firm's internal classification system for employee compensation. For example, "Associate", "Senior", etc., refer to such positions as "Associate Engineer", "Senior Architect", etc.

2. For any nonexempt personnel in positions marked with an asterisk (*), overtime will be billed at 1.5 times the hourly labor billing rates shown.

3. For outside expenses incurred by Burns & McDonnell, such as authorized travel and subsistence, and for services rendered by others such as subcontractors, the client shall pay the cost to Burns & McDonnell plus 10%.

4. A charge will be applied at a rate of $9.95 per labor hour for technology usage, software, hardware, printing & reprographics, shipping and telecommunications. Specialty items are not included in the technology charge.

5. Monthly invoices will be submitted for payment covering services and expenses during the preceding month.

Invoices are due upon receipt. A late payment charge of 1.5% per month will be added to all amounts not paid within 30 days of the invoice date.

6. The services of contract/agency and/or any personnel of a Burns & McDonnell parent, subsidiary, affiliate, or related or associated entity shall be billed to Owner according to the rate sheet as if such personnel is a direct employee of

Burns & McDonnell. New Mexico Gross-Receipts Tax to be billed as separate line item unless exempted.

7. The rates shown above are effective for services through December 31, 2025, and are subject to 4% revision escalation per year thereafter. The composition or build-up of the rates shown above are not subject to audit, inspection, or review.

8. City use of received FEMA funds under 44 CFR 296 are understood to be via claim award and not subject to any other federal requirements.

Form BMR25-8

Certificate Of Completion Envelope Id: 8EE50E41-2392-4792-880B-4B32BDB56D1C Status: Completed

Subject: Complete with Docusign: Emergency Procurement LV WTP Burns & McDonnell

Source Envelope:

Document Pages: 11 Signatures: 1 Envelope Originator:

Certificate Pages: 4 Initials: 0 Charlette Probst

AutoNav: Enabled

EnvelopeId Stamping: Enabled

Time Zone: (UTC-07:00) Mountain Time (US & Canada)

1100 S Saint Francis Dr

Santa Fe, NM 87502 charlette.probst@gsd.nm.gov

IP Address: 164.64.62.10

Record Tracking Status: Original

10/8/2025 10:20:30 AM

Holder: Charlette Probst charlette.probst@gsd.nm.gov

Location: DocuSign

Security Appliance Status: Connected Pool: StateLocal

Storage Appliance Status: Connected Pool: General Services Department Location: Docusign

Signer Events Signature Timestamp John Rhoderick

John.Rhoderick@env.nm.gov

Deputy Cabinet Secretary of Administration

ENV

Signing Group: 66700 - Cabinet Secretary

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address:

2601:8c0:a01:8ba0:6816:3463:f52e:41c9

Sent: 10/8/2025 10:23:37 AM

Viewed: 10/8/2025 10:25:20 AM

Signed: 10/8/2025 10:25:39 AM

Electronic Record and Signature Disclosure:

Accepted: 10/25/2024 8:18:11 AM ID: 680e865f-1c7d-4e6e-ab3d-f3572a97bc57

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Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/8/2025 10:23:37 AM

Certified Delivered Security Checked 10/8/2025 10:25:20 AM

Signing Complete Security Checked 10/8/2025 10:25:39 AM

Completed Security Checked 10/8/2025 10:25:39 AM

Payment Events Status Timestamps

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You can print this ERSD on paper, or you can save and/ or send this ERSD to a location where you can print this ERSD, for your future reference and access; and

Until or unless you notify SPD as stated in this ERSD, you consent to exclusively receive through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by SPD during the course of your electronic signature relationship with SPD.

https://support.docusign.com/guides/signer-guide-signing-system-requirements